Access 2007 using reports

Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Windows Vista EditionWindows Vista Edition

Using ReportsUsing Reports

ObjectivesObjectives

• Preview a reportPreview a report

• Use the Report WizardUse the Report Wizard

• Use Report Design ViewUse Report Design View

• Use report sectionsUse report sections

(continued)(continued)

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition 2

Objectives Objectives

• Add subtotals and countsAdd subtotals and counts

• Resize and align controlsResize and align controls

• Format a reportFormat a report

• Change page layoutChange page layout


Previewing a ReportPreviewing a Report

• The report feature helps you create a The report feature helps you create a professional-looking, easy-to-read professional-looking, easy-to-read document that summarizes datadocument that summarizes data

• Reports are Reports are read-onlyread-only objects objects

• Report sections determine where and Report sections determine where and when controls print in the reportwhen controls print in the report


Report SectionsReport Sections


Using the Report WizardUsing the Report Wizard

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

• Report Wizard is one way to create a Report Wizard is one way to create a reportreport

• It is a tool that asks you questions to It is a tool that asks you questions to guide development of the reportguide development of the report

• Your responses determine record Your responses determine record source, style and layoutsource, style and layout

• The Wizard helps sort, group and The Wizard helps sort, group and analyze recordsanalyze records

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Report WizardReport Wizard


Using Report Design ViewUsing Report Design View


• Report Design View is another way Report Design View is another way to create a reportto create a report

• It is not quite as simple as Report It is not quite as simple as Report Wizard but it allows more changesWizard but it allows more changes

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Report Design ViewReport Design View


Adding fields toAdding fields toReport Design ViewReport Design View


Using Report SectionsUsing Report Sections


• A section determines where and how A section determines where and how often controls in that section print in often controls in that section print in the reportthe report

• Grouping means to sort records in a Grouping means to sort records in a specific order specific order plusplus provide a header provide a header or footer section after each groupor footer section after each group

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Using Report SectionsUsing Report Sections


Adding Subtotals and CountsAdding Subtotals and Counts


• Calculations are used to add Calculations are used to add subtotals and counts to a reportsubtotals and counts to a report

• Expressions are needed to create a Expressions are needed to create a calculationcalculation

• Functions are built-in Access Functions are built-in Access formulasformulas

• Arguments are information needed Arguments are information needed by a functionby a function

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Examples of Access ExpressionsExamples of Access Expressions


Resizing and Aligning ControlsResizing and Aligning Controls


• You can resize a control by using the You can resize a control by using the ↔ pointer↔ pointer

• After resizing a control, it may need After resizing a control, it may need to be realignedto be realigned

• Two ways to align controls:Two ways to align controls:

* Within its own border* Within its own border

* With respect to each other* With respect to each other

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Precise Resizing and AligningPrecise Resizing and Aligning


• [Ctrl] + arrow key(s) [Ctrl] + arrow key(s) movemove a control a control one pixel at a timeone pixel at a time

• [Shift] + arrow key(s) [Shift] + arrow key(s) resizeresize a control a control one pixel at a timeone pixel at a time

• Pixel:Pixel:

* pix = picture* pix = picture

* el = element* el = element

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Formatting a ReportFormatting a Report


• Formatting can make a report look Formatting can make a report look more professional and easier to readmore professional and easier to read

• Formatting includes:Formatting includes:

* Font style, size and color* Font style, size and color

* Background colors* Background colors

* Line thickness and color* Line thickness and color

* Alignment* Alignment

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Typical Formatting CommandsTypical Formatting Commands


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Changing Page LayoutChanging Page Layout


• Altering the layout can make a report Altering the layout can make a report fit better on the page, making it fit better on the page, making it easier to readeasier to read

• Page layout includes:Page layout includes:

* Orientation (portrait or landscape)* Orientation (portrait or landscape)

* Margins* Margins

• Remember to use Print PreviewRemember to use Print Preview

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Page OrientationPage Orientation


• Portrait:Portrait:

• Landscape: Landscape:

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Page Layout ButtonsPage Layout Buttons


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SummarySummary


• Build reports to summarize and Build reports to summarize and professionally present informationprofessionally present information

• Report sections determine where and Report sections determine where and how often the controls within them are how often the controls within them are printedprinted

• Add calculations using text boxes that Add calculations using text boxes that contain expressionscontain expressions

• Align and format controls to improve Align and format controls to improve the appearance of the reportthe appearance of the report

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Access 2007 using reports

Education

report microsoft office

windows vista edition

report wizard microsoft

report wizard report

report formatting

report expressions

group microsoft office

records microsoft office