1 AAF National Education Executive Committee Fall 2015 Meeting Friday, October 24 – Saturday October 25, 2015 Introductions In attendance: Hong Cheng (D3–Virginia Commonwealth University) Oscar Chilabato (D1–Johnson & Wales University, Providence) Steve Hall (D6–the University of Illinois) Scott Hamula (D2–Ithaca College) Tim Hendrick (D14–San Jose State University) David Koranda (D11–The University of Oregon) Al Mattison (D14–University of California, Berkeley) Peg Murphy (D6–Columbia College Chicago) Daniel Petek (D11–Washington State University) Chris Pitre (at large–ASTADIA) Amy Struthers (D9–University of Nebraska, Lincoln) Sandra Utt (D7–University of Memphis) Rick Wilson (D10–Texas state University) Laetitia-Laure Brock (Program Manager, Mosaic Center and Education Services – AAF) Melissa Wong (Assistant Vice President, Mosaic Center and Education Services – AAF) Sheryl Oliver-Ross, former NEEC member, attended the meeting as an observer. Meeting Minutes Approved Sandy Utt moved to approve the summer 2015 minutes. Steve Hall seconded. The summer 2015 minutes were approved unanimously by the committee.
12
Embed
AAF National Education Executive Committee Fall 2015 ... Website Content/606_Education...Fall 2015 Meeting Friday, October 24 ... o University of Michigan Ann Arbor, Northwood University
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
1
AAF National Education Executive Committee
Fall 2015 Meeting
Friday, October 24 – Saturday October 25, 2015
Introductions
In attendance:
Hong Cheng (D3–Virginia Commonwealth University)
Oscar Chilabato (D1–Johnson & Wales University, Providence)
Steve Hall (D6–the University of Illinois)
Scott Hamula (D2–Ithaca College)
Tim Hendrick (D14–San Jose State University)
David Koranda (D11–The University of Oregon)
Al Mattison (D14–University of California, Berkeley)
Peg Murphy (D6–Columbia College Chicago)
Daniel Petek (D11–Washington State University)
Chris Pitre (at large–ASTADIA)
Amy Struthers (D9–University of Nebraska, Lincoln)
Sandra Utt (D7–University of Memphis)
Rick Wilson (D10–Texas state University)
Laetitia-Laure Brock (Program Manager, Mosaic Center and Education Services – AAF)
Melissa Wong (Assistant Vice President, Mosaic Center and Education Services – AAF)
Sheryl Oliver-Ross, former NEEC member, attended the meeting as an observer.
Meeting Minutes Approved
Sandy Utt moved to approve the summer 2015 minutes. Steve Hall seconded. The summer 2015
minutes were approved unanimously by the committee.
2
NEEC Membership Review
The committee reviewed Article V of the Bylaws regarding nominations and elections. In accordance
with the Bylaws, names were collected for co-chair nominations. Ballots will be emailed in March for the
committee to vote on and the new co-chair for the 2016-2018 terms will be announced at the end of the
NEEC’s summer meeting.
The committee reviewed the current member roster. With Districts 4, 5, 8, 12 and 13 without
representation on the committee the following advisors were brought up as potential candidates:
Chuck Borghese, Lecturer – Ohio University (D5)
Sabrina McLaughlin, Lecturer – University of West Florida (D4)
Vivian Owen, Advertising Design Faculty – Ringling College of Arts and Design (D4)
In addition to new faculty from District 4 and 5, the committee discussed the need to add a new industry
at-large member. The committee reviewed Article III of the Bylaws, regarding membership. Gerry Wright
will be cycled off the committee since he is no longer practicing in the field of advertising nor teaching.
Also, Al Mattison’s membership will be renewed as an At-Large member, serving another three-year
term.
Mosaic Center & Education Services department updates
a. College Chapter Membership
Current number of college chapters: 121 | Revenue: $143,470 to date.
New schools (7):
o Roger Williams University (D1)
o Lemoyne College (D2)
o Rowan University (D2)
o Bob Jones University (D3)
o Emory and Henry College (D3)
o Troy University (D7)
o The University of Texas Rio Grande Valley (D10)
3
To give schools an additional incentive to recruit new members this year, the AAF offered
Amazon gift cards to chapters that increased their membership by specific increments by the fall
membership dues deadline (as measured against the 2014-2015 numbers).
$50 gift card for increase by 5 members
$100 gift card for increase by 7 members
o BYU Provo, Columbia College Chicago, Boise State University all met that goal
$175 gift card for increase by 10 + members
o University of Michigan Ann Arbor, Northwood University Michigan, College for
Creative Studies, the University of Texas Austin, the University of Central
Florida, University of Missouri Columbia and Texas Tech University all met that
goal.
