FAIRMONT CITY COUNCIL AGENDA Monday, June 22, 2020, 5:30 p.m. 1. Roll Call / Determination of Quorum 2. Pledge of Allegiance 3. Approval of Agenda 4. Recognition / Presentations 4.1 Employee Years of Service Recognition (01) 5. Public Discussion / Comment (03) 6. Consent Agenda (Items removed from consent will be placed at the end of the items under new business.) A. Minutes 6.A.1 Regular Meeting, June 8, 2020 (04-06) B. Check Registers 6.B.1 Accounts Payable June 2020 (07-32) C. Other 6.C.1 Resolution to Change Polling Place for 2020 General (33) Election 6.C.2 Truman Fire Department Relief Association - Temporary (36) On-Sale Liquor License 6.C.3 Board and Commission Appointment - Airport Board (38) 6.C.4 Event Permit for Public Reading of Tolstoy's "The Death (39) of Ivan llyich"
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FAIRMONT CITY COUNCILAGENDA
Monday, June 22, 2020, 5:30 p.m.
1. Roll Call / Determination of Quorum
2. Pledge of Allegiance
3. Approval of Agenda
4. Recognition / Presentations
4.1 Employee Years of Service Recognition (01)
5. Public Discussion / Comment (03)
6. Consent Agenda (Items removed from consent will be placed atthe end of the items under new business.)
A. Minutes
6.A.1 Regular Meeting, June 8, 2020 (04-06)
B. Check Registers
6.B.1 Accounts Payable June 2020 (07-32)
C. Other
6.C.1 Resolution to Change Polling Place for 2020 General (33)Election
6.C.2 Truman Fire Department Relief Association - Temporary (36)On-Sale Liquor License
6.C.3 Board and Commission Appointment - Airport Board (38)
6.C.4 Event Permit for Public Reading of Tolstoy's "The Death (39)of Ivan llyich"
6.C.5 Event Permit for Opera House - Her Crooked Heart (42)
6.C.6 Event Permit for Opera House - July 2nd and 3rd Events (45)
6.C.7 Event Permit for Dayna Johnson, Greenbriar Consulting (52)For July 4th
6.C.8 Event Permit for Red Rock Center for the Arts - Music in (57)the Park
6.C.9 Event Permit for Jamie Kueker - Extreme Tour 2020 (66)
6.C.10 Board and Commission Appointment- FEDA (75)
6.C.11 Award 2019-A Contract for 1-90 Pedestrian/Bike Trail (76)
6.C.12 Event Permit - Parade Permit & Dedication of Bell Cobra (80)Helicopter 327
7. Public Hearings
7.1 Ordinance Updating Rural and Urban Service Districts (87)
8. Old Business
8.1 Sale of 512 N. Elm Street-2nd Reading of Ordinance (98)
9. New Business
9.1 Request for Funding for Martin County Veterans Memorial (111)
10. Staff/Liaison Reports
A. Public Works
B. Finance
C. City Administrator
D. Mayor/ Council
Hasek - Public Utilities CommissionCyphers - Airport Board, Region Nine Development CommissionLubenow ~ Safety Council, Park Board
11. Adjournment
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—AGENDA ITEM NO. 4J
MEETING DATE: June 22, 2020
SUBJECT: Employee Years of Service Recognition
REVIEWED BY: Cathleen M. Reynolds, City Administrator
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Cathleen M. Reynolds, City Administrator
INTRODUCED BY: Cathleen M. Reynolds, City Administrator
STATEMENT: Prior to regular business, is there any public discussion/comment?
MOTION: None
VOTE REQUIRED:
ATTACHMENTS:1.
2.
3.
Council Action: Date:
3.
The minutes of the Fairmont City Council meeting held on Monday, June 8, 2020 at the CityHall Council Chambers.
Mayor Deborah J. Foster called the meeting to order at 5:30 p.m.
Council Members Ruth Cyphers, Wayne Hasek, Tom Hawkins, Randy Lubenow and BrucePeters were present. Also, in attendance: City Administrator Cathy Reynolds, Public Works
Director/City Engineer Troy Nemmers, Finance Director Paul Hoye, Police Chief Mike Hunterand City Clerk Patricia J. Monsen.
Council Member Cyphers made a motion to approve the agenda as presented. Council MemberHawkins seconded the motion and the motion carried.
Mayor Foster presented Doug Rainforth, Water and Wastewater Superintendent, representing theFairmont Wastewater Treatment Facility with an Operational Award from the Minnesota
Pollution Control Agency in recognition of exceptional compliance with its Minnesota PollutionControl Agency NPDES/SDS wastewater permit during the 2019 review year. Rainforththanked staff and gave them credit for the award.
Council Member Cyphers made a motion to approve the Consent Agenda. Council Member
Hasek seconded the motion and the motion carried. Items on the consent agenda were: City
Council minutes from May 11, 2020 and May 26, 2020; Payment of the May accounts payablein the amount of $1,862,146.40; PAA Grant Agreement No. 3-27-0029-018-2020; Amendment
#1 to State Grant Agreement for Airport Maintenance and Operations; Resolution 2020-27,
Approving State of Minnesota Joint Powers Agreements with the City ofFairmont on behalf ofits City Attorney and Police Department; State of Minnesota Joint Powers Agreement
Authorized Agency; and Court Data Services Subscriber Amendment to CJDN SubscriberAgreement.
Rec. & Youth Services Director Betsy Steuber presented the 2019 Aquatic Park Year End
Report. Finance Director Paul Hoye explained to the Council the financial impact on openingthe pool late and under the social distancing restrictions. It is staffs recommendation to close
the aquatic park for the 2020 season due to the ongoing pandemic and health concerns and statedthat staff would focus on maintenance while closed. After much discussion, Council Member
Peters made a motion to open the Aquatic Park as soon as feasibly possible. Council Member
Lubenow seconded the motion and the motion carried.
Council Member Hawkins made a motion to approve the Terms of Engagement for Smith,
Tollefson, Rahrick & Cass as City Attorney. Council Member Peters seconded the motion and
the motion carried.
Tom Olinger, CPA ofAbdo, Eick & Meyers, LLP presented the results of the 2019 financialaudit. Council Member Peters made a motion to accept the 2019 audit and approve the
distribution of the 2019 Comprehensive Annual Financial Report. Council Member Hawkinsseconded the motion and the motion carried.
Council Member Hawkins made a motion to approve the permit application for the July 4th
fireworks display by J & M Displays, Inc. ofUrbandale, Iowa. Council Member Hasek
seconded the motion and the motion carried.
^
Council Member Hasek made a motion to approve funding the July 4th fireworks in the amountof $1,500.00. Council Member Peters seconded the motion and the motion carried.
Council Member Hawkins made a motion to approve Ordinance 2020-06, an Ordinance
Amending Fairmont City Code, Chapter 2 - Administration and Chapter 10 - Fire Prevention
and Protection. Council Member Hasek seconded the motion. On roll call: Council Members
Cyphers, Hasek, Hawkins, Lubenow and Peters all voted aye. No one voted nay. Mayor Fosterdeclared said motion passed.
Council Member Peters made a motion to approve Resolution 2020-28, Municipal State Aid
Funds Advance for the Lake Avenue project. Council Member Hawkins seconded the motion.
On roll call: Council Members Lubenow, Peters, Cyphers, Hasek and Hawkins all voted aye, no
one voted nay. Mayor Foster declared said motion passed.
Nemmers advised that MnDOT will be closing the Highway 15, eastbound 1-90 ramp beginningJune 19 and it will be closed approximately three weeks.
Nemmers gave the following updates from Public Works: Last week the Street Department hung132 Senior banners, delivered picnic tables to three restaurants and is in the process of cleaning
up the tree dump site. Last week, Friday the contractors finished paving the new Cedar Creek
Trail Loop. The Ward Park parking lot and boat ramp opened today. The Human Servicesparking lot project is scheduled to open this coming Wednesday. Work continues on Winnebago
Avenue, Fourth Street, Burton Lane and the T-hanger project at the Airport.
Nemmers reported that he is finalizing the Dutch Creek Water project and is working on the
Development Agreement with Lakeview. He is also working on finalizing the plans to go out for
bids for the new public works building.
Council Member Lubenow asked Nemmers if the beaches could be cleaned on both sides ofGomsrud Park and if water testing of our lakes has been done. Nemmers responded that the City
is not required to test the lake water, however they do usually test beginning in June. Results in
the past have been consistent with lake water. The lakes are very clear this year. Lubenow alsoasked ifNemmers knew what was going on with the Adventures Playground. Nemmers statedthat he believed the contractors needed to do some adjusting on the equipment and he noticed
that they were there working on it last week.
Council Member Hawkins stated that the Lakeview project is not an addition, it is a new separate
facility. Council Member Hawkins asked about plans for Gomsrud Park parking lot and ramps.Nemmers stated that the City has a master plan for Gomsmd Park, but four years ago the costwas two million. He is currently looking at Amber Lake Park parking lot and boat ramp and
possibly looking at options for Gomsrud Park. Nemmers stated that these items could be
discussed in the 2021 Budget to see if there is funding for them.
City Administrator Reynolds announced that Fairmont Economic Development Authority has a
vacancy and that anyone interested should complete the application posted on the City website.
The deadline to apply is June 16.
s.
Reynolds shared the May 2020 Building Permit Report. Sixty-six building permits have beenissued year-to-date at a value of $5,090,374. In comparison to May 2019 of 39 building permits
issued at a value of $4,331,380. Reynolds stated that this is looking good for our community.
Reynolds gave all council members a copy of a letter she received from the YMCA. The City
gave the YMCA $50,000. to begin programming efforts in the City. Due to the currentenvironment with COVID-19, the YMCA has decided that for the months of June, July and
August they were going to take a step back and resume efforts beginning in September.
Council Member Lubenow asked about Quarterly Reports from the prosecutor's office. Mayor
Foster advised that Reynolds was working on that.
Council Member Cyphers thanked the Police Department for their assistance with the graduation
parade and the Street Department for hanging all the banners. Cyphers congratulated all theSeniors. Cyphers also thanked her constituents for reaching out to her yesterday and today.
Council Members Hasek and Hawkins also commented on how nice the banners are.
Council Member Hawkins invited people to reach out to City Administrator Reynolds and get to
know her.
Council Member Lubenow encouraged citizens to support the local restaurants as they open and
to be patient as they get going again.
Council Member Hasek congratulated the Seniors and mentioned that one had been accepted into
the Air Force Academy. Mayor Foster announced that it was Tyson Geerdes and that he will
represent Fairmont very well.
A motion was made by Council Member Peters, seconded by Council Member Hasek and
carried to adjourn the meeting at 7:09 p.m.
Deborah J. Foster, MayorATTEST:
Patricia J. Monsen, City Clerk
L
CITY OF FAIRMONT—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 6.B.1
MEETING DATE: June 8, 2020
SUBJECT: Accounts Payable
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
Office Supplies City HallOffice Supplies City HallOffice Supplies City Hal!Office Supplies City Hal!
