A Six-Step Accountability Process for School Counselors

A Six-Step Accountability Process for School

Counselors

Mission, Element, Analyze, Stakeholders-Unite, Results, Educate

School Demographics: # of students

-100

100

300

500

700

900

1100

1300

1500

42

271

1434

302

4 22

• English as Second Language: 600• Exceptional Student Education/Special Education: 180 (9%)

The mission of Hoover High School’s Comprehensive School Guidance and Counseling Program is to provide a comprehensive, preventative, and developmental counseling program that promotes academic, career, and personal/social achievement for all students. School counselors are professional school advocates who provide support to maximize student skills, motivation, curiosity and resilience in order for students to lead and participate in the society of tomorrow.

Mission Statement

The critical data element to measure is High School graduation rates as defined by the SDUSD’s five requirements:

1. Credits (44)

2. 9-12 WGPA 2.0 or above

3. Passing the CAHSEE (both English & Math)

4. Meet Computer Literacy Requirement

5. Pass the Senior Exhibition.

In addition, Counselors will monitor Progress Reports and Semester Grades.

Element

Baseline DataAs of Oct 4, 2012, 47% of the class of 2013 (192

Seniors) are on target for meeting the district guidelines for graduation.

About 53% of the Class of 2013 (218 Seniors) are at risk of not meeting the graduation requirements.

It is statistically invalid to compare class of 2012 data to class of 2013 data because of the changing constraints and requirements from year to year. Therefore, our baseline data to be considered has been identified by the school counseling team as of October 4, 2012.

Goal

By June 6, 2013, 75% of class of 2013 will meet the graduation requirements.

Analyze

Chart I Indicates: Baseline Data for Class of 2013

Total Seniors Enrolled- 410 seniors (as of October 4, 2012)

218 Seniors At-Risk- (53%)

192 Seniors On-Target (47%)

Chart II Indicates: Baseline data for Class of

2013

Total Seniors Enrolled- 410 seniors (as of October 4, 2012)

Type of At Risk Factors by Requirements

Total Number of seniors at risk for each requirement.

Sr. E

xhib

ition

Compu

ter L

itGPA

Credi

ts

CAHSSE

0

50

100

150

200

250

300

350

400

450 410

123

7496

59

Baseline Data: by Risk Factors

Total- Oct 4th

Chart II Indicates: Baseline data for Class of 2013

Total Seniors Enrolled- 410 seniors (as of October 4, 2012)

At Risk Factors by Requirements

Number of seniors at risk by “only “ category

Note:

116 seniors are Low Risk only have one risk factor.

+ 192 seniors are On-Track only need Senior Exhibition.

308 Total Low Risk & On Track Seniors

102 At Risk with Combination of Risk Factors.

Intervention:On TargetCounselors monitor student’s progress in

Senior Exhibition Project in collaboration with Senior English teachers.

Monitor progress report at each grading period.

Refer to appropriate intervention as needed.

Interventions:Medium/Low Risk

Conduct and Analyze Pre-Post Surveys to implement interventions. Group Counseling as identified by our Pre-Post Senior At risk Survey. Individual Counseling & Parent Conferences. Prepare and Mail at-risk letters. Motivate and Encourage students to attend CAHSEE Prep. Help proctor CAHSEE to show support to students during testing times. Refer, enroll, and assign students to I High courses. Refer and assign courses in Credit Recovery and HSDP to students as needed for

graduation requirements. Make necessary referrals to Community Resources on and off campus. Refer to Tutoring, Provide Classroom Presentations and interventions/workshops

throughout the year. (See Calendar of Events for 12th grade). Teach Study Skills, Testing strategies, Goal Setting, Calculate GPA, Decision

Making Skills, and Stress Management. Review Graduation Requirements. Monitor progress report at each grading period. Coordinate options for Computer Lit. Test Out for students who need to meet this

requirement and/or enroll in iHigh course.

Intervention:High RiskCounselors will work directly with students to identify the

areas of need.

Develop Individualized Plan.

Refer to appropriate interventions as needed.

Refer to District counselor for alternative plans in order to graduate in a timely manner as needed.

In addition, all interventions above are performed as appropriately deemed by counselors for each case.

Interventions:By At-Risk FactorsGPA only-

Refer to Tutoring, Refer to HSDP, iHigh, Credit Recovery. Refer, enroll, and assign students to I High courses to improve GPA. Refer and assign courses in Credit Recovery and HSDP to students

as needed for remediation of course for Graduation to improve GPA.

Credits only- Refer to HSDP, iHigh, Credit Recovery. Refer, enroll, and assign students to I High courses. Refer and assign courses in Credit Recovery and HSDP to students

as needed for graduation requirements

CAHSEE only- Motivate and Encourage students to attend CAHSEE Prep. Help proctor CAHSEE to show support to students during testing times. CAHSEE Math after school tutoring-small group intervention.

Computer Lit Only- Coordinate options for Computer Lit. test out for students who need to meet this requirement and/or enroll in iHigh course. Offered Saturday workshops for completing requirements.

Sr. Exhibition Only- Counselors monitor student’s progress in Senior Exhibition Project in collaboration with Senior English teachers. Monitor progress report at each grading period. Refer to appropriate intervention as needed.

Combination- Interventions listed under Medium/Low Risk and High Risk interventions.