HACU & HBCU outreach - the AAF Mosaic Center and Education Services team had a presence at
2 recruiting events this fall:
2015 National HBCU Week Conference; HBCUS: Innovators for Future Success in
Melissa Wong also mentioned that Kenny Nguyen, CEO/Founder of Big Fish
Presentations, will lead a webinar on presentations just in time for the NSAC in the
spring. She also announced the partnership with the Chicago Portfolio School to give
students an inside look at portfolio school through the Port School Webinar Series in
March 2016.
AAF Membership Database Update
Ciara Ungar, digital marketing manager, and Shannon Pinnick, IT manager, at the AAF updated the
committee on the status of the new AAF website and the roll out of the new database.
For the website, one of the priorities for college chapters would be to provide an organized and easily
accessible faculty toolkit and webinar section. One of the challenges of the current website includes
limited access points to resources and general difficulty in finding what you’re looking. As a solution, the
new website will have improved tagged resources and a more user-friendly navigation. She also
discussed the availability and access to shared-interest online communities through the new site.
David Koranda asked a follow-up question about communities and how they will work. Ciara explained
the database’s social sharing function that will be integrated into the website and how members will be
grouped into communities. For the timeframe, Ciara mentioned the end of January. Tim Hendrick asked
about how log-in access would work. Ciara responded that it would be different, more available than it
is now and that the free access pages would be beefed up to provide more content without taking away
from the value of the membership.
Shannon Pinnick then explained how the new database would empower members, especially faculty
advisors and ad club leaders, as administrators. They will be able to upload their own list of students and
use the database as a real membership management tool.
8
Faculty Toolkit Training Modules Feedback Session
The committee reviewed the 4 modules that were completed: module 1 (Google Media), module 2
(Google Adworks), module 3 (Facebook) and module 4 (YouTube). Daniel Petek went over the
motivation for creating those modules: creating resources across the board for topics that faculty may
struggle with like media planning/social media. Each module is intended for one lesson vs a whole
course or refresher for professors. Daniel walked the committee through the Facebook module and
opened up the floor to discuss the marketing strategy that should be implemented around the release
of the modules.
Sandy Utt expressed her concerns over the updating process since the material covered by nature can
change very quickly. Peg Murphy concurred that the material is constantly evolving but that it is still
spot on for an introduction and helps foster relationships with faculty and industry. Al Mattison asked if
it was a concern to have the AAF’s name on it and Melissa raised the question of whether or not some
consistency with content layout is necessary.
Peg Murphy and Laetitia Brock circulated a presentation and audit of the current AAF faculty toolkits
and webinars. Peg highlighted that videos are currently spread over multiple platforms including
YouTube, Vimeo, AAF’s website as well as Adobe Connect and emphasized the need to streamline,
organize and better brand on AAF’s channels, especially Vimeo which has quite a bit of content. Peg
Murphy will create a list of how they want things to be organized on the website when it comes to our
social media channels (Vimeos, YouTube, etc.)
Laetitia highlighted specific webinars that were out of date or no longer actually available to view and
emphasized the need to update or remove. The discussion also continued on how to release the
modules. A schedule of one a month was agreed on, and an introduction letter will accompany the first
module. Daniel Petek will draft and Melissa will review.
A sign-up sheet was passed around for NEEC members to volunteer to populate some of the resources
that are currently missing from the faculty toolkit section. The following NEEC members volunteered for:
Steve Hall
o Chapter growth
o Chapter Programs
9
Scott Hamula
o Media Exercises/Assignments
o Research exercises / Assignments
Dan Petek
o General exercises / Assignments
Rick Wilson
o General exercises / Assignments
Peg Murphy
o Entering the Student American Advertising Awards workshop
o Portfolios and creative resumes (square space for portfolios)
o Branded entertainment (in 2016)
o Social media listening (done)
Sandy Utt
o Assessment plans
David Koranda
o Student transitioning – how to network
Phil Willet
o Student transitioning – portfolios
Sheryl Ross Oliver
o Student transitioning – Personal Branding
Sub-Committee Reports and brainstorming Session
Each sub-committee gave a quick presentation of the work done since the summer meeting.
a. Promotions and College Chapter Recruitment - Koranda (Chair)
David brought up the welcome message he sent out to faculty. Anecdotally, many of the NEEC
members received positive response. Initially, 156 emails were sent, followed by 88 more.
Laetitia Brock will share an updated faculty list with David so that more emails can be sent to
new faculty members.
10
For promotions, the phone calls were not successful and David got a better response from his
message. The next step is discussing the results and feedback to see how we can offer advice to
current chapters so they can continue to grow.