Office Supplies City HallOffice Supplies City HallOffice Supplies City HallOffice Supplies City Hal!Office Supplies City HallOffice Supplies City HallInk CartridgeOffice Supplies Liquor Store
Office Supplies City HallOffice Supplies City HallOffice Supplies City HaiiOffice Supplies City HallOffice Supplies City Hall
Office Suppiies-Upstairs City HalfOffice Supplies City HallCleaning Supplies City Ha!!Office Supplies City HallCleaning Supplies City Hall
Cleaning Supplies City Hall
Office Supplies City HallCleaning Supplies City Hall
Office Supplies City HallCleaning Supplies City HallOffice Supplies City HallOffice Supplies City HallCleaning Supplies City HallOffice Supplies City HallCleaning Supplies City HailOffice Supplies-Up stairs City Hall
Office Supplies City HallOffice Supplies City HallCleaning Supplies City HallOffice Supplies-Upstairs City HallPricing Signs Aquatic Park
Office Supplies City HallCleaning Supplies City Ha!!Cleaning Supplies City HallOffice Supplies City HallCleaning Supplies City Hall
Office Supplies-Upstairs City Hall
Office Suppiies City HallCleaning Supplies City Ha!!Cleaning Supplies City HallOffice Supplies City HallCleaning Supplies City HailOffice Supplies City MaliCleaning Supplies City HallOffice Supplies City HallCleaning Supplies City HaltOffice Supplies City HallCleaning Supplies City Mali
Office Supplies City HaiiCleaning Supplies City HallOffice Supplies-Upstairs City Hall
Accounts PayableCheck Approval List - City Council
From: 06/01/2020
VendorValley Asphalt Products
Valley Asphalt Products
Valley Asphalt Products
Valley Asphalt ProductsValley Asphalt Products
Ver[z_Qn_W!rel_es5
Verizon Wireless
Verizon WirelessVerizon Wireless
Verizon Wireless
Verizon Wireless
Verizon WirelessVerizon Wireless
Verizon Wireless
Verizon WirelessVerizon Wireless
Victor Stanley
Victor Stanley
Vinocopia. inc
Vinocopia, Inc
Vinocopia, Inc
Vinocopia, Inc
Visit Fairmont
Visit Fairmont
Voss Cleaning Services. Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Waste IVIanaaement Of So IVINWaste Management Of So MN
WaterviIIe Food & ice. Inc.
Waterviiie Food & Ice, Inc.
To: 06/23/2020
Department
Paved Streets
Paved Streets
Paved Streets
Paved Streets
Description
Asphalt Gomsrud Repairs
Asphalt GoldfinchAsphalt Lair Rd RepairAsphalt Gomsrud Repairs
Total for Valley Asphalt Products
Amount Ch_eck_N_urnb_er Ch_ecU3ate
Director of Finance
Planning & Zoning
Crime Contra! & Investigation
Building Inspection
Paved Streets
Engineering
Aquatic ParkParks
Airport
Data Processing
Parks
Liquor - Mdse for Resaie
Liquor - Mdse for Resale
Liquor - Mdse for Resale
CVB
General Government Buildings
Fire FightingPaved Streets
Parks
incubator Building
SMEC BuildingAirport
Incubator Building
Liquor - Mdse for Resale
04/21 to 05/21/202004/21 to 05/21/202004/21 to 05/21/202004/21 to 05/21,202004/21 to 05/21/202004/21 to 05/21/202004/21 to 05/21/202004/21 to 05/21/202004/21 to 05/21/202004/24 to 05/23/2020
Total for Verizon Wireless
Cell Phone Finance Dept
Cell Phones Planning & Zoning
Cell Phones Police Dept
Cell Phones Bldg Inspection
Cell Phone Street DeptCeil Phones Engineering
Cell Phone Aquatic Park
Cell Phones Park Dept
Cell Phone Airport
Backup Router
Plaza Garbage Can Lids
Total for Victor Stanley
Liquor
Wine
FreightTotal for Vinocopia, Inc
Hotel tax April 2020 due in May $5,840.55 less 5%Total for Visit Fairmont
x Resolution (Roll Call)Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Due to the COVID-19 pandemic, City Clerk Monsen is requesting that theCouncil approve proposed Resolution 2020-29, changing the polling place for the 2020 generalelection to the National Guard Armory located at 700 Fairlakes Avenue in Fairmont. This
change would allow social distancing and ensure the safety ofFairmont voters and election
judges.
MOTION: To approve Resolution 2020-29
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Resolution 2020-29
2.
3.
Council Action: Date:
^3.
RESOLUTION NO. 2020-29
STATE OF MINNESOTA )MARTIN COUNTY ) SSCITY OF FAIRMONT )
WHEREAS, Minnesota Statute § 204B.16, states that municipalities must designateprecinct polling places for all elections by December 31 for the upcoming year, and;
WHEREAS, the City ofFairmont by Resolution 2019-52, dated November 25, 2019designated the Knights of Columbus Hall located at 920 East Tenth Street, Fainnont, MN as itspolling place, and;
WHEREAS, the City ofFairmont has the ability to change the polling location mid-yearfor an emergency or if the polling place becomes unavailable, and;
WHEREAS, the November 3,2020 general election is a presidential election and the voter
turn out is anticipated to be very high, and;
WHEREAS, due to the COVID-19 pandemic. Governor Walz Emergency Orders and
CDC guidelines, an emergency exists to prevent the safe, secure and full operation of the
November 3, 2020 general election to be held at the Knights of Columbus Hall, and;
WHEREAS, currently the Knights of Columbus has approximately 4,000 square feet andthe election day set up encompasses all the available space, and;
WHEREAS, the Armory has approximately 7,000 square feet and would allow socialdistancing for the election set up to ensure the safety of the election judges and the voters.
WHEREAS, the City Clerk of the City ofFairmont will request that the County Auditormail non-forwardable Postal Verification Cards to all households with at least one registered voter
in the city stating the location of the new polling place at least 25 days before the next election andnotice will be published and posted.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the Fairmont City Councildesignates the boundaries of the voting precincts and polling place for the 2020 general election tobe held on November 3, 2020 as follows:
Precinct Name - City ofFairmont
Polling Place Location - National Guard Armory, 700 Fairiakes Ave., Fairmont, MN
J^.
RESOLUTION NO. 2020-28
Motion by:Seconded by:All in Favor:Opposed:Abstained;Absent:
PASSED, APPROVED AND ADOPTED, this _ day of June 2020.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
J6.
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 6.C.2
MEETING DATE: June 22, 2019
SUBJECT: Truman Fire Department Relief Association - Temporary On-Sale Liquor License
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Patty Monsen, City Clerk
INTRODUCED BY: Cathy Reynolds, City AdministratorCOUNCIL LIAISON:
STATEMENT: The Truman Fire Department Relief Association has applied for a temporaryliquor license for August 1, 2020 for the Veteran's Memorial Celebration being held at theMartin County Fairgrounds. The Truman Fire Department Relief Association has operated the
beer gardens at the fair for many years and have had no problems.
MOTION: To approve a temporary on-sale liquor license for the Truman Fire Department
Relief Association for August 1, 2020 at the Martin County Fairgrounds.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1 Application2.
Council Action: Date:
^.
Alcohol & Gambling Enforcement
Name of organization
Minnesota Department of Public SafetyAlcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55W1651 -201 -7513 Fax 651 "297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAYTO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Date organized Tax exempt number
Truman Fire Department Relief Association Pre 1950 3811121
Address
P.O. Box 389
City
Truman
State
MNZip Code
56088
Name of person making application Business phone Home phone
Jason Nickerson 507-848-0170 507-848-0170
Date(s) of event
lAugust 1,2020
Organization officer's name
Type of organization [_| Microdistillery [_j Smaii Brewer
f] Club Q Charitable Q Religious |x] Other non-profit
City State Zip Code
Ron Kelley, President Truman MN 56088
Organization officer's name
Jason NEckerson
CityTruman
State
MNZip Code
56088
Organization officer's name
iBrandon Mozloski, Treasurer
CityTruman
State
MNZip Code
56088
Location where permit will be used. If an outdoor area, describe.
Martin County Fairgrounds, located at 1300 BExby Road, Fairmont/ MN 56031
[f the applicant wili contract for intoxicating liquor service give the name and address of the liquor license providing the service.
if the applicant will carry liquor liability insurance piease provide the carrier's name and amount of coverage.
Scottsdaie Insurance Company, NAIC41297, Liquor Liability- Each Common Cause" $1,000/000, General Aggregate" $1,000,000
APPROVALAPPLICATION MUST BE APPROVED BY CIP(f OR COUNP(f BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL/ APPLICATION ONLY.PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARYPERMIT APPROVALS WILL BE SENT BACK VIA EMAIL E-MAIL THE APPLICATION SIGNED BYCITY/COUNTY TO [email protected]
CITY OF FAIRMONT-—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 6.C.3
MEETING DATE: June 22, 2020
SUBJECT: Board and Commission Appointment - Airport Board
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
Petition Board Staff x Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, Public Works Director/CUy Engineer
INTRODUCED BY: Troy Nemmers, Public Works Director/City Engineer
STATEMENT: Chad Bmsky stepped down from the Airport Board creating a vacancy thatneeds to be filled. The new board member will serve for the remainder of Mr. Bmsky s term,
which will expire on January 31, 2023. Staff has received applications for the Aiq^ort Board andrecommends the appointment of Jim Tate pursuant to Ordinance to meet board membership
goals.
MOTION 1: To approve the appointment of Jim Tate to the Airport Board.
VOTE REQUIRED: Simple majority.
ATTACHMENTS:1.
Council Action: Date:
J?.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 6.C.4
MEETING DATE: June 22, 2020
SUBJECT: Event Permit for Public Reading of Tolstoy's "The Death of Ivan Ilyich"
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Cathy Reynolds, City Admimstrator
INTRODUCED BY: Cathy Reynolds, City Admimstrator
COUNCIL LIAISON:
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2n(i Reading
(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Peter Engstrom is requesting an Event Permit to hold a public reading ofTolstoy's "The Death of Ivan Ilyich" at the Sylvania Park Bandshell on July 16, 2020. Thisevent is to promote reading and books. The event will be free to the public.
MOTION: To approve the Event Permit for the public reading of Tolstoy's "The Death of Ivan
Ilyich" at the Sylvania Park Bandshell on July 16, 2020.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
^9.
VENT APPLICATION/PERMIT
This form must be filed with the City at ieast thirty (30) days in advance of the event. The City willreview the application In accordance with the permitting process outiined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event appEicatlon.
2. Proposed iocation of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishQrs, ssfety orfirst aid stations, entertainment, stages, restrooms or portable tojlets, parking aregs, ingressand egress routes, signs, speciai iightEng, trash coritainers and any other jtems related to theevent.
3. WEii outside drinking water or waste oollection systems be suppiied? Yes;If yes, supply public health plans, including the number of toilet facilities that wili b^ available.
4. Will the event be providing; fire prevention, emergency medical service, security and severeweather shelter. Yes; /" NoIf yes, provide the written plans.'
Yes;5. Will organizers al!ow outside food wagon/vendors at the event?if yes, ati food wagons/vendors must complete a Food Wagon/Vendor Permit and submitpayment
6. Wiii camping or temporary overnight lodging be included for the^vent? (ailowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; ^ Noif yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Wi.II the event be using any sound amplification, public address system or wil! there be any liveperfprmances of any music or musicai instruments? / Yes; __ Noif yes, piease describe; U^'U tkv^ t^^G ^ ^^ < , ^'?1^./ i^ ./)^k
8. Wil! the event restrict or alter normal parE<ing, vehicylar traffic or pedestrian traffic patterns?Yes; A) No
If yes, provide a detailed description of ail pubEic rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detaNed map).
9. Will you be providing shuttle service? Yes;!f yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this application on behaif of the applicant and that the statements containedtherein are true and corr.@Gt to the best of my knowledge. !f the special event requires special services provided by theCity of Fairmont, the-applicant a^ees to indemnify, defend and hold the City of Fairmont, its offielals, employees, andagents harmjps<from an^ cjai^i-that arises in whole or in part out of .the special event, except any claims arising solelyout of the/s^gligent act^f^rhi^fejons of the City of Fairmont, its officiais, employees and agents. The applicant agreesto pay al(fees ^nd mej&^TT^p^e^de requirements.
Signature, Title /)^.0--n ?-.€' Date. (<-5~~'2-<-)
If you wouid like your 6vent published on the City's website/Communtty Calendar, pleaseindicate: _ J^ ./Yes; _ _ No
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Fairmont Opera House is requesting an Event Permit to hold a performance of"Her Crooked Heart" by Rachel Ries at the Sylvania Park Bandshel! on August 8, 2020. The
event will be free to the public.
