UNIVERSITY OF SAINT ANTHONY (DR. SANTIAGO G. ORTEGA MEMORIAL) IRIGA CITY CHAPTER I INTRODUCTION As technology continues to advance, computers are becoming more part of everyday life. Computers are everywhere at work, at school, and at home .Many daily activities either involve the use of or depend on information from a computer. This maybe because computers are used in almost every field and profession like education and office works to perform large number of computer application .It also the best solution for providing information and a way of communications in every individual and gives better understanding of some event s that can arouse the interest of some particular subject matter. The extensive records will not be a problem to a post industrialized society, likewise the unreliable and slow processing and preparing student record and enrollment summary of report. Computer can be considered as another 1
AUTOMATED SCHEDULER OF FACULTY LOADING AND ROOM ASSIGNMENT CBE, USANT
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
CHAPTER I
INTRODUCTION
As technology continues to advance, computers are becoming more part
of everyday life. Computers are everywhere at work, at school, and at
home .Many daily activities either involve the use of or depend on information
from a computer. This maybe because computers are used in almost every field
and profession like education and office works to perform large number of
computer application .It also the best solution for providing information and a
way of communications in every individual and gives better understanding of
some event s that can arouse the interest of some particular subject matter.
The extensive records will not be a problem to a post industrialized
society, likewise the unreliable and slow processing and preparing student record
and enrollment summary of report. Computer can be considered as another
instrument for developing a system like enrollment in every school. This can be a
great help to those students, teachers and school who are handling many task
from providing easier and faster access.
1
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Recently, computerization has been a part of the massive globalization of
our modern times. Computerized system is being adopted to replace the
tiresome and time consuming manual operations in performing series of related
task.
Like private establishments, government entities and agencies nowadays
are allocating funds for computerization projects to cope up with the tremendous
demands brought about by the fast-changing projects to cope up with the fast-
changing trends of today’s extremely global competition.
The proposed system is a necessity to College of Business Education
Department in order to generate the class scheduling, faculty loading, and room
assignment at an easier, faster and accurate way and will control numerous
transactions at a time without the risk of losing data and having multiple errors.
The present enrollment procedure of College of Business Education
Department is done computerized. But it caused a lot of inaccuracy and
efficiency like conflicting the subject of the student when it comes upon
enrollment. Too much time and effort are consumed when it happened because it
will affect the present schedule, for example the student will have given a certain
schedule and that student sure about his/her subject on that time. But a few after
weeks the department will force to change the schedule of their students to sure
that the exact schedule of the student was been given and they want to avoid
conflicting the time, teachers, room that the student have.
2
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
CONCEPTUAL FRAMEWORK
In this research, the researcher aims to provide a better way of scheduling
the subject of each student who categorized their subject from those
departments, where the staff and the management can handle a faster and easy
way of retrieving and scheduling the student’s subject. Only the dean and
secretary/personnel has the authority to use the system that can manipulate the
records in the system. The process of the system is that, the user will encode the
corresponding subject of a student when the enrollment time is near or
happened. The system will provide a reliable and efficient way of checking,
monitoring, updating and keeping subject. The study aims to produce a result of
Automated Scheduler that can cope up with the needs of the College Of
Business Education.
Also this study is based and focuses only on the process of enrollment in
College of Business Education Department. This is also aiming an effective
means of processing transaction and avoiding any kind of conflicting when it
comes to choosing student subjects.
3
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 1, illustrates the important features incorporated in this study.
Input It is consist of the existing scheduling, faculty Loading and
Room Assignment of College of Business Education
Department.
Process The study considers the analysis of the existing system and
problems encountered.
Output. The expected output of this study is the “Automated
Scheduler of Faculty Loading and Room Assignment of
CBE, USANT”
Feedback. This touches on the looping in the paradigm to make sure
there is a continues evaluation to improve the Scheduling
Procedure of the College of Business Education
Department.
4
Problem Encountered in Manual Process of Scheduling of Faculty Loading, and Room Assignment of CBE, USANT.
Faculty will be searching the system when they want to check the schedules, edit and delete in the record. Scheduling of Room Assignment become easy and it can avoid conflicting of certain schedules of the students.
“Automated Scheduler of Faculty Loading, And Room Assignment of CBE”, USANT”
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure (1)
CONCEPTUAL PARADIGM
5
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
STATEMENT OF THE PROBLEM
Different Problems are as follows:
1. What are the problems encountered of the present/existing system
in the college of Business Education, in terms of:
a.) Class Scheduling
b.) Faculty Loading
c.) Room Assignment
2. What computerized system can be proposed to support the present
system?
These are the main problems encountered during the present
manual procedures of College of Business Education Department. The data
entered in the forms are redundant and inconsistent, retrieving and editing data
are very tedious.
6
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
ASSUMPTION OF THE STUDY
The following Assumption is adopted in this study:
1. That the existing College of Business Education Department in terms of
processing the schedule of different subject of different student under the
department of College of Commerce are done manually/sufficiently.
