Association of Chief Business Offic California Community Colleges ACBO Facilities Task Force Update Facilities Process Streamlining End-to-End Solution (Edited version for easy download/emailing with most large graphic files deleted) October 22, 2001 ACBO Fall 2001 Conference Anaheim, California
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ACBO Facilities Task Force Update Facilities Process Streamlining End-to-End Solution
ACBO Facilities Task Force Update Facilities Process Streamlining End-to-End Solution (Edited version for easy download/emailing with most large graphic files deleted) October 22, 2001 ACBO Fall 2001 Conference Anaheim, California. Streamlined Facilities Process Components. State. Local. - PowerPoint PPT Presentation
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Association of Chief Business OfficialsCalifornia Community Colleges
ACBO Facilities Task Force Update
Facilities Process StreamliningEnd-to-End Solution
(Edited version for easy download/emailingwith most large graphic files deleted)
October 22, 2001ACBO Fall 2001 Conference
Anaheim, California
Association of Chief Business OfficialsCalifornia Community Colleges
Streamlined Facilities Process ComponentsStreamlined Facilities Process Components
New Priority Criteria
New Priority Criteria
System Wide5-yr. Plan
System Wide5-yr. Plan
Web-Based Project Tracking
System
Web-Based Project Tracking
System
FacilitiesCondition
Assessment
FacilitiesCondition
Assessment
Prop 39Prop 39State BondsState Bonds
Whole Buncha Projects Built Sooner !!
Whole Buncha Projects Built Sooner !!
StateState LocalLocal
Association of Chief Business OfficialsCalifornia Community Colleges
1. Save money by shortening period to complete projects by 2+ years like UC and CSU.
2. Receive lump-sum funding for all project phases in one appropriation like UC and CSU.
3. Improve ability to complete projects on time and within scope & budget.
4. Enter all project information only once online.
What are the ($$$$!!) benefits of Facilities Process Streamlining?
Association of Chief Business OfficialsCalifornia Community Colleges
5. Increase access for TW2 enrollments
6. Enhance Ability to Obtain Funds• Increase State funds• Successful Local Bond Campaigns
7. Spend Money Effectively
• Allow every district to develop high priority projects for state funding
• Comply with Prop 39 requirements
What are the ($$$$!!) benefits of Facilities Process Streamlining?
Association of Chief Business OfficialsCalifornia Community Colleges
What is the end-to-end solution (E2E)?
1. Roll-up Executive Reporting
2. Electronic Procedures Manual
3. Planning
4. Project Management
5. Facilities Management
6. Facilities Condition Assessments
Through a consortium of local districts and the Foundation for the California Community Colleges
(FCCC) develop a web-based automated project tracking system to achieve facilities process streamlining that
emphasizes:
Association of Chief Business OfficialsCalifornia Community Colleges
3D/I & Partners
E2E 1. Rollup Executive Reports
(Available on Line)
E2E 2. eManual
E2E 4. Project
Management
E2E 3. Planning
E2E 5. Facilities
Management
E2E 6. Facilities Condition
Assessment
End to EndSolution
Association of Chief Business OfficialsCalifornia Community Colleges
How was 3D/I Chosen by the FCCC?
• The FCCC released a RFI on July 1 for a CCC end-to-end solution
• RFI closed on July 20 with 5 companies responded
• One company then dropped out
• After checking references and subcontractors, only 1 company:
– Could provide the end-to-end solution being sought
– Had strong, positive references
– Had California Community College experience
• The FCCC determined 3D/I met the desired qualifications
• E2E from 3D/I & its subcontractors will be available through the FCCC by mid-November 2001
Association of Chief Business OfficialsCalifornia Community Colleges
WHY 3D/I?
• 3D/I currently performing majority of California Community College’s facilities condition assessments
• Completed over 10% of CCC inventory• LA CCD• Los Rios CCD• Santa Monica CCD• Chaffey CCD
• Proven history of bond campaign success (LACCD $1.2 billion)
• Customizable to each College District’s needs
Association of Chief Business OfficialsCalifornia Community Colleges
• Incomplete – District input on criteria for system
• Incomplete – Develop Centralized System
• Incomplete – Districts join 10 million+ square feet Facilities Condition Assessment Group Discount (can redirect savings from Scheduled Maintenance projects to help offset cost, upon approval of Chancellor’s Office)
• Incomplete – Start Facilities Condition Assessment data gathering
• Incomplete – Fully integrate data and Centralized System
Association of Chief Business OfficialsCalifornia Community Colleges
1. Centralized System Setup/Development District level input and development of Centralized System:
• Develop criteria for system
• Advance preparation
• 5 days of workshops
• Final preparation/Reports
Components of Systemwide Centralized System:
• Electronic Procedures Manual (eManual)
• Capital Planning/Cost Modeling (COSMOS)
• Centralized System (Web-based, Systemwide Database)
• System wide setup (Roll up Executive Reporting/IMPACT)
COST:$750,000 approx.
