AC35 PUBLIC AND STAKEHOLDER CONSULTATIONS

AC35 PUBLIC AND STAKEHOLDER CONSULTATIONS

Conducted and Prepared by

Bermuda Environmental Consulting, Ltd. February 2016

Contents

PUBLIC AND STAKEHOLDER CONSULTATION PLAN

MINUTES OF MEETINGS GOVERNMENT OFFICERS - Public Transportation, Marine and Ports, Tourism, HM Customs, BTA,

Public Works - Conservation Services - Sustainable Development, Health, Conservation Services and

Environmental Protection - Bermuda Fire and Rescue Service, National Security and Bermuda

Police Service - Parks - Seaport Security - Department of Planning - Airport Operations (and Cedar Aviation)

BUSINESS INTERESTS

- WEDCO, Water Infrastructure Groups Ltd., ROCONSERVICES, BELCO

- Superyacht Service Providers - RUBiS, Spar Yard and West End Yachts, Global Marine, MAXCEM - West End Chamber of Commerce, Bermuda Chamber of Commerce,

DolphinQuest, Total Marine Management and Island Tours - Transportation, hotels and tours - SOL

NGOs

- BEST - Bermuda National Trust

ACEA/Teams

- ACEA - Teams (Oracle and SoftBank Japan)

PUBLIC

- Hamilton - Dockyard

AC35 PUBLIC AND STAKEHOLDER CONSULTATION PLAN Rev 4

PROPOSED BY:

Bermuda Environmental Consulting, Ltd. 23 November 2015 Updated: Rev 1 -‐ 8 December 2015 Rev 2 – 7 January 2016 Rev 3 – 15 January 2016 Rev 4 – 8 February 2016

AC35 Public and Stakeholder Consultation Plan

2 3rd Floor Rosebank Building, 12 Bermudiana Road, Hamilton HM 11 Mailing: P.O. Box FL 487, Flatts, FL BX, Bermuda. Tel: (441) 400 5990; www.environmentbda.com


Overview As a multinational sporting event, of a size and duration never before experienced in Bermuda, the 2017 America’s Cup will affect a wide range of environmental, economic and social aspects within Bermuda. The

planning approval for the event requires that an Environmental Impact Assessment (EIA) be conducted. Scoping is an essential component of EIA work. As part of the EIA scoping process Bermuda Environmental Consulting Ltd. is engaging in public and stakeholder consultations. Stakeholders (inclusive of a broad range of groups) have

been identified up front and are being engaged in consultation meetings. The general public will also be engaged via public meetings.

An AC35 Master Plan showing the range and locations of uses and structures has been prepared and is the primary document for which consultation feedback is sought. Some feedback obtained may result in layout and design changes.

The existing consensus regarding consultation in EIA scoping is that timely and broad-‐based stakeholder involvement is a vital ingredient for directing effective environmental assessment. Benefits of stakeholder and public consultation in EIA include:

• helping the EIA address relevant issues, including those perceived as being important by agencies, public bodies, local communities, affected groups, and others;

• helping to improve information flow between proponents and different stakeholder groups, improving the understanding of a project;

• enabling project proponents to better respond to different stakeholders’ needs; • helping identify important environmental characteristics or mitigation opportunities that might be

overlooked; • helping ensure that the magnitude and significance of impacts has been properly assessed; • improving the acceptability and quality of mitigation and monitoring processes;

Modes of Stakeholder and Public Consultation and Distribution of Project Information The key activities proposed are:

1) group stakeholder meetings; and 2) open house public meetings.

The format for group stakeholder meetings is to have groups with related interests, and/or areas of expertise and/or mandates meet at one time, wherever possible. Feedback is being recorded and drafted for review by participants, ultimately forming part of the formal consultation record. The stakeholders who can provide

technical and regulatory feedback are the various Government departments. It was proposed that consultations with these groups be undertaken before others, if possible, given the higher probability of alterations to the proposal resulting from their feedback.

Given the significance of the AC35 event potential for far reaching impacts of varying kinds, two public meetings would be appropriate. It is proposed that there be one central/Hamilton and one west end/Dockyard public

meeting. The format for public meetings will involve a presentation followed by a Q and A session. The Master



Plan and key informational points will also be set up in the venue so that attendees can inspect these before and after the presentation.

Prior to meeting with groups a Briefing Document is being distributed for pre-‐meeting review so that participants are properly informed and prepared to engage in discussions directly, making meetings more efficient. The

document provides a text overview of the proposal and EIA scope. The EIA related documents and plans have been posted on the ACBDA website and were available at the public meetings. These include:

• Public and Stakeholder Consultation Plan

• AC35 Master Plan • AC35 projections on expected guests to the event • Parking Areas Plan

• AC35 Race Schedule An On-‐Water Plan showing racecourse extents, mooring areas, marine viewing areas, ferry routes remains under

development and will be made available upon completion. Parties to Engage

Key stakeholder groups are listed below. The process of consultation was initiated on 10 December 2015 (meeting dates noted below) and additional persons/groups have been identified through preliminary meetings and are now noted in this version of the document. Additional person/groups were added as they come to light

during the scoping process. The participants were arranged into appropriate groupings for meetings based their relevant interests and/or areas of expertise, so that the number meetings can be minimized and key parties are

present for discussions with others with similar interests. Groupings of meetings were as follows: Government Departments Meeting 1: 10 December 2015

1. Department of Planning 2. Department of Conservation Services

Meeting 2: 14 December 2015

1. Department of Marine and Ports 2. HM Customs 3. Bermuda Tourism Authority 4. Ministry of Tourism and Transport 5. Department of Public Transport 6. Department of Planning 7. Ministry of Public Works – Estates – no representative attended (agreed to obtain feedback by email) 8. Ministry of Public Works – Highways 9. Ministry of Public Works – Solid Waste 10. Ministry of Public Works -‐ Structures – no representative attended (agreed to obtain feedback by email)


1. Department of Conservation Services 2. Department of Environmental Protection



3. Department of Sustainable Development 4. Department of Health 5. Department of Planning 6. Representative from the Historic Wrecks Authroity


1. Police Services 2. National Security 3. Fire and Rescue

Meeting 5: 15 January 2016

1. Parks Department Meeting 6: 13 January 2016

1. Department of Airport Operations Meeting 7: 4 January 2016

1. Department of Planning Other Government Agencies and Groups Identified during meetings to date:

1. Seaport Security – consultations completed via email 2. Regarding parking areas:

Relevant school principals, School Board, Estates -‐ consultation on-‐going by email Warren Simmons Field lease/Willow Cut Cricket Club -‐ consultation on-‐going by email

3. Bermuda Hospitals Board – consultations on-‐going by email 4. Bermuda Economic Development Corporation and Somerset Economic Empowerment Zone -‐ TBD 5. Sandys Parish Council and residents proximate to parking areas – TBD

Advisory Boards

1. Marine Resources Board -‐ 2 February 2016 (note minutes not taken as MRB provides advice directly to the Minister)

2. Historic Wrecks Authority -‐ letter of 3 February 2016 outlining the perspective of the HWA forwarded by Custodian of Wrecks

Land Owner/WEDCo and their Service Providers Meeting Date: 14 December 2015

1. WEDCO 2. West End Water Reclamation Facility operator -‐ Reclaim Solutions Inc. 3. Water Supply operator – ROCON SERVICES (Bermuda) Limited 4. BELCO 5. IT infrastructure providers (via WEDCo)

Non-‐governmental Organizations

1. Bermuda National Trust -‐ 8 January 2016 2. BEST -‐ 12 January 2016

Business Interests Meeting 1: 16 December 2015

1. RUBIS



2. Global Marine 3. Maxcem 4. West End Yachts 5. Spar Yard Meeting 2: 8 January 2016 1. Bermuda Yacht Services 2. Rubis

Meeting 3 Date: 7 January 2016

1. Bermuda Hotel Association 2. Bermuda Taxi Owners Association 3. Bermuda Taxi Dispatching Services (3) 4. Mini-‐bus association (1) 5. Tour Boat Owners Association 6. Myer Tours

Meeting 4: 22 January 2016

1. Bermuda Chamber of Commerce 2. West End Chamber of Commerce 3. Total Marine Management 4. Island Tours Centre

Meeting 5: 8 February 2016

1. SOL Dockyard train operator -‐ meeting be undertaken Cedar Aviation – meeting to be undertaken ACBDA Committees and Working Groups Meeting Date: TBD

1. Business Connect 2. Communications 3. Community Sailing 4. Economic Assessment 5. Health and Safety 6. Hotel Capacity 7. Infrastructure 8. Legacy and Sustainability 9. On Water Charter Boats 10. On Water Operations 11. Regatta Support 12. Security 13. South Basin Reclamation 14. Sponsorship 15. Telecommunications 16. Transport



User Groups 1. ACEA -‐ 28 January 2016

2. Team representatives – two teams on 20 January 2016 and on-‐going via email Minutes of Meetings

Minutes were captured from all meetings held and are included in this document as Appendices 1a through 1q. All minutes were sent back to participants for review and confirmation. Some sets of minutes remain in draft format but will be considered as final once the Final Scoping Report is prepared on 25 February 2016. Parties

who wish to advise on any edits must do so by that date. Timeframes

The proposed timeframes are as follows: • 14 December 2015 to 20 February 2016: Stakeholder consultation meetings • Public Meetings: during January 26 (central) and 27 January (Dockyard)

• Submission of Draft Scoping Report and review period: 9 to 24 February 2016 • Identify possible revisions to plans expected as a result of consultations and refine in greater detail

various aspects of the proposal as a result of feedback provided during meetings with key stakeholders:

ongoing to 29 February 2016 • Assessment work and completion of Environmental Impact Study: ongoing 14 March 2016 • Submission of DAP1 application and Draft Environmental Impact Statement (DEIS): 14 March 2016

Public Access to Scoping and EIA documents

All EIA related documents and plans used in Scoping work as well as the draft and final Scoping Reports, and draft and final EIS documents will be made accessible to the public. Access to the documents will be provided via the internet on the ACBDA website: http://www.acbda.bm/

The Scoping Report (hard copy only) and EIA (website and hard copy) will be made available at the Department of Planning. Website address: http://www.planning.gov.bm/

The documents will be posted, as soon as they are finalized. The links and public notices provided on ACBDA

website will also indicate how to contact the firm undertaking the EIA work by phone and email.

The public and stakeholders will have the opportunity to comment on the Draft Scoping report and verify that all

the issues raised during the Scoping Phase have been recorded. This is the main purpose of this Draft Scoping Report (DSR), which will be available for comment from 9 February to 24 February 2016. Comments received will be considered in the Final Scoping Report (FSR), which will be submitted to the Department of Planning for

approval to proceed with the EIA.

The public and stakeholders will also have an opportunity to comment on the findings of the EIA, which will be presented in a Draft Environmental Impact Statement (DEIS). After obtaining feedback on it, the DEIR will be updated and submitted.

AC35 PUBLIC AND STAKEHOLDER CONSULTATIONS Minutes

Meetings Conducted by

Bermuda Environmental Consulting, Ltd. February 2016

3rd Floor Rosebank Building, 12 Bermudiana Road, Hamilton HM 11 Mailing: P.O. Box FL 487, Flatts, FL BX, Bermuda. Tel: (441) 400 5990; www.environmentbda.com

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AC35 Event Village Master Plan Notes of Consultation Meeting with Transportation Associated Stakeholders

Held at Department of Planning (DOP) at 2:00PM on 14 December 2015 Attendance:

! Department of Planning -‐ Victoria Pereira

! Ministry of Tourism & Transport – Stacey Evans ! Bermuda Tourism Authority – Andy Burrows and Kyle James

! Public Works – Keith Masser (Highways) and Mark Cobb (Waste) ! HM Customs -‐ Richard Amos (Policy Principal Officer), William Pearman (Assistant Collector of

Enforcement and Commercial Operations) and Dean Lema (Long Room Principal Officer)

! Marine & Ports – David Simmons ! Department of Public Transportation – Stephen Outerbridge (Acting Director), Khalid Mubarak

(Acting Assistant Operations Manager) and Jonelle Christopher (Assistant Director, Operations)

! Bermuda Environmental Consulting Ltd – Jack Ward and Christine Rickards Customs Items

• Overall do not yet have enough detailed information to fully advise what is required • Decision has not been made whether customs clearance of superyachts will be conducted in

Dockyard. • If located in Dockyard, Customs would need to have an accurate physical address for the

proposed Dockyard yacht reporting centre in sufficient time (4 weeks at least) so that we can Gazette a suitable amendment Notice to the Revenue (Designated Yacht Reporting Centres) Notice 2014.

