Academic Secretariat, The Hong Kong Polytechnic University Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 4-year Undergraduate Degree and Higher Diploma programmes 2014-15 Last Update: Aug 2014
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Academic Secretariat, The Hong Kong Polytechnic University Briefing Session for New Students on Subject Registration Arrangement 4-year Undergraduate Degree.
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Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Briefing Session for New Students on Subject Registration Arrangement
4-year Undergraduate Degree and Higher Diploma programmes
2014-15
Last Update: Aug 2014
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Agenda
1. How to access eStudent
2. Subject Registration Schedule
3. Preparation for Subject Registration
i. Study Information
ii. Personal Checklist
iii. Subject Search
4. Subject Registration
5. Add/Drop Period
6. Common Errors in Subject Registration
7. Contact Us
Appendix 1: NetID Registration
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
URL of eStudent• http://www.polyu.edu.hk/student/; or
Login by NetID & NetPassword.(Activate your NetID on the next day after the programme registration. For steps,
please read Appendix 1: NetID Registration.)
1. How to access eStudent
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
1. How to access eStudent
• eStudent covers subject registration, timetable, assessment result, etc.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed programme registration on or before 22 Aug 2014
Earliest Commencing Time / Mock Subject Registration
23 August 2014
Subject Registration (Including CAR Subjects)
25 August* -23:59 of 26 August 2014
(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest commencing time assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Subject Registration Schedule
New Students Enrolled on Full-Time Programmes and completed programme registration during 23 Aug - 27 Aug 2014
Earliest Commencing Time
27 August 2014
Subject Registration (Including CAR Subjects)
28 August* -23:59 of 28 August 2014
(with a buffer of 2.5 hours till 02:30 of the following day)
Add/Drop Period1 September* -
23:59 of 13 September 2014(with a buffer of 2.5 hours till 02:30 of the following day)
*Depending on the earliest commencing time assigned
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
3. Preparation for Subject Registration
• Check the following information on 23 August 2014:
Your subject registration records (Study Information)
Your earliest commencing time for subject registration (Personal Checklist)
Searching for subject information (Subject Search) To search CAR subjects for registration
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
3(i). Study Information (eStudent > My Profile > Study Information)
• Select Academic Year/Semester e.g. 2014-15 Semester 1
Prior approval by your Department is required for dropping of subjects pre-assigned/registered by
your department
2014 - 15 Semester 1
2014 - 15 Semester 1
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
• subject registration period
• your assigned earliest commencing time for performing subject registration
• no system service from 08:00 – 08:59 on the last day of subject registration
You can check
3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)
Subject Registration Activities
Registration Period You shouldconfirm yourSubjectselection ONCE
Youradd/dropcount will beaccumulated
Subject Registration – Full-Time Programmes
25-Aug-2014 13:30
to 26-Aug-2014 08:00
Yes No
System Re-opening Period 26-Aug-2014 09:00
to 27-Aug-2014 02:30
N/A No
2014 - 15 Semester 1
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
3(iii) Subject Search (eStudent > Information > Subject Search)
Search CAR subjects’ information1. Select ‘By Subject’
2. Select ‘Category’
3. Press ‘Search’
1
2
3
2014 - 15 Semester 1
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
• Subjects on offer will be shown.• Click the subject code to view details.
3(iii) Subject Search (eStudent > Information > Subject Search)
2014 - 15 Semester 1
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Subject Code APSS1A01 [Synopsis]
Subject Title FROM CRADLE TO GRAVE – LIFE COURSE TRANSITIONS IN MODERN SOCIETY
Subject Title in Chinese
Offering Department DEPARTMENT OF APPLIED SOCIAL SCIENCES
Co-offering Department
Nature Normal
Category Ug-CAR Human Nature, Relations & DevelopmentHD-CAR Human Nature, Relations & Development
Credit(s) 3.0
Level 1
Duration 1 semester(s)
Consecutive Pattern
Student Contact Hour(s) Lecture 42.0
Subject Requiring Selection
No
Subject
Pre-requisite(s)
Co-requisite(s)
Exclusion(s) APSS487
Faculty/Department Exclusion(s)
Category Faculty/Department
HD-CAR Community, Organization & Globalisation
APSS
HD-CAR Human Nature, Relations & Development
APSS
Ug-CAR Community, Organization & Globalisation
APSS
Ug-CAR Human Nature, Relations & Development
APSS
Programme Exclusion(s)
Category Programme
HD CAR 61030-
Ug CAR 32098-
This part shows the basic information of the subject, e.g. category,
duration, etc.You can view the
subject synopsis by clicking the link.
