8/3/2019 A2 Applied ICT Major Project Booklet
1/18
A2 Applied ICT Major Project
Culcheth High School
Re-Branding for the Future
In year 13 you have to undergo a major project that will cover two of the
three units you will be studying, which are Unit 8 Managing a Project
and Unit 10 Multimedia Software Products. Full copies of the Unit
specifications can be found in the appendix.
Produced: Mr Bolton July 2007-Amended: Mr Nolan July 2010
8/3/2019 A2 Applied ICT Major Project Booklet
2/18
Introduction
Culcheth high school is currently in the process of undertaking a full re-
branding initiative that will ultimately result in the design and
construction of a new school building. As part of this initiative they arelooking to design and create an effective and up to date Web Site that
will encompass these changes as well as provide their target audience
with a broad picture of the school as a whole. The Web Site is due to be
launched on 1st April 2011 and they need the project completed by Friday
4th March 2011 to allow time to upload the whole presentations.
The Web Site you have been asked to help design will include the
following information:
Home Page with an introduction form the Head
School Prospectus (PDF document of original)
Calendar of Events
School Shop
Job Vacancies
Subjects (Profiles of teachers / syllabuses / extra curricular
activities / trips / interviews with students)
Links (external educational Web Sites subject specific)
Students Section (revision guides and general information) Parents (specific information about subjects and important dates /
events)
Governors (reports and notes from meetings)
Current News
The project Manager, Mrs Stevens, has asked if you could help with the
Subjects section of the Web Site. This will involve designing a
presentation that makes good use of multimedia software to attract
potential students and parents to the school as well as provide existingparents and students with all the information they will need to know
about the subjects they are studying. It should:
Have a style and format consistent with the new school image
Be interactive
Have a modern / futuristic appeal
Suitable for both adults and students to use
2
8/3/2019 A2 Applied ICT Major Project Booklet
3/18
Project Personnel
Below is a list of the people who will be involved with your project. You
will have to liaise with throughout its duration and record your
conversations / communications as best you can.
Personnel Initials Role
Peer reviewers ??? 3 fellow students who will help
review and evaluate your progress
Mr Bolton NB Senior Manager in charge of ICT
developments at CHS
Mr Mullens CM Web Site manager CHS
Mrs Stevens AJS Re-branding Project ManagerHead of Department /
Faculty
??? Provide details about the
department / faculty
User People who will be using / viewing
the presentation live
Yourself ??? You are the person in charge of
this section of the project
3
Task
As part of your Project Proposal you will need to use the above personnel
details to outline the following people, their roles and the part they will play
in your project.
Senior Management
Customer / Client
UserProject Manager
Team Member
Peer Reviewer
Supplier
8/3/2019 A2 Applied ICT Major Project Booklet
4/18
Project Phases & Planning
To begin with you will need to outline a progress chart that identifies the
key features of your project as well as the dates you intend to complete
them by. A calendar is provided in the appendix to help you.
Project Phases
You will also have to plan the progress of your project and monitor your
progress throughout. The plan should include:
Analysis (Client needs and Project Proposals)
Initial Design (refers to all the features of the software you will
be creating) Prototyping and Formative Testing (specific features of the
project similar to the above)
Summative Testing
Documentation (design features and user guides etc)
Hand over to customer
Project Planning
Your plan above should also include:
Activities to be carried out at each phase
Start and end date for each activity
Dependencies (what is each section relying on)
Resources required for each section
Dates for Key Milestones (see below)
Potential Risks
Key Milestones
Throughout the project you will need to arrange interviews and
discussions with key personnel to help your project run smoothly.
Initial meeting with Client
Initial meeting with supplier
Prototype testing / feedback
Interim meetings to check progress of your designs
Testing deadlines and times
4
8/3/2019 A2 Applied ICT Major Project Booklet
5/18
Handover dates
Project Proposal
Once you have established your client needs the proposal needs to be
addressed. Some of the issues may have been mentioned in the Client
Needs but more detail is needed. It should include:
A description of the project and what it will include. (This may
have been addresses in the client needs so just make reference to it)
What the project will deliver (describe what it will solve and
how it will solve your problem)
Benefits (list the advantages successful completion will bring)
Risks (what problems may be brought about with the completion
of the project?)