• The security issue of allowing vessels to transit Bermuda’s channels prior to clearing needs to be assessed before a decision is made.

• If customs clearance is to be done in Dockyard, a centrally located office will be required. A further decision that must be made is whether this will have an armoury for securing guns, or whether the yachts will be allowed to retain these within their armouries.

• If clearance in Dockyard is planned, staffing will need to be made available. Early notice regarding this requirement would be needed.

• Customs will provide specifications for an office and armoury space should these be required. • Seaport security – the yachts proposed to be berthed on the North Camber need to be cleared

as compliant – consultation with Seaport Security regarding ISPS compliance is recommended (The International Ship and Port Facility Security (ISPS) Code is an amendment to the Safety of Life at Sea (SOLAS) Convention (1974/1988) on minimum security arrangements for ships, ports and government agencies).

• Bunkering of duty free fuel needs to be discussed. This is normally only allowed prior to departures but the potential of relaxing this for one-‐time fueling events is being considered.


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• Accommodations may need to be made for fueling several departing super yachts simultaneously after the event.

Land Transport – Bermuda Public Transportation Board (PTB) and Highways Section (Public Works) • PTB is currently challenged with a limited pool of busses and operators • DPT is still unclear as to what will be asked from them in terms of user demand and schedules.

They are currently planning based on assumptions but need solid projections to develop budget requests.

• DPT noted the fact that there is a significant lead time for recruitment and training of operators and also for new busses.

• The chassis for the Bermuda bus is being phased out. A minimum run of 20 busses is needed to have more of these manufactured. There is no currently planned budget allocation that will cover the purchase of 20 vehicles.

• Despite the current hiring freeze DPT has requested permission to recruit new operators. They have been advised to identify requirements specific to AC35 as that will be treated as new money and not subject to current budget limits. To do this they need specifics on demand projections, and service level requirements to meet the demands of the event.

• In general the budget for public transport is severely challenged and will not allow for the typical summer services of providing sightseeing buses and extra buses to supplement the scheduled service. There is inadequate funding to provide these staples in 2016.

• Currently the transport plan for Dockyard seeks to maintain normal access but eliminate any additional vehicular traffic.

• The primary lift for passengers to Dockyard will be by ferry and then by bus. This model is contingent on additional resources being made available.

• Informal viewing areas will need management -‐ it is critical to roads management that these sites are identified and planned for.

• There is a need to verify that all areas being considered for parking, shuttle services and for transportation hubs provide a sufficient turning radius for bus movements. DPT would like the opportunity to conduct site verification visits if busses are to be involved in parking area lift services and designated drop off services at the proposed hub.

• An RFP for parking and shuttle services is being prepared by the Ministry of Transport and Tourism with the intent of securing a private operator for shuttle services, thus freeing DPT from this service.

• J. Christopher to send bus turning radii details to use in planning transport hub layout

Marine Transport • M&P are attempting to secure the Millenium (Rhode Island Ferry) for 2017 as there is currently

insufficient capacity to support the AC event. M&P have little leverage in this deal as the critical need is recognised by the owners. Securing additional ferries is challenging during summer – their high use period is also the high use period for North America and the Caribbean.

• Conflicts between ferry routes and the race course will exist and compromise service under certain wind conditions -‐ further information is required so that routings and schedules can be planned.

• The proposed ferry landing is exposed and only suitable for side loading vessels.


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• A bathymetric survey is required to ensure sufficient depth for ferry service (minimum of 10 feet required for fast ferries).

• The current plan calls for the same ferry to service both Dockyard and the Event Village. It is estimated that the currently proposed ferry landing will add 15 minutes travel time to Dockyard. Races may delay lift into and out of Dockyard for cruise ship passengers and this needs to be examined.

• It was noted that the inside face of Heritage Wharf is not suitable for berthing superyachts given a lack of infrastructure. Moving the tugs from the inside of King’s Wharf to make space for superyachts is not a problem.

• A shuttle from Boaz Island parking to the south side of the landfill area is feasible and can use current harbour ferries. Estimate 150 passengers and a 40 minute turn-‐around.

Waste Management Section (Public Works) • PWD has not been approached regarding the need for waste management at the Event Village.

PWD staff have been advised that this is to be managed by WEDCO. • A budget request has been made for a new waste transfer station to be installed in 2016 on the

Government-‐held land at Morgan’s Point. This would make waste collection at the west end more efficient and will assist with the load from AC35.

• Currently there is no Government plan to increase waste haulage services for WEDCO. As there is a 4 month lead time for garbage truck purchases they need advance notice of any increase in services required.

• PWD recognises that there will be a priority need to increase waste pickup from public docks around the island.

• Further discussions with WEDCO are required to resolve the solid waste management plan and to re-‐engage in discussions with Public Works if required

BTA • Expressed concern that much of the requisite transport and waste management planning is not

at an advanced stage as yet, and as a result, the budget development required to support enhanced services is behind schedule.

AC35 Event Village Master Plan

Notes of Pre-‐consultation Meeting with Department of Conservation Services (DCS)

Final Draft

Held at Department of Planning (DOP) at 10:00AM on 10th Dec 2015

Attendance:

Victoria Pereira – Senior Planner DOP

Andrew Pettit – Director, DCS

Sarah Manuel – Marine Conservation Officer, DCS

Philippe Rouja – Custodian of Historic Wrecks, DCS

Jack Ward – Bermuda Environmental Consulting Ltd

This meeting was called by VP following an earlier meeting where it was made clear that the officers of DCS had significant reservations over marine ecological impacts anticipated to arise as a result of the planned development. The area immediately to the south of the proposed AC Village was identified as the primary focus of DCS’s concerns.

BES shared the AC Village Master Plan and explained the elements that are planned for the area of concern. It was pointed out that the floating docks indicated would be secured by means of driven piles and that the type of moorings under consideration for superyachts involves the driving of piles which will be cut off near the seafloor. A hole will be made in the emergent portion of the pile to serve as an attachment point. A row of these piles may be linked by a heavy ship’s chain such that mooring pendants can be attached along this. DCS accepted this as a reasonable approach but would prefer a system with no chains at all. It was argued that eliminating the chain reduces the potential of any scouring of the seagrasses. If this was done these could be seen as environmentally friendly moorings.

DCS shared the perspective that the proposed development presents a significant intensification of use of an area which currently supports critically important marine communities. DCS noted that the increased turbidity that the area has experienced through failed attempts to dam the bridge prior to spoils deposition has already stressed communities in the area. Of particular concern to DCS is the anticipated degradation of lush seagrass communities:

• directly -‐ primarily from moorings and associated chains, as well as piles driven to secure floating docks and

• indirectly through the shading caused by floating docks and boats, and • through disturbance of sediments and resuspension caused by prop wash from boat

movements.

DCS noted that extremely lush soft coral communities are currently found growing on the existing seawalls of the South Basin and expressed concern that the development of marinas attached to these walls may compromise the health of these communities both through shading and/or direct impacts.

DCS also has concern that the proposed ferry landing/breakwater may restrict water flow to the detriment of the area and also expressed concern over the impact that the prop wash from bow loading ferries while at the dock may have on benthic communities.

DCS believes that there is a very real potential for the short-‐term use of this site to become more established and hence they feel that the ecological changes that may be caused by the proposed development should be viewed over an extended time frame. It was also emphasised that although seagrasses may recover if the use is removed, the time frames for such recovery are unpredictable but can often be measured in decades.

DCS also noted that the area is known to be rich in historic marine artefacts and, as the sediments have been undisturbed for centuries, the potential for very significant cultural heritage artefacts to lie hidden within the sediments is very high. The Custodian shared that the Historic Wrecks Authority have already met over the potential development of this area and have recommended an intensive cultural heritage survey of the area as prerequisite to approval of any development plan that affects the area.

BEC suggested that an early action will be the sounding of the depth of sediments in the area. DCS agreed that shallow sediment layers present less room for hidden large cultural heritage assets.

DCS advised that they cannot support the elements of the development that are proposed for south of the breakwater. They further noted that the Marine Resource Board has taken great interest in the works being undertaken and/or proposed for the South Basin area and advised that it is highly likely that they will also be unable to support the approval of the planned use of this area.

With respect to the proposed mooring of superyachts on the outside of the eastern end of the south arm of the basin, DCS deferred making any comment. Neither DCS nor BEC have dived the site and thus there is no description of the benthic communities that may be impacted by the proposed use. It was suggested that the seawall be inspected below the water line to assess vulnerability to damage from prop wash from any superyachts using these berths.

Concern was expressed over the ability of the breakwaters to support the loading from stern lines of these large vessels. BEC advised that this was being looked at and that consideration was being given to engineered solutions involving either driving piles to receive the stern lines or incorporating cleats or bollards in the reinforced concrete being used to raise and stabilise the breakwaters.

DCS suggested that the development team explore the option of establishing an elevated walkway to provide access to less sensitive sites (to be identified through benthic habitat surveys) where the requisite floating structures may be placed to accommodate the proposed marinas. They suggested that the shallow bar running south from the corner in the south arm be considered as one site to be evaluated a potential location for such a walkway.

DCS advised that studies they would require be scoped in for EIA would include:

• A detailed archaeological examination of the site for underwater heritage artefacts. • The production of habitat maps detailing marine communities and covering both the

projected area of impact of moorings and floating docks along with all access routes for large vessels that may be subjected to prop wash.

• A thorough assessment of alternate site and methods proposed to resolve threats to marine communities.

DCS expressed no concern over the terrestrial elements of the proposed development and advised that the concept of a temporary hotel on Lodge Point meets with their conditional support primarily as it could be used as a means to eliminate the invasive plants that have overrun the area thereby facilitating the implementation of a conservation management plan after the temporary hotel has been removed.

AC35 Event Village Master Plan

Notes of Consultation Meeting with Environment-‐related Technical Stakeholders

Held at Department of Planning (DOP) at 2:00 PM on 15th Dec 2015

Attendance:

Department of Planning -‐ Victoria Pereira

Sustainable Development Department – Nicola O’Leary and Lynniece Warren

Department of Conservation Services – Drew Pettit, Sarah Manuel, and Philippe Rouja

Department of Environmental Protection – Geoff Smith and Jim Thompson

Department of Health – Susan Hill Davidson and Armell Thomas

Jack Ward and Annie Glasspool – Bermuda Environmental Consulting Ltd

Marine Communities

DCS shared the perspective that the proposed development presents a significant intensification of use of an area which currently supports critically important marine communities that, through application of ecological diversity measures was ranked as the highest of any area surveyed along Bermuda’s shoreline. They considered that the area had effectively become a ‘back of house’ to operations. They felt that because of the proximity of this area to the visitor viewing area , it was particularly important to demonstrate good environmental stewardship.

The increased turbidity that the area has experienced through failed attempts to dam the bridge prior to spoils deposition has already stressed communities in the area.

Of particular concern to DCS is the anticipated degradation of important seagrass communities:

• directly -‐ primarily from moorings and associated chains (for boats, docks and overnight storage of race markers), as well as piles driven to secure floating docks and

• indirectly through the shading caused by floating docks and boats, and • through disturbance of sediments and resuspension caused by prop wash from boat

movements.