MOTION: To approve the Event Permit for the performance of "Her Crooked Heart" by
Rachel Ries at the Sylvania Park Bandshell on August 8, 2020.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
^.
FAIRMEVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event. The City wiiireview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include-oYemight camping aseparate addendum must be included with the event application.
Day/Date Au/fa^r ^ _Start time: cf r'3C?lpm End Time: ll'-OOprtnTeardown:
^n
1. Type and description of the event and a list of a!l activities to take place at the event.P.cMyke.1 K\-tS^hp/ \!\l-r\^\, m^)^\- \nsVr^^^al\6^ aiv.J pr^ril?^\V\C{ {-y^ C^oU^t lAe^^ri-^QiA^Vr^.^ it^DU^SrZ- \jat^
mod^iW^\^v\C\ \y^ C^oU^I lAe^^^^ri^oiA^Vr^.^^it^^U^S^ ^at/u^abil45^ r^iJ^W^R^ iW?;^o?i.P cra^^/nAns-h.vO m r^iv-^rinj
ti£/^on_^ \ (^v\c\ o^-PoLtr-^ ryia^\<^^ ^o t i l<+)^y^s on |_a^f
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to the
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
|\Je/^ 4e Sc-h^cl^^ a ^r^ckY^ aboa^-f^/S.Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. ^\ Yes; NoIf yes, provide the written pians.
se^^ \^w}f^ ^ we w?l fyvQV^ "b QK\ |h^o^ loc^^W
5. Will organizers allow outside food wagon/vendors at the event? Yes; Noif yes, ail food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for th^ event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; A^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Wil! the event be using any sound ampiification, public address system or will there be any liveperformances of any music or musical instruments? .^/ Yes; _ NoIf yes, please describe:,
8. Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; No
If y^s, provide a detailed description of alt public rights of way and private streets for which theapplicant requests the, city to restrictiOr alter traffic flow. (Please attach a detailed map).
r^&t^ ^ <r>Wx/la i-z- 4 v^d-mq n.bc'^" W^.'9. Will you be providing shuttle service? _Yes; ^ No J
If yes, provide offsite parking locations, shuttle routes, types of vehicles that wll! be used forshuttling passengers, hours of operation and frequency of shuttle service.
} affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whoie or in part out of the special event, except any claims arising solelyout of the negligent actgjsf-omtesrcms-of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay aii f^ anct/rtieet a\\j2% Code retirements.
Signature Title ^/ULfjLT^L ^{^/^fe Date_^/^^^)
If ydy-w&y-^i ^ike y^ur event published on the City's website/Community Calendar, pleaseindicate: /^sYes^ No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Fairmont Opera House is requesting an Event Permit to hold a concert at
the Sylvania Park Band Shell on Thursday, July 2, 2020 at 7:00 p.m. The band Free Fallin' willbe performing. They would also like to hold a "boat in concert" on Friday, July 3, 2020 at 7:00p.m. at Gomsmd Park. An area east of the bathhouse/restrooms will be utilized for the event.
MOTION: To approve the Event Permit for the Opera House to hold concerts at Sylavania Parkon July 2nd and Gomsmd Park on July 3rd.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
¥5
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
Date: ^ ^ \ \| ^- ^ '10ZO _ Permit Fee: $15.00
Event: hree, i-'a\v^'
Sponsoring entity: ^\ F m C^ 0 ^QT^
Address: 401 L-(^ /\M^ ?aWW^N %0^ \ (5^1^^^ P^X
Maximum estimated number of persons expected to attend at any one time: ^--
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theevent.
3. Will outside drinking water or waste collection systems be supplied? /\ Yes; _ NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
NaJ ^ ^G^^^ (A ^j^V>n^ abo^ W'^,4. Will the event be providing: fire prevention, emergency medical service, security and severe
weather shelter. _^< Yes; __ No
If yes, provide the written plans. . i. i -fc-S^w Wa\hfl/r^v^ v^\U /r»o\T^ to cAn vncloOr UW^n-
5. Will organizers allow outside food wagon/vendors at the event? Yes; NoIf yes, all food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for t^e^vent? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; /\ No!f yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address system or will there be any liveperformances of any music or musical instruments? "K Yes; _ NoIf yes, please describe:_
8. Wi!J the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; No
If yes, provide a detailed description of all public rights of way and private streets for which theapplipant requests the city to restrict or alter traffic? flow. (F31eas^ attach a detailed map).
N ^d ' \^ 3c?\. it LC. D\ rw. u ^ Aboa^- w, s."9. Will you be providing shuttle service? _ Yes; /\ No
!f yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the speciai event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any^damithat arises in whole or in part out of the special event, except any claims arising solelyout of the npg{Egent acts or omTssEons"oNh^ City of Fairmont, its officials, empioyees and agents. The applicant agreesto pay all j-eg^nd meet ail City Cpde require'm^nts.
Signature Title •V..^}--^-J-^ M Date
7 ^u-
If you wotjlcj like your evWlLpublished on~:the~City's website/Community Calendar, pleaseindicate: ^ Yes; No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application. /
Date: ^^ ^> \ '^>'z-0 _ permit Fee:
Event: Boa^-ln CoUC^r^
Sponsoring entity: Pfh^>rr\OY\\ OOem J^OULS^
AddressJ^O ^ 1-a i r P'^ 'Fak^O>-l.i~,/v1M ^03\
Maximum estimated number of persons expected to attend at any one time:_
1. Type and description of t|ie event and a list of all activities to take place at the event.Boa^tn Conc^-'
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theQVQ["|^
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
N(^ -\o ^cWu-^ (\ VYV^A-^ abcu<l- +Hs .Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. J^>\ Yes; Noif yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? A Yes; NoIf yes, all food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the^event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; ^\ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address system or will there be any liveperformances of any music or musical instruments? ^\ Yes; _ NoIf yes, please describe:,
8. Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?
Yes;_ __No
If yes, provide a detailed description of all public rights of way and private streets for which theappljcant ^requpsts the cify fq restrict or alter traffic flow. (Please aUach ^ detailed map).
scK&c^^- a v^&Hnq' abo^ +^1^,9. Will you be providing shuttle service? _ Yes; X^ No
If yes, provide offsite parking locations, shuttle routes,^types of vehicles thatwiil be used forshuttling passengers, hours of operation and frequency of shuttle service.
1 affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the speciai event requires special services provided by theCity of FaErmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising solelyout of the negligent act^TomissionS^^ttie City of Fairmont, its officials, employees and agents. The applicant agreesto pay Q\\J^S and meeFall City^&pde requH^ments^
Signature, Title ^c Date (^ ^QZb
Ifyoi^we^djike your/event published on the City's website/Community Calendar, pleaseindicate; ^\. Yes; _/_ No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Dayna Johnson, Greenbriar Consulting, is requesting an Event Permit for July4th to hold a Farmer's Market and Artisan Street Fair on Downtown Plaza. The event will
include food trucks and events for kids.
MOTION: To approve the Event Permit for Dayna Johnson, Greenbriar Consulting to hold an
event on Downtown Plaza on July 4 .
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
^2.
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event. The City wilEreview the application in accordance with the permitting process outlined m the City Code, Chapter18. Attach additional sheets, maps, etc, if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
1. Type and description of the event and a list of ail activities to take place at the event.-Fc^_i-~<rk- ^-- .\(.^-L^ rr^^^vs-v^ rv^c^^i05-^ CU'xA- Af-^-^c^f\
^S4-<"^<£A 'Fcj^r'. "'rtv-^.^c- i ^"-U b^- V^/^eL -^-u^cLL-^ ^-S
2. Proposed iocation of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theevent. . ._-^
3. Will outside drinking water or waste collection systems be supplied? Yes; NoIf yes, supply pubiic health pians, inciuding the number of toilet facilities that will be avaiiabie.
po&3 TTU^O^^ " Ue-^-Ae^
4. Wii! the event be providing; fire prpvention, Qin.ergency medical service, security and severeweather shelter. Yes; \/ NoJf yes, provide the written plans.
5. Yes; NoWill organizers allow outside food wagon/vend.ors at the event?if yes, aif food wagons/vendors must complete a Food WagpnA/endor Permit and submitpayment
6. Will camping or temporary overnight iodging be included for the eyent? (aliowed only at CedarCreek Park and Winnebago Sports Complex); _ Yes; t/ Noif yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. WjH the event be using any sound amplification, public address system or wEii there be any iiveperformances of any music or musical Instruments? !/Yes; NoIf yes, piease describe: C.^r\c&v" ^ O^^rps^ -S-c~^^r\ CL ^ h^f. ^
event restrict or alter normai parking, vehicular traffic or pedestrian traffic patterns?Yes; . _.._No
If yes, provide a detaited description of ati public rights of way and private streets for which theapplicant requests the city to restrict or aiter traffic flow. (Piease attach a detailed map).
9. Wi!! you be providing shuttle service? Yes; NoIf yes, provide offsEte parking iocations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle Service.
1 affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and corr.est to the best of my knowiedge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its offieials, empioye.es, andagents harmiess. from any^laim that arises in whole or in part out of the special event, except any claims arising solelyout of the negljgejTU^^^-Qiriiqsions of the City of Fajrmont, its officials, employees and agents. The applicant agrees.to pay ali fe^e-'ghcl^^tfall.Cit/Code requirements.
Signature Title ^UCM ^ ^n^nfW ^ Date^^rV^2^
!f you would JJk^your eV^nt pubfish'ed on the City's website/Community Calendar, pleaseindicate:_i///_ Yes; __ No
Office Use Only „ /^ , /$15.00, Fee PaidRequires CouhciiApprovalCity AdministratorApproval
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Red Rock Center for the Arts is requesting an Event Permit to hold Musicin the Park on July 10, July 17, July 24 and July 31, 2020. The events will be held at Citizen'sPark from noon to 1 :00 p.m. Free hot dogs, chips and water will be provided.
MOTION: To approve the Event Permit for Red Rock Center for the Arts to hold Music in thePark at Citizen's Park on July 10, July 17, July 24 and July 31, 2020.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
Council Action: Date:
£f.
EVENT APPLICATION/PERMIT
This form must be filed with the City at ieast thirty (30) days in advance of the event. The City wilireview the appiication in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
Event Start; Day/Date ^/f 0 f ^10<5J3Event End: Day/Date -^ f (Of SOQS^Setup: Dav/Date "7/m( ^a2JD
Time: /^-DOCsTL.
Time: / pY),
Teardown: Day/Date ^// (0{ /0 ^£L^T
Start time: fd ^ 30 am End Time:_J_I_i^^ CUT)^Start time: / pnr\ _ End Time: c^p^n
1. Type and description of the event and a list of all activities to take place at the event.
j3ZU^^. cJ _p^r-^rr)axKl^_by or^ inrlf^L^d^^J ^rou.
S<I^a35.£?T:^SS^ hoi~dSQ^~WpS 'V lAirFEr-"
4¥\^/'^vOL\\^iJ5_ a. ba.r^i-er" hdT-v^-0^ pnju^^r&nS"^~ aj^rljjbjnc'^.
2. Proposed iocation of event, induding a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/secunty fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toiiets, parking areas, ingressand egress routes, signs, speciai lighting, trash containers and any other items related to the
\^ \\ ha v^ hcxnp\ ^C^\ }^}7^r a J^Ll o h^^ a^- -4'Y^i^C^-rjL^o^ ^ VWr^CiGO^, Unvp^ ^ \^(JL-^tr ^U U h^^OA/^-?^,
.SgPe^ <- ^^ivL'riJLUkl ' h^-^b'^p si rp<4t^--Qi^ri p^r-K^
^
3. Will outside drinking water or waste coilection systems be supplied? Yes; ^ , Noft yes, supply public health plans, including the number of toilet facilities that will be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. Yes; 4^ NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; ^ NoIf yes, ali food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Compfex); _ Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound ampiification, public address system or will there be any liveperformances of any music or musical instruments? V Yes; _ Noif yes, please describe: n^ u^i/CiAr^ V^U I Tn\/-^ 0—pffr-^bl-P Vi?Lincl
8. Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes: ^ No
If yes, provide a detailed description of ail public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttle service? Yes; NoIf yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officiais, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising solelyout of the negligent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay ali fe$^ and meet all City Code requirements.