Impact on personnel( who will be in charge of monitoring andamending the presentation if necessary?)
Impact on practices (How will the inclusion of the presentation
affect the way the web site is run / up dated / technicians time)
Functional Requirements (what does the system have to do?
This may have been covered in the client needs, if so make reference to
it)
Who will use the product (end users need to be described in
detail)
Time scale (how long do you think it will take / have you beengiven)
Hardware & Software required (list the items needed to create
and operate the system)
Planning the Design (on paper)
5
8/3/2019 A2 Applied ICT Major Project Booklet
6/18
Once you have all your written documentation for your plan together you
need to start on the initial design stages. This is a series of drawings
that will help to map out the structure and features of your presentation.
It should include:
Map of the structure of the presentation to show how it will all
link together
Hand drawn designs that indicate:
Graphics to be used (imported and original)
Interactivity (buttons and links)
User Interface features (background / font details)
Multimedia components (Animation / video / sounds)
Master slides (basic layout of similar pages)
Detailed testing plan (Indicates how each of the above feature
you have described will be tested as well as the expected outcome.
See page 8 for more details of what to include)
Prototyping
This section should also include some images of what you think your
presentation will look like. This does not have to be done in Flash just
make sure that it is clear what the layout of different pages in yourpresentations will look like.
Client Approval
Once you have completed your initial proposal you need to present it to
your client to gain their approval of your plans.
You will need to prepare the following documents:
Agenda for the meeting
Minutes of the issues that were discussed and the actions that
now need to be taken
Approval form signed by your client to show they accept your
proposals and have agreed to you designing the presentation for
them.
Communication
6
8/3/2019 A2 Applied ICT Major Project Booklet
7/18
Throughout the course of the project you will need to communicate with
most of the people mentioned in the personnel section. You will need to
use and document the following types of communications:
Formal Meetings (minutes / agendas)
Informal Meetings (notes)
Questionnaires (record responses)
Email (evidence of contacts and attachments)
Conversations (recorded evidence of interviews)
Memos (saved copies of those sent and received)
Scope of the Problem
Once you have received approval for your project ideas you need to
identify scope of the project. It includes:
Reasons for undertaking the project (relate to client needs)
Benefits to the organisation (in relation to the web site and your
presentation)
Objectives (measurable targets - qualitative and quantitative)
Success criteria (how will you know you have achieved the
objectives) Constraints (what do you have to consider about what you cannot
do in your presentation eg. Students photos / data protection)
Areas of risk (complexity of software / time constraints / end user
ability)
Roadmap (make links to your plans here)
Resource requirements (materials / people / time reference to
plans)
Interim review points (reference to plans)
Testing
7
8/3/2019 A2 Applied ICT Major Project Booklet
8/18
You should have designed Testing Plan at the start of the project.
You also need to make sure that the project is tested throughout its
implementation. You need evidence of:
Formative Testing
Evidence that the presentation has been tested by yourself
and the end user at regular intervals before the final test plan
is completed.
Summative Testing
This is conducted at the end of the project in 2 sections.
ALPHA TESTING This is done by you and must address the following
issues:
Does the product meet all the requirements listed in the
Functional Specification
Do all the Interactive features work correctly Do all the links take the user to the correct place
Is there a way for the end user to disrupt the program
Is the product user friendly
Are there enough instructions
Also at this stage it would be useful to involve other students (min
of 3) to get their opinions and thoughts about the quality of your
work.
BETA TESTING - This is where your client will test the productto make sure that it meets all of their needs identified at the
start of the project.
The above will need to be conducted in the END OF PROJECT
REVIEW MEETING with your client. It needs to be documented in
the appropriate way and can use a variety of documents to collect
the test data such as: Questionnaire / Test Data / Test
Instructions
Evaluation
8
8/3/2019 A2 Applied ICT Major Project Booklet
9/18
Once the testing is complete you need to evaluate your project as a
whole. The evaluation needs to be in 2 sections.
Evaluation of the Product
This is where you evaluate the success of your presentation against
your original specifications and includes:
How well does it meet the client needs?
