A research institution's view of their role in OA mandates and policies: Using the institutional repository

A research institution's view of their role in OA mandates and policies: Using the institutional repository

William J Nixon (Enlighten Repository Manager)

Berlin7 Conference, Paris, 3 December 2009

With thanks to Morag Greig and the Enlighten Team

Questions for Funders and Institutions

1. How universities can help funders implement mandates

2. What the infrastructure implications are for universities

3. What the policy implications are for universities

4. How funders can help universities

5. What are the shared (and different goals) for institutions and funders

1. How universities can help funders implement mandates

• Providing an Institutional Repository (including PhD Theses)

• Minimising keystrokes for self-deposit• Reporting funder outputs• Implementing a publications policy

[Mandates]• Raising awareness about OA options

[Advocacy]• Providing central Open Access funds

– University of Nottingham– Pilot fund at Glasgow agreed in principle

Enlighten Home Page

2. What are the infrastructure implications are for universities

• Funder requirements need to be embedded in the research lifecycle

• Robust institutional systems in place– Current Research Systems– Institutional Repositories

• Key funding implications• Faculties, Libraries and IT staff need to

support the OA Mandate– OA and Copyright advice– Deposit support – too much support?– Central Funding

The Research LifecyclePre-Award Award Post-Award

Stage 1:

Pre-Project

Stage 2:

Create Project /

Application

Stage 3:

Award Receipt

Stage 4:

Finance Project

Initiation

Stage 5:

ProjectManagement

Stage 6:

Project Completion

Repository: Linking Outputs to Awards

JISC Funded Enrich Project at Glasgow

3. What are the policy implications

• Institutional [