Signature^ Title S-V^JJ-h^ ^ Date c^f^
If you would like your event published on the City's website/Community Calendar, pleaseindicate; i/Yes; . _ No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which indude overnight camping aseparate addendum must be included with the event application.
Date: ^/l&f^-O ^ _ PermEtFee: $15.00,
Event: ^aSi-CL mJJf\&!YO^S " ^l'::^V^ Liv ^ ^^LHinc
Event Start: Day/Date "7 / l~J folDSLO _Time: /^-OOcrUEvent End: Day/Date "? [ 0 f ^K>013 ___ Time: / pY) .Setup: Day/Date ^f f -/ ( cQD^P _Start time: ^0^30 corn End Time: f f^SC) CUT}Teardown: Day/Date ^[ ( "? ^ o2-OQJD _Start time: / prr\ _ End Time: &pm
1. Type and description of the event and a list of al! activities to take piace at the event.._m^A_rrx ( p£-r-Pb//mar}r^ by oy^& tr\Hi\>L^l'^J^^P
TKL e p<yrf-A£^-./-£.SS- TTf^F^Gg'.^, ChtpS 'V lAia+o^
J^\n y ^\/3L\ \ }p.s^c^ bc\-r r \ -ey h9jr-v<K/<-n mjui^i ^ j_QLn3<=^ cLud^rip^.
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to the
3. Wiii outside drinking water or waste collection systems be supplied? Yes; ^ Noif yes, supply public health plans, including the number of toilet facilities that wilf be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. __ Yes; i/_..No
ff yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; ^ Noif yes, ail food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Wilt the event be using any sound ampiification, public address system or will there be any liveperformances of any music or musical instruments? V Yes; _ Noif yes, piease describe;j^ U^CJ^^\ V^U I h^~\^ ~Q~p^^C^b}^S^n^_.
8. Wi!l the event ^strict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; i/ No
If yes, provide a detailed description of all public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Wii! you be providing shuttle service? Yes; NoIf yes, provide offsite parking locations, shuttle routes, types of vehicies that wiff be used forshuttling passengers, hours of operation and frequency of shuttle service.
f affirm that i am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any ciaim that arises in whoie or in part out of the special event, except any daims arising soieiyout of the negligent acts or omissions of the City of Fairmont, its officiais, employees and agents. The applicant agreesto pay all fe^ and meet al! City Code requirements.
Title ^V^ZJ1J4-^ -Ar^Ar Date ^f/QSignature Date^(/OfoZC?
If you would like your event published on the City's website/Community Calendar, pleaseindicate^ t/^Yes; _. No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
This form must be fiied with the City at ieast thirty (30) days in advance of the event. The City wil!review the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which indude overnight camping aseparate addendum must be included with the event application.
Date: LP/l<pf<3-C> ^ PermitFee: $15.00 QLL)0
Event: _bA<A£^J^C^^£r^ ^•^q. ^ P n^q r^Sponsoring entity:^ d AOOK C^n4cr -Pr 4^ A^S
Address, 3 o^ 6 . ?^U^ Fo> ^ Pvve. -^urmo Q±_
Maximum estimated number of persons expected to attend at any one time: ^
1. Type and description of the evjsnt and a list of ail activities to take pi^ce at the event.jogi^A^^f p^r-ftyrna/^ by OT\O (j^Hf^o^u^f ^roufi
^^e c^-aj^-l-^S h^f^Sc}^' CKtp^ V ^ri-hlr-
-tW^ \A^U\5^ a, bcu-^i-ey hfi+-vX/-^n mju.^jijsjaS"^ aj^rb^jpr^.
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to the
. saPer^ ^ i^^\vt-/djjift3 ' h^-^^t^p H rm^-TA^ri pa C-
Ht.
3. Will outside drinking water or waste collection systems be supplied? _ Yes; ^ NoIf yes, supply pubiic health plans, including the number of toilet faciiities that will be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. ____ Yes; _i/ No
ff yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; ^ NoIf yes, all food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed on!y at CedarCreek Park and Winnebago Sports Compiex); _Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound ampiification, pubiic address system or will there be any liveperformances of any music or musical instruments? V Yes; _ Noif yes, please describe: mU.Su-Us.n V^U I h^v/^ 0 pffr-^bl-P YfTund .
8. Will the event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; \/ No
If yes, provide a detailed description of all public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detaiied map).
9. Will you be providing shuttle service? Yes; NoIf yes, provide offsite parking focafions, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that i am authorized to execute this appiication on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising soleiyout of the negligent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fe^ and meet all City Code requirements.
1
Signature ^iSiUAjL 2- Title ^^JU^v'C -Ar^Ar Date^f/^foZ^
If you would like your event published on the City's website/Communify Calendar, pleaseindicate:_(/Yes; __ No
Office Use Only$15.00 Fee PaidRequires CouncilAp^irovafCity Administrator
This form must be filed with the City at least thirty (30) days in advance of the event. The City willreview the application En accordance with the permitting process outlined En the City Code, Chapter18. Attach addifiona! sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event application.
2. Proposed location of event, Inciuding a site pian or diagram of the proposed area to be usedshowing the iocation of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to the
3. Will outside drinking water or waste collection systems be supplied? Yes; ^ NoIf yes, supply public health plans, including the number of toilet facilities that will be available.
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. __ Yes; j/ NoIf yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; ^ NoIf yes, afi food wagons/vendors must complete a Food Wagon/Vendor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed onfy at CedarCreek Park and Winnebago Sports Complex): _Yes; ^ NoIf yes, event coordinator must complete temporary overnight camping permit and submitpayment.
7. Will the event be using any sound amplification, public address system or will there be any liveperformances of any music or musical instruments? V Yes; _ NoIf yes, please describe: yy\ U^LCJ-^^ V^U I To\/-^ 0 p(Tt^a_bl^ .YfMjrti
8. Will the event restrict or aiter normal parking, vehicular traffic or pedestrian traffic patterns?Yes; ^ No
If yes, provide a detailed description of ail public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttle sen/ice? Yes; No!f yes, provide offsite parking locations, shuttle routes, types of vehicles that will be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that i am authorized to execute this appiication on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge, if the special event requires special sen/ices provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hold the City of Fairmont, its officials, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising soleiyout of the negligent acts or omissions of the City of Fairmont, its officials, empioyees and agents. The applicant agreesto pay all fe^> and meet all City Code requirements.
Signature !_
/'.
Title ^Y^Z^t^-^ -Ur^r Date^L/^J^^
If you would like your event published on the City's webs ite/Comm unity Calendar, pleaseindicate:_ c/Yes; __,_ No
Office Use Only$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Jamie Kueker is requesting an Event Permit to hold a performance of "TheExtreme Tour" at the Sylvania Park Bandshell on July 19, 2020. The event will be free to the
public.
MOTION: To approve the Event Permit for the performance of "The Extreme Tour" at the
Sylvania Park Bandshell on July 19,2020.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit Application.
2. The Extreme Tour City Brochure 2020
Council Action: Date:
^
FAIRM^NTEVENT APPLICATION/PERMIT
This form must be filed with the City at ieast thirty (30) days in advance of the event. The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. if necessary. For events which include overnight camping aseparate addendum must be included with the event appiication.
2. Proposed location of event, including a site plan or diagram of the proposed area to be usedshowing the location of any barricades, perimeter/security fencing, fire extinguishers, safety orfirst aid stations, entertainment, stages, restrooms or portable toilets, parking areas, ingressand egress routes, signs, special lighting, trash containers and any other items related to theevent. „ , /1 , /) { ^ .
^y I VCK,^ f-i ^ K. ^^^ -W/,
6?7.
3. Will outside drinking water or waste collection systems be supplied? Yes;if yes, supply public health pians, induding the number of toilet facilities that will be available.
4. Wif! the event be providing: fire prevention, emergency medical service, security and severeweather shelter. _ Yes; -^ _ _No
If yes, provide the written plans.
5. Will organizers allow outside food wagon/vendors at the event? Yes; NoIf yes, all food wagons/vendors must compiete a Food WagonA/endor Permit and submitpayment.
6. Will camping or temporary overnight lodging be included for the event? (allowed oniy at CedarCreek Park and Winnebago Sports Complex): _ Yes; ^-^ Noif yes, event coordinator must compiete temporary overnight camping permit and submitpayment.
7. Wiii the event be using any sound amplification, public address system or will there be any liveperformances of any music or musical instruments? ^ Yes; _ NoIf yes, please describe: ^^^^Y^\^- ^TO^J^ ^5 (Sr^r^^^c '~T\^f^ ^(^/\
5c^/Aj ^yc7^^.8. Will the event restrict or alter normal parking, vehicuiar traffic or pedestrian traffic patterns?
Yes; /T NoIf yes, provide a detailed description ofai! pubiic rights of way and private streets for which theapplicant requests the city to restrict or aiter traffic flow. (Please attach a detailed map).
9. Will you be providing shuttie service? _ Yes; ^ No/^^/6^/if yes, provide offsite parking locations, shuttle routes, types of vehicles that wili be used forshuttling passengers, hours of operation and frequency of shuttle service.
I affirm that I am authorized to execute this appilcation on behalf of the applicant and that the statements containedtherein are true and correct to the best of my knowledge. If the special event requires special services provided by theCity of Fairmont, the applicant agrees to indemnify, defend and hoid the City of Faimnont, its offjciais, employees, andagents harmless from any claim that arises in whole or in part out of the special event, except any claims arising solelyout of the negiigent acts or omissions of the City of Fairmont, its officials, employees and agents. The applicant agreesto pay all fees ^d meet all City Code r§quiren?ents.
Titie €\f€^ C^^,Signature,^Titie ^\f€v^T C^€>^ ^"h^^ Date ^/\ 7?/^-^G
If you wouid like your event published on the City's website/Community Calendar, pleaseindicate: ^ Yes: No
Office Use Only _ a ,7$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Thanks for the interest in bringing The Extreme Tour to your city. We really appreciate that there are folks like youthat are about using your talents to reach people with the Gospel. We look forward to possibly including you as apart of this year's Extreme Tour Team. We know we are going to have a great year!
We know your time is valuable. We just wanted to drop you a quick note, thanking you for your response,and
answering a few of the questions we are sure you must have. There is quite a bit of info here, but if you can read
through it (you will find it broken down En sections), you shouSd find most, if not all, of your questions answered.
Basically, we work to make doing an Extreme Tour Event in your area as easy as possible. If you have ever done a
concert or hosted a major Tour before, you will find that our Tour is dramatically cheaper and easier to pull off.
The Extreme Tour began in 1994 as a grassroots project of "The Extreme," a cultural outreach project started
by Ted Bruun and a small group of friends who were concerned for the at-risk youth in their rural farming
community. The Objective was to use Extreme Sports and Music Events, held in communities across Idaho,as
a setting to effectively demonstrate and declare the love of God by assisting these youth with resources theyneeded in order to have a healthy and successful life. The effectiveness of this effort very quickly exceeded the
expectations of aii involved and sparked interest from other cities and states for Extreme Tour Events in their
communities. Eventually these events began to take place all over the United States. Now you can even find these
events taking place ail around the world!
The Extreme Cultural Project in Idaho was a Christian faith based effort, as is the Extreme Tour. However, then, just
as it is now, Extreme Tour events are not intended to be specifically religious events aimed at a religious market.