DCS noted that extremely lush soft coral communities are currently found growing on the existing seawalls of the South Basin and expressed concern that the development of marinas attached to these walls may compromise the health of these communities both through shading and/or direct impacts.

DCS also has concern that the proposed ferry landing/breakwater may restrict water flow to the detriment of the area and also expressed concern over the impact that the prop wash from bow loading ferries may have on benthic communities.

DCS believes that there is a very real potential for the short-‐term use of this site to become more established and hence they feel that the ecological changes that may be caused by the proposed development should be viewed over an extended time frame. They are concerned both that there will be considerable use of the area in the lead up to AC35, (ie useage wouldn’t just be confined to a 4-‐6 week race period), and that there will be a legacy effect of this usage. It was also emphasised that although seagrasses may recover if the use is removed, the time frames for such recovery are

unpredictable but can often be measured in decades. The issue of whether any Planning condition could be applied that would prevent longer term use was discussed. Whilst it was agreed it could be applied, concern was expressed that it could not be enforced.

DCS also noted that the area is known to be rich in historic marine artefacts (particularly those dating to the 1600s) and, as the sediments have been undisturbed for centuries, the potential for very significant cultural heritage artefacts to lie hidden within the sediments is very high. The Historic Wrecks Authority have already met over the potential development of this area and have recommended an intensive cultural heritage survey of the area as prerequisite to approval of any development plan that affects the area.

DCS recommended the use of sub-‐bottom profiling to define bathymetry and the depth of sediment layers throughout the area whilst identify any significant heritage assets buried in the sediments.

DCS advised that they cannot support the elements of the development that are proposed for south of the breakwater. In addition to the concerns raised above, they question whether there is sufficient depth for the larger superyachts to be able to turn without directly churning the bottom, particularly during high winds. They further noted that the Marine Resource Board has taken great interest in the works being undertaken and/or proposed for the South Basin area and advised that it is highly likely that they will also be unable to support the approval of the planned use of this area.

As preliminary surveys have uncovered corals and seagrasses within the area, DCS is also concerned about the proposed mooring of superyachts on the outside of the eastern end of the south arm of the basin.

It was suggested that the seawall be inspected below the water line to assess vulnerability to damage from prop wash from any superyachts using these berths.

DCS advised that studies they would require be scoped in for EIA would include:

• A detailed archaeological examination of the site for underwater heritage artefacts. • The production of habitat maps detailing the spatial distribution of marine communities and

covering both the projected area of impact of moorings and floating docks along with all access routes for large vessels that may be subjected to prop wash.

• A thorough assessment of alternate site and methods proposed to resolve threats to marine communities.

DCS has no concerns over the proposed uses for the inside of Heritage Wharf or King’s Wharf. DCS advises that any moorings placed in sensitive areas should be of an environmentally friendly design to minimise scouring of bottom dwelling communities.

Water / Air Quality

• DEP noted that grey water is being supplied to the landfill. It is critically important that this not be discharged into the marine environment as it is highly enriched compared to Bermuda’s seawater and would create algae blooms

• Is the site going to be finished with some hard material with trench drains to control runoff? This is particularly important if grey water is going to be used in any way on this landfill. Trench drains should drain to deep boreholes.

• Tarmac should not be used as a surface on the landfill due to the toxic leachate from recently placed material.

• There is a need for an oil spill contingency plan with training of personnel and storage of booms, etc. nearby and readily deployable.

• DEP strongly recommended a Marina Management Plan and a “hand book” of do’s and don’ts for visiting yachts

• Sewage pump-‐out stations will be required for all superyacht marinas with a fixed umbilical. If a longer term use is anticipated in any area this is an ideal opportunity to establish legacy value.

• Concern was expressed regarding the use of cleaning products on superyachts while in port. A survey of the types of products commonly used is indicated, along with some conditions/advice to yacht owners/operators regarding environmentally appropriate practices.

• If superyachts need to run their generators in port, they should be advised to bunker with ultra-‐low sulphur diesel before departing for Bermuda.

• If vessels in port need to run generators for more than 7 days they will be required to secure a license issued under the Clean Air Act.

• When and how will sheet piling be done? When will construction details be known? • It should be noted that under the Water Resources Act, it is illegal for any boat to pollute (eg

pump out sewage). It is likely that by 2017, guidance will be in place to discourage boaters to discharge into Great and Little Sounds, and rather to discharge their bilges into either pump out facilities, or 400 m north of the Great Sound.

Health and Safety

• Environmental Health officers would like to review a detailed plan for restroom facilities including servicing plans and how these fit with projected demand. The port a potty solution was an issue in Hamilton during the LV world series; with spills, etc.

• The proposed sewage lift station will need a backup pump. • If long-‐term stay by cruise ships is envisioned, a detailed plan for sewage management will

be required. • Recommend drinking stations throughout the village • Telecommunications towers will have to meet all appropriate standards for best practice

and health and safety.

Sustainability

• The driving philosophy should be to preserve Bermuda’s natural environment and culture whilst presenting a first class event.

• There is a need for several operational plans to promote best practice: transportation plan, emergency plans, energy management plan, waste management inclusive of responsible sourcing of low impact products, etc.

• Universal design to ensure suitable facilities for all user groups should be mandated (ie handicap accessible washrooms).

• Light pollution needs to be managed. • It is recommended that water bottles be discouraged and that reusable water containers

with multiple hydration stations be implemented. • Marine trash management/clean-‐ups should be considered as a way of ensuring that

Bermuda is profiled in the best light. • Lessons regarding successful strategies implemented at other similar events should be

studied and implemented as is appropriate. • Likely impacts on local communities during the event (crowding, traffic restrictions, noise,

disruption to services, etc.) should be identified and communicated to the community prior to the event in order to avoid surprises and allow the affected communities to prepare.


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Emergency, Safety and Security Government Stakeholders

Held at Department of Planning offices at 10:30 am on 16 December 2015 Attendance:

! Bermuda Fire and Rescue Service (BFRS) – Aaron Denkins

! Ministry of National Security – Steve Cosham (currently on secondment from the BPS) ! Bermuda Police Service – Antoine Daniels (Acting Commissioner) and Lyndon Raynor

(Acting Inspector)

! Department of Planning -‐ Victoria Periera (Senior Planner) ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards

Comments by all Stakeholders ! The single location shown for single emergency boat docking is inadequate (no. 22) – need fire,

police and emergency boats to be docked at Event Village, with other boats and personnel located nearby – there are various boats of different sizes so the docking space at Village for emergency boats needs to be co-‐ordinated with which boats and which sizes can be

accommodated -‐ Police have dock location for several boats at main boat lift area. ! A single command-‐operations (com-‐ops) center is required so that all emergency and other

essential service providers can be located at and co-‐ordinate their roles from one locale – within

the Event Village is required and preferably on an upper level so can see over the site ! This command post should be the Joint Agency Event Command Post and used by all agencies

coordinating this event and not just the emergency services. This command post will accommodate command and control representatives from the following agencies with space for their respective communication and computer equipment: AC Events Authority, ACBDA, AC Race Committee, CCTV, Police, Fire, St Johns Ambulance, (maybe also Hospitals), Security Guards, Regiment, WedCo, Marine and Ports, Transportation (DPT and mini-‐bus), plus other agencies who will be required to inspect and license certain aspects on the event village on a daily basis, e.g. Health

! The Joint Agency Event Command Post must have access to the site wide CCTV cameras as this will be part of the site security and safety plan and the liquor license application plan – installation of a PA system is also needed.

! The ferry dock as located (no. 8) presents a bottle neck issue and accordingly safety concerns -‐

with incoming/outgoing ferry passengers moving inbound to site and queuing for outbound (size and management of queuing area a question), guests entering and exiting the Village, all having to utilize a 12 foot wide bridge. Particularly an issue if over land emergency vehicles need to

access the site during peak pedestrian movements.


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! Having only one main egress from the site in a potentially congested area presents impediments

to an effective evacuation plan

! A Security Plan, including various types of emergency procedures (fire, weather, security threats etc.), and evacuation procedures is required

! All agreed their willing to assist in preparing the above plans

! Where will there be sites away from the Event Village set aside for any helicopter emergency landings?

! All requested hard copy of Master Plan

Fire and Rescue Items

! A hydrant system would best serve the event – using reclaimed water would be fine and

seawater can be pumped also – need to find a way to access water at pressure needed to be able to fight fires at Village and on yachts berthed at the site

! Fire trucks would service a fire emergency at the Village from Somerset base

! BFRS requested confirmation of the bridge width at 12’ (works for fire trucks) and the loading capacity of bridge

! BFRS requested as much information and location details as soon as known on the LPG storage

that vendors would require as must meet certain Fire Code specifications, including some setback related ones.

! BFRS requested as much information and location details as soon as known on the specific

locations, dates/times and planned number for concerts so staffing, fire safety and access matters can be planned for early on.

! BFRS requested as much information and details when known of the camping area and if camp

fires will be allowed. Police Items

! Prosed parking areas will need lighting (if cars to be there night time) and security presence -‐ perhaps CCTV installations

! A screening process at the Event Village gates will help with security issues – certain

infrastructure may be required to support this, as well as at concert venues, e.g. not allowing helmets into venues, therefore may need a locker system and kiosk/shelter for conducting Police business at gate/entry areas, should that need arise.

! BPS requested information on policing and/or security to be provided at the hub area, as have faced various issues with taxi drivers in past at events

! BPS requested information intentions for water taxi service, how will operate and be policed if

issues arise, if revised/new regulations will allow it to occur with private boats, what regulations will be installed for safety and security?


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! BPS requested information on the camping areas and the planned management and security of

that area -‐ private security? CCTV?

! BPS requested as much information and location details as soon as known on the specific locations, dates/times and planned number for concerts so that the policing manpower can be planned for, or details of the security planned via private security

! BPS requested as much information details as soon as known on the liquor license applications so that the vendor protocols are known and shared with the BPS regarding those under-‐aged not gaining access to alcohol – wristband system?

National Security Items

! Continued interaction with and among, and distribution of information as soon as known to, key

service providers will assist in providing all elements required for a safe and smoothly run event. ! It was noted that BHB should be consulted given their likely need for a medical facility/tent

location and a dedicated space nearby for ambulance locations

! The command center is a key component that must be provided for within the site, off site will not function as effectively.

! The feedback for the October regatta post mortem was requested for review as would help

service providers see any issues and prepare better


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AC35 Event Village Master Plan EIA Scoping Notes of Stakeholder Consultation Meeting with Parks Department

Held at Department of Planning offices at 12pm on 15 January 2016 Attendance:

! Department of Parks – Lisa Dawn Johnston (Director)

! Department of Parks – Craig Burt (Parks Officer) ! Department of Parks – Justin Lavigne (Assistant Parks Planner) ! Department of Planning -‐ Victoria Pereira (Senior Planner)

! Bermuda Environmental Consulting Ltd -‐ Christine Rickards School Sites and Warren Simmons -‐ Parking Plan

• Parks confirmed that they only maintain Warren Simmons Field and do not have charge of it – Estates does and may be leased to cricket club

• Parks also maintain the grass at the 3 school fields where parking is proposed and may need notice – parking is weekend only so not likely to disrupt grass cutting schedule

• Parking issue may arise with people parking along roadside – how police that?

• Possible to investigate using portions of Railway Trail for vehicle access to take pressure off main roadway/alternate routes

Camping • Parks can assist with layout and facilities needs/set up of camping area proposed at Moresby’s -‐

have exiting rules set up which are used for other camp areas that can used (refer to 2014

Conditions of Camping) • Restrictions to campers being only residents of Bermuda applies only to the National Parks only

and Moresby Plain is not in the National Parks system.