2. That the problems encountered by the personnel in keeping/maintaining
the schedule of different subject was said to be conflict when the enrollment time
was conduct or happen.
3. The current system is proposed to aid in minimizing the problems
occurred during the enrollment of enrollees and encountered by the office
personnel (Dean, Secretary).
4. The purposeof the study is to lessen the problems.
7
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
SIGNIFICANT OF THE STUDY
The study will be a great help to the following:
Dean/Secretary. This study will help them to process student schedule and keep
avoiding any kind of hustle or problem when it comes enrollment from their
department. It will help to handle essential transaction with their students.
Students. The students can will be sure that their corresponding subject has been
get and there’s no need to concern about for conflicting their subjects.
Faculty. The faculty or the teacher can notify about the changes of their schedule
when cant’ avoid conflicting subject through deans’ office.
The Client. This study has great benefits to the clients because it will provide a faster
means if processing their claims by automated process.
Future Researchers. The students who would need information related to the study,
it will serve as a guide in making a system similar to this. It will provide them enough
understanding and insight on how the study was done.
8
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
SCOPE AND DELIMITATION
The study focuses on the scheduling, assigning of students subject on the
College Business Education Department in USANT. The Automated Scheduling
system is concerned in getting the right schedule in terms of: subjects, time,
room, teachers when a student enrolled by every semester. And every semester
it will updated by the user to encode the another schedule
The study will be limited only to the boundaries of (College Of Business
Education Department).The researchers focused in getting relevant data
including data of the students and make a necessary system for student
scheduling. It has an ability to see, notify, and avoid those kind of unnecessary
thing that gives to the department personnel hustle when it comes to enrollment
procedures. The study covers the computerized preventing conflict among
student’s subjects, the Automated Scheduler of Faculty Loading and Room
Assignment of College Business Education Department at University of Saint
Anthony.
9
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
DEFINITION OF TERMS
These terminologies were gathered by the researcher for better and
clearer understanding about the study.
Automated. Is the of converting the manual process to automation
operation.
Conflicting. The process/way of giving a hustle or unnecessary problem
on the certain task, process, work.
Edit. Is to view the records in order to make some vital changes.
Operational. The way of relating operation process.
Record. It is the collection of related field with information that usually
pertains to only one subject.
Scheduler. Is the certain program that make for conducting, processing a
schedule.
System. It is a group of interrelated components working together toward
a common goal by accepting input and producing output in an organized
transformation process.
Loading. Is the process of being load of a certain program etc.
Save. A program command that write/copy data from the main memory to
the secondary storage devices like diskettes.
Search. A program features which locate records in database file.
10
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
REVIEW OF RELATED LITERATURE AND STUDIES
The chapter states the different literature and studies that were conducted for the
research to gain familiarity that are relevant and similar to the present study.
Related Literature
Tinn, (2001) stated that the computerization responded to the call the office or
any workplace to help their daily operation.
Maloloset.al (2002) stated that the study of automation is important in the sense
time that minimizes the time and effort normally exerted in manual process.
Dioso, (2001) stated that computer assist careful intelligent planning,
organizing, actuating and controlling .This maybe observed from the past that
they monitor production activities, solve scientific problem and help arrive in
tentative answer to a multitude of involve conditions.
Mane, (2000) mentioned that the creation of the computer made the easier to
accomplish that by doing it manually, to have the direct access
11
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
on straightforward answer just monitoring record where in the needs of computer
make possible for everyone to get data in a particular need. We can consider that
the computer is necessary and its productive tool for individual.
Gurewich, (1999) stated that the database system makes the work faster for
every institution. For the mere fact that instead of doing things manually, with the
use of computer technology everything is done fasters.
Towsand, (2005) stated that database is structed collection of data. The data
may be about people, product events in short, any type of information is to
manage the collection of data for reporting and making decision.
Silberschatz, (2006) in his book “Database System Concept” the goal of
database system is to simplify and facilitate access to data.
Hammer (2003) Said that computer could eliminate the need for copying and
rearranging information, which was entered into system. They also perform
mathematical computation; in short computer can eliminate most of the paper
works.
12
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Related Studies
Garcia(2002) created the “CSPC Enrollment System”, the study can be a great
help to persons concerned during the enrollment period, the personnel, instructor
of the students as they retrieval necessary information when needed and lessen
the burden manually browsing over enrollment record purposes.
Saayo et.al(2008) Computerized developed System. Due to increasing
population of the institution, and the school currently implementing the manual
system, every student spends a lot of time during enrollment period, such as
choosing their corresponding subject and processing the enrollment
requirements.
Gumitao (2001) System Designed to provide reports of the list of enrollment per
school year, periodical grade of students, and list of new, old and transferees
IPizzara and Veridiano (2001) this system was done using Microsoft Visual
Basic 6.0. This conducted system goes along the trend of computerization to be
in the field of competitiveness and survive to the complicated works.