Rather, the Extreme Tour events are meant to be charitable Community Events aimed at a mainstream market and
held in neutral venues and settings. We believe love in action is absolutely a demonstration of our faith.
Over the past 20 plus years, the Extreme Tour has grown exponentialSy, moving far beyond the rural Idaho
communities that gave birth to this charitable outreach movement. The Extreme Tour is now, in terms of the
number of communities visited in a year, the largest and longest running charitable event tour in the world.
We currently visit over 100 communities each year in the United States as well as working in around 20 other
countries on almost every continent!
7^.
BANDSWe typically travel with 5-7 of the nation's best new unsigned, or recently signed, bands, and they have all
donated their time and taients for this effort Certainly, only with God, would it be possible for such a generousdonation of time and talent from such a diverse group of people. To put that generosity in perspective, the vaSue of
the donated honorariums and performance fees average up to $10,000-$15,000 per city!
PRODUCTIONOver the years we have been blessed to have with us some of the best sound engineers and production crew in
the business. This year, as in the past, the Production Team members will be donating their time, services, and
equipment to the effort in your city. The value of that donation is up to $5,000 per city.
PROMOTIONAL RESOURCESAll of the promotional materials involved with The Extreme Tour publicity campaign are provided to you at no
additional charge. This includes poster designs, fiyer designs, internet ddvertising, press releases, and (upon
request) television and radio advertising materials. The value of these donated services and materials is up to
$2,000 per city!
LOGISTICAL SUPPORTWe also work to reduce the expenses that wouid normaily surround just getting all the team members transported
to, and accommodated during, The Extreme Tour event in your city. For instance, ALL of the performance team
members take care of their own transportation costs rather than charging you for their airfare or gas.
We also have removed the normai requirements of hotel rooms, accepting Just about anywhere that you can find
for us to sieep in. This is a tremendous savings compared to the cost of bringing other tours in.
Finally, we have removed the catering requirements normaliy involved in bringing in the artists that are with us.
Instead, we will eat just about anything you set before us. Altogether, these changes add up to a savings of up to
$3,000"$5,000 a city!
DISCtPLESHIP SUPPORTOur team provides the Gospel Message and delivers it in a relevant, reiatable way that can be received and
understood by those outside of the mainstream or reiigious cuiture. We listen to and mentor those who attend the
events, often during a time of acoustic worship after each event.
Upon request, we also can provide Bib!es and/or discipleship materials for anyone who has made a decision at
The Extreme Tour event or through your ministry for anyone who has responded. These materials are suitable for
people of all ages, whether they are just starting their relationship with Jesus, or wanting to get closer to Him. if
desired, we have staff available, with years of experience, who can coach coordinators or members of their team in
making more and healthier disciples of Christ
CHURCH SUPPORTIf scheduling permits, our teams are often able to participate actively in Sunday services or other church services,
activites, or events that may be going on while we are in town. These would be in addition to the main ministry we
would hope to accomplish while we are with you. Our desire is to serve you and your church as well as to serve the
larger community, and we are happy to share about what we do, lead worship, perform special music, or serve in
almost any other way you can think of. We look forward to standing with you in your efforts.
/7/.
LODGINGWe need lodging for roughly 25-35 people that make up the road team of staff and bands. We bring our ownbedding and air mattresses, and simply need a safe, clean facility with floor space, access to showers (preferably on
site with the lodging), and a few separate areas for married couples if possible. We actually PREFER to be housed at asingle site, but we are flexible.
EXAMPLES: Community centers, churches, schools, music venues, camps, retreat centers, host homes, etc.
VENUEWe ask our hosts to secure a venue for the community event that is in an appropriate neutral setting, outside the
standard venues for religious activities and events. We STRONGLY recommend that this venue not be a church,
church parking lot, or other religious facility. There needs to be adequate power available for the production
equipment that we bring with us. (Usually about 60 AMPS of power.) You may also need to consuit the city aboutobtaining an "excessive noise" permit if the venue is an outdoor one. (Strongly Recommended.)
EXAMPLES: Skate parks, community centers, blocked off city streets, city parks, vacant lots, downtown areas,
housing project common areas, etc.
MEALSWe need a total minimum of 3 meals per city—dinner on the first night and lunch and dinner on the second
day. Breakfasts are not recommended as many of the bands do not eat breakfast. Midnight snacks are greatly
appreciated, but are, of course, not required. Please provide a minimum of 150 bottles of water for the bands during
and at the event. (This is to he!p preserve the performer's voices as they tour extensively with us.)
EXAMPLES: Potluck style meals, donations from local restaurants, caterers, stores, etc.
EVENT PROMOTIONLike any other interaction with your community, you will need to iet your neighbors know that you are putting this
event on for them. We will advise you in your efforts to do so. This will help you engage your community so that the
event is a success.
EXAMPLES: We provide all of the promotional materials to engage the community through methods iike hanging upposters, passing out flyers, and following our instructions to get the word out.
FUNDRAISINGThere are some costs that need to be provided for in each city. This need represents ail the administrative costs
being divided up between all of the cities that are involved with the Tour this year. This money is what pays fornecessary administrative travel, office expenses, utilities, telephone costs, postage and shipping, hauling the
production equipment, etc; all that is required in order to put on a Tour like this one. The totai fundraising goal per
city is $1,500 this year.
Please understand that we are committed to work with you to reach the lost in your city. We are simply asking that
you do all you can to meet this financial need. If, after doing al! that you can, you find yourself unable to raise the full
amount; we will work to make it possible to come anyway. We are simply asking that you do ail you can to provide for
the financial need.
EXAMPLES: Church offerings, community donations, local business sponsorships, event vendors, bake sales, grants, etc.
1TL.
Please read what just a few of our cities have to say about The Extreme Tour. All of them are willing to chat about the
tour, so please feel free to contact them!
The Extreme Tour was an absolute success! We held a skate
competition with over 200 unchurchect kids and adults
attending the event, and over 300 in attendance for the
concerts! Our community ioved it! Peopie are already asking
when The Extreme Tour is returning! The best part? Seeing
lives affected and changed through the ministry of the tour.
The focus isn't on performance...it's Jesus, evangeiism, and
connecting on a personal level with kids and adults alike with
if you resonate with this proposal, and you believe you can he!p meet these needs, we are ready to stand with
you! We are ready to make an investment with that commitment. We will pay our own transportation costs to get
to you so we can play at the venue that you provide. We will all come as volunteers. We will work in concert with
you and the vision God has given you to demonstrate and declare His iove to your community. We wil! assist you in
strategizing for this effort, based on the tried and true format God has given us over the years. In short, we will do
all that we can to stand with you to reach the lost for Jesus.
It is critical that we make dear that ALL the Glory is God'sl It is because of Him that we are able to offer to heip youreach people like this. He is the one that accomplishes each mirade that it takes to do all of this. We praise God forjust the opportunity to be there when He moves like He does.
Let us also be clear that there is only one reason why we would work to put together so many resources for free—
reaching people for Jesus is the single reason that we do this. Not money, not numbers, not for power, or influence.
LET'S WORK TOGETHER TO MAKE A DIFFERENCE IN YOUR CITY!
We know you will want to pray about whether or not this will work for you. We will pray as well, that God wilt guideyou in your decision. We trust that He will. Piease do try to get back with us as quickly as possibie though, as theionger we have to work on it, the better the outreach effort can be. God bless you! We look forward to hearing from
you again soon. !f you have any questions, please contact the person who sent you this document.
Click below to review the pictures in the Media section of our site or search on Soda! Media using the Hashtag:
#ExtremeTour19 to get a sense of the diversity of venues and events we produce with our community partners.
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Rich Johnson's term on the Fairmont Economic Development Authorityexpires June 30, 2020. The City placed an ad in the Photo Press and made a post on social media
asking interested citizens to apply for the Economic Development Authority. The City receivedtwo applications, Sarah Gerhard and Derrick Greiner. Staff recommends the appointment of
Sarah Gerhard due to her accounting knowledge and background which will be helpful as FEDAoversees multiple loan funds.
MOTION 1: To approve the appointment of Sarah Gerhard to the Fairmont EconomicDevelopment Authority.
VOTE REQUIRED: Simple majority.
ATTACHMENTS:1.
Council Action: Date:
75:
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 6.C.11
MEETING DATE: June 22, 2020
SUBJECT: Award 2019-A Contract for 1-90 Pedestrian/Bike Trail
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, Public Works Director/City Engineer
INTRODUCED BY: Troy Nemmers, Public Works Director/City Engineer
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Bids were received at 10am on May 21st for the 2019-A (SP 123-090-002)construction project. This project includes a new trail from Margaret Street that runs north overCenter Creek and out to the hotel area near 1-90. The project includes a pedestrian bridge over
Center Creek and the trail would terminate at the intersection of TH 15 and Torgerson Drive.Two bids were received with a low bid from Ulland Brothers Inc. of Albert Lea in the amount of
$808,271.50. The engineer's estimate was $852,520.25. Staff recommends approval.
MOTION 1: To approve Resolution 2020-30 awarding the 2019-A construction project toUlland Brothers Inc.
VOTE REQUIRED: Simple majority.
ATTACHMENTS:1. Resolution 2020-302. Award recommendation letter from Bolton & Menk
Council Action: Date:
7^.
RESOLUTION NO. 2020-30
STATE OF MINNESOTA)COUNTY OF MARTIN ) SSCITY OF FAIRMONT )
WHEREAS, pursuant to an advertisement for bids for the 1-90 pedestrian/bike trailproject, 2019-A, bids were received, opened and tabulated according to law, and the following
bids were received complying with the advertisement:
BIDDER AMOUNT OF BID
Crow River Construction $844,081 .00
New London, MN
Ulland Brothers, Inc. $808,271.50
Albert Lea, MN
WHEREAS, it appears that Ulland Brothers, Inc., of Albert Lea, MN, is the lowest
responsible bidder; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITYOF FAIRMONT, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into the contract
for the 1-90 pedestriar^ike trail project, 2019-A with Ulland Brothers, Inc. in thename of the City ofFairmont, contingent on receiving a federal grant, for theimprovements according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk at a cost of $808,271.50.The City Clerk is hereby authorized and directed to return forthwith to all biddersthe deposits made with their bids, except that the deposits of the successful bidderand the next lowest bidder shall be retained until a contract has been signed.
^7.
Motion by:Seconded by:
All in favor:Opposed:Abstained:Absent:
ADOPTED by the City Council this 22nd day of June 2020.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
(SEAL)
w.
Real People. Rea! Solutions.
1501 South State StreetSuite 100
Fairmont.MN 56031-4467Ph: [507t 238-4738
Fax:(507t 238-4732Bolton-Menk.com
June 17, 2020
Troy Nemmers, Public Works Director/City EngineerCityofFairmont100 Downtown PlaraFairmont,MN 56031
RE: Project Recommendation and Bid Abstract1-90 Pedestrian/Bike TrailS.P. 123-090-002MN Proj. No, TA 4620(128)Fairmont, MinnesotaBMI Project No.: FI3,110871
DearMr.Nemmers;
The bid lettmg for the above-referenced project was held on May 21, 2020, at 10:00 a,m. Two bids werereceived and read. In accordance with contract requirements, a unit price bid tabulation was prepared, Basedupon tlie tabulation of actual unit prices, the low bidder for the project is Ulland Brothers, Inc. of Albert Lea,Minnesota. A breakdown of the total bid amounts and engineer's estimate is as follows. A detailed tabulationof the bids is also included.
BiddersUlland Brothers Inc.
Crow River ConstructionEnwneef 's Estimate
Total Amount Bid$808,271.50$844,081.00$852,520.25
The total amount of the low bid is $808,271.50, which is $44,248.75 below the engineer's estimate. We believeit would be in the City's best interest to proceed with these improvements at this time. We believe that the bidsreceived are competitive and responsive.