GOAL:10 or more Districts with local bond acts and other funds contribute $75,000 each for centralized system setup & development
Association of Chief Business OfficialsCalifornia Community Colleges
2. Facility Condition Assessment Group Discounts
(Goal: More than 10 million sq feet Group Participation)
Facility Condition Analysis
< 1 millionsq feet
1-2millionsq feet
2-5 millionsq feet
5-10 millionsq feet
10 millionsq feet
Level 1 13.3 cents per sf
11.0 cents per sf
8.9 cents per sf
6.8 cents per sf
5.3 cents per sf
Level 2, which includes Level 1
18.9 cents per sf
16.3 cents per sf
13.1 cents per sf
11.0 cents per sf
8.9 cents per sf
Level 1 now/Level 2 upgrade later
10.5 cents per sf
9.5 cents per sf
8.4 cents per sf
7.4 cents per sf
6.3 cents per sf
Maintenance Level 1
12.8 cents per sf
10.5 cents per sf
8.4 cents per sf
6.8 cents per sf
4.7 cents per sf
Maintenance Level 2
18.4 cents per sf
15.8 cents per sf
12.6 cents per sf
10.5 cents per sf
8.4 cents per sf
Association of Chief Business OfficialsCalifornia Community Colleges
Individual District Purchase Level 1 Sq Feet
Cost per sf
TotalCost
Savings
Feather River CCD 105,849 0.133 $14,078 0
Coast CCD 1,527,543 0.110 $168,030 0
San Mateo CCD 1,171,523 0.110 $128,868 0
West Hills CCD 214,911 0.133 $28,583 0
State Center CCD 1,160,480 0.110 $127,653 0
Barstow CCD 114,796 0.133 $15,268 0
Kern CCD 1,145,092 0.110 $125,960 0
North Orange County CCD 1,565,074 0.110 $172,158 0
Palo Verde CCD 39,940 0.133 $5,312 0
Palomar CCD 634,342 0.133 $84,367 0
Long Beach CCD 967,716 0.133 $128,706 0
Contra Costa CCD 1,241,156 0.110 $136,527 0
Compton CCD 303,147 0.133 $40,319 0
Total by Individual Districts
10,191,569 $1,175,829 0
Association of Chief Business OfficialsCalifornia Community Colleges
Group District Purchase Level 1 Sq Feet
Cost per sf
TotalCost
Savings
Feather River CCD 105,849 0.053 $5,610 $8,468
Coast CCD 1,527,543 0.053 $80,960 $87,070
San Mateo CCD 1,171,523 0.053 $62,091 $66,777
West Hills CCD 214,911 0.053 $11,390 $17,193
State Center CCD 1,160,480 0.053 $61,505 $66,147
Barstow CCD 114,796 0.053 $6,084 $9,184
Kern CCD 1,145,092 0.053 $60,690 $65,270
North Orange County CCD 1,565,074 0.053 $82,949 $89,209
Palo Verde CCD 39,940 0.053 $2,117 $3,195
Palomar CCD 634,342 0.053 $33,620 $50,747
Long Beach CCD 967,716 0.053 $51,289 $77,417
Contra Costa CCD 1,241,156 0.053 $65,781 $70,746
Compton CCD 303,147 0.053 $16,067 $24,252
Total by Grouping Districts
10,191,569 $540,153 $635,675
Association of Chief Business OfficialsCalifornia Community Colleges
3D/I Software Services Fees
Software/Services
Standard Initial Setup
Price per Campus/ District
FCCCInitial Setup
Price per Campus/District
FCCCUpdate/Tech
SupportAnnual Price
Web Site $ 7,500 $ 1,050 $1785 1st 3 $840 ea. Add'l
IMPACT $ 7,500 $ - $1785 1st 3 $840 ea. Add'l
COMET $ 7,500 $ - $1785 1st 3 $840 ea. Add'l
COSMOS $ 5,000 $ 1,575 $1785 1st 3 $840 ea. Add'l
Means Cost Data
$ 2,625 $ 2,625 $2835 1st 3 $630 ea. Add'l
e-Manual $ 5,000 $ - $1785 1st 3 $840 ea. Add'l
Association of Chief Business OfficialsCalifornia Community Colleges
Meridian Project Systems, Inc. “Project Talk” Collaboration