The committee brainstormed the following ideas:
Condensing tips for recruitment into a blog post
Soliciting guest blog post from the overall faculty membership
For non-renewals, keeping a list of why they are not renewing or renewing late and
analyzing the feedback
Reviving the letter of recognition that the president of AAF used to send out to thank
advisors for their service
A faculty panel or session at AEJMC
MPMS faculty recognition during the program to reward their word nurturing and
nominating talented multicultural students (award, etc.)
Conduct an exit survey of seniors to see what they got out of their AAF membership, what
they didn’t get and use that info to educate current club members or make improvements.
b. Distinguished Advertising Educator Award – Hong Cheng
The deadline for 2016 nominations will be March 4, 2016. Last year, 9 nominations were
received and the committee hopes to get a large pool of applicants again this year. Members of
the committee will include Hong Cheng, Sandy Utt and past recipients Steve Hall and Mary Ann
Stutts. Last year, the committee revised the score sheet but further revisions are needed to
emphasize professional experience, creative work and seniority.
Revisions for the DAE Award score sheet were discussed:
o (p. 1): Revise "Scholarly Research, Publications and/or Professional Experience
(40%)" to: "Scholarly Research and/or Professional/Creative Contributions (40%)"
o (p. 2): Revise "Has substantial teaching history in advertising or advertising-related
fields" to "Has 10 or more years of teaching history in advertising or advertising-
related fields."
The committee plans to hold a conference call before the end of this semester with four
selected DAE recipients to extend an invitation to them and get their thoughts on how they
could continue their contributions to the AAF and advertising education:
Mary Ann Stutts, Texas State (2009) Alice Kendrick, Southern Methodist (2008) Bruce Vanden Bergh, Michigan State (1996) Billy I. Ross, Texas Tech (1989) (Billy was also affiliated with LSU in his later years)
11
Finally, the committee recommends that in the future, the current DAE recipient give a
presentation or put a panel together (and moderate it as well) at next year's student conference
or national conference. The purpose is to showcase achievements and innovations in advertising
education. The DAE recipient will determine the topic and format (individual presentation or
panel) of this session. For example, Steve (2015) will conduct a workshop at the 2016 national
conference.
c. National Student Advertising Competition / Alumni Task Force
Laetitia Brock shared a draft of the sponsorship kit with the committee. The exact date of the
reunion still has to be finalized. She asked for feedback on how to best reach alumni and what
type of content she can create that advisors could easily share on their social media channels,
including alumni groups. Videos similar to those created for MPMS will be made and embedded
into email. The committee also recommended that Laetitia take advantage of SmartBrief to
reach out to those who may not be current AAF members.
For the NSAC, the committee discussed how important it is to make sure that faculty advisors
are happy with the outcome at the end of the district competitions. Sandy Utt recommended
taking a close look at the scoresheet and revise it in such a way that judges can understand the
metrics to score appropriately. Another business item is for the AAF staff to remind district
coordinators during the monthly calls to properly orientate the judges, whether it be in person
or via conference calls prior to their receiving the plans books to score. The committee also
suggested using more alumni as judges.
d. Faculty Outreach - Rick Wilson
Rick and his committee focused on 2 main areas during the brainstorming session:
Unified communication for faculty to find out all that is going on. Peg came up with “Second
Look” to announce what is happening with AAF in any given month. The information will be
delivered in a newsletter format the 2nd of each month and will include the following
recurring content sections:
o Teaching modules
o NSAC
o Club Chapters
o Rotating content: MPMS, Faculty Spotlight, Teaching tips etc. elicit existing
faculty to contribute etc. (CTO) Unique master head. Digest.
The committee recommended that to maintain the relevancy and accuracy of the faculty
toolkits and modules, fact checking be done by an AAF intern on an annual basis. NEEC
12
members would then handle the actual content updates, then have faculty handle the
updating. Additionally, there will be a need for content audits and curation to be done to
ensure that all the content on the current website is incorporated into the new website.
Other business
Melissa Wong reminded the committee of the dates for the next meeting and of the dates of the
ADMERICA conference:
June 4-7, 2016 at Disneyland Hotel in Anaheim, CA
NSAC finals: June 5, 2016
NEEC meeting: June 6 -7 2016
Ballots for the co-chair elections will be sent out in March.
Scott brought up a new workshop called “out for undergrad” (http://www.outforundergrad.org/) that
one of his student participated in Chicago. Peg Murphy mentioned Égalité, a group for current and
potential Publicis Groupe LGBT employees and their allies to build a network of LGBTQIA advertising and
marketing professionals. The group will discuss a potential LGBT initiative in the summer.