Now that we have received clearance from the MnDOT Office of Civil Rights, and with the understanding thatthe contractor will provide the necessary bonds and insurance as required by the contract we recommend thatthe City proceed with this project and award the contract to UUand Brothers Inc. in the amount of $808,271.50.
Please feel froc to contact me with any questions or if you need additional information.
Sincerely,Bolton & Menk, Inc.
Wesley W. Brown, P.E.
Principal Engineer
End.
h:\f3lr\ft311oa71\l^orr»s\cjoottiRrs\20ZO'OS-2l HOB71 recommend a tia n leiter.docx
Bnlton & Mnfih is an equal <i]i)ponunily employer.
r
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 6.C.12
MEETING DATE: June 22, 2020
SUBJECT: Event Permit- Parade Permit and Dedication of Bell Cobra Helicopter 327
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
f X I Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Cathy Reynolds, City Administrator
STATEMENT: The Martin County Board of Commissioners and the Martin County Veteran's
Memorial are planning a parade and dedication ceremony for August 1, 2020. The parade isscheduled to begin at 9:00 a.m. and go from Heritage Acres and end at the Veteran's Memorial
site on Winnebago Avenue (see attached parade route map). A dedication ceremony will take
place at the site followed by events at the Martin County Fairgrounds.
MOTION: To approve the permit application of the Martin County Board of Commissionersand the Martin County Veteran's Memorial for the parade and dedication ceremony on August 1,
2020.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Permit application and attachments.
2.
Council Action: Date:
20.
EVENT APPLICATION/PERMIT
This form must be filed with the City at least thirty (30) days in advance of the event The City willreview the application in accordance with the permitting process outlined in the City Code, Chapter18. Attach additional sheets, maps, etc. If necessary. For events which include overnight camping aseparate addendum must be included with the event application.
2. Proposed location of event, including a site plan or diagram of the proposed area to be used-showing the location of any barricades, perimefer/seGurity fencing, tire extlnguishers, safety orfirst aid stafibns, entertainment, stages, restrooms or portabfe tojtets. parking aresis, ingressand egressjoutes, signs, special ilghtmg, trash containers and any other items related to theevent" P^ '<^y'>^T^ ^ /^"' ^,^€^4^3 . ' ^ ^
3. Will outside drinking water or waste collection systems be supplied?
6.
:Y^s; Noif yes, supply pubijp health plans Jncjudtng the jiymber of toilet facilities that will be avaitafeilecL^f-y"^ '/^/(7^^-f ^~U//VA/£^^ A^ ^p^s> c^^^cyi^?A^7<^ C^^A}/Y -fr}-(^^^0-D^//y/f n'^
4. Will the event be providing: fire prevention, emergency medical service, security and severeweather shelter. V. Yes: NoIfyes. provide the written plans. I^^\fo l^mOM^ianC^
5. Will organizers aiiow outside food wagon/vendors at the event? -^— Yes; A NoIf yes, al! food wagons/vendors must complete a Food WagonA/endor Permit and submitpayment vfs }/ ^ ^ ^ 'z^\. /^"^ ^">s
/' j f f ^J.L-4' \*^
Will camping or temporary overnight lodging be included for the event? (allowed only at CedarCreek Park and Winnebago Sports Complex): _ Yes; X NoJf yes, event coordinator must complete temporary overnight camping permit and submitpayment
7. Will the event be using any sound amplifjcation, public address system or will there be any liveperformances of gny music^r nnusical instruments? />< Yes; _ NoIf yes, please describe: "P^ .S^ST^S^
8. Wiitthe event restrict or alter normal parking, vehicular traffic or pedestrian traffic patterns?.Yes;_No
If yes, provide a detailed description of all public rights of way and private streets for which theapplicant requests the city to restrict or alter traffic flow, (Please attach a detailed map).
\z9. Will you be providing shuttle service?If yes, provide offsite parking iocations, shuttle routes, types of vehicles that will be used forshuttling pgssengers, hours of operation and frequency of shuttle 6en/ice.
I affirm that I am authorized to execute this application on behalf of the applicant and that the statements containedtherein are true and correet to the best of my knowledge. If the special event requires speciaf services provided by theCity of Fairmont, the applicant agrees to inclemrirfy. defend and hold the City of Fafrmont, ife officials, employees, andagents harmless from any damn that arises in whole or in part out of the sppcial event, except any claims arising solelyout of the negligent act? or omissions of the City of Fainnont, its officials, employees and .agents. The applicant agreesto pay all fee^and meet aft % Code requirements. ^7^ , /^^
_ TiUe C^^77&£Al^fi^ Date ^^^~7
Signature.
If you would like your event published on the City's websife/Communtty Calendar, pjea$eindteate:_ Yes; _, No
/ ,. Office Use Only _^<i ,,y$15.00 Fee PaidRequires CouncilApprovalCity AdministratorApproval
Date: ^/s-^/s.Yes: ' I^o~
Yes
Recehred by: ^Ct^ >^>fUCouncil Rffeeting Date/
No
Action:
Date
n-
PRESS RELEASE 5/7/2020 9:55 AM
MARTIN COUNTY VETERAN'S MEMORIAL SITE507 WINNEBAGO AVENUE, FAIRMONT, MN
RECEIVES INTERNATIONALLY FAMOUS BELL COBRA ATTACK HELICOPTER 327
Martin County's Veterans Memorial Site will permanently display an actual Belt Cobra-FixedWing Attack Helicopter, AH-1-66-F-15327. U.S. Army records show this very helicopter isinternationally famous for serving the US Army in both Vietnam and Laos from 1968 to 1971.Even though five states were vying for the acquisition of this Cobra, due to the hard work ofMinnesota State and Local Veterans and Volunteers the Cobra was awarded to Martin County.
Many Veterans remember how the Cobras saved their lives when they were outnumbered bythe enemy. Our local Veterans have lived the story. In Vietnam on various dates, Cobra-327was hit by enemy fire at least twelve times. Bell's armor plating saved the flight crew frommortal inflictions. Missions included: Armed Escort, Recon Missions & Battle Support.
In 1971, Cobra 327 saw service in Laos at the Battle of Lam Son 719, one of the deadliestbattles of the war hlt&s^/www^bjjsiBessjnsider.com/uncoverJna-the-storv-of-one-of-thwars-bloodiest-batties-2015-1. Flying this helicopter were Members of the US Army, 7th Squad,17th Calvary, C Troop. Cobra 327 was mortally shot, and it was a ride the pilot will never forget.Yes, the pilot made it back alive to this day. The Gunner unfortunately died from Agent Orangeat age 37.
When the US Army received new helicopters; the Cobra 327 was retired to public service forthe Kern County Fire Department in California to fight night fires because it could see throughthe smoke with its military infrared scanners and locate people. The Cobra has the nicknameTHE SNAKE, because of its maneuverability. Burn marks are still visible from the fires where itlanded, which shows how close to the fires the Cobra could maneuver.
Martin County's Veteran Memorial Committee is currently restoring this Cobra in Fairmont MN.,returning it to the likeness of 1971. This detailed restoration work has been in progress since thefail of 2019. We invite you to visit the restoration process, in all the various stages by contactingany MCVM Committee Members.
The Dedication Ceremony is set for August 1, 2020 featuring a parade, many VIP's, MilitaryPersonnel (both active and retired), and family members of those semng on this very helicopter.
For more information please visit www.MCVM.orq or contact any of the following members ofthe committee.
STATEMENT: The Council will take public input on the proposed amendment to the Ruraland Urban Service District Within the Municipal Limits of the City ofFairmont
MOTION: To close the public hearing
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Draft Ordinance 2020-08
2. Notice of Hearing
Council Action: Date:
97.
ORDINANCE 2020-08
AN ORDINANCE AMENDING ORDINANCE 2019-12 ESTABLISHING ARURAL AND URBAN SERVICE DISTRICT WITHIN THE MUNICIPAL
LIMITS OF THE CITY OF FAIRMONT
WHEREAS, the Martin County Treasurer/Auditor has been maintaining a tax roll
of properties in the City ofFairmont, consisting of two separate taxing districts one
classified as Rural Service District and the other classified as Urban Service District; and,
WHEREAS, these properties are taxed at different rates due to the different
demands on municipal services generated by the parcels in each type of district; and
WHEREAS, it has been determined that there have been some acreage changes
and ownership changes; and,
WHEREAS, the properties need to be reclassified so that they may be properlytaxed as either Rural Service District or Urban Service District; and,
WHEREAS, the properties struck from the Rural Service District list shall bereclassified as Urban Service District and the properties added to the Rural Service
District list shall be reclassified from Urban Service District to Rural Service District;and,
WHEREAS, it is in the best interest of the City ofFainnont to periodically reviewthe Rural Service District and the Urban Service District for taxing purposes to ensure
that properties are properly designated as Rural Service District parcels and Urban
Service District parcels.
NOW THEREFORE the City ofFairmont does ordain that Ordinance 2017-05shall be amended as follows (strikeouts indicate deletions and underlines indicateadditions):
Section 1. Purpose. Pursuant to Minnesota Statute 272.67, the City ofFah'mont herebydivides the area within the City ofFairmont's municipal limits into an Urban Service
District and a Rural Service District creating separate taxing districts for the purpose of
levying municipal property taxes except those levied for the payment of principal andinterest on bonds and judgments.
Section 2. Definitions.
Rural Service District. The parcels of land that in the judgment of the City Council, arerural in character because they are unplatted and not developed for commercial,industrial, or urban residential purposes and contain more than 5 acres and are not
benefitted to the same degree as other lands by municipal services financed by general
taxation. These lands need not be contiguous to one another.
8'S.
Urban Service District. All the parcels of land within the boundaries of the City ofFairmont that are not included in the Rural Service District.
Benefit Ratio. The ratio, that in the judgment of the City Council, exists between the
benefits to parcels of land of like market value, situated in the Rural Service District and
in the Urban Service District, resulting from tax supported municipal services.
Section 3. Rural Service District Established. The City Council hereby establishes theRural Service District as those parcels of land that meet the definition of the RuralService District defined in this ordinance and consisting of the following parcels of land:
Thate, John W & Jane MCity ofFairmontFairmont Cemetery Assoc.Cartwright, David D & Norma JMiller, RandyMiller, Mildred C TT of Rev Trust ofMildred C. MillerMiller, RandyMiller, RandyCartwright, DavidSpencer, Jacquehne K
Spencer, James B and Blossom M
DFP Limited Partnership,jPr ^P^fr'
,, 'L^UH^fl t^-tX;
Leiding, ThadThate, John W & Jane MCity ofFairmontMoeller, Dale S & DebraSilker, John B & Peggy
J£c., JU1111 U LA^
Three Sheep to the Wind LLC &Janette Fickbohm Rev Liv TrustCrowley, Francis W
Section 4. Urban Service District Established. The City Council hereby establishes theUrban Service District as those parcels of land that do not meet the definition of the RuralService District as defined in this ordinance.
Section 5. Parcels Added or Removed. By amendment of this ordinance, parcels of
land may be added or removed from the Rural Service District.
7.27
64.1159.5313.5
5.6
803.02
38.4336.1
12.7123.3
48.5530.8339.7439.7785.11
4242
5.10
18.9536.770.48
42.1519.0913.094.13
37.613.58
0.98
23.3
1.13
2.5
Janzen, Jon R
Poetter, John M & SylviaScheff, Leonard & Lylas L Et AlScheff, Leonard & Lylas Bt Al LEThate, Andrew Scott
Luedtke, Andrea LE EtAlPoetter, John M & SylviaPoetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Maria C. Langford Trust & Amy MBacon Tmst
Krahmer, Inc.