Dawn RosebergMckoy (2007) “Computer literacy: A NEW GENERATION
SKILL States that in most place of business of computer is standard. In the bank
13
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
they used computers to look up your account in information. Dean’s offices utilize
computers to state to store student subject and student information
SYNTHESIS OF THE STATE-OF-THE ART
The Advocate of the studies stated on the review of related literature are
therefore similar to the present studies but at some point differs from views of the
present researchers. Furthermore, the discussions were shown below.
The researchers agreed upon what Saayo et.alis the most perfect case
that is parallel to the present study, believed that other innovations can make
ways and helped improve more frequently and secure and no hustle computer
processing system. When It comes to enrollment procedures or period.
The Study of Dawn RosebergMckoy is stated that the computer is good
sure equipment in the business world. Like in the College Department stated that
Dean’s offices utilize computers to state to store student subject and student
information.
Their study focused on improving the process of enrollment and alters it
with a computerized one. Together with it is the information system of the school.
14
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
RESEARCH GAP
Through brief analysis made, the present study “Automated Scheduler
of Faculty Loading and Room Assignment of CBE, USANT” focuses on
checking and maintaining the corresponding subject of various students who
enrolled on this department with their corresponding course. Through the help of
this kind of propose system. However, the present study focuses not only at
concerning/avoiding about the conflicting the subject of students process, but
also it talks about the maintaining and upgrading the subjects through every
semester happened before the day that the dean announces when we can start
inquiring about the subjects we suppose to enrolled.
After a careful analysis of the different literature and studies, it shows that
some studies gently analyzed the system we proposed is seldom seen or used
by some school and university because deans and other faculty still used the
manual process of scheduling and arranging room assignment.
The system offers instructions to users on how to manipulate and operate
the program themselves. A window-based program and runs by a mouse by only
clicking a certain item.
The study was an idea of the researchers to produce a system that can
use to make the scheduling of Faculty Loading and Room Assignment become a
fully automated system.
15
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
NOTES
First Name MI Last Name.TITLE OF BOOK/THESIS.Publisher. c. 2010
LOGOFF, SHUTDOWN. And it includes 3 button namely; VIEW CALENDAR,
MANAGE, SYSTEM DEVELOPER.
42
ENROLEES-IDNAMEADDRESSAGEGENDERDATE OF BIRTHSTATUS
ENROLEES-IDFORM-NODATE_REQUESTED
FORM-NOPERSONNEL-NAMEDATE_SUBMMITTEDSTUDENT-NOFNAMELNAMEMNAMEDATE OF BIRTHAGEGENDERPERSON_CONTACTCELLPHONE/TELEPHONE NO.COURSE_LEVELSCHOOL LAST_ATTENDED
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 7
ENTITY RELATIONSHIP DIAGRAM FORM SCHEDULE
AS
43
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
DATABASE SCHEME
ADMINISTRATORS INFORMATION
Figure 8
FIELD NAME DATATYPE FIELD SIZE DESCRIPTIONSAMPLE
DATE
User_ID Text 50 User ID of the administrator
Administrator
Password Text 50Password of the
administrator*****
Figure 9
44
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
CLASS SCHEDULE TABLE
45
Field Name
Data Type
Size Description Sample
No. Text 50 Student Number
081021197
Fname Text 50 First Name of Student
Melvin
Lname Text 50 Given Name of Student
Garbida
MIname Text 50 Middle initial D.
Course Text 50 Course in Schedule
COMSCI
Year Number 10 Year Level 4
Subject Text 50 Subject Enrolled
ComSci 501
Unit Number 20 Unit/ Subject 3
Time Number 20 Scheduled Time
1:00-3:00
Days Text 50 Scheduled Day
Mon
Room Text 50 Given Setting
SGO 305
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
46
Field Name Data Type Size Description Sample
No. Texr 50 Student Number 081071081
Fname Text 50 Faculty First Name Marietta
Lname Text 50 Faculty Last Name Monte
MIname Text 50 Middle initial L
Course Text 50 Course inSchedule BS in Accountancy
Year Level Number 10 Year Level 4
Subject Text 50 Subject Enrolled Accounting 1
Unit Number 20 Unit/ Subject 3
Time Number 20 Scheduled Time 8:00-10:00
Days Text 50 Scheduled Day Thurs
Room Text 50 Given Setting SGO 303
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
SIZE OF INPUT
The bulk of data will come from daily transaction will approximately hold
150kb and for each Employee features about 50kb will be used so therefore,
200kb is more than enough to store the subscriber information, and daily
transaction.
DIVISION OF MODULES
The “Automated Scheduler of Faculty Loading and Room
Assignment of CBE” are divided to different modules namely: save, edit, search
and print is used in adding data in the choose transaction.
Figure 10
SPLASH FORM
47
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 11
LOGIN FORM
Once the splash form is executed it automatically show fisrt only the tow options botton for choosing the account type for ADMIN OR STUDENT.In this scenario user choose the admin account type.so, it appears the User ID & Password to be input.
48
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 12
ADMIN MAIN FORM
This holds the overall transaction of the system. The user can access all the transaction of the system.
49
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 13
USER(s) ACCOUNT
Show in the main form the button from MANAGE when it click the four
button will be pop down significantly.
