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Accessing Real Time Data to Drive Continuous Improvement Dawes Middle School NDE Data Conference April 3, 2012
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Accessing Real Time Data to Drive Continuous Improvement

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Accessing Real Time Data to Drive Continuous Improvement. Dawes Middle School NDE Data Conference April 3, 2012. We Care, We Learn, We Hope…. Building Positive Relationships Intentional Teaching and Learning Fostering Hope in our Community So ALL students can be successful. - PowerPoint PPT Presentation
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Page 1: Accessing Real Time Data to Drive Continuous Improvement

Accessing Real Time Data to Drive Continuous

ImprovementDawes Middle SchoolNDE Data Conference

April 3, 2012

Page 2: Accessing Real Time Data to Drive Continuous Improvement

We Care, We Learn, We Hope…..1. Building Positive

Relationships

2. Intentional Teaching and Learning

3. Fostering Hope in our Community

So ALL students can be successful.

Page 3: Accessing Real Time Data to Drive Continuous Improvement

The Road to Continuous Improvement

Collaboration

Student Learning Data

Page 4: Accessing Real Time Data to Drive Continuous Improvement

Dawes Middle School

Teaching/Appraisal

Continuous Improvement

Page 5: Accessing Real Time Data to Drive Continuous Improvement

Continuous Improvement

Page 6: Accessing Real Time Data to Drive Continuous Improvement

Data Dilemmas

Summative Sources ITBS, District Summatives, NeSA Useful for placement and initial problem solving

AS400 Reports were difficult to manipulate

Access to data was limited to a few

Access to data was not timely

Data Sources and Access

Page 7: Accessing Real Time Data to Drive Continuous Improvement

Data System Needs & Wants

“Real Time” Data- Meaningful formative data collected and published in a timely manner

“Equal Access”- Accessibility to data at all levels- leadership, teachers, support staff at any time, even the same time.

“Efficient & Effective”- Easy to enter, access, manipulate, and use. We don’t want this to take too much time or not be worth the investment.

“Aligned with Work”- Data that is part of our work not isolated and used to inform and drive work.

Page 8: Accessing Real Time Data to Drive Continuous Improvement

What do we collect?

“Real Time” formative data

Academics- grades, teachers use formative assessment data specific to their classrooms or PLCs

Behavior- BIST movements, referrals, escorts/coaches

Attendance- Tardy 2-7, Tardy to school

Socio Emotional- SCIP, Bullying, Social Worker, Counseling referrals and ongoing work

Page 9: Accessing Real Time Data to Drive Continuous Improvement

How do we collect/manage?

Google Doc Spread Sheets Teams upload information using google forms Teachers upload information using links or logging in Support staff upload information using link

Organize by Tabs Grades Months

Organize by Zones Reeves Data Team Model (Red, Yellow, & Green

Zones) Holly Lueth

Page 10: Accessing Real Time Data to Drive Continuous Improvement

Example Form

Page 11: Accessing Real Time Data to Drive Continuous Improvement

Example Spread Sheet

Page 12: Accessing Real Time Data to Drive Continuous Improvement

How do we use it

Design Teams Continuous Improvement Behavior Problem Solving Academic Problem Solving

Individual Classrooms Continuous improvement Manage and analyze data Differentiation of

instruction

School Wide Continuous Improvement System Monitoring Identify concerns or gaps

PLCs Continuous Improvement

process Manage and analyze data Differentiation of instruction

Page 13: Accessing Real Time Data to Drive Continuous Improvement

School Wide Data Systems

Page 14: Accessing Real Time Data to Drive Continuous Improvement

School Wide Data Systems

Tardies to Period 2-7

Purpose in creating this system:Have a process to track tardies by month and a system put in place that will decrease the number of tardies.

DataStarted in January 2000 - Averaging 200 tardies/dayFeb 2012 – Averaged 8.5 tardies/day

Page 15: Accessing Real Time Data to Drive Continuous Improvement

Tardies to Period 2-7

Page 16: Accessing Real Time Data to Drive Continuous Improvement

Tardies to Period 2-7

Page 17: Accessing Real Time Data to Drive Continuous Improvement

Tardies to School

• Looking at the brutal facts!Month Total Average

August 202 20

September 300 14

October 477 24

November 469 23

December 353 22

January 459 29

February 624 30

Total 2884

Page 18: Accessing Real Time Data to Drive Continuous Improvement

Tardies to School

• More brutal facts• 1 student missed 515 minutes of

instruction in one month• On Jan 20th there were 40 tardies and

697 instructional minutes were lost because of tardies

Page 19: Accessing Real Time Data to Drive Continuous Improvement

Tardies to School

Page 20: Accessing Real Time Data to Drive Continuous Improvement

Tardies to School

We made adjustments and changed the tardy to school policy.