Wendt, Elmer B & Lois L Rev TrGmpe ofFairmont, Inc.Weigh-Tronix Acquisition Corp,Fausch, Arthur L
Ault, Danny L
Fairmont Growth Oppty CoCity ofFairmontThate, John W & Jane MByers, Deann
Meschke, David ESpencer, Blossom M & James B
Irrev Trusts
Spencer, Blossom M & James BIn'ev Trusts
Lakeview Methodist Health CareFoundation
AL & CE Ward Inc.Tenhassen Farms Inc.
^/.
Section 6. Benefit Ratio Established. It is the judgment of the City Council that theratio of benefits within the Rural Service District compared to the land within the UrbanService District shall be 20%.
Section 7. Benefit Ratio Change. By amendment of the ordinance, the benefit ratio may
be changed by the City Council.
Section 8. Effective Date. This ordinance becomes effective after its passage and
publication.
Motion by:Second by:All in Favor:Opposed:Abstained:Absent:
PASSED, APPROVED AND ADOPTED, this 13th day of July 2020.
Deborah J. Foster, Mayor
Attest:
Patricia J. Monsen, City Clerk
1st Reading: June 22, 20202nd Reading: July 13,2020
n.
OFFICIAL PUBLICATION
NOTICE OF HEARING
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that the City Council of the City ofFairmont will hold a publichearing to consider proposed Ordinance No.2020-08:
AN ORDINANCE AMENDING ORDINANCE 2019-12 ESTABLISHING A RURAL ANDURBAN SERVICE DISTRICT WITHIN THE MUNICIPAL LIMITS OF THE CITY OF
FAIRMONT
WHEREAS, the Martin County Treasurer/Auditor has been maintaining a tax roll of
properties in the City ofFairmont, consisting of two separate taxing districts one classified asRural Service District and the other classified as Urban Service District; and,
WHEREAS, these properties are taxed at different rates due to the different demands onmunicipal services generated by the parcels in each type of district; and
WHEREAS, it has been determined that there have been some acreage changes and
ownership changes; and,
WHEREAS, the properties need to be reclassified so that they may be properly taxed aseither Rural Service District or Urban Service District; and,
WHEREAS) the properties struck from the Rural Service District list shall be reclassifiedas Urban Service District and the properties added to the Rural Service District list shall bereclassified from Urban Service District to Rural Service District; and,
WHEREAS, it is in the best interest of the City ofFairmont to periodically review theRural Service District and the Urban Service District for taxing purposes to ensure that propertiesare properly designated as Rural Service District parcels and Urban Service District parcels.
NOW THEREFORE the City ofFairmont does ordain that Ordinance 2017-05 shall beamended as follows (strikeouts indicate deletions and underlines indicate additions):
Section 1. Purpose. Pursuant to Minnesota Statute 272.67, the City ofFairmont hereby divides
the area within the City ofFairmonfs municipal limits into an Urban Service District and a RuralService District creating separate taxing districts for the purpose of levying municipal propertytaxes except those levied for the payment of principal and interest on bonds and judgments.
Section 2. Definitions.
Rural Service District. The parcels of land that in the judgment of the City Council, are rural incharacter because they are unplatted and not developed for commercial, industrial, or urban
^3.
residential purposes and contain more than 5 acres and are not benefitted to the same degree asother lands by municipal services financed by general taxation. These lands need not be
contiguous to one another.
Urban Service District. All the parcels of land within the boundaries of the City of Fairmontthat are not included in the Rural Service District.
Benefit Ratio. The ratio, that in the judgment of the City Council, exists between the benefits toparcels of land of like market value, situated in the Rural Service District and in the Urban
Service District, resulting from tax supported municipal services.
Section 3. Rural Service District Established. The City Council hereby establishes the RuralService District as those parcels of land that meet the definition of the Rural Service Districtdefined in this ordinance and consisting of the following parcels of land:
Thate, John W & Jane MCityofFairmontFairmont Cemetery Assoc.Cartwright^ David D & Norma JMiller, RandyMiller, Mildred C TT of Rev Trust ofMildred C. MillerMiller, RandyMiller, RandyCartwright, DavidSpencer, Jacqueline K
CityofFairmontTriple B & G IncCity of FairmontLuedtke, Andrea LE EtAlLuedtke, Andrea LE EtAlJanzen, Jon RPoetter, John M & SylviaScheff, fceonard & Lylas J, Et AlScheff, Leonard & Lylas Et Al LEThate, Andrew Scott
Luedtke, Andrea LE EtAlPoetter, John M & SylviaPoetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.
Poetter, John M & SylviaPoetter, Jeffrey J. & Denise C.Maria C. Langfbrd Trust & Amy MBacon Trust
Krahmer, Inc.
Wendt, Elmer B & Lois L Rev TrGmpe ofFairmont, Inc.Weigh-Tronix Acquisition Corp,
Fausch, Arthur L
Ault, Danny LFairmont Growth Oppty CoCityofFairmontThate, John W & Jane MByers, Deann
Meschke, David E
Spencer, Blossom M & James BIrrev Trusts
Spencer, Blossom M & James B
Irrev Tmsts
Lakeview Methodist Health CareFoundation
AL & CE Ward Inc.Tenhassen Farms Inc.
^.
Section 4. Urban Service District Established. The City Council hereby establishes the UrbanService District as those parcels of land that do not meet the definition of the Rural ServiceDistrict as defined in this ordinance.
Section 5. Parcels Added or Removed. By amendment of this ordinance, parcels of land maybe added or removed from the Rural Service District.
Section 6. Benefit Ratio Established. It is the judgment of the City Council that the ratio ofbenefits within the Rural Service District compared to the land within the Urban Service Districtshall be 20%.
Section 7. Benefit Ratio Change. By amendment of the ordinance, the benefit ratio may be
changed by the City Council.
Section 8. Effective Date. This ordinance becomes effective after its passage and publication.
You are further notified said hearing will be held in the City Council Chambers ofCity Hall, 100 Downtown Plaza, Fairmont, Minnesota on Monday, June 22, 2020, at 5:30 p.m.
BY ORDER OF THE CITY OF FAIRMONT
/s/ Patricia J. Monsen
Patricia J. Monsen, City Clerk
97.
CITY OF FAIRMONT-—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 8.1
MEETING DATE: June 22, 2020
SUBJECT: Sale of5l2NElm Street-2nd Reading of Ordinance
REVIEWED BY: Cathleen M. Reynolds, City Administrator
SUBJECT INITIATION BY:
Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Cathleen M. Reynolds, City Admimstrator
INTRODUCED BY: Cathleen M. Reynolds, City Administrator
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
HECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: A public hearing was held on April 13, 2020 regarding the sale of 512 NorthElm Street to Habitat for Humanity of Martin and Faribault Counties. No one attended thepublic hearing and no comments were submitted to staff in advance of the hearing. Following
the public hearing a letter was received from the neighbor at 522 North Elm expressing aninterest in purchasing the property. At the April 27, 2020 Council meeting the Council voted tonot pass the ordinance and a&ked the staff to look into the sale of the lot further. Since that date,
another neighbor at 309 E 5th St has expressed an interest in the lot.
This property was acquired by the City as a tax forfeiture in November 2018. The city paid foran asbestos inspection and the demolition of the home on the lot. The city has mowed andmaintained the sidewalks for this lot since the acquisition in November 2018.
The City Council has set priorities for blighted properties and for affordable housing. This lotwas acquired as part of the city program to take blighted properties and turn them into lotsavailable for development. The transfer of this property to Habitat for Humanity would achieve
the Council's second priority of creating affordable housing.
City staff has researched whether the home that Habitat for Humanity intends to move to this lotcould be placed on another city lot. Due to the size of the home, the city does not have any otherlots available at this time that would fit this house.
^.
The zoning on this property is R-l which is for single family homes. The zoning requirements
for R-l require a primary structure to be on the lot before an accessory structure, like a garage,
can be placed on the lot.
Staff recommends that council approve the ordinance to sell the property to I-Iabitat for
Humanity. The sale is in accordance with council priorities, to remove blighted properties andcreate affordable housing, the intended house fits with the other homes in the neighborhood, and
the addition of a home on this lot will provide a long term tax benefit to the city. If councildecides to disapprove the ordinance, staff will move forward to post the lot for sale.
MOTION: To approve Ordinance 2020-05, sale of 512 North Elm Street to Habitat forHumanity of Martin and Faribault Counties
3. Lowell Abelson email regarding 512 North Elm Street4. Connie Sathoff email regarding 512 North Elm Street5. Staci Thompson, Executive Director for Habitat for Humanity correspondence
Council Action: Date:
^.
PUBLIC HEARING NOTICE
YOUR ATTENTION is called by the Fairmont City Council to a public hearing to be held onApril 13, 2020 at 5:30 p.m. at the Fairmont City Hall Council Chambers, 100 DowntownPlaza, in the City of Fairmont to take public input on the:
Request to transfer property owned by the City ofFairmont:
Legal description: Lots Three (3) and Four (4), in Block Four (4), Ward'sAddition to the Village (now City) ofFairmont, according to the map orplat thereof on file and of record in the office of the County Recorder,
Martin County, Minnesota.
Physical description: 512 North Elm Street, Fairmont, MN 56031
All persons interested are invited to attend the public hearing to offer their comments related tothe purchase of this City-owned parcel. Written comments can also be submitted to Patricia J.
Monsen, City Clerk, Fairmont City Hall, 100 Downtown Plaza, Fairmont, MN 56031.
/s/ Patricia L MonsenCity Clerk
,00
ORDINANCE NO. 2020-05
ORDINANCE TO SELL REAL PROPERTY
WHEREAS, the City ofFaimiont is the owner of real estate located at 512 North ElmStreet, Fairmont, Martin County, Minnesota, and;
WHEREAS, said real property is legally described as:
Lots Three (3) and (4), in Block Four (4), Ward's Addition to theVillage (now City) ofFairmont, according to the map or plat thereofon file and of record in the office of the County Recorder, Martin
County, Minnesota,
and;
WHEREAS, City staff would like to give this property to Habitat for Humanity of Martinand Faribault Counties, and;
WHEREAS, the City obtained title to the above described real property so that it coulddemolish a blighted building located thereon, and;
WHEREAS, the blighted building has been demolished and the City does not have anyplans to develop the described real property, and;
WHEREAS, it would be in the City's best interest to have the real property placed back onthe tax rolls by transferring it into a private ownership, and;
WHEREAS, the Fairmont City Council, after holding a public hearing, determined that itis in the best interest of the City ofFairmont to transfer the above described real estate to Habitat
for Humanity of Martin and Faribault Counties.
NOW THEREFORE, it is hereby ordained by the Fairmont City Council as follows:
1. The real property described above will be transferred from the City ofFairmont to
Habitat for Humanity of Martin and Faribault Counties.
2. Habitat for Humanity of Martin and Faribault Counties will pay all costs associatedwith the transfer of the real estate and the cost for the survey.
3. The Mayor and the City Clerk are authorized to sign any and all documents
necessary to transfer the real property described above.
,01.
PASSED, APPROVED AND ADOPTED, this _ day of June 2020.
Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
1st Reading: April 13, 20202nd Reading: April 27, 2020
Sent: Thursday, April 16, 2020 7:36 PMTo: Patty Monsen
Subject: Re: Sale of 512 North Elm Street
Dear Mayor and Council members,
My name is Loweil AbeSson at 522 N. Elm St. i am writing in regard to 512 N. Eim. I inquired about that lot about two
years ago but I think the person I talked to was thinking about different lots down the street at the time. My brother andI recently moved back to our childhood home and would iike to add a garage and have a nice clean iot after years ofseeing the eyesore that was there. We have some cars that I need to keep inside and paying storage is painful. My
current garage is hardly usable in the winter due to the incline so another option wouid be nice. if the lot were mine this
year would consist of tree trimming/ removal and levei ground with a good bed of grass. I would iook at garage designs
over the winter and go from there.