In this button named User when it click this goes like this;
50
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 14
SCHEDULE FORM
It Show the process of inputting the schedule in corresponding input area.
51
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 15
ROOM SCHEDULE FORM
It shows the schedule by room there has a 3 button namely; Delete, Print,
Cancel. And the user can choose in the combo box the room he/she want to
search and then print.
52
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 16
FACULTY SCHEDULE FORM
It shows the schedule by room there has a 4 button namely; Search,
Delete, Print, Cancel. And the user click the search button to find the
corresponding faculty to be search in; then it shows the faculty schedule at the
list box and the the name of faculty was written at the bottom side of list box.
53
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Figure 17
PRINT SCHEDULE FORM
It shows the form for printing the schedule by day; by Course And Year &
Course there has a 3 button namely; Delete, Print, Cancel. The user let choose
in 2 corresponding option button at the left side of form namely; Print By Day,
Print By Course And Year
54
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
CHAPTER IV
SUMMARY, CONCLUSION AND RECOMMENDATIONS
This chapter is a presentation of the summary of findings, the conclusions
drawn from the interpreted data and the recommendations of the research
entitled “Automated Scheduler of Faculty Loading and Room Assignment, CBE
USANT”.
This study deals about the factors affecting the Schedules and information
system used in Automated Scheduler of Faculty Loading and Room Assignment.
What is the existing system used in recording schedules and reports of the
College of Business Education: Loading and Information System office in terms
of:
1. Recording of schedules incurred by the personnel.
2. Generating reports from the encoded records such as conflicting of
schedules.
3. What are the problems encountered by the office personnel in scheduling
and producing reports using the existing scheduling system?
4. What proposed system will aid in minimizing problems encountered by the
office personnel?
5. What improvements will be brought about by the new system?
55
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
FINDINGS
Based from the summary
1. That the existing College of Commerce Department Scheduling System in
terms of faculty loading and room assignment incurred by the office and
the generating of reports from the encoded records are done manually.
2. That the problems encountered by the personnel in making and
generating schedule reports using the manual record time, effort
consuming, redundancy of work, and conflicting of schedules.
3. The current system is proposed to aid in minimizing the problems
encountered by the office personnel.
4. The proposed study generated the encoded reports are now done
automatically and it’s lessen the problems encountered by office
personnel.
56
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
CONCLUSIONS
We concluded that this study will help to minimize, diminish the time of
long process and eliminate the problem which the College of Business Education
Department encountered. It removes the manual way of scheduling of Faculty
Loading and Room Assignment.
RECOMMENDATIONS
1. A computer server use an Uninterrupted Power Supply (UPS), to avoid
data lose, data damage and data inconsistency in the database.
2. The project should be considered as an input and guide to the College of
Business Education Department: Scheduling and Information System, If
they plan fully develop a computerized scheduling system.
3. The office of College of Business Education Department needs software
application program to make accurate information and fast tracking of
conflicting data.
4. They need to back-up the database records, to avoid data loss.
57
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
APPENDICES
58
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
LETTER TO CONDUCT A STUDY
MRS. MARIETTA L. MONTE, CPA, MBA
Dean, College of Business Education
University of Saint Anthony
San Miguel Iriga City
Dear Ma’am:
Greetings!
We, the 4th year Bachelor of Science in Computer Science students of University Of Saint Anthony, are making a software project in partial fulfillment of the requirement in our degree. We are proposing the thesis entitled “AUTOMATED SCHEDULER OF FACULTY LOADING AND ROOM ASSIGNMENT, CBE USANT”.
In connection with this, we would like your permission for us to conduct a study/interview the important information that we need, to complete our proposed system. We firmly believe that your expertise will be a major influence in the completion of the software.
We are hoping for your favorable response. Thank you very much!
Sincerely yours,
Reynaldo Quindo
Victorio Ablan
Mark Joseph Naldo
Norvic Ocile
.
Noted by: Approved by:
MELVIN ROY D. GARBIDA MRS. MARIETTA L. MONTE, CPA, MBASoftware Project Instructor Dean Of College of Business Education
59
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
LETTER TO CONDUCT LIBRARY RESEARCH
THE LIBRARIAN
_____________________
_____________________
Dear Sir/Madam:
We, the undersigned 4th year Computer students of University of Saint Anthony, are making a software project in partial fulfillment of the requirements in our course. We are proposing our thesis entitled“AUTOMATED SCHEDULER OF FACULTY LOADING AND ROOM ASSIGNMENT, CBE USANT””.
In connection with this, we would like to ask permission from your good office, or us to conduct a research in your published books, to be used in our review of related studies in our thesis.
We are hoping for your favorable response. Thank you very much!
Sincerely yours,
Reynaldo Quindo
Victorio Ablan
Mark Joseph Naldo
Norvic Ocile
Noted by: Approved by:MELVIN ROY D. GARBIDA MRS. MARIETTA L. MONTE, CPA, MBASoftware Project Instructor Dean Of College of Business Education
60
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
SAMPLE QUESTIONNAIRE
This questionnaire has been prepared to gather information and data needed
which will be utilized as basis in the preparation of the thesis entitled” AUTOMATED
SCHEDULER OF FACULTY LOADING AND ROOM ASSIGNMENT, CBE USANT” as
partial fulfillment in our software project.