Any shortcomings (flaws) in the project
The effectiveness of the solution (how well does it work / look)
Suggestions for enhancements if you had more time / skill (what
would you like to add or have done)
A description of your current skill level and the effect this hadon your presentation
Documented feedback from other students
Description of how your work could be improved using this
feedback
Evaluation of the Plan
Once you have conducted your End of Project Review Meeting you
need to comment on the following making reference to the informationgained in the aforementioned meeting:
Success of the project measured against the original objectives
(should be covered in the above evaluation)
The effectiveness of the Project Management methods used
(how well did your plan work / was it thorough)
Explain the key lessons that you learned from the experience
Justifying the actions and decisions you made
Identifying the strengths and weaknesses of your performanceas a project manager
Identify areas for improvement based on your own and other
opinions of your performance as a project manager
9
8/3/2019 A2 Applied ICT Major Project Booklet
10/18
Project Activity Check List
Unit 8 Folder
Proposal Folder
Project ProposalThis section may overlap with the Client Needs in some places. If
this is the case make sure you include a heading and a link to the
necessary information.
Describe what the project is about
Explain what it will deliver
Describe the benefits to the organisation from a successful
completion
Describe the potential risks involved with the projectExplain how the project will impact on Personnel in the
organisation
Explain how the project will impact on practices in the
organisation
List the functional requirements of the project (what must it
be able to do / objectives)
Explain time lengths
Describe Hardware and Software needed to complete the
projectDescribe who else will be involved in the project
List the ways you could tackle the project
Make recommendations about why you are doing it in a specific
way
Create a Structure diagram to show how a user will navigate
through the presentation (mind map)
10
8/3/2019 A2 Applied ICT Major Project Booklet
11/18
Plan Folder
Project Planning & PhasesProduce an Initial Plan that covers in detail the phases mentioned
below and breaks them into smaller sections
AnalysisInitial designs
Prototyping
Formative testing (see testing on p8)
Summative Testing
Documentation User Guides as well as plans to show how your
design was developed
Handover Date
Review Documents
Review Point 1 change on plan and comments on changes that
occurred
Review Point 2 change on plan and comments on changes that
occurred
Review Point 3 change on plan and comments on changes that
occurred
Review Point 4 change on plan and comments on changes that
occurred
Final review point with completed plan/timeline of project andcomments on changes that occurred
Communication FolderA main page that has a table outlining the following communication
both formally and informally
Initial ideas meeting with Stakeholders
Design Meeting with Stakeholders
Initial product review meeting
First completion of product meetingAlpha & Beta testing completion meeting
Final Handover meeting
A range of memos\emails communicating with head of
department setting up meetings\sharing information etc
Evidence of you acting upon comments and feedback given by
head of department.
11
8/3/2019 A2 Applied ICT Major Project Booklet
12/18
Product Folder
For unit 8 you just need a link to your product within unit 10
folder on your e-portfolio homepage.
Project Evaluation Folder
Project EvaluationSuccess of the project measured against the original
objectives (should be covered in the above evaluation)
The effectiveness of the Project Management methods used
(how well did your plan work / was it thorough)
Explain the key lessons that you learned from the experience
Justifying the actions and decisions you made
Identifying the strengths and weaknesses of yourperformance as a project manager
Identify areas for improvement based on your own and other
opinions of your performance as a project manager
12
8/3/2019 A2 Applied ICT Major Project Booklet
13/18
Project Activity Check List
Unit 10 Folder
Functional Specification Folder
Identifying the Clients NeedsIdentify the whole problem that you have been asked to solve
and then the specific section you will be working on
Include the dates for the project completion
Provide background details of the company and the Clients
Describe the reasons why your client wants you to complete
the project for them
Describe the content of the Web Site that they want to
construct / developDescribe the specific task you have been asked to do
Provide a list of measurable objectives that you have been set
by the client
Identifying the StakeholdersFor each of the following identify the person(s) you will be
communicating with, their role in the organization and their role in
your project
Senior managementCustomer / Client
User(s)
Project manager
Team member
Peer reviewer(s)
Supplier
13
8/3/2019 A2 Applied ICT Major Project Booklet
14/18
Design Folder
Produce hand drawn designs that show
Graphics to be used (custom / digital / imported)
Interaction (buttons / navigation)
User Interface (background / font / styles / layout)Media components (sound / animation / video clips)
Produce a prototype design for the presentation including all
of the above features (it does not have to be animated)
Agenda for your Initial meeting with your Client
Minutes from the initial meeting with your client
Agreement form signed by the client authorizing you to
proceed with the project
Prototyping
You need to create a page that shows all the ideas you came up withduring the planning and creation of your product to show how you
ended up with the final version.