• ACEA would need to set up some form of booking system for the sites • Parks staff have visited the site and a key issue is the lack of soil base in which to place tent

stakes and lack of wind block

• Suggested can obtain compost from horticultural waste facility to use as soil base • Water provision can be via a tank Parks have access to – 400 gallons – refill as required • Requested to know if there was a minimum number ACBDA had to accommodate via camping –

CR to find out and advise Parks • Shower and toilet facilities need to be planned for the correct numbers and be well located • A garbage dumpster will be required to service the camping area


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• An operation and management plan will be required to manage the area – including solid waste

management -‐ Parks Rangers can assist with patrol/inspections for the 5 week event period, as

well as possibly trash removal using Parks garbage truck • If a base site plan at good scale is provided to Parks they will help map sites and best locations

for waste, shower, water, sanitary facilities needed – CR to provide base plans

Parks Plans for Public Parks Areas

• Parks is working on a plan to identify and organize public viewing areas for races along Railway

Trail (RWT) and at Fort Scaur (not required by ACEA) • Need to identify area where no cars will be allowed and identify and provide locations for car

parking (e.g. Hayden Trust, Willowbank), so public can walk to RWT viewing locations

• Primary viewing location will be Fort Scaur given existing facilities there – Parks to manage the area – best approach since public will use anyways and create issues if not well managed

• Parks to provide draft plan to AC35 team when completed –the tentative completion date is 11

March 2016,

Marine Based Assistance

• Parks have boats which can use to assist in public safety -‐ need to know what is required. • Will patrol boats and life guard services be required at the event, or any related location?

Resources and Staffing • Parks roles should be identified as soon as possible so resources can be planned – both

equipment like portable toilets and manpower

• Parks recognize that additional manpower will be needed – esp in terms of additional sanitation to Parks areas, and when competing events are also on

• Can staff up using some industrial staff -‐ reassign from such activities as landscaping, but may

not be enough and need to know roles/requirements in advance • Servicing AC35 during Hero’s Day weekend/Carnival will be challenging – is a 3-‐day event and

draws approx. 1500 people – held in varying locations – suggest speak to event organizers

• Issues noted with October regatta in that were not prepared and Parks had to assist with additional toilet facilities

Other • Parks have a list of upgrades noted to be done and equipment needed by time of AC35 – e.g.

accessible bathroom cabanas.

• There is a list being finalized to go with budget request – Director to provide to CR


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Email and Telephone Discussion with Seaport Security

Emails and discussion with Scott Simmons January 2016 By email Scott indicated that:

• No Seaport Security compliance concerns exist with the current superyacht berthing proposal on

the inside of the North Camber arm adjacent to the King’s Wharf Cruise Ship Terminal. • There is no expectation from a port standpoint that such yachts have a special clearance to

berth where the tugs/tender presently tie up, but rather there may potentially be an expectation from the yachts that they are berthing in the South Camber at a secure (and possibly ISPS Compliant) facility

• The King’s Wharf and Heritage Wharf Cruise Terminals and the Commercial Docks in the South Basin (the Rubis Fuel Facility, Cable Depot and Cement Silos dock areas) are considered Temporary Restricted Areas in accordance with International Ship and Port Facility Security (ISPS) Code requirements.

• It would seem prudent given the co-‐located passenger ship(s) and proposed motor yacht berths on the North Arm to re-‐affirm that while not a Restricted Area, the North Arm remains a Controlled Area with a 24 hour WEDCO guard at the main gate limiting vehicular and potentially even general public pedestrian access. This is how things presently operate, although not with a continuous guard presence. This will help mitigate certain security risks, but also improve general health and safety given the collision risk between pedestrians and vehicles.

• The need for Temporary Restricted Areas to be in effect during the course of tanker and cement ship berthing and cargo discharge operations at the Commercial Docks should be recognised. Such arrangements are only for the period of time that such ships are in port. Calls by such vessels will likely be avoided/minimised given the AC Event.

• A 50 meter exclusion zone is established on the seaward side of all cruise and cargo ships berthed in Bermuda ports. This satisfies both Bermuda Customs and ISPS Security requirements. It is expected that there will be considerable small boat traffic in the South Basin should a cargo ship come to be berthed at the Commercial Dock facility and this area may be difficult to enforce.


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Further phone discussions:

• There is a need to review the spacing for superyachts turning and maneuvering at the proposed

berth west of Kings Wharf within the North Camber – as this is already a congested area given the adjacent Clocktower Marina combined with nearby tour boat and ferry boat operating hubs.

• A secure lock-‐up area is available at Heritage Wharf Terminal Building -‐ was created as Customs

detention area – not used – possible use as armory or yacht Customs clearance office • Need to assess what “firearms” will need to be removed from boats entering Bda – secure

enough areas which can be sealed while in Bda and inspected at departure may be available on

some yachts (see comments ref flare guns below). • Flare guns are considered firearms under local law but are also a common part of safety

equipment kits aboard many foreign yachts. Customs to determine best approach for managing

scale of problem.


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Department of Planning (DOP)

Held at Department of Planning Offices at 4pm on 4 January 2016 Attendance:

! Department of Planning -‐ Aideen Ratteray-‐Pryse (Director of Planning)

! Department of Planning -‐ Victoria Pereira (Senior Planner) ! Department of Planning -‐ Gordon Ness (Building Control Officer ! Department of Planning -‐ Omar Douglas (Plans Examiner)

! Bermuda Environmental Consulting Ltd -‐ Christine Rickards and Jack Ward Level of Detail on Master Plan and Application Approach

• DOP advised that the level of detail on the Master Plan may not be adequate for a final DAP1 application and especially since various future changes to the plan might be expected.

• BECLtd. advised that the areas shown were largely fixed in terms of uses and layouts and that additional details were being added as the scoping process progressed – only the pop-‐up hotel locations were expected to remain undefined/in-‐principle level given that those details would

not emerge until well after the Master Plan was filed for approval. • DOP advised that their preferred approach was to have the EIA filed and made public but not file

a DAP1 application for the Master Plan – rather, file separate applications for various

components as and when required. This approach would, in part, allow applications for aspects of the Master Plan which were contentious to be dealt with individually on appeal, not holding up other aspects.

• BECLtd. indicated that this was not the preferred approach but would present it to ACBDA for consideration.

• The current approval only grants approval of the AC35 use on the land reclamation site, but

various land parcels nearby are also key components of the event and will need approvals, the Master Plan approach treats the event comprehensively and all ties all parcels and components required together under one approval supported by one EIA.

• DOP advised that an EIA can be undertaken without a planning application. Status of Issues Surrounding Potential Destruction to Seagrass

• All were aware of Dept. Conservation Services’ concern with certain aspects of the Master Plan, namely the 300 foot ferry and public boat dock and small marinas on the south side near the bridge, due to the amount and quality of seagrass beds in this location.


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• BECLtd. confirmed the DOP position from a prior meeting where it was indicated that if seagrass

beds were going to sustain long term damage from proposed works/uses/activities then the DOP could not support this.

• BECLtd. confirmed that DCS believes that long term damage would be the result of the works

proposed in the seagrass locations and DOP agreed alternatives needed to be found. • BECLtd. reported that ACBDA supported finding alternatives and that BECLtd. had already

initiated this task.

• It was debated whether some marine aspects such as piles would not be considered under the planning approval given a lack of jurisdiction in legislation for works beyond the HWM – a Marine and Ports approval. It was acknowledged that such works would be tested in the EIA.

• BECLtd. indicated that the marine works are only being considered due the need to have yachts berthed at the Event Village, which will be serviced (sewer, water, waste disposal) from the land and will also likely also require floating platforms attached to the land reclamation to allow

yacht guest access to the Village – making it a marina use. Conditions of Approval in Court Order

• It was confirmed that the Court Order had not yet issued indicating if the AC35 use approval would be final (per original Board decision), or in-‐principle (per Minister’s September 2015 revised decision) -‐ final conditions set out therein may alter proposed approaches to a Master

Plan application.

Notes of AC35 Consultation

Held at LF Wade International Airport – 13 Jan 2015

Impacts on Airport Operations

Present: Department of Airport Operations: Jacqueline Horsfield, Robert Withers, Wendell Burchall Cedar Aviation: Eugene Ball, Anthony Richardson Bermuda Environmental Consulting Ltd (BECLtd): Jack Ward, Annie Glasspool

Introduction:

BEC Ltd explained that the intent of the consultation was to determine the expected impacts of increased usership of the airport as a result of AC35 and presented the most current projected increases in passenger loads for air traffic associated with AC35.

Physical Capacity:

! Cedar Aviation advised that it is difficult to predict the number of additional private jets that may come to the General Aviation (GA) terminal as a result of this event. They noted that they are often surprised with the arrival of unanticipated private and corporate jets. They have serviced up to 53 private jets in one day and the most recent extremely busy day that they have encountered was 42 jets. The minimum spacing for landings is 3 minutes, and for take off is 1 minute.

! April, May and June are typically the peak months for corporate jet arrivals and as this high season corresponds with the AC35 schedule it is anticipated that there will be a very high level of usage.

! It was requested that a schedule of the races be provided asap to the airport so that all parties can assess the implications on their scheduling, staffing and physical capacity.

! Many of the private jets may be coming from Europe so it is anticipated that these will include a higher proportion of large aircraft than is normal from the US. The size distribution of private jets will affect the number that can be handled in terms of parking Aprons, fuelling and numbers of passengers needing to be ‘processed’. Also, an understanding of the likely need/capacity for flying in parts and supplies is needed in order to be able to project parking capacity.

! The capacity of the general aviation terminal (1079) to handle passenger loading may prove to be limiting. Building Code allows for only 1 person for every 15 sg feet. The rate at which Customs can process passengers (2 stations each clearing up to 1 passenger per 2 minutes) may be limiting (the speed of the server is one of the limiting factors). There is a need to determine whether Customs can increase capacity.

Air Traffic Control Capacity:

! It is anticipated that there may be a need for additional staff to manage the Control Tower and Airport Information Services (AIS). These would either be trained up or, more likely, brought in from overseas to support managing the demand of AC35.

! The issue of whether there will be an increase in night flights was raised. Normal tower operation is 7AM to 11PM. However, it was noted that the Tower does not need to be manned for night arrivals and departures.

! As there is a likely to be an increase in new planes (ones that have not operated out of Bermuda before) the DAO will need to conduct a risk assessment which will define any logistic response required.

! The DAO will need to ensure that all plans are published through the Aeronautical Information Publication by January 2017. The plan must set out issues and constraints for aviation calling at Bermuda between April and August. This will included the number of aircraft that can be accommodated.

! Satellite navigation charts for aviation approaching Bermuda need to be developed and published to provide contingency for failures of the radar system. There are time and costs issues associated with this and a letter of support would be very helpful. This work needs to be completed by April 2017. Corporate jets are often unscheduled and can cause bottlenecks. A decision would need to be made regarding who has priority for landing/departing. All landing and take-offs are under the overall control of the Federal Aviation Authority (FAA).

Emergency/Security Capacity:

! If extended hours are required, the impact on Bermuda Fire and rescue Service (BFRS) will be significant. They are required to be present at every arrival and departure.

! Security is limited at the general aviation facility. There is a potentially leaky perimeter – DAO need to test and audit security. This will be particularly so if Apron V near Castle Harbour is used as there is no perimeter fencing around Castle Harbour. There is also a limited security presence at Apron IV although CCTV exists and covers portions of the area. Apron IV has security staff and cameras.

! The road access would need to be repainted if Apron III is used for parking as it is the main throughfare for parking and security.

! The Airport Finger (Apron VI) cannot be used for parking as it must remain free for emergencies.

! Dao has been trying to install satellite navigation at L.F. Wade in the event of a radar malfunction. This has to be approved through the FAA. Time and cost is an issue and they are currently trying to get this implemented by April 2017 but are concerned this tiemline might not be met.

Fueling Capacity:

! It was recommended that we meet with SOL Petroleum to brief them and to determine their limits on re-fueling corporate jets. Fueling may prove to be a limiting factor, as the fuel tank farm is 2 miles from most of the GA aprons. It was suggested that planes be fuelled on arrival to a near full state and topped off just prior to departure. Complete fuelling cannot be completed until immediately close to departure.