QuestionnaireThe purpose of these questionnaires is to provide statistical information
and to obtain additional facts and information from the respondents about.
This is not a test. Please feel free to accurately answer each item according to
your own preferences. All your answer will be held confidential.
Direction:
Kindly answer the questions by checking the option on the space provided.
1. Your function in school?
Dean Personnel
Faculty Student Others
2. Gender:
Male Female
3. What are the problems you encountered?
Having Conflict to a Certain Subject.
Consumes too much time and efforts when it comes upon enrollment.
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
4. Are you satisfied with the current system on your school?
Yes No
5. How efficient is the system on you school?
Poor Very Satisfactory
Excellent Satisfactory
6. Do you want to improve your current computer system which used when it comes
to enrollment procedures at College of Business Education Department?.
Yes No
62
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
INTERVIEW PLAN
MRS. MARIETTA L. MONTE, CPA, MBADean of College of Business Education
QUESTIONS:
1. What are the disadvantages of using your manual process of?
2. Do you commonly encounter errors that fatally complicate your dealings?
3. What are the common problems encountered in FACULTY LOADING AND
ROOM ASSIGNMENT at your office which you know can possibly be
automated?
4. How would you want the system to be designed?
5. What conditions do you want to impose when creating the system?
6. How often do you update your records?
7. Would it annoy you if we come back here from time to time for updates as well as
to show you the development of our system?
8. How strict is your audit system?
9. How often do you check your accounting records?
63
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
SAMPLE REPORT
64
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
Information Report
65
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
USER LOGIN/LOGOUT REPORT
66
Account Type Login Time Logout Time
Admin 08:03:37AM Monday, February 27, 2012 08:34:06 am Monday, February 27, 2012
Admin 09:14:24 AM Monday, February 27, 2012 09:20:02 am Monday, February 27, 2012
Admin 09:31:46 AM Monday, February 27, 2012 09:35:20 am Monday, February 27,2012
Admin 09:46:04 AM Monday, February 27,2012 09:48:12 am Monday, February 27,2012
Admin 10:12:09:AM Monday, February 27, 2012 10:19:37:am Monday, February 27, 2012
Admin 10:31:32 AM Monday, February 27, 2012 10:36:09 am Monday, February 27, 2012
Admin 10:42:11 AM Monday, February 27, 2012 10:48:10 am Monday, February 27,2012
Admin 10:55:14 AM Monday, February 27, 2012 10:58:17 am Monday, February 27,2012
Admin 11:03:05 AM Monday, February 27,2012 11:10:53 am Monday, February 27,2012
Admin 11:16:47 AM Monday, February 27,2012 11:28:19 am Monday, February 27, 2012
Admin 08:05:14 AM Wednesday, February 29,2012 08:17:25 am Wednesday, February 29,2012
Admin 09:06:58 AM Wednesday, February 29,2012 09:12:47 am Wednesday, February 29,2012
Admin 09:26:39 Am Wednesday, February 29,2012 09:36:59 am Wednesday, February 29,2012
Admin 09:44:01 AM Wednesday, February 29,2012 09:51:35 am Wednesday, February 29,2012
Admin 10:11:32 AM Wednesday, February 29,2012 10:29:18 am Wednesday, February 29,2012
Admin 01:05:53 PM Wednesday, February 29,2012 01:35:29 pm Wednesday, February 29,2012
Admin 01:46:39 PM Wednesday, February 29,2012 01:59:21 pm Wednesday, February 29,2012
Admin 03:11:10 PM Wednesday, February 29,2012 03:16:30 pm Wednesday, February 29,2012
Admin 03:22:09 PM Wednesday, February 29,2012 03:39:06 pm Wednesday, February 29,2012
Admin 04:05:07 PM Wednesday, February 29,2012 04:15:44 pm Wednesday, February 29,2012
Admin 09:08:46 AM March 05, 2012 09:18:47 am March 05, 2012
UNIVERSITY OF SAINT ANTHONY(DR. SANTIAGO G. ORTEGA MEMORIAL)
IRIGA CITY
LETTER OF SOFTWARE DELIVERY
February 28, 2012
MRS. MARIETTA L. MONTE, CPA, MBA
Dean, College of Business Education
University of Saint Anthony
San Miguel Iriga City
Dear Maam:
We, the undersigned 4th year Bachelor of Science in Computer Science
students of the University of Saint Anthony, have already accomplished our
software thesis entitled “AUTOMATED SCHEDULER OF FACULTY LOADING
AND ROOM ASSIGNMENT, CBE USANT” in partial fulfillment of the
requirements of our degree.
In connection with this, we would like to ask for your kind authorization to
implement our said system in your institution for at list (1) month.