After 8 days:Average tardies to school 13/day

On March 19th – 295 instructional minutes lost

Nine of the students have 5 or more

Page 21: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving

Purpose in creating this system:• Have a process for intervening

behaviorally for studentsOutcomes:• -Teachers will be able to develop

protective plans for students who are missing skills and make a positive difference in student learning.

Page 22: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving

• Step 1 – Teachers enter student movement into the google doc form.

Page 23: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving

• Step 2 – After the information is dumped in the spreadsheet, we look for students who have 3 or more movements in a month.

Page 24: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving• Step 3 – Student is placed on team’s agenda to develop a

protective plan. Prior to the meeting teachers fill out google docs form to gather information.

Page 25: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving

• Step 4 – Team meets to develop a plan. Plan is uploaded into docushare. Log of students who have gone through the problem solving process is kept in a spreadsheet in google docs.

Page 26: Accessing Real Time Data to Drive Continuous Improvement

Behavior Problem Solving

Page 27: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

2 Purposes in Creating this System:

• Have a process for intervening academically for students

• Help teachers identify the priority students (lots of D’s and F’s)

2 Outcomes:

• -Teachers will be able to plan and differentiate instruction to engage individual and groups of students so they master learning objectives.

• -Teachers will collaborate to identify strategies and practices that engage all students and make a positive difference in student learning.

Page 28: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

• Google docs created for teachers to enter grades—”Zoning Data”

• Teachers enter/update grades at beginning of a department meeting for about 10 minutes once per month

• Teachers use the data to look for priority students

• Problem solving began for priority students with considerations of all students

Page 29: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

Zoning Data Coding System

Red Zone=Decrease in grades

Yellow Zone=Stayed same or entered list for first time

Green Zone=Improvement in grades

Page 30: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

Page 31: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

• Semester 1 grade 6: 29 in red zone

• February review point: 24 in red zone

• Semester 1 grade 7: 35 in red zone

• February review point: 29 in red zone

• Semester 1 grade 8: 43 in red zone

• February review point: 29 in red zone

Page 32: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving Next Year

Transition data for next year’s students collected including summative data points like: ITBS, NESA, COGATS

This will be available to all staff to start the year next year as a school wide screening tool.

Page 33: Accessing Real Time Data to Drive Continuous Improvement

Academic Problem Solving

Page 34: Accessing Real Time Data to Drive Continuous Improvement

Literacy Team

• Use docushare to store spreadsheets for multiple data points

• Each teacher responsible for entering own data

• Psychologists uses data to propose groupings for re-teaching

• Team Meetings (1x per week) and PLC’s groupings are reviewed, progress reviewed and instructional plan altered as needed.

Page 35: Accessing Real Time Data to Drive Continuous Improvement

Literacy Team

Docushare Benefits

Excel sheets with “functions” already created

Anyone on staff can access the forms

Google Doc Benefits

Anyone can access the data in real time

*May look into switching over for next year.

Page 36: Accessing Real Time Data to Drive Continuous Improvement

Professional Learning Communities

As a PLC, we collect: Formative classroom data Summative Assessment data

We collect it in order to: Know what skills students have mastered Know what skills students are struggling with

Page 38: Accessing Real Time Data to Drive Continuous Improvement

Professional Learning Communities

Using GoogleDocs as a PLC provides: Early intervention with missing skills Guidance for our daily instruction An effective and efficient way to monitor student work Opportunities for an immediate response

Regrouping

Page 39: Accessing Real Time Data to Drive Continuous Improvement

Classroom Teacher Perspective

Zoning Data

Page 40: Accessing Real Time Data to Drive Continuous Improvement

Formative Assessments

6th Grade Math Class

Visual Learning Progression

I collect formative data

I give real-time feedback

This process increases: Student engagement Student involvement Student motivation Positive Community Student achievement