! Large jets need to be fuelled at the hydrant on Apron I. They will then need to be moved to a parking station on Apron II– there may be a need for more tugs to move these and the ramp handlers will need to be advised.

Helicopters:

! Helipads need repair. If helicopters are to share aprons with fixed wing aircraft they will have significant impacts on airplane parking capacity and operations.

! Charted Visual Approach chart for helicopters need to be published through the Aeronautical Information Publication in January 2017.

! If more than one helicopter will be in operation the risk of incidents increases dramatically. The issue of whether private yachts will be allowed to use helicopters was raised.

! BFRS needs a plan for helicopter crash response. As this is not a standard response situation, an aviation expertise will be required on any response vessel.

! An emergency helicopter landing site (ideally west end) should be designated which will allow access for fuelling.

Ground Transport:

! Most passengers leave by taxi, not limousines. Getting high-end passengers to the west end would be greatly facilitated by marine transport. This would improve visitor experiences and provide substantive legacy value for tourism. Corporate sponsorship and/or a private operations business model for a dock facility to support this concept may be viable.

! There is plenty of space for taxis/limos at the GA.

Anticipated Environmental Impacts:

! Noise – there is a current issue with noise associated with the GA terminal. This is anticipated to be significantly increased as a result of the increased traffic of AC35. Whilst on individual aircraft may exceed acceptable noise levels, cumulatively there may be an exceedance. Noise management with sensors is appropriate. Limiting the allowable duration of the running of aircraft auxiliary systems can help and ground units can be installed for aircraft to plug in to but these cost $50,000 each. However, if there is a constant stream of arrivals/departures the effect will not be limited effectively. Barricades and other mitigation systems may be appropriate – this can be very expensive.

! Lighting – careful planning and management of lighting will be important. The event does not coincide with the breeding season for Cahows and there is no known turtle breeding to disrupt. However, unless carefully managed, lighting will be an issue for residents of Tucker’s Town.

! Fuel spills (from refuelling or over-pressurisation of tanks in the heat) – the potential of a fuel spill will increase with this increased demand. Fuel spill contingency planning is required.

! Apron V – If this apron is cleaned up and equipped with lighting and security for use, this may become a more permanent use. As this is near Cooper’s and Nonsuch Islands, careful planning and management will be important in limiting the resultant impacts on natural communities.

Knock-on effect on Airport Development:

The airport management can shift priorities in order to prepare for the AC35 event. However, this will affect the existing capital expenditure planning by requiring reallocation of resources away from critical longer term upgrades. A failure to support future capital requests to meet the challenges caused by this reallocation will challenge the facilities.

Other East End Issues:

The new terminal is anticipated to be under construction. Staging is likely to impact Marginal Wharf.

Swing Bridge and Longbird Bridges are both inoperable and challenged. This will impact marine visitors that come to Bermuda to enjoy AC35. If a cruise ship is based in St. George for the AC35, the challenged bridges may be a problem.


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with WEDCO and their Service Providers

Held at WEDCo Offices at 9:30 am on 14 December 2015 Attendance:

! WEDCo – Joanna Cranfield (Business Development Manager), Carmen Tucker (Facilities

Manager), and Kent Bascome (CFO) ! Water Infrastructure Group Ltd. (manages the West End Water Reclamation Facility) – Adam

Diel (Plant Manager). (Paul Jarrett was consulted by email)

! ROCONSERVICES (Bermuda) Limited (manages potable water production and distribution) – Derek Woolley (General Manager)

! Belco – Doug Frith (Senior Engineer, Grid Operation) and Jeremy Waters (Principal Engineer,

Grid Operation) ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards (CR)

Power -‐ Belco

! Overall power capacity in Dockyard area is finite -‐ while existing loads are well under existing capacity – need significant more power to service AC35

! Superyachts are the biggest question in terms of power needs ! 2 megawatts is believed to be the power needed to service AC35 based on information received

to date following discussions with BCM McAlpine and Wedco ! Approx. 18 mos lead time would be required to order plant for permanent power provision

infrastructure ! Cost of permanent infrastructure is high and would need to be recovered and not knowing

future needs/uses and intensities after AC35, may not may sense ! Temporary power provision via containerized plant facility also has lead times – 12 mos to

secure ! The temporary solution would provide a firm supply for the temporary loads required during the

event. However this supply would not service loads for all the superyachts shown on the plan -‐ which are potentially the most significant loads. Some portion of these can be serviced but more specific power demands need to be known – these are the least defined at the present time. Significant additional temporary power may be required to service these if they come in the numbers currently being considered and are to utilize shore power. The temporary power solution being considered can be enhanced to a certain degree but has limits and requires the lead time noted above.

Potable Water ! The system supplies water to Dockyard, cruise ships and various Government contracts so need to

ensure both provision and storage can be achieved


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! Adequate water production seems viable but need to review numbers once demand is known ! A water provision plan is needed – need to review day by day projections for AC35 -‐ numbers

attending, facilities proposed and yacht needs as well ! There should be sufficient storage to supply the system as there is about 2.0 million gallons available

-‐ the issue will be the limit to production as the event will run for a significant period (approx. 5 weeks)

! ROCON and WEDCo will be looking at various options to expand but the key issue will be production capacity

! Any storage that can be constructed will be a benefit but not critical to servicing AC35 ! CR noted 3 sub-‐grade tanks were approved within land reclamation – not sure if intention is to

construct them -‐ possibility to use those for water storage?

Waste Water and Grey/Reclaimed Water • The plant can process 250,000 gallons per 24 hrs. In winter months the plant service level is

approximately 50,000 gallons/24 hr period and approximately 80,000 to 90,000 gallons/24 hr period in peak months.

• Significant capacity exists for processing sewage but delivery is the issue – a certain flow rate is required and lift stations need high enough volume – can be designed once volume is know

• The plant could handle sewage flows from the superyachts to be docked at the Event Village as long as the discharge does not contain salt water or grease. The current infrastructure can usually accommodate a flow of approximately 60 gpm into the main lift station. How the yachts would discharge would need to be determined, (truck, direct hook up etc.). Plant operator may require samples of the effluent in order to ascertain the possible contents. Some engineering would be required to ensure that flow rates do not cause problems to the existing system.

• Would need to restrict entry of grease and saltwater into system for all sources • Could use reclaimed water for flushing – could design a plan for delivery • Overall, the required capacity is there but are some constraints to the system to be addressed to

service AC35

IT Networks • Via WEDCo, an RFP has gone out seeking design and delivery of a system – will make selection

by June 2016 • CR indicated that this will be after the filing of the DAP1 application for the AC35 Master Plan so

in preparing the Servicing Plan some level of information about conduits and other infrastructure (e.g. cell tower) would be required – a timing issue

• Will need to have conduits laid in for fiber optic cable when other services go in • Belco services and fiber optics will need separate conduits

WEDCo

• Indicated that they would have a representative on the ACBDA Infrastructure Committee and that some of these discussion would occur there.

• CR indicated that as part of the EIA process and in filing a DAP1 application, a Servicing Plan should be close to resolution so that when assessing impacts it is understood how the AC35 event will be serviced -‐ ideally in ways that avoid any negative impacts.


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Servicing Plan All service providers agreed that they would assist in the preparation of a comprehensive Servicing Plan covering all services discussed above so that each provider can ensure the infrastructure required to deliver services to the levels required are known and planned for, and would not conflict with each other, or other items required at South Basin for AC35. The daily demand during the event needs to be provided so that service providers can confirm what is required of them and how best to deliver their services.


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Superyacht Service Providers

Held at Bermuda Environmental Consulting Ltd. offices at 4pm on 5 January 2016 Attendance:

! Bermuda Yacht Service – Mark Soares

! Rubis -‐ Robbie Godfrey ! Rubis – Graham Redford ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards

Superyacht Berthing, Projections and Service Provision

! Given his experience in the industry, Mark had provided information to ACBDA on superyacht

berthing options in Dockyard, and also provided advice on the policy paper for Cabinet review regarding changes to legislation that would be required to properly service visiting yachts in

Bermuda. ! At the time advice was given, it was acknowledged that various infrastructure would be required

inside of both Kings and Heritage Wharfs to allow superyachts to dock there.

! A berthing location plan for the AC35 event, showing known locations in Bermuda, e.g. Event Village, Princess Marina, is currently on internet to test numbers/interest in locations – no booking system running as yet.

! Unresolved items in servicing superyachts remain how to deal with sewage, fuel requirements and scheduling, and power supply.

! On-‐board generators can provide power but it is expected that yacht owners will want to plug

into the local system and current legislation may also require licenses for use of generators (as a form of controlled plant) – needs investigating.

! Need to determine if a sewage pump out service has to be set up, or can all be connected to the

Dockyard STP and what is required if can be. ! No. 28 shows larger yachts which require moorings (bow and stern), but wind may be an issue

for this to be a viable berthing area.

! Yacht water requirements need to be communicated to the Dockyard service provider to plan for potable water needs in Village and for yachts berthed in area – Mark will provide stats on water consumption to use when developing a Servicing Plan.

! At the moment the berths are not being offered with power or specific services -‐ there are no expectations at all. It would be nice to offer power in some of the locations if possible.

! The berths indicated are temporary infrastructure provision of all services may be unsustainable, however may be worth installing power in one of the locations, e.g. inside South Breakwater, as this may have some legacy value.


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! It is hard to predict expected numbers of yachts -‐ numbers below are not related to any event:

·∙ the average annual yacht arrivals is 850 ·∙ 65% of all yacht traffic is in May and June ·∙ 6% of all yacht arrivals are Superyachts ·∙ 10% of May and June traffic is Superyachts ·∙ Hundreds of Superyachts pass by Bermuda in May and June every year on their way

back to the Mediterranean or US east Coast from the Caribbean. ·∙ America's Cup events attract yachts ·∙ The last Americas Cup in San Francisco attracted about 35 Super yachts, this location

was well off of the beaten path for yachts, Bermuda is in the right location at the perfect time of year

·∙ There has been virtually no promotion of the Superyacht Program at all to date, yet we have over 40 yachts that have expressed interest with sizes ranging from 24-‐99 meters -‐ most of them being over the 50m range.

·∙ Due to our proximity to the US east coast I also think we can expect many smaller vessels (under 24 Meters) possible 1000 smaller vessels

Rubis Items and Ferry Dock Relocation Consideration ! Given concerns which arose with current ferry dock location (no.8), the team was asked to

examine area along Rubis fuelling dock. ! Rubis advised this would not be possible, as must use entire area when required to service boats

and as it is can only service 2/time, and already have impediments with team docks.

! Team docks are currently in way and must be moved temporarily whenever tanker comes in – a significant costs to team to do this and approx. 8 tankers are expected between now and 2017

! The thought is to modify existing infrastructure and bring into operation a fuel point further

from team docks, but this had a large cost and Rubis would only be considering a cost sharing approach to make this feasible.

! Rubis is looking at options to service yachts without them leaving their berths, if can access

Village while closed to public, can service certain ones by truck, but would need to know the bridge loading capacity in metric tons.

! While servicing AC35 needs, Rubis must keep up with existing retail demands, so additional /

new trucks would be required. ! SOL also provides bunker services but they mainly operate and work out of St. Georges ! Fuelling the visiting yachts efficiently will required foreknowledge of their fuel line attachments

as specifications vary – requiring a checklist of requirements and specs prior to arrival would assist in more efficient servicing from all service providers.


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Local Businesses adjacent to Subject Area

Held at Bone Fish, Dockyard at 2:30 pm on 16 December 2015 Attendance:

! Rubis -‐ Robert Godfrey (Operations Manager) ! Rubis -‐ Ricky Powell (Dockyard Depot Supervisor) ! Spar Yards and West End Yachts – Kareem Johnson ! Global Marine -‐ Kevin Connor ! Maxcem – Chris Shanks (Cement Plant Manager) ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards

Global Marine Operations

• Ship access would be the only issue, but none planned for the AC35 event timeframe • A ship would only be required to access the dock if there is an emergency • Existing team docks impede access now and would need to temporarily removed if a ship had

to access that area • There have been on-‐going discussions with ACBDA, WEDCO and the Harbour Master, amongst

others and it has been agreed that should a cable ship require access to load cable for a repair during the period of the event, then this loading operation would need to take place between 16:00 – 08:00.