Sincerely Yours,
Reynaldo Quindo
Victorio Ablan
Mark Joseph Naldo
Norvic Ocile
Noted by Approved by
MR. MELVIN ROY D. GARBIDASoftware Project Instructor
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business Educ
67
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
College of Business Education
“Automated Scheduler of Faculty Loading and Room Assignment”
A Software Implementation and Maintenance Daily Time Record
REYNALDO F. QUINDO
Mr. Melvin Roy D. GarbidaSoftware Project Instructor
68
DATE TIME IN TIME OUT ACCOMPLISHMENT
February 27, 2012 08:01 AM 11:30 AM Computer Checking
February 29,2012 08:00-10:30 AM 01:00-04:15 PM Rechecking
March 05, 2012 09:00-11:31 AM 01:00-02:15 PM Copying the Software/Delivery
March 07, 2012 08:00-11:30 AM 01:30-01:50 PM Installing/Inputting Data
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
College of Business Education
“Automated Scheduler of Faculty Loading and Room Assignment”
A Software Implementation and Maintenance Daily Time Record
VICTORIO R. ABLAN
Mr. Melvin Roy D. GarbidaSoftware Project Instructor
69
DATE TIME IN TIME OUT ACCOMPLISHMENT
February 27, 2012 08:01 AM 11:30 AM Computer Checking
February 29,2012 08:00-10:30 AM 01:00-04:15 PM Rechecking
March 05, 2012 09:00-11:31 AM 01:00-02:15 PM Copying the Software/Delivery
March 07, 2012 08:00-11:30 AM 01:30-01:50 PM Installing/Inputting Data
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
College of Business Education
“Automated Scheduler of Faculty Loading and Room Assignment”
A Software Implementation and Maintenance Daily Time Record
MARK JOSEPH A. NALDO
Mr. Melvin Roy D. GarbidaSoftware Project Instructor
70
DATE TIME IN TIME OUT ACCOMPLISHMENT
February 27, 2012 08:01 AM 11:30 AM Computer Checking
February 29,2012 08:00-10:30 AM 01:00-04:15 PM Rechecking
March 05, 2012 09:00-11:31 AM 01:00-02:15 PM Copying the Software/Delivery
March 07, 2012 08:00-11:30 AM 01:30-01:50 PM Installing/Inputting Data
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
College of Business Education
“Automated Scheduler of Faculty Loading and Room Assignment”
A Software Implementation and Maintenance Daily Time Record
NORVIC B. OCILE
Mr. Melvin Roy D. GarbidaSoftware Project Instructor
71
DATE TIME IN TIME OUT ACCOMPLISHMENT
February 27, 2012 08:01 AM 11:30 AM Computer Checking
February 29,2012 08:00-10:30 AM 01:00-04:15 PM Rechecking
March 05, 2012 09:00-11:31 AM 01:00-02:15 PM Copying the Software/Delivery
March 07, 2012 08:00-11:30 AM 01:30-01:50 PM Installing/Inputting Data
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LETTER OF REQUEST TO THE PANELIST
72
CERTIFICATION
This is to certify that we are accepting the software thesis made by Reynaldo F. Quindo,
Victor R. Ablan Jr., Mark Joseph A. Naldo, and Norvic B. Ocile entitled “Automated Scheduler
of Faculty Loading and Room Assignment”.
Furthermore, we are allowing them to implement the said software in your office for (1) Month.
Given this ___ day of ___ 2011 for record purposes.
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LETTER OF REQUEST TO THE PANELIST
February 23, 2012
MR. RENE LAGRIMASCollege InstructorUniversity of Saint Anthony
Dear Sir:
Greetings!
In connection with our software project entitled “Automated Scheduler of Faculty Loading and Room Assignment, CBE USANT”. We the undersigned Computer Science students would like to ask permission if you could spare time with us to be one of the panelist in our Oral Defense which will be held on the 9th day of March, 2012, 10:00 A.M at SAP Defense Room.
Thank You Very Much!
Respectfully yours,
Reynaldo Quindo
Victor Ablan II
Mark Joseph Naldo
Norvic Ocile
Noted by:
MR. MELVIN ROY D. GARBIDASoftware Project Instructor
Approved by:
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business Education
73
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LETTER OF REQUEST TO THE PANELIST
February 23, 2012
MRS. JOY BOLIVARCollege InstructorUniversity of Saint Anthony
Dear Maam:
Greetings!
In connection with our software project entitled “Automated Scheduler of Faculty Loading and Room Assignment, CBE USANT”. We the undersigned Computer Science students would like to ask permission if you could spare time with us to be one of the panelist in our Oral Defense which will be held on the 9th day of March, 2012, 10:00 A.M at SAP Defense Room.
Thank You Very Much!
Respectfully yours,
Reynaldo Quindo
Victor Ablan II
Mark Joseph Naldo
Norvic Ocile
Noted by:
MR. MELVIN ROY D. GARBIDASoftware Project Instructor
Approved by:
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business Education
74
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LETTER OF REQUEST TO THE PANELIST
February 23, 2012
MR. MELVIN ROY D. GARBIDACollege InstructorUniversity of Saint Anthony
Dear Sir:
Greetings!