Thank you for your consideration, Lowel!
On Tue/ Apr 14, 2020 at 10:12 AM Patty Monsen <Dmonsen(a)fairmontorg> wrote;
PatrCoia/Mor^e^v, CMC
City Clerk
100 Downtown Plaza Fairmont, MN 56031
wwwj'airmont.orR 507-238-9461
Direct Line: 507-238-3935
Patty Monsen
From:
Sent:
To:
Cc:
Subject:
Patty Monsen
Friday, May 1, 2020 9:22 AMMark SievertPeter Bode
Lot of 512 North Elm
Mayor and Council:
Below please find an email from Connie Sathoff regarding her desire to also purchase 512 N. Elm Street.
PatrLciay Mome/n/, CMC
City Clerk100 Downtown Plaza Fairmont, MN 56031www.fairmont.orR 507-238-9461
Direct Line: 507-238-3935
Good morning Mayor Foster,
I am inquiring about the empty lot of 512 N E!m.! am also a neighboring homeownerthat is attached on the south side. 1 just read the paper about the meeting and theHabitat for Humanity process being talked about.
I, in the past, approximately 2 years ago, talked with Mike Humpal about purchasing thelot, which at the time had the condemned home on it, in our discussions, I understood
that the property had been sold to Habitat for Humanity, and that two homes were tobe built on it. I was dissappointed/ but now with the newspaper article would like tothrow my name En, if it is still available. I have owned the home on the south side of the
lot since 1991. For many years I have enjoyed the views of the old walnut tree.
Thank you for your time, and would weicome any conversation you would like to have.
If you could give me any suggestions i would certainly appreciate it.
Connie Sathoff
309 East 5th St
Fairmont MN
507-235-8555
10</.
<r Habitatfor Humanity
MARTIN-FARIB^ULI'^i--fM^
Fairmont City Council100 Downtown PlazaFairmont,MN 56031
Dear Madame Mayor and Members of the Council:
This letter is in response to the Council's vote on the sale of the lot at 512 N. Elm Street at the
regular Council meeting held April 27,2020. As a Board, we felt it would be incumbent to respondto the failure to pass Ordinance 2020-05 granting the sale of the lot to Habitat for Humanity ofMartin-Faribault Counties.
As you may recall, the sale of this lot to Habitat has been an ongoing process covering the better
part of two years or more. In reliance on advice from the former City Administrator and the
Building Official, Habitat delayed taking ownership of the lot for two years while arrangementsand finances could be organized to ensure a smooth transition, and to defer property tax andmaintenance expense to the nonprofit while those items could be put into place. At the time, and
still, we certainly appreciate the gesture so that our donations and other funding sources can beused most directly in the pursuit of eradication of poverty housing in Martin and Faribault Counties
through the construction and rehabilitation of affordable housing opportunities.
We certainly understand the obligations you each have to the constituents of your respective wards
and to the City as a whole to maximize the value of City assets, Including the vacant lot at 512
North Elm Street. While at first blush, more money in the purchase price seems better than less
money, the long-term benefit to the City of a sale to Habitat as previously agreed also provides the
most financial benefit to the taxpayers of the City.
A prime example of this arithmetic exists just to the east of the subject property. Tax Parcel23.281.0530 is a lot with only a garage on it as proposed by Mr. Abelson as the possible outcome
for his purchase. The 2020 property tax statement for this parcel has property taxes due and
payable of $50.00—$19.53 of which is the City of Fainnonfs tax portion. However, the adjoiningparcel on which the home sits (# 23.281.0520) has 2020 property taxes due and payable in theamount of $634 of which the City portion is $219.14. We would also note this property has anestimated building value of $61,700 vs. a current building value of the Lake Avenue house to be
moved to Elm Street of $131,700.
This is just but one of many examples of the long-term benefit to the City of proceeding with a
sale to Habitat for placement of a home on the subject property. In a very short time period, the
City more than recoups any additional proceeds it would obtain from the sale at a higher offer
price now. The City also continues to collect significantly more in property tax paymentsindefinitely, providing a considerable net benefit to the taxpayers over the life of the home.
,05.
Furthermore, Habitat has consistently shown a net property value benefit when we enter a
neighborhood. Not only will the City see a net tax benefit with Habitat's ownership as noted
above, the surrounding property values will be bolstered by the presence of a well-maintainedHabitat home - providing even more financial benefit to the City on the tax rolls.
In addition to providing a significant net tax benefit to the City, proceeding with the sale of the lotto Habitat continues to work hand-in-hand with the City's goals of continuing to provide stable,
affordable housing in the long-term interests of the City. The lot also fits very well with current
plans made for moving the house on to the property, and the house will fit in nicely with
surrounding homes as if it has always been there.
This Council recently received a housing study indicating the need for additional affordablehousing in the area. Specifically, that report recommended "that the City coordinate with housing
agencies, nonprofit groups, and private sector builders that help to produce housing units for lower
income ownership." In the overview, the report notes "Local elected and public officials are often
held responsible for conditions and circumstances over which they have limited control. This is
particularly true of housing." In this case, the Council has the control and ability to help create
sustainable, affordable housing opportunities through its pailnership with Habitat to provide abenefit to the community as a whole - on both a fiscal and community-enhancement basis. Eveiy
angle you look at this from dictates only one conclusion: proceeding with the previous agreement
to sell this lot to Habitat provides the greatest benefit to the taxpayers that you represent.
For all of these reasons, and more, we respectfully request the Council revisit a vote on Ordinance
2020-05 and pass a motion to approve said ordinance and grant the sale of the lot to Habitat for
Humanity of Martin-Faribault Counties as was put in place over two years ago. While we
understand and respect any pause another potential buyer may have caused prior to finalizing this,a critical look at the surrounding facts necessitates that the Council proceed with the sale to Habitat
in the best interests of the City.
RESPECTFULLY SUBMITTED ON BEHALF OF THE BOARD OF DIRECTORS:
Derrick Greiner, Treasurer
Staci Thompson, Executive Director
10(f.
To the Fairmont City Councii
From: Staci Thompson, Executive Director, Habitat for Humanity of Martin & FaribauitCounties
RE: 512 N. Elm Street, Fairmont.
About two years ago, I had a series of meetings with Mike Humpal, who was the CityAdministrator. Our meetings were held to work out an agreement for Habitat forHumanity to take ownership of some building lots in Fairmont. We had a loca!businessman donate two homes in fantastic condition, but we have to move them. Mikeand i settled on two lots: 407 N. Eim Street, and 512 N. Etm Street.
The first of our donated homes was moved to 407 N. Elm Street on October 24th, 2019.
It was my understanding in taiking with the owner of the homes, John Thate, that thecurrent occupants of the second home (currently at 433 Lake Avenue), had a lease untilMay 2021. John phoned me about six weeks ago and said that he wanted the housemoved off the current location by the fall of 2020.
At that time, I assumed that John had talked with the current occupants, REM Heartland,and that they had somewhere else to move and that they were going to leave their leaseagreement early. Then i received a phone call from Randy Lubenow, who emphaticallyinformed me that they did, indeed, have a tease through May 2021 and they weren'tvacating the property until then.
When I got the initial ca!i from John Thate, I emailed Patty Monsen at the City and toidher that our plans had been moved up a year, and we would need to get the bai! rollingon the transfer of ownership of the iot at 512 N. Elm Street to Habitat for Humanity. Mikeand I had agreed that Habitat for Humanity wouldn't take actua! ownership of the lot untilwe were ready to move a house onto it. That way we wouldn't have to find someone tomow the lawn or shove! the snow. ! really appreciated that kind of cooperation.
Last Friday ! received the emai! from Patty from the interested neighbor, as you all did.
Habitat for Humanity has always been very appreciative of the City's generosity inhelping us find building iots for little cost. I can not begin to tell you how much that helpsus. Because of our relationship with you, we are abie to keep the costs of ourmortgages low for our families. I'm not exaggerating when I teil you that our affiliate isthe envy of many larger affiliates, as they are stuck paying upward of $30,000 for lots,and that's often without any infrastructure.
Oftentimes, when neighbors find out that Habitat for Humanity is moving into aneighborhood, and especially when there is a sale of a neighboring lot, al! of a suddenpeopie start to come out of the woodwork saying that they should have "first dibs" at thelot, especialiy for $1. This happens to us frequently.
This partnership between Habitat and the City of Fairmont has been a good one. Mikeeven had the iot all staked out and the setbacks ail drawn out, with the house set on thelot and everything. I have attached that to this statement.
I would iiketo move the house to 512 N. Elm Street in June of 2021. !f you would rathergive or sell the lot to the interested neighbor, i would be okay with that if there wereanother lot available that would fit the house, and the house would fit the neighborhood.
We have also entered into a partnership with the Fairmont High Schoo!. They will bereviving their Building Trades class this fail. Habitat for Humanity is providing thematerials, and the students will be building a Habitat home during the school year. Atthe end of the year, we wiii move the house off the school grounds onto a pre-builtfoundation somewhere in Fairmont. We would like to work with you on acquiring a lotfor this exciting project as well. I hope I'm not pushing my luck here ;)
I would like to add that the house we are moving next summer would fit in well with thatneighborhood and not stand out at all.
At any rate, we want to be sensitive to what is in Fairmont's best interests. If you decidethat selling the lot to the neighbor would give you the most benefit, I'm fine with that. Weare willing to be flexible.
Thank you aiways for your support. We really appreciate it!
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CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 9.1
MEETING DATE: June 22, 2020
SUBJECT: Request for Funding for Martin County Veterans Memorial
REVIEWED BY: Cathy Reynolds, City Administrator
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Cathy Reynolds, City Administrator
STATEMENT: The Martin County Veterans Memorial Committee is requesting funding of upto $10,000.00 for expenses related to the dedication of the Bell Cobra Helicopter 327 event to beheld on August 1, 2020. While Minnesota Statutes restrict a city's ability to donate money to
many community groups and activities, celebrations meant to commemorate an importanthistorical event in the history of the city may be funded in accordance with Minnesota Statute471.93., While this expenditure was not in the budget, the budget does contain some
discretionary funds for council to utilize if you desire to support. If council desires to support
this event funding levels would be recommended to be around those utilized to support other
authorized events (Interlaken Heritage Days $6000, Fireworks $1500, Summer Band $2500).
MOTION: To approve or deny funding for the Martin County Veterans Memorial Committeein an amount of $
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Letter from Verlus Burkhart, Treasurer for Martin County Veterans Memorial
Council Action: Date:
///
Martin County Veterans MemoriaCP.O. 'BOX 623
Jairmont, MW 56031
3 June 2020
CITY OF FAIRMONT110 Downtown PlazaFairmont, MN 56031
ATTN: PattiMonson
The Martin County Veterans Memorial Committee is respectfully requesting funds in order to hold aparade, print folders and meet other expenses related to the dedication ceremony on August 1, 2020.
We are a 501(c)3 non-profit corporation dedicated to building a memorial wall, complete with a Cobrahelicopter next to the ball diamonds on Winnebago Avenue. We recognize the servicemen from MartinCounty who have served and/or given their lives in protecting the freedoms of the citizens of the USA.For this, we raise this memorial in tribute to all the sacrifice and dedication of these service members.
The costs associated with putting on this parade, dedication ceremony and other Veteran service eventsafterwards for visitors to Fairmont have been overwhelming. We appreciate all the support from the localcommunity and charities who have made it possible to build this memorial.
We are expecting pilots, spouses, dignitaries, and multiple veterans groups from all over the United Statesto attend this event. This will definitely put the community ofFairmont on the minds and on the map ofpeople for many years to come. Therefore, we want to do this right" and funding will help us achieve thisgoal.
Therefore, we respectfully ask you to consider donating and funding up to ten-thousand dollars ($10,000)toward this event.. Thank you for your consideration of this need.