• It is impossible to predict where the fault will be and thus how much cable would need to be loaded (the longer the cable the longer the time) but it is hoped that this would be possible.

• At present the teams dock do not inhibit berthing to load cable from the depot but this may be an issue when the docks are in place to the other side of the depot from where Soft Bank / Oracle are.

• The maximum length of vessel needing to come in, and it may be a vessel from another subsea telecoms repair company, not just GMSL, would be around 145m LOA.

Maxcem Operations • Typically there is a ship every 3 mos, but can ensure they are filled and have no ships for June

2017 • Need to access Freeport Drive for trucking of product but can restrict hours to 6am to 10am

daily while event is on, otherwise pedestrian and truck traffic would be an issue • It appears that traffic and pedestrian conflicts can be avoided by timing solutions and maybe

routing as well –with use of road running behind the hub area for truck


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Rubis Operations • Only 2 boats per day can bunker in Dockyard location so servicing the yachts berthing in the

Dockyard area will be a challenge and not possible if all want the duty free option (bunker within 24 hours of departure) as legislation does not allow it

• It would be possible to fuel some ships by truck services such as ones along inside of Kings and Heritage Wharfs-‐ would need access to these area

• Supply trucks along Pender Road would be in the order of 5 to 6 per day at varying times for event -‐ pedestrian and truck traffic conflict would be created -‐ safety issue for pedestrians using Pender Road to get from Dockyard to the Event Village

• Expected that additional trucks would also be required to service superyachts expected – and road transfer of fuel from St. Georges would be required

• Projections on yacht numbers and locations would be helpful • Need to further co-‐ordinate bunkering given differing specifications for different yachts • The development of a Fuel Supply Plan was discussed as a tool to assist in servicing the event

more effectively Spar Yard and West End Yachts

• ACBDA has had discussions about using main ramp area for concerts and all boats to be removed for the event period

• Travel lift pit to remain and can haul boats as needed still, however cannot store them in that area

• With reduced options to store boats in Dockyard trucking of boats would increase significantly


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Business Interests

Held at Bermuda Environmental Consulting offices at 9:30 am on 22 January 2016 Attendance:

! Bermuda Chamber of Commerce -‐ Kendaree Burgess

! Dolphin Quest and West End Chamber of Commerce -‐ Lauren McWilliams ! Total Marine Management and Island Tours Center -‐ Ken Dallas ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards

Tours and Tours Boat Items

Traffic/Transport and Access to Dockyard


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with Business Interests (Transportation, Hotels and Tours)

Held at Bermuda Environmental Consulting offices at 9:30 am on 7 January 2016 Attendance:

! The Bermuda Hotel Association/Hotel Employers of Bermuda – Stephen Todd (Chief Executive

Officer), JP Martens ! Bermuda Taxi Owners Association – Leo Simmons ! Bermuda Taxi Dispatching Services (3 companies) – George Scott (Coop Taxi), Michael Ray (BTA

Dispatching Ltd.), Tafari Outerbridge (Bda Island Taxi) ! Bermuda Mini-‐bus Association – George Albert Ratteray ! Tour Boat Owners Association – Nigel Prescott and Jonathan Prescott

! Myer Agencies Ltd. – Kim Winter Bean ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards

Tours and Tours Boat Items

• A location for dropping spectators to the Village is a key component to the service tour boats

hope to offer, larger sized boats will take some time to disembark – up to 15 minutes depending on the dock design

• Locations need to accommodate larger boats over 100’ long

• The locations of superyachts at no.27 removes the current loading area for tours who load their cruise ship tour guests at Kings Wharf – there are no other viable locations/space in Dockyard which would not involve using land shuttles for cruise ship passengers. Tours cannot service

their clients w/out a designated loading area close to ships. Cruise lines are already concerned about loss of any land or water tours as selling tours is an important aspect their business model.

Traffic/Transport and Access to Dockyard

• Concerns were expressed about the need for a high level of traffic forecasting and management,

with access to Dockyard being maintained so that tours can operate and cruise ships passengers can come and go.

• The results of the June 2014 Mott MacDonald Transportation Study for Dockyard were

discussed – showed inadequate lift by all modes out of/into Dockyard


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• June is very busy with a full slate of cruise ships in port with higher volumes of passengers who

wish planned tours, whereas July and August there are more families and higher demand on

public transport as it is the most economical way to get around Bermuda for a family of 4 or more.

• There are historical issues with transport in Bermuda that need to be addressed, where it is

clear that customer satisfaction has been low – St. George’s is of particular concern with bridge accommodating only 1-‐way traffic – when will this be resolved?

• The overall lack of adequate and effective ground transportation is a huge issue – example of St.

George’s New Year’s Eve public service lift from event was not provided and many were left waiting

Hotels • The need to be able to continue to be able to find transportation for guests seeking to go to

other locations/activities during the event is important to hotels

• Hotel site to AC Village direct options or enhanced services to pick up extra demand will need to be addressed

Taxi Services • Operators feel there is enough lift out of Dockyard in June but taxis cannot complete with beach

shuttle fares and public transit fares – passengers will wait in line for bus service for extended

periods rather than take a taxi • Taxis cannot set a flat fare and be competitive – law requires 1 to 7 passengers be on meter, and

over 8 by head

• Some taxis carry more that 7 -‐ more like a mini-‐bus (up to 50 of these in service now) but are restricted as taxis, allowed to carry up to 7 – taxi reps would like to explore changing regulations to make taxis more competitive and allow use of taxis as mini-‐buses where possible

• Felt the October regatta did not work, and taxis were blamed for issues which arose whereas it stemmed from a lack of advance and on the day communication, as well as, using people without direct experience in transportation dispatching in key roles

• The same is true for airport lift issues, there is no communication with taxi services to indicate lift needs on late flights, higher passenger numbers and airport co-‐ordinators also do not give advance warning of lift needs

• Approx. 600 taxis exist but some are not in service or only do part time service • All stakeholders were in favour of a control dispatch system and hoped Government could agree

the issues and proceed with legislation needed as soon as possible – issue has been outstanding

for some time and Ministry of Transport is to provide an audit so decision makers can move ahead with it.


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Minibus Services

• The proposal for shuttle services to service AC35 parking areas, with two shuttle areas serving

the four parking sites (schools and Warren Simmons Field) was explained and parking plans with proposed shuttle areas shown

• It was advised that the Ministry of Transport would soon issue an RPF for the services required

and that minibuses made sense given the easier access/egress, route options and maneuvering over DPT buses.

• The need for site meetings to ensure minibuses could safely and effectively service the areas

and routes planned was discussed • The design of the transportation hub should have input from taxi and minibus service providers

AC35 Consultation Meeting

SOL Petroleum

8 February 2015

(Note – draft, not yet vetted for accuracy by SOL)

Attending:

SOL Petroleum: Jonathon Brewin, Nick Ball, Chris Marshall, Steve Turner

BEC Ltd: Annie Glasspool, Jack Ward

The AC Village Master Plan was presented and discussed. The focus quickly centred on SOL’s business and the projected pulse in superyachts visiting the Island. SOL cannot bunker vessels near

Dockyard as this is effectively covered by Rubis. However, it was noted that the recent AC-‐related developments in Dockyard have limited the size of the tankers that can access the dock to supply the Rubis facility in the South Basin. As a result Rubis is receiving more diesel at the Ferry Reach Oil

Dock.

Regarding the duty free aspect of bunkering large yachts two points were raised:

• Duty exemption only applies to one fuelling event – assuming the limitation on timing of bunkering with respect to departure date is relaxed, yachts wishing to take on fuel upon arrival will have to decide whether they pay duty for a partial fill and then bunker to capacity

just prior to departure or fill their tanks with duty free fuel upon arrival and top up with dutiable fuel just prior to departure.

• There has historically been no Customs official willing to clear vessels for departure or

oversee fuelling for duty exemption purposes in the middle of the night. This limits Bermuda’s capacity to service these vessels.

Sol will be able to fuel vessels at their pier as long as the load requested is sufficient to make

economic sense.

All superyachts will wish to sample the fuel delivered to have it tested for quality and will wish to have certification of the load received for duty exemption purposes.

The location selected for fuelling and quantity taken on board is a decision made by the vessel’s broker.

SOL will make sure they have sufficient inventory on hand to cover the maximum projected demand.

SOL can bunker vessels at: Penno’s Wharf and Ordnance Island in St. George’s; at Front Street and at

Darrell’s Wharf.

The Swing Bridge is currently limiting deliveries west of St. George’s. The maximum load they are allowed to carry over the bridge is 2,500 gals of diesel or 3,000 gals of gasoline. Their larger truck has capacity for 5,000 gals.

SOL has two new trucks on order which will increase their fleet to 3 smaller tanker trucks with pumping ability and the one larger tanker trailer truck.

The loads taken by superyachts can be valued at up to $500,000, so all need to be cleared as credit

worthy prior to fuelling. Planning is required!

The discussion turned to the probable need to fuel a large fleet of corporate jets during the event. This aspect of the project also brings challenges.

Fuelling at night is currently challenging from a safety perspective as the lighting at the corporate jet facility is inadequate for the purpose.

Fuelling of larger corporate jest must be done at Apron 1 due to logistical reasons.

The airport redevelopment project is expected to be under way during the AC35. As the fuel line to

the current fuel farm crosses the footprint of the new terminal, this means of supplying the existing tank farm is expected to have been eliminated.

In addition to the current limitations imposed by the bridge, supplying the existing tank farm by truck is logistically challenging due to access issues off Cahow Way. The most practical option is

probably the installation of a new tank farm to the north of the proposed terminal site. This avoids trucking across the bridge but supplying the existing hydrant system may still need the use of the existing tank farm. It is unclear as to whether piping from the new tank farm to the existing hydrant

system is viable.

The hydrant system uses 10” pipe and the supply to the tank farm is 6” pipe.

There may be substantive issues associated with keeping fuel inventory sufficiently robust at the existing tank farm. The current usable capacity of jet fuel at that tank farm is 80 – 100,000 gals.

The time to build a new tanks farm is approximately 4 months from receipt of materials on island.

Marginal Wharf will be the most useful site for landing such supplies.

Upgrades to the fuel supply system for the airport need to make economic sense, but assuming that is met, SOL is fully committed to meeting the challenge.

SOL has no real challenge with ensuring adequate inventory at the Ferry Reach Terminal. They receive 45,000 gals of jet fuel per trip which occurs approximately every 3 months. They are

currently increasing their holding capacity.

To properly plan SOL needs projections for AC-‐related fuel demands by the end of 2016.

Notes of Consultation Meeting

St. George’s Marina

Held at Rosebank Building, Hamilton, 8th January 2016

Present: Bermuda Environmental Sustainability Taskforce (BEST): Stuart Hayward (SH), Kim Smith (KS)

Bermuda Environmental Consulting Ltd (BECLtd): Jack Ward, Annie Glasspool

________________________________________________________________________

BEST would like to see the following given full consideration for the AC35 Village:

! A comprehensive disposal policy for the entire spectrum of human-generated wastes to include: • food and beverage content (sewage and waste water) • food and beverage containers • waste generated from operations including;

- materials (construction, a/v, storage, transport, disposal) - maintenance (solvents, fuels) - vehicles/vessels

! Solar energy capture or other alternatives ! The Bermuda Audubon Society and Bermuda Zoological Society should be added to

the list of consultees ! If there are charges to use the proposed shuttle system, these should be considered

in the EIA.