In connection with our software project entitled “Automated Scheduler of Faculty Loading and Room Assignment, CBE USANT”. We the undersigned Computer Science students would like to ask permission if you could spare time with us to be one of the panelist in our Oral Defense which will be held on the 9th day of March, 2012, 10:00 A.M at SAP Defense Room.
Thank You Very Much!
Respectfully yours,
Reynaldo Quindo
Victor Ablan II
Mark Joseph Naldo
Norvic Ocile
Noted by:
MR. MELVIN ROY D. GARBIDASoftware Project Instructor
Approved by:
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business Education
75
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LETTER OF REQUEST TO THE PANELIST
February 23, 2012
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business EducationUniversity of Saint Anthony
Dear Sir:
Greetings!
In connection with our software project entitled “Automated Scheduler of Faculty Loading and Room Assignment, CBE USANT”. We the undersigned Computer Science students would like to ask permission if you could spare time with us to be one of the panelist in our Oral Defense which will be held on the 9th day of March, 2012, 10:00 A.M at SAP Defense Room.
Thank You Very Much!
Respectfully yours,
Reynaldo Quindo
Victor Ablan II
Mark Joseph Naldo
Norvic Ocile
Noted by:
MR. MELVIN ROY D. GARBIDASoftware Project Instructor
Approved by:
MRS. MARIETTA L. MONTE, CPA, MBADean, College of Business Education
76
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
USER MANUAL
77
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
SPLASH FORMFIGURE 18
This form will loan before you gain access to the system envirornment.
LOG – IN FORM FOR ADMINISTRATOR
Once the splash form is executed it automatically show fisrt only the tow
options botton for choosing the account type for ADMIN OR STUDENT.In this
scenario user choose the admin account type.so, it appears the User ID &
Password to be input.
78
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LOG – IN FORM FOR STUDENT
FIGURE 19
Once the splash form is executed it automatically show fisrt only the tow options
botton for choosing the account type for ADMIN OR STUDENT.In this scenario user
choose the Student account type.so, it appears the message box saying Enter By the
Student!, then you will only choose among thoose two option Yes Or No?.
79
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
ADMINISTRATOR MAIN FORM
FIGURE 20
This holds the overall transaction of the system. The user can access all the transaction of the system.
A. Show the System Calendar.
B. In this button when it click it shows the User(s) Account.
C. When it click it show the pictures of developer who develop/created the system.
80
A
B
C
C
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
STUDENT MAIN FORM
FIGURE 21
D. In this scenario there is one button compare to ADMIN FORM. When it click the
button named SYSTEM DEVELOPER it show the pictures of developer who
develop/created the system.
81
A1
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 22
A1. Show in the main form the menu in right side of form pointing the time button.
Then you will see at bottom of this page is the output of that time button.
82
A2
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 23
A2. Show in the main form the menu in right side of form pointing the Faculty button. Then you will see at bottom of this page is the output of that Faculty button.
83
A3
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 24
A3. Show in the main form the menu in right side of form pointing the Room button.
Then you will see at bottom of this page is the output of that time Room button.
84
A4
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 25
A1. Show in the main form the menu in right side of form pointing the time button.
Then you will see at bottom of this page is the output of that time button.
85
A5
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 26
A5. Show in the main form the menu in right side of form pointing the Year
Level button. Then you will see at bottom of this page is the output of that Year
Level button.
86
A6
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 25
A6. Show in the main form the menu in right side of form pointing the Course
button. Then you will see at bottom of this page is the output of that Course button.
87
A7
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 26
A7. Show in the main form the menu in right side of form pointing the Room
Schedule button. Then you will see at bottom of this page is the output of that Room
Schedule.
88
A8
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 27
A8. Show in the main form the menu in right side of form pointing the Day button.
Then you will see at bottom of this page is the output of that Day button.
89
A9
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 29
A9. Show in the main form the menu in right side of form pointing the Faculty
Schedule button. Then you will see at bottom of this page is the output of that Faculty
Schedule.
90
A10
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 30
A10. Show in the main form the menu in right side of form pointing the
Schedule button. Then you will see at bottom of this page is the output of that
Schedule button.
91
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 31
A(10). It shows in the schedule form when there is a conflict happened to a
certain scheduled in terms; of Time, Faculty, Subject Unit, Room, Day, Year
Level, and Course.
92
A11
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 32
A11. Show in the main form the menu in right side of form pointing the Class
Schedule button. Then you will see at bottom of this page is the output of that
Class Schedule button
93
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 33
A(11). Show in the Class Schedule the user choose the option Print by
Day, so the details area shows the schedule will printed by day.
94
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 34
A(11). Show in the Class Schedule the user choose the option Print by
Course and Year, so the details area shows the schedule will printed by day.
95
A12
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 35
Show in the main form the button from MANAGE when it click the four
button will be pop down significantly.
A12.In this button named User when it click this goes like this;
96
A13
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 36
Show in the main form the button from MANAGE when it click the four
button will be pop down significantly.