3(iii) Subject Search (eStudent > Information > Subject Search)
This part shows the requirement for taking
the subjects, e.g. subject pre-requisite/co-requisite
requirement or any subject/programme
exclusion.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
SubjectCode
Subject Title SubjectGroupCode
ComponentCode
ForEvery(Week)
StartWeek
EndWeek
Day ofWeek
StartTime
EndTime
Venue TeachingStaff
Remark
APSS1A01
FROM CRADLE TO GRAVE - LIFE COURSE TRANSITIONS IN MODERN SOCIETY
1000 LEC001 1 2 13 Mon 08:30 11:20 Z403 May LAM
• Checking the class timetable information
3(iii) Subject Search (eStudent > Information > Subject Search)
Subject Group
Class Timetable
Students of the programmes are eligible for taking this subject group
Group Type Group Size Vacancies
1000 ViewUniversity Wide
100 100
This part shows the
offering details, e.g. whether the subject is
offered to your programme,
vacancy, timetable info.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
To ensure a fair chance to all students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period
Important Note:
• Subject Registration will go on during rainstorm warning / typhoons / public holidays.
4. Subject Registration
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
• Select the relevant Academic Year/Semester
2014-15 Semester 1
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
Subject Registration Page:
Left hand side: Search and Select Subject(s)
Right hand side: My Subject Shopping Cart
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Search and Select Subject(s) block
• Use this to select subject(s) and put in the basket (i.e My Subject Shopping Cart block)
My Subject Shopping Cart block
• Use this to confirm your selected subjects
4. Subject Registration
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Search’ subject(s) :
1. Search subject by Basic Search (If you know the subject code)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Search’ subject(s) :
2. Search subject by Advanced Search (Choose by Programme and Subject Category)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Select’ subject(s) :
1. Select the subject group with vacancy and press ‘+’ button
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Select’ subject(s) :2. Select the component(s) and press ‘Add to Cart’
button(one component from each type by ticking the check box e.g. LEC and SEM, Select one LEC and one from SEM)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Select’ subject(s) :3. The selected subject will be displayed in the My Subject
Shopping Cart block
Repeat ‘Search’ and ‘Select’ for other subjects.
LEC001SEM002
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
‘Confirm’ subject(s) :• After selecting ALL subjects, ‘Confirm’ them.
AF1605 3.0 1001 LEC001TUT001
Registered – Pre-assigned
Need approval before dropping
FB1003 3.0 1001 SEM004 Registered – Pre-assigned
Need approval before dropping
LEC001SEM002
Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your
department
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
4. Subject Registration
Successful Completion:• Wait for a confirmation page with the registered subjects
& a reference number. • Double check your records via My Profile > Study Information• Check your personalized timetable via My Timetable > Class
Timetable
SubjectCode
Subject Title Credit Subject Group Component Subject Registered Type
AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001
Registered – Pre-assignedNeed approval before dropping
MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002
Registered
7.5
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
5. Add/Drop Period
Add/Drop Period• Procedures are the same as Subject Registration
shown above.
• If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5), your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.
(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
6. Common Errors in Subject Registration
• Error messages will be shown on top as follows.
2014-15
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
6. Common Errors in Subject Registration
1. Not yet reach your earliest commencing time for Subject Registration
You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached
Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.
DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.
6. Common Errors in Subject Registration
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
6. Common Errors in Subject Registration
4. No vacancy for the subject group/component groups
You are not allowed to register on a subject with NO VACANCY. Please select other subject groups/subject components.
You can indicate your wish in taking the subject via Preferred Subject Indication function (Appendix 2).
3. Fail to fulfill the subject requirement for registration
You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
6. Common Errors in Subject Registration
6. Study load in a semester
You are not allowed to register more than 21 credits in a semester. If you have need to do so, please approach your programme offering departments for approval.
5. Class timetable clashes between 2 Subjects
You are not allowed to register on the subject(s) if there is time-clashes. Please select other subject group/components for registration.
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Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Q & A
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Enjoy your study at PolyU!Enjoy your study at PolyU!
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Appendix 1: NetID Registration
• Activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).• Get ready your PolyU Student Identity Card and Programme Code of the programme you are registered on.
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Appendix 1: NetID Registration
1. Click ‘New Student’
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Appendix 1: NetID Registration
2. Create your User ID (i.e. your Student No., which is printed on your student ID card)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
Appendix 1: NetID Registration
Back to Part 1 How to access eStudent
3. Go through the validation process• For ‘Programme Code’, input the first 5 digit of your programme. e.g. 01234-ABC,
you should input ‘01234’.
If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900
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Indicate your Preferred Subjects when there is no vacancy for the subject group
•Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods.
•Unlimited access to this function
Appendix 2: What to do with subjects with no more vacancy (Preferred Subject Indication)
Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University
How to indicate your preferred subjects:
1. You should COMPLETE your subject registration process.
2. At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function.
SubjectCode
Subject Title Credit Subject Group Component Subject Registered Type
AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001