From: Dorcas Roberts <[email protected]> Subject: EIA Scoping - St G Marina and AC35 Village Date: 25 January 2016 13:48:32 GMT-4 To: Anne Glasspool <[email protected]> Dear Annie, Thanks to both you and Jack for coming in the other day. Re: The Americas Cup and the plans for the AC35 Village, below are the items that the Trust would like covered by the EIA: - The impact on the sea grasses outside of the south basin, in particular from the

proposed ferry stop and also from the movement of mega-yachts berthed to the SW wall of the basin.

- The impact of the lack of access to the Village for local boaters and tour boats - [We have been advised that the current electrical supply to Dockyard may be

insufficient for the event and/or provides no back up and, to combat this, there are provisional plans to run an electrical cable from Hamilton across the harbour to Dockyard. Obviously, this would mean that the EIA should include the impact that this cable would have on the harbour’s seabed, corals, marine traffic etc.

- The impact of the construction and use of the village on the Common Tern population in the area and their nesting habitat.

- Another item, which I am not sure was brought up at the meeting, was that while the cable ship is scheduled to be out of port at the time of the event, it could return to its berth in the South Basin in an emergency. The impact of this possibility should also considered.

- The EIA should also detail the proposed protections for the historic Acid House. - Lastly, it was noted that the lack of beds in the Dockyard area was of concern. We

also understand that the Americas Cup is looking for a lasting beneficial legacy of the event. We propose that the reuse and restoration of many of the neglected historic buildings in the area, in particular the Parsonage, Skittles Alley, Morseby House and the stabilisation (at least) of the Victualling Yard. Doing so would represent a outstanding and beneficial legacy from the Americas Cup.

Should you require more information on the history of these buildings, I would be more than happy to send it to you. Don’t hesitate to get in touch should you have any questions. Best,


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AC35 Event Village Master Plan EIA Scoping

Notes of Consultation Meeting with AC35 America’s Cup Event Authority (ACEA)

Held at ACBDA offices at 8:45 am on 28 January 2016 Attendance:

! ACEA -‐ Julien di Biase (Director of Events)

! ACEA -‐ Sam Hollis (Chief Operating Officer) ! ACBDA – Mike Winfield (CEO) ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards and Jack Ward

• CR provided overview of the EIA and planning process – way to mitigate objections and possible appeals is by

getting information out to as many as possible -‐ scoping process doing that

• It is known that new information is coming in and updates/refinements to the Master plan will be occurring • Medical Facilities -‐ up to 15-‐bed clinic being recommended – need to set location for that facility • Pop-‐Up hotels/Hub Design – two pop-‐up hotel locations shown on current plan -‐ one could also go to the hub

area where services exist, but may conflict with hub activities and having heavy traffic on both sides -‐ other locations could be identified now for in-‐principle approval. The assigned hub spacing is too small to work effectively so expansion into a portion of the newly demolished areas is required. Hub design will progress as

transportation study information progresses and indicates lift needs, patterns and service levels • Security -‐ UK/US security organizations will determine appropriate threat level and items/staff required to

support that, e.g. security kiosks in certain locations

• Ferry – direct access to the Event Village by ferry on the south side of the infill is considered essential by ACEA. From ACEA’s perspective this is non-‐negotiable if ACBDA is to deliver on a successful Transportation Plan for the AC events in 2017 given the need to regulate -‐ and limit – marine traffic into the South Basin. Issues raised about

that location were discussed – BEC Ltd is currently exploring options to mitigate (redesign, reorient, ferry type etc.)

• Superyacht berths on same side, close to ferry dock also deemed important by ACEA.

• Concerts – dates, locations and numbers need to be known as much in advance as possible so service providers can prepare – looking at 3 days up to 8000 people in a Dockyard location (3000 to 4000 most likely)

• Evacuation – discussed constraints at bridge/ferry loading area and possible alternative routes through team

bases to water, or corridor along Red Bull site – any designated route will require some specific works to facilitate boat pick up – needs defining and would form part of the Public Safety/Emergency Response Plan

Ferry dock and RM docks over sea grass beds issue • JW explained the concerns raised by Dept. Conservation Services and indicated that survey work will be

undertaken to locate all marine ecology areas and assess location options for Race Management (RM) docks and

reorienting ferry dock


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• ACEA agreed that a location near by the Event Village would work for RM. There is a degree of flexibility in the

location of the docks for this function, provided that commensurate dock space is available in a functionally equivalent location close to the heart of the Event Village.

• SH made point that RM boats have shallow draft and are away from dock during daytime hours due to racing -‐

so less sunlight penetration issues potentially


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AC35 Event Village Master Plan EIA Scoping Notes of Consultation Meeting with AC35 Team Reps (Oracle and SoftBank Japan)

Held at Team Oracle USA base at 10 am on 20 January 2016 Attendance:

! Oracle Team USA -‐ Ian Stewart (Operations Manager)

! SoftBank Team Japan – Jeremy Lomas (COO) ! Bermuda Environmental Consulting Ltd -‐ Christine Rickards and Jack Ward

• Pedestrian access along Freeport Drive to bases cannot be facilitated – too much staff and equipment activity occurring before (up to 3 hrs prior) and after races – are safety and security issues

• It is clear that Pender Road is not great for pedestrian activity -‐ guest walking between dockyard and the Event Village – need direct access to event Village by water – besides ferry landing at

Event Village, perhaps water-‐taxis/shuttle boats from Dockyard to a location on harbour side of Event Village should be contemplated – may be necessary to move cruise ship passengers if ferry to Event Village is Hamilton-‐Event Village direct

• A ferry location on the inside of harbor is possible -‐ would allow better viewing for guests and fan interaction – although it is very busy with marine traffic it could be managed – harbor should not be sterilized as having spectators in harbor adds to the experience and event buzz

• A marine operations/harbor control center on end of either North Arm or South Arm is recommended to monitor and control traffic flow into and out of harbor, esp when multiple yachts are leaving berths in the area

• Bermuda allows for thousands of spectators to get close to races and view the racing on water versus majority viewing from land -‐ offers a better experience for athletes and spectators


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Comments and Questions from Public Meeting Held on 26 January 2016 at City of Hamilton, Anglican Cathedral

Environment and Sustainability Did the land filling take account of the value of coral ecosystems?

-‐ The land filling was part of the AC35 EIA (this portion of the development was approved under a prior application), but coral relocation to reduce the loss of coral colonies was undertaken in the South Basin prior to the start of filling.

Are marine surveys planned for areas were marine development is proposed?

-‐ Yes, this is one study area already identified for study as part of EIA work. Will there be recycling?

-‐ Recycling is anticipated. A waste management plan is required and type/extent of recycling to support this plan will be reviewed as that plan evolves.

What will be done to reduce the use of disposable plastic water bottles?

-‐ ACBDA and ACEA are aware of this an issue and support greener alternatives. However no concrete plans have been established as yet to ensure sustainable approaches. One of the ACBDA Committees is working on assessing potential sustainable practices that could be adopted for the event.

Servicing Items What is the expected energy use and what level of related infrastructure will be installed for a 5 week period?

-‐ A power demand analysis is on-‐going so the level of power service required for the Village can be determined, along with what number of yachts can be provided shore power. There are various options for provision of power service levels and given the current lack of an end use/future power needs, the infrastructure installed will have to be very carefully assessed to provide a cost effective solution recognising that these items may be required for only 5 weeks. The same is true for all services required. Servicing plans will have to be developed with the service providers and provided in support of the planning application.

Master Plan Uses and Operations/Management Items Will there be access to view superyachts at the Village or nearby areas where they will be berthed?

-‐ Within the event village direct viewing will be limited as most of the vessels will be berthed in areas where access will be controlled.

Will there be screens erected in the Village for race watching?

-‐ Yes at multiple locations.


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Given the pre-‐fabricated/temporary nature of the proposed structures, what is their resilience and what will happen during a hurricane?

-‐ Notwithstanding that it is only a 5 week event, all proposed structures will have to be designed and installed to meet local Building Code standards, as have the recently constructed team bases which use similar types of construction. They will be designed to meet hurricane force winds to the Code standard.

-‐ A series of operational and management plans will be required to ensure safe and effective operations – one of these plans will address hurricane preparedness and procedures required.

The narrow bridge appears to be a choke point should evacuation be required.

-‐ The concern has been raised by key Government agencies and alternative options for mass egress from the site are being reviewed. One of the operational/management plans being developed will address safety and security inclusive of evacuation routes and procedures.

Will there be a new zebra crossing at new steps from Moresby’s Plain? -‐ This has not been proposed at this time but may be needed. A transportation consultant will be

reviewing such items and detailing recommendations in their report which will be provided as one of the EIA supporting studies.

Will there be helipads at the Event Village or nearby areas? There may be a need given the use of helicopters in the area and the need for emergency place to land.

-‐ None have been contemplated to date, but the need for a designated location near the Event Village was identified during discussions with local aviation experts.

How will the pedestrian connection to Dockyard work? -‐ It is acknowledged that walking from Dockyard along Pender Road will be challenging given the

expected high level of traffic near race times and the narrow and discontinuous sidewalks. Options are being explored to see how best to service the walking option. However, it is likely that the majority accessing the Village will arrive by ferry to the Village, of shuttles from parking areas. For those arriving in Dockyard, or cruise ship passengers, forms of shuttle lift services via bus, mini-‐bus, taxi, and train are being explored.

Will there be docking for private boats at the Event Village?

-‐ The intention is to allow public drop off at or near the event Village. This was to be a secondary function of the 300’ long ferry dock shown on the Master Plan. Given that concerns have been raised about marine ecology and ferry operations at this dock, considerations of options to redesign it are under way. It is hoped that a redesigned dock can accommodate public access, or that suitable alternative options can be found nearby.

What efforts will be made to examine the options for outward views from the Village towards some historically or culturally significant landmarks?


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-‐ Proposed buildings are low scale, 2 storeys maximum and by design, oriented towards the race course finish.

What will be the operating hours of the Village?

-‐ This is not yet confirmed but weekdays are expected to be mid-‐morning until a couple hours after race completions – possibly 11am to 6pm, while weekend hours will be extended to 11pm. Concerts may take place here or in Dockyard venues, which would see later closing times.

Are all the primary parking areas shown owned by Wedco?

-‐ At the outset of preparing the Parking Plan, it was believed all four sites (1a to 1d) were controlled by Wedco. However, it was recently discovered that the smallest parking area (1b) is privately owned. Discussions with the owner may take place or it may be removed given its low car parking yield and some access/egress challenges.

Are all the AC35 teams now committed to a specific area?

-‐ Yes, two are located on the Event Village site with the extent of areas demarcated as per the Master Plan, and four are on the mainland along Freeport Drive (Oracle Team USA is completed, Softbank Team Japan is under construction and two others are still being designed).

How will accessibility at parking and into Village be accommodated for handicapped people?

-‐ The matter had not yet been raised but the team will have to look at handicap locations for car bays at all parking locations and designate them, ensure shuttle lift can accommodate this, as well has how best to deliver those needing assistance directly to the Village gates.

Other Items Is the race finish dependent on wind direction?

-‐ Yes, it may. There are several race course options across the Great Sound which will depend on wind speeds and directions as to which course is selected. However, wherever possible the aim is to have the finish of each race as close to the Event Village as possible.

What will the impacts be on the residential communities from Somerset to Dockyard?

-‐ This will be investigated as part of the EIA but it appears that increased traffic and noise will be the main potential negative impacts, but high intensity will be on weekend only and will be short term given that the event is only 5 weeks long. Areas further away from Event Village such as St. David’s will also see impacts from increased noise due to increase in private jets, again a short term impact given the event timeframe of 5 weeks.

It was suggested that a sailing school may be an excellent after use for site and AC35 would be a huge catalyst for this.

-‐ There are no agreed end uses for the site and WEDCo will be using this opportunity to ensure the highest and best uses of the newly created land materializes – have formed a committee to investigate the options.


