ABERDEEN HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING September 10, 2018 The Board of Directors meeting was held on Monday, September 10, 2018 at the East Lake Woodlands Country Club. The meeting was called to order at 5:00 P.M. by President, Dave Reiiiy. In attendance, Dave Reiiiy, Deborah Drake, David Phillips, Mark Feiderman, Jack Picker, Bahaa Tawfik and Paul Crimi. Also in attendance, Kim Hayes from Management and Associates who acted as recording secretary. Minutes: A motion was made to waive the reading of the minutes ON MOTION: was made to approve the minutes from August 13, 2018, present motion carried unanimously. RESOLVE: Approved Treasurer's Report: The Treasurer, Mark discussed the amounts in the reserve account, the operating account, the financial statements reflecting these amounts sent to the board and updated balance sheet reflecting operating cash amounts. Operating expenses over budget due to repair and maintenance on lamp post lights and legal fees. However, the reserve account and operating account are reflecting approximately $273,000 and $58,500 in cash, respectively. The association Is still in a strong position financially, and on target. President's Report: Dave Reiiiy, President, reminded the board members that the monthly meetings are an essential part of enforcement process and specific review is to be done on any unresolved second violation notices. Dave discussed that our attorney has advised that under new Estoppel provisions of Florida statute SB 398 any open violations should be included in the Estoppel information, and M&A has put that procedure in place. The President stated that our attorney agreed that incorporating new language regarding solar panel placement into our Community Development Code is a good idea; such language to be drafted and discussed in the October meeting. Also discussed was the newsletter sent to the Owner's, also posted to the website. Website is updated accordingly, ail documents pertaining to the association uploaded as well as monthly agenda and approved minutes from the previous meetings. Manger's Report: Manager, Kim Hayes, reported that a 2019 rough draft budget was sent to the board for review. 4968 Stoneieigh Place, Estoppel ordered for sale of property. Visited 1574 Lockmeade Place, concerning dead pine trees adjacent to the owner's property, waiting on proposal from vendors. The location of the dead trees appears to be in the Preserve area that is Aberdeen's responsibility. Collection status report through September 10^^, one payment plan in place, 1235 Greybrooke, and one pre-iien in place 1384 Forestedge Blvd. Currently working with Jane Walker from Spectrum, the vendor is building a database for Aberdeen to see if they can provide a bulk service plan. Manager to follow up and advise the board. SB 398 pertaining to violations listed on the Estoppels - Homewisedocs has been updated to speak with property manager regarding if there are any open violations on said property, and violations will be noted on the actual Estoppel is there are any open. Committee Status Reports: Jack Picker has discussed ELW drainage committee solutions for pooling water. Further discussion will take place in next meeting after the ELWCA meeting discussion. Landscaping: discussion of the contract for landscaping with TLC renewal
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ABERDEEN HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS … · 9/10/2018 · ABERDEEN HOMEOWNERS ASSOC Proposed Annual Budget Incr January 1, thru December 31, 2019 Dues $ 500.00 $ 530.00
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ABERDEEN HOMEOWNERS ASSOCIATIONBOARD OF DIRECTORS MEETING
September 10, 2018
The Board of Directors meeting was held on Monday, September 10, 2018 at the East LakeWoodlands Country Club. The meeting was called to order at 5:00 P.M. by President, DaveReiiiy.
In attendance, Dave Reiiiy, Deborah Drake, David Phillips, Mark Feiderman, Jack Picker, BahaaTawfik and Paul Crimi. Also in attendance, Kim Hayes from Management and Associates whoacted as recording secretary.
Minutes: A motion was made to waive the reading of the minutesON MOTION: was made to approve the minutes from August 13, 2018, present motion carriedunanimously.RESOLVE: Approved
Treasurer's Report: The Treasurer, Mark discussed the amounts in the reserve account, theoperating account, the financial statements reflecting these amounts sent to the board andupdated balance sheet reflecting operating cash amounts. Operating expenses over budgetdue to repair and maintenance on lamp post lights and legal fees. However, the reserveaccount and operating account are reflecting approximately $273,000 and $58,500 in cash,respectively. The association Is still in a strong position financially, and on target.
President's Report: Dave Reiiiy, President, reminded the board members that the monthlymeetings are an essential part of enforcement process and specific review is to be done on anyunresolved second violation notices. Dave discussed that our attorney has advised that undernew Estoppel provisions of Florida statute SB 398 any open violations should be included in theEstoppel information, and M&A has put that procedure in place. The President stated that ourattorney agreed that incorporating new language regarding solar panel placement into ourCommunity Development Code is a good idea; such language to be drafted and discussed inthe October meeting. Also discussed was the newsletter sent to the Owner's, also posted to thewebsite. Website is updated accordingly, ail documents pertaining to the association uploadedas well as monthly agenda and approved minutes from the previous meetings.
