Academic Advising at Murray State Barbara Cobb, Coordinator of Academic Advising Professor, English and Philosophy Coordinator, Liberal Arts Major [email protected]7B-15 Faculty Hall x4538 Ashley Rogers, Assistant Registrar Degree Audit Registrar [email protected]
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Academic Advising at Murray State Advising at Murray State Barbara Cobb, Coordinator of Academic Advising Professor, English and Philosophy Coordinator, Liberal Arts Major
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Academic Advising at Murray State
Barbara Cobb, Coordinator of Academic Advising Professor, English and Philosophy
Coordinator, Liberal Arts Major [email protected] 7B-15 Faculty Hall x4538
When students declare MAJOR, have them declare MINOR if possible
Challenge to Mid-Degree and Near-Completers when:
MAJOR requirements are complete and University Studies and Minor
requirements are not
DegreeWorks – RACR
-- KNOW YOUR PROGRAM – Check RACR to be sure that your program requirements are keyed in properly -- TRN credit, course substitutions, etc., should be found on RACR If you find errors or confusions, check with
-- Use Notes to keep an Advising Record to which you, your advisee, and any future advisors can refer -- Use Notes to provide direction to students, AND for student accountability -- Coming in Spring 2014: “Planner” Feature -- Do NOT use Notes for private memos
University Studies
Check Bulletin for University Studies courses for your students. Bulletin year for each student is found at the top of RACR.
Each Degree (BA, BS, BFA, etc.) has its own University Studies requirements – see next slide and “Academic Degrees and Programs” section of Bulletin
University Studies Approved Courses list – ONLY these courses satisfy University Studies requirements. Some TRN classes may count, too. (Discussed in Transfer section)
• Be sure advisees are making progress toward degree (RACR)
• Address Career/Professional Planning needs
Sequence, Pre-Reqs, Planning
• Make sure you know the sequence in which courses must be taken for your programs
• Check course pre-requisites and co-requisites
• Make sure you know in which terms (F,W,Sp,Su) particular courses are offered (if it’s regular, Course desc in Bulletin should include it);
• Help students to plan ahead so that students can
– Get started in the prerequisite chain,
– Take each course when it is offered,
– Complete the sequence in time for their planned graduation dates.
Academic Programs
• Be familiar with other programs, other areas/majors, other colleges/schools
• Provide the best advising possible even if a student wants or needs to change programs
• Referral to Retention is an appropriate action for a student who needs to change programs but does not have a plan
“15 to Finish” 15 Per semester x8 Semesters 120 in 4 years Summer / Winter / Study Abroad Remediation “doesn’t count” How do we come close?
Course Substitutions are now Course Exceptions
Two Kinds, Two Separate Procedures:
-- University Studies – Univ Studies site – via Univ Studies Committee then to Registrar -- Area/Major/Minor – Registrar site – via Registrar
In most cases, courses CAN count for both
A) University Studies AND
B) Area, Major, OR Minor [NOTE: Restrictions apply in some programs; see Bulletin.]
Courses CANNOT count for Major and Minor, Major and 2nd Major, Minor and 2nd Minor
[NOTE: Exceptions in some programs; see Bulletin.]
If course is needed for both major and minor (or 2nd major), advisor/department chair makes course sub or waives requirement. Be sure # of credits satisfies program requirements.
University Studies Course Substitutions Some courses will transfer in with prefixes like: TRN, SLL, HLP, etc. Check course titles. EX: HLP 100 transfers in. History of Rock And Roll. MSU does not offer course, but Univ Studies MUS courses include History of Music, History of Jazz. Chair of MUS approves. Course Sub form is submitted to Univ Studies Comm. Approved.
University Studies Course Subtitution form on University Studies website:
IF course is NOT equivalent, but qualifies for sub in major or minor THAT YOU ADVISE:
-- Clear with chair/coordinator and use Registrar’s Office Course Substitution Form http://www.murraystate.edu/registrar.aspx See Registrar Forms link. ------------------------------------- IF you are the MAJOR advisor, and the course is for the MINOR, send student to department/program that houses the MINOR – every MINOR has a designated advisor, often the dept. chair. Admin. Ass’ts usually can help.
HONORS PROGRAM -- HON students MUST take AT LEAST ONE HON Sequence course per semester until HON Sequence is complete -- ENG 150 is an HON Sequence course -- HON Sequence REPLACES Univ Studies -- RACR SHOULD help with this! See QuickLinks for HON Program contact
“Students who establish a personal connection with a faculty member
or advisor are more likely to
persevere.”
-- Wiseman and Messitt
Advising Philosophies: Jargon
“appreciative” “intrusive” “emotional”
= specialized Ac Adv discourse
“Student-centered” = universally accepted
Doing all we can to
help our students to succeed
is our goal.
http://www.appreciativeadvising.net/
Models Based on Appreciative Inquiry
Appreciative Advising • Disarm
• Discover
• Dream
• Design
• Deliver
• Don’t Settle
Faculty Advisors uneasy with shifting responsibilities in this model. (Professional Advisors object less.)
Our “Five Points” Model • Define
• Discover
• Dream
• Design
• Deliver
• Faculty and Professional Advisors comfortable with the full emphasis on STUDENT engagement
Five Points of Academic Advising
Five Points of Academic Advising
Encourage Students to:
1. DEFINE: “What questions do you need to answer to DEFINE your program and career/professional path?”
2. DISCOVER: “Research and explore program and career/professional options to DISCOVER possible paths.”
Five Points of Academic Advising
3. DREAM: “Imagine your future. If you’re a dreamer, DREAM. If you’re too much of a realist to DREAM, plan or set goals.”
4. DESIGN: “DESIGN a program of study that will get you to that future.”
5. DELIVER: “Follow through, make it happen.”
Sum Up: 1) Define area/major/minor,
concentrations, etc. 2) Identify classes/choices for upcoming
term 3) Plan for future terms 4) Discuss successes/challenges (grades,
MAPWorks Referrals, needs, etc.) 5) Plan for career/professional future
Supplement: 1) Resume/CV building 2) Internship/work experience 3) Study Abroad, Experiential Learning 4) Support Services 5) Career Fairs/Job Search/Grad School
prep 6) Certifications 7) Other Program-specific needs
The Retention Office manages REFERRALS (Retention Alerts) and works to keep students in school through graduation. The Retention Office also acts as a general referral agency, connecting students with services campus-wide.
Retention Director Jamie Mantooth and Retention Specialist Ben Stinnett are ready to help us route our students to the services and support they need.
MAP-Works – REFERRALS
Referrals, formerly known as Retention Alerts, are managed through MAP-Works.
Instructors submit Referrals; the Retention Office responds to Referrals; Academic Advisors can see Referrals and can respond to them.
IF you feel it would be beneficial, you may want to send an e-mail to a student who has received a Referral. Academic Advisors can send Referrals.
Knowing if a student has received a Referral will help with academic advising, too.
MAP-Works
MAP-Works is primarily a retention tool.
Academic Advisors and Instructors use MAP-Works for Referrals.
Anything else we might find in MAP-Works that is useful to us as Academic Advisors is a bonus.
Experiment and see what you find useful in MAP-Works.