A13.In this button named Backup when it click this goes like this;
97
A14
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 37
Show in the main form the button from MANAGE when it click the four button will be pop down significantly.
A14.In this button named Restore when it click this goes like this;
98
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Figure 37
Show in the main form the button from MANAGE when it click the four button will
be pop down significantly.
A15.In this button named About when it click this goes like this;
99
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
SOURCE CODE
100
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
LOGIN FORM
Private Sub cmdCancel_Click()
End
LoginSuccess = False
End Sub
Private Sub cmdOK_Click()
Dim msg As String
If cboUser.Text <> "" Then
Set clsUserData = New clsUsers
If True = clsUserData.Login(cboUser.Text, txtpass.Text, msg) Then
DoEvents
LoginSuccess = True
CurrentUser = cboUser
Unload Me
FrmMain.Show
FrmMain.lblusername.Caption = "Admin”
Else
LoginSuccess = False
CurrentUser = ""
MsgBox msg, vbInformation, ""
txtpass = ""
txtpass.SetFocus
End If
Set clsUserData = Nothing
End If
101
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
End Sub
Private Sub Form_Activate()
Option3.SetFocus
End Sub
Private Sub Form_Load()
Set clsUserData = New clsUsers
If clsUserData.GetUsers(cboUser) = False Then Load Me
Set clsUser = Nothing
Label1.Visible = False
Label2.Visible = False
cboUser.Visible = False
txtpass.Visible = False
cmdOK.Visible = False
cmdCancel.Visible = False
End Sub
Private Sub Option1_Click()
Label1.Visible = True
Label2.Visible = True
cboUser.Visible = True
txtpass.Visible = True
cmdOK.Visible = True
cmdCancel.Visible = True
End Sub
102
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
Private Sub Option2_Click()
If vbYes = MsgBox("Enter By the Student!", vbInformation + vbYesNo, "Student!") Then
FrmMainStudent.Show
cboUser.ListIndex = -1
txtpass.Text = -1
End If
End Sub
Time/Date In Login Form
Private Sub Timer1_Timer()
lbltime.Caption = Format(Now, "hh:mm:ss AM/PM")
lbldate.Caption = Format(Now, "mmmm dd, yyyy")
End Sub
Main Form
Dim bhide As Boolean
Dim bhide1 As Boolean
Dim bhide2 As Boolean
Private Sub cmdabout_Click()
FrmAbout.Show
End Sub
Private Sub cmddate_Click()
If Calendar1.Visible = True Then
103
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
tmr2.Interval = 10
bhide1 = True
Else
tmr2.Interval = 10
bhide1 = False
Calendar1.Visible = True
End If
End Sub
Private Sub cmdFile_Click()
If picprint.Visible = True Then
tmr1.Interval = 10
bhide = True
Else
tmr1.Interval = 10
bhide = False
picprint.Visible = True
End If
End Sub
Private Sub cmdBackup_Click()
BackupFrm.Show 1, FrmMain
End Sub
Private Sub cmdRestore_Click()
RestoreFrm.Show 1, FrmMain
104
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
End Sub
Private Sub cmdReyn_Click()
FrmReyn.Show
FrmReyn.Image1.Visible = False
FrmReyn.Label1.Visible = False
FrmReyn.Label2.Visible = False
FrmReyn.Label3.Visible = False
FrmReyn.Label4.Visible = False
FrmReyn.Label5.Visible = False
FrmReyn.Label6.Visible = False
FrmReyn.Label7.Visible = False
FrmReyn.Label8.Visible = False
FrmReyn.Label9.Visible = False
FrmReyn.Label10.Visible = False
FrmReyn.Label11.Visible = False
FrmReyn.Label12.Visible = False
FrmReyn.Label13.Visible = False
FrmReyn.Label14.Visible = False
FrmReyn.Label15.Visible = False
FrmReyn.Label6.Visible = False
FrmReyn.Label17.Visible = False
FrmReyn.Label18.Visible = False
FrmReyn.Label19.Visible = False
FrmReyn.Label20.Visible = False
FrmReyn.Label21.Visible = False
105
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)
City of Iriga
FrmReyn.Label22.Visible = False
FrmReyn.Label23.Visible = False
FrmReyn.Label24.Visible = False
FrmReyn.Label25.Visible = False
FrmReyn.Label26.Visible = False
FrmReyn.Label27.Visible = False
FrmReyn.Label28.Visible = False
FrmReyn.Label29.Visible = False
FrmReyn.Label30.Visible = False
FrmReyn.Label31.Visible = False
FrmReyn.Label32.Visible = False
FrmReyn.Label33.Visible = False
FrmReyn.Label34.Visible = False
FrmReyn.Label35.Visible = False
FrmReyn.Label36.Visible = False
FrmReyn.Label37.Visible = False
FrmReyn.Label38.Visible = False
End Sub
Private Sub cmdSD_Click()
If pctSD.Visible = True Then
tmr3.Interval = 10
bhide2 = True
Else
tmr3.Interval = 10
106
UNIVERSITY OF SAINT ANTHONY(Dr. Santiago G. Ortega Memorial)