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Comments and Questions from Public Meeting Held on 27 January 2016 at Dockyard, Sandys, Oracle Team USA Base

Transportation Items Are additional ferries going to be brought in for the event? -‐ At this point is does appear that additional transportation resources -‐ busses and ferries -‐ will be

required. A 2013 Transportation study for mega cruise ships in Dockyard found that the baseline services for all modes of transportation were failing in many respects to meet existing needs in cruise ship season. As part of EIA work, it is already known that a transportation study is required and this will identify shortfall and requirements. The relevant Government agencies are already investigation options for enhancing existing transportation resources.

Ferry docking is proposed at the Village – why not just use the existing Dockyard ferry stop? -‐ The number of guests expected at the Village is expected to exceed 10,000 on key days. The

transportation of this many guests from Dockyard along with existing traffic and cruise ship tours would likely overwhelm the road network. Also, the pedestrian route between Dockyard and the Village is not suitable for mass pedestrian activity. A ferry landing direct to the Village has been determined to be most effective way to service the event.

Is water access at Moresby’s Plain being considered? -‐ This item has been noted in several forums and is being reviewed by the team as a possible option

to service particular groups (e.g. boaters), however, the transportation and docking requirements would have to make sense without creating negative marine impacts.

Has Darrell’s Wharf been considered as a ferry stop for shuttling centrally located people? Parking could be a Warwick academy – for weekends. -‐ No not as of yet. The transportation study will be assessing event needs and service levels and a

central park/ferry lift location may be an item that is considered. Will cars/parking be permitted to access Dockyard? -‐ No event related parking will be permitted in Dockyard – WEDCo is looking into imposing a system

of permits and policing to ensure that local business, tenants and residents, as well as key service and goods providers, who rely on daily access to Dockyard can function as normal. Those residents who are accessing Dockyard to visit local businesses, may also need to be screened/have passes issued.

Will there be special passes for residents and businesses in Dockyard for access? -‐ This is very likely to be needed – see above. How will people get from parking areas to Village? -‐ The proposed weekend parking areas (3 local schools and Warren Simmons Field) will be serviced

by a shuttle system. Boaz Island parking area will be serviced by a ferry and possible land shuttle as


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a back-‐up situation in between ferry runs (which are likely to be 30 minutes apart to get to Village and back). Will cruise ship passengers who want to do tours be transported from Dockyard as per usual? -‐ Yes, it is fully expected that cruise lines wish to sell the all land tours typically offered and have

indicated as much to the local tours companies. The goal is to service business as usual to the greatest extent possible (for residents and other guests to the island), while accommodating all AC35 needs.

What are the arrangements for televising/broadcasting the event? -‐ The event will be televised in Bermuda and around the world by major networks and online

services. Will there be a use of mass portaloos to service the event or other facilities? -‐ The design of the Event Village is not finalized as yet but the direction is towards to the use of

prefabricated washroom structures connected to sanitary waste lines, as opposed to portaloos. Services and Servicing Items What about laundry facilities for all the small yachts that will be coming to Bermuda? -‐ There is only one small laundromat in Dockyard and given number of visiting boats expected this

requires some further thought. It presents a possible business opportunity. How will superyachts be serviced – water, sewage, waste, fuel – especially along the North Arm in secure area? -‐ The demand analysis and servicing plans have not yet been resolved, but these needs are known

and plans will be developed prior to filing a DAP1 application. Water and sewage providers indicate that servicing capacity is available.

Cruise Ships Will the cruises arriving during AC35 be AC branded cruises and therefore many more passengers will want to be in Dockyard/near Village? -‐ BTA and Government are working with cruise lines to have branded cruises during the event

period. This will assist with cruise ship passenger distributions and tour demand. Will it be a regular cruise ship schedule? -‐ Yes Could cruise ships be relocated from Dockyard during the event? -‐ No, all other berthing areas are spoken for and only these wharfs at Dockyard can accommodate

the size cruise ships that currently call to Bermuda on a regular basis. Guest Accommodation/Capacity and Other Capacity and Facility Needs Items Given limited local hotel capacity, what will happen if guests book large blocks of rooms for their parties, reducing capacity for other AC35 guests?


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-‐ There only so many beds available to sell and if large blocks are booked up by individuals, then the capacity will be reached quicker. At the end of the day, hotels want to see a full hotel no matter how that is achieved.

Has leasing a cruise ship to serve as a hotel been explored? -‐ Yes, and discussions continue but it seems unlikely it will occur at this time. What about the use of Casemates for temporary accommodation? -‐ This building is being explored as a form of accommodation. How will pop-‐up hotels be managed and developed by which organization? What is the business model for these? -‐ Pop-‐up hotels would likely be a package of a contract to provide units and run the facility -‐ or could

be a qualified local operator/entrepreneur partnering to deliver the solution. Bermuda has a limited capacity for accommodating guests, what if similar numbers to San Franciso were expected? -‐ It is agreed that Bermuda has a limited carrying capacity in catering to guests via existing hotel

rooms, guest houses and vacation rentals. The event projections drafted to date utilizes the capacity as a threshold for guests expected. Although other options to increase guest capacity are being explored, such as a hotel-‐cruise ship remaining in port for the event, no plans to increase hotel capacity are in place. Guests booking to come to the event will be dictated by the guest accommodations available. It should also be noted that Bermuda is a unique jurisdiction for the event in that there is small local population on a small land mass, unlike other places where a significant number of guests are drawn from a large city populations and from regional areas – all visiting guests to Bermuda must arrive by air or boat.

How will existing restaurants across the island be able to satisfy increased demands, especially as relates to staffing – will Immigration assist with works permits if additional short term staff required? -‐ Existing restaurants and potentially other businesses need to anticipate demand and prepare

staffing (training, additional hiring etc.), and facilities accordingly if they wish to capitalize on the additional guest demands the event will bring to the island. If additional overseas hires for short term area required for staffing then businesses need to address this matter with Government as a group.

How is the hospital going to handle increased numbers and likely increased medical needs during event? -‐ There is a committee set up (amongst others) by ACBDA to address safety and medical concerns.

There will be an emergency/medical facility at the Event Village but the hospital may have more incidents than the norm during the event period, therefore BHB will have to undertake their own assessments of staffing and facilities needs to address increase medical demands.

Are telecommunications needs being assessed? -‐ Yes – effective telecom is essential to the event. WEDCo has prepared and circulated an RFP

seeking a proposal for a comprehensive telecom plan. A determination will be made in June of


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2016 and that service provider will set out and agree with key stakeholder, the range and extent of telecom provision needed for the event period. How many new visitors were attracted at the San Franciso event? There are really two components -‐ the first being that it's irrelevant to compare SF to Bermuda -‐ this will be a different environment with different profile -‐ an exclusive event with limited carrying capacity -‐ meaning it will be very special for those lucky enough to attend in person. But the SF event proved that this is now a made-‐for-‐tv sport and the majority of people who watch will do so via tv and online sources around the world -‐ perhaps hundreds of millions. It was noted that SF had perhaps over 100,000 guests who would have visited the village multiple times over the summer -‐ making for 1 million through the turnstiles. The SF events were over three months long, again, incomparable with the Bermuda profile. What if any, changes are expected to airline capacity? -‐ It is expected that airline capacity will increase for peak dates, including private jets. Projections

for the event period are still being resolved. How will removing sewage from visiting yachts be handled? With need for pump-‐out seems are some good business opportunities. -‐ To date no definitive solution has been agreed, but it would appear that the Dockyard sewage

treatment plant can accommodate waste from these yachts if service lines are run and connections installed. Where this is not viable a designated location could be established for boats to use as needed. The location and infrastructure needs to be planned. There are no pump out services currently on island that could accommodate pump-‐outs via a boat and this does presents a business opportunity.

Community and State of Area Facilities Items What can be done with Sandys 360 in terms of use by team or for event and benefitting the community? -‐ Oracle has been exploring this opportunity. What are the plans to repair and maintain all 3 areas bridges? All require some attention now and will be more wear and tear on them during event. -‐ This is unknown – acknowledged that some infrastructure needs attention. Additional consultation

with Public Works is required to see if assessments are planned/underway and what improvements are planned for 2017.

There are a number of eye-‐sores and structures in need of repair Somerset into Dockyard – what will be done to spruce up these areas leading to Village? -‐ There has been no discussion in this particular process to date regarding this matter, but it is

acknowledged that this is the case and that some attention to some of these areas/building, may be warranted. Further discussions would be required.

What is going to be done for the Sandys’ community? Need to work with key community groups.


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-‐ There are no plans, but the above explorations of Sandys 360 use and possible infrastructure and eyesore improvements may be part of it. Communities, individuals and businesses across the island with ideas and solutions should continue to participate in the process and explore what opportunities there are to capitalize on the value of the AC35 being held in Bermuda. Also, further stakeholder meetings are planned with local businesses and the community.

Have and will teams arriving to live in Bermuda be given an orientation on local norms and culture? How integrated into community? -‐ All arriving teams, along with families and team support workers are offered an orientation

program. Construction and Operations of the Village Items Will there be an admission fee to Village? -‐ This has not yet been determined. Will there be viewing grandstands at the Village? -‐ Various forms of viewing areas and possibly grandstands will be at the Village – the final design of

viewing areas is not complete. -‐ How long is the event? -‐ The event is scheduled to run from May 26 to June 27. There is the possibility that it may go a few

days later depending on the results of the finals – more races may have to occur.

What is the completion date? The completion date will depend upon the number of races required in order to determine a winner. In 2013 it took 19 races for Oracle to come from behind to win. Marine/On-‐water Items What about the existing natural hazards in the water – rock outcrops? -‐ Race management is very aware of existing hazards in the water and these will be marked –

unlikely to be within race course but perhaps close to finish line. All race boats are equipped with sophisticated GPS equipment that will be programmed and assist in avoiding any hazards.

Are the proposed stern-‐to Mediterranean type moorings practical for the locations planned? -‐ This is to be determined through further consultations. It is anticipated that the berths shown on

the outside at the eastern end of the south arm may not be viable in strong southerly breezes. Southerly breezes may also impact the practicality of the berths shown directly to the south of the infill.

Other Items What about the longer term vision for the area and ability to reuse some of the facilities or buildings after the event? -‐ WEDCo must go through the exercise of determining the highest and best uses for the longer term.

Additionally, ACEA is contractually obligated to remove all temporary structures after the event.


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Is it possible that America’s Cup would be held in Bermuda again and if so where would they be accommodated? -‐ Yes, if Oracle wins. What emergency planning (storms, delays etc) has been built into the timeline? -‐ Yes, this has been taken into account and presently the project development is ahead of schedule

by about 5 months. What will happen to all the ship’s crests alongside the wharf at Dockyard? -‐ WEDCo intends to photograph and facilitate the ability to replicate the crests for use on other

buildings but the originals will be removed. How will security be handled? -‐ A security plan will be developed. Suggestions and Comments:

! Regarding movement of cruise ship passengers for tours and beaches -‐ it could be possible to use boat transport to take them to Rockaway where they take land tours and vehicles to beaches – return to Rockaway and boat back to Dockyard. It may be possible to use cruise ship tenders for this process.

! Rockaway ferry stop is important back up location in case of any problems ! Large yachts will have large tender boats which provide an excellent viewing platform thereby

allowing the large yacht to anchoring remotely from the race course ! Businesses that supply Dockyard need to continue to function and will have increased trips with

supplies -‐ many will also be supplying the Village -‐ food, beverage, other daily supplies. To reduce road traffic from this sector and make good required more accessible, some form of warehousing in Dockyard should be provided. The Chicane building might be a good location.

! Regarding access to Oracle promotion items (hand written note): cannot find team items to purchase to show support – shirts, bumper stickers etc.

! A sailing academy or maritime school is a potential after use ! An added activity for the venue could be small boat racing at night time – easy to light the area

and a good way to keep activities going

AC35 PUBLIC AND STAKEHOLDER CONSULTATIONS

Documents