Manger's Report: Manager, Kim Hayes, reported that a 2019 rough draft budget was sent tothe board for review. 4968 Stoneieigh Place, Estoppel ordered for sale of property. Visited1574 Lockmeade Place, concerning dead pine trees adjacent to the owner's property, waitingon proposal from vendors. The location of the dead trees appears to be in the Preserve areathat is Aberdeen's responsibility. Collection status report through September 10^^, one paymentplan in place, 1235 Greybrooke, and one pre-iien in place 1384 Forestedge Blvd. Currentlyworking with Jane Walker from Spectrum, the vendor is building a database for Aberdeen to seeif they can provide a bulk service plan. Manager to follow up and advise the board. SB 398pertaining to violations listed on the Estoppels - Homewisedocs has been updated to speak withproperty manager regarding if there are any open violations on said property, and violations willbe noted on the actual Estoppel is there are any open.
Committee Status Reports: Jack Picker has discussed ELW drainage committee solutionsfor pooling water. Further discussion will take place in next meeting after the ELWCA meetingdiscussion. Landscaping: discussion of the contract for landscaping with TLC renewal
November 1, 2018. The board has asked the manager of Nature's Coast for a proposal andmeeting. ARC compliance: Deborah discussed the ARC applications for dead pine removal andthe need to make sure the completed permits are included for dead tree removal so theapplication can be processed in a timely manner.
Old Business:
A. Reserve projection and 2019 Budget. Attach reserve sheet reflecting reservebalances and estimates and rough draft of 2019 Budget.
8. Tottle Issue: No action at this time, no further information. Discussion point nextmeeting.
C. 2018-2019 Priorities status update. Mailbox light issue, the association is looking intoLED bulbs currently being tested within the community. The LED bulb thatsupposedly emulated high pressure sodium was unacceptable. Once in agreement onthe color (no cooler than 2400 degrees Kelvin) the switch to LED which will saveassociation money, project will take place.
a. Mailbox light issue identification and repair. Currently at this time mailboxissues are identified and repaired using work orders to document accordinglythe need to upgrade to LED bulb replacement currently under investigation.
b. Enforcement process: Violation letters are sent out accordingly, propertiesare viewed by board members and manager.
c. Landscaping Improvement: The board is currently reviewing improvementsto entrance areas and obtaining proposals for Palmetto clean up andBrazilian Pepper removal. Various locations discussion for next meeting.
d. Gate access system: The board is currently looking at vendor ornamentaliron works and AAA, see attached and include.
New Business: Spectrum proposal. Spectrum community solutions meeting with StevenLowie, Account Executive Sales, to review the proposed package to provide to the membershipfor bulk cable/internet service. If approved, a package costing $45/month plus 13% taxes wouldbe included in HOA dues. Package includes modem, 3 digital receivers, high speed internet,220 channel Spectrum platinum TV. Premium channels and other a la carte add ons to bulkservice would be paid by residents individually. The board will also invite a proposal fromFrontier, manager to follow up with account executive bulk service from Frontier.
Date, time and place of the next meeting: The next meeting for Aberdeen will be heldMonday, October 8'^ 2018 at 5:00 pm at the East Lake Woodlands Country Club.
Adjournment: There being no further business a motion was made to adjourn the meeting at7:00 pm motion seconded and carried unanimously.
ved by:Su itted by:
OA n[im Hayes, L(^M Dave Reilly President /Management ̂ d Associates Aberdeen Homeowners Association
3. Moved gate projects out one year, and significantly raised estimate
4. added gate motors (not in previous reserve analysis)5. Renamed south pond remediation to palmetto/pepper removal
6. Moved pond filtration repair out one year and changed to SOX of estiimtvti7. Updated estimate to be based on prior aaual cost plus 2% annual inflation
Aberdeen HOA
Reserve Balances and Estimates
Aberdeen Reserve Requireme
General Reserve (Ind. interest): 2022 2023 2024 2025 2026 2027
Beginning Bat
Bank payments
Projects:
Waits - Repairs and Painting
Sidewalk/Miami Curb Repairs
Pond Filtration Repair
Pavers
Palmetto/pepper removal
Gate motor replacement
Entry Sign Maintenance
Gate Replacement
intercom Replacement
Lamppost convers. to LEO
Lamppost Replacement
51,760
25,000
95,166
5,000
158.572
25,000
201.978 270,384
5,000
172,860
160,930
100,000
Total Estimated Project Cost 25,000 5,000 25,000-
177,860 100,000
Additions to Reserves 68,406 68,406 68,406 68,406 68,406 66,718