Even if you did use them but did consider them put them into the
table, try to include:
Ideas for background images
Ideas for buttons
Ideas for video clips
Ideas for pictures
Ideas for sound clips
Evidence of feedback sought from head of department and the
decisions that they took on the ones to use.
14
8/3/2019 A2 Applied ICT Major Project Booklet
15/18
Product Folder
Implementing the DesignYour completed presentation must include the following features of
Multimedia software
Navigation linear / hierarchicalGraphical designs :
User Interface
Effective use of colour
Effective impact of your design
Effective use of Fonts
Consideration of presentation method
Consistency throughout
Corporate image has also been considered
Interactive Design:
Buttons / Hot Spots / Text Links / Roll over / menus
User response- text boxes / list boxes / check boxes
Image capture and manipulation
Capture ready made images paper based and digital
Create original images digital camera / graphic software
Manipulate images
Video
Capture ready made clipsRecord original video clips
Edit video clips
Select and use appropriate file formats
Sound
Record live sound
Select and import pre-recorded sound
Manipulate sound Cut & edit / speed up / slow down
Assign sound to an action / event
Select and use appropriate file formatsAnimation
Include Stop Frame animation
Create and use Motion Tweening
Include an Animated GIF
User InterfaceUsed a consistent layout
Used graphics to illustrate a message
Prompts have been used to help users navigate your
15
8/3/2019 A2 Applied ICT Major Project Booklet
16/18
presentation
Interactive features used to initiate certain features
Implementation Report
A detailed report on how you created your product and the
different elements you included.
User Guide
How to install the product on a computer/website
How to use the product
Testing Folder
TestingProduce a detailed Testing Plan that covers the following criteriaAre all the functional specifications met
Do all interactive features work
Do all the links work
Is the presentation robust
Can it be used without help
Feedback from other sources (min 3) including the Final
Project Review Meeting
16
8/3/2019 A2 Applied ICT Major Project Booklet
17/18
Product Evaluation Folder
Product EvaluationHow well does it meet the client needs?
Any shortcomings (flaws) in the project
The effectiveness of the solution (how well does it work /look)
Suggestions for enhancements if you had more time / skill
(what would you like to add or have done)
A description of your current skill level and the effect this
had on your presentation
Documented feedback from other students
Description of how your work could be improved using this
feedback
How well does it meet the client needs?Any shortcomings (flaws) in the project
The effectiveness of the solution (how well does it work /
look)
Suggestions for enhancements if you had more time / skill
A description of your current skill level and the effect this
had on your presentation
17
8/3/2019 A2 Applied ICT Major Project Booklet
18/18
Key Dates for Handing in Work
Each section although created for an E-Portfolio will be required to be
printed out and handed in for marking and improvement suggestions.
ActivityDate
DueProject Proposal 10/9/10
Plan & Plan Home Page 17/9/10
Communications page setup and initial meeting 24/9/10
Client Needs and Stakeholders 1/10/10
Hand Drawn Designs for Backgrounds + Buttons 8/10/10
Hand drawn designs for each page15/10/10
Prototyping + Second Client Meeting + 1st Plan Review29/10/10
Flash Home Page 19/11/10
Flash 2nd page26/11/10
Flash 3rd Page 3/12/10
Flash 4th Page10/11/10
Complete initial Flash document + third client meeting + 2ndplan review
17/12/10
Alpha Testing 8/1/11
Beta Testing 15/1/11
Improvements to Flash File 22/1/112nd Beta Testing + test meeting with client 29/1/11
Implementation Guide 5/2/11
User and installation Guide 11/2/11
Product Evaluation 25/2/11
Project Evaluation + Final Client Meeting 4/3/11
Initial Hand in 4/3/11
Final Hand in25/3/1
1
18