Interventions:By At-Risk Factors

Stakeholders-

Unite

Stakeholders: School Counselors

Support Groups (Study Skills, Motivation),

Early intervention using Data, Individual conferences, Parent conferences, At-risk letter AP at-risk intervention, Small Learning communities

(Academy), classroom & group presentations,

Pre/post at-risk Senior surveys PIQE parent workshops

REFERRALS to tutoring services(Café Excel), HSDP, Mid-City, Online credit recovery program (APEX) and I –High,

Mentoring program, Tobacco & INSIGHT Intervention, TUPE Presentations, CAHSEE Prep, Computer Literacy Workshop &

Test Out Please see attached Counseling

Intervention Calendar for the 12th Grade

Stakeholders: AdministrationPrincipal Talks

Master schedule

Providing solutions to the constraints’ that arise

Providing time & funding to School Counselors

Providing funding to support personnel to develop and implement new interventions as needed

Senior Exhibition

Parent Conferences

Expository Reading & Writing Course (ERWC) course implementation

Staff Development (AP, AVID)

Provide lunch & after-school tutoring

Stakeholders: Teachers

Students Attend school regularly & assigned intervention(s),

Parents Attend parent conferences & parent workshops Monitor: homework, attendance, grades,

Community Agency Members Mentoring, monitoring and one-on-one support of students

Stakeholders:Community

Academy Directors Monitor student data (grades, credits, attendance)

Social Workers Referral to Health Center social worker and social work interns

School Psychologists Support RTI process Maintain and implement IEP

Student/school Interventionist Home Visits Parenting your Teen Workshops Supervising MFT Interns with 24 active cases Monitoring Cardinal Camp participants (1st class to graduate) 10 to Succeed program

Stakeholders:Student Support Services

Other Support Staff (front office, custodial, cafeteria, playground) College Avenue Compact Classroom presentations, individual conferences, parent workshops,

small groups, College Prep Day Please see attached Calendar of Interventions.

Resources (grants, technology, etc.) I21 Grant, Netbooks, iPads, Naviance

Classroom Teacher Assistants Implementation of IEP’s

Stakeholders:Other Resources

Stakeholders:Counseling SupportSDSD Counseling Interns

Work in collaboration (In training) with Assigned Counselors. Provide Classroom lessons as directed by supervisor. Under the direct supervision of Counselor provide Individual

Conference and parent conferences Provide small group intervention in coordination with supervisor. Review transcripts and Prepare Graduation credit checks.

Colleges and Universities College Avenue Compact SDSU Help Provide services to promote a college going culture. Provide College Prep Day- Senior Seminars

Results

Chart I Indicates: Semester 1: Mid Year Data Mid Year (Semester 1) Data for Class of 2013

Total Seniors Enrolled- 358 seniors (Jan 28th)- 52 Seniors Exit from Oct 4

99 Seniors At-Risk- (28%)- Decrease of 25% from Oct. 4

259 Seniors On-Target (72%)- Increase of 25% from Oct 4

4%(13 Seniors) High Risk

24%(86 Seniors)

Medium/Low Risk 72%

(259 Seniors)On Target

3 or more deficiency in graduation re-quirements= High Risk 2 or less deficiency in graduation re-quirements= Medium Risk On Target

There are 5 re-quirements for district gradua-tion:Number of Credits = 44 CAHSEE: English & MathGPA= 2.0 or aboveComputer Lit. Senior Exhibitions

Baseline Data: Oct 4, 2012 Mid Year Data: Jan 28, 2013

Chart II Indicates: Semester 1: Mid Year Data Total Seniors Enrolled- 358 seniors (as Jan. 28, 2013)

In general, number of Seniors at risk by each category decrease.

Computer Lit (63% Reductions), GPA ( 49% Reduction), Credits (48% Reduction), CAHSEE (54% Reduction)

Senior Exhibition- Decrease in Seniors- (Reasons discussed in Chart III) Loss of 13%

Sr. Exhibition Computer Lit GPA Credits CAHSSE 0

50

100

150

200

250

300

350

400

450410

123

7496

59

358

45 37 5027

Total- Oct 4thTotal- Jan 28th

Chart III Indicates: What happened to the 52 Seniors from Oct to Jan ? From Oct to Jan. decrease in 52 Seniors

11 Seniors are Re-classified ( Super Senior 2014)

30 Seniors Referred to Alternative Education Options

11 Others: 4 Transfer schools, 2 Transfer Academies, 4 Unknown, 1 Zero Tolerance

Reclass Refer to Alt Options Other 0

5

10

15

20

25

30

11

30

11

Total Seniors that Exit

Total Exit Jan 28th

Chart IV Indicates: Mid Year Data: Semester 1 Number of seniors at risk by “only “ category 56 seniors are Low Risk & only have one risk factor. ( Decrease of 60 Seniors from Oct)

+ 259 seniors are On-Track & only need Senior Exhibition. ( Increase of 67 Seniors from Oct )

315 Total Low Risk & On Track Seniors

43 At Risk with Combination of Risk Factors. ( Decrease of 59 Seniors from Oct)

0

50

100

150

200

250

300

12 20 2064

102

192

6 20 12 1843

259

Total- Oct 4th

Total- Jan 28th

Final Year ReportPending Senior Final Results

Educate

Name of Counselor(s) Leading the Initiative: Trina Le- Head Counselor

Teri Clavell- District Counselor

Theron Maas- Counselor

Andrea Munoz- Counselor

Bill Navickas- Counselor

Tawnya Pringle- Counselor

Roberta Cruz- SDSU Fieldwork Students

Hugo Gonzalez- SDSU Fieldwork Students

Maia Weldele- SDSU Fieldwork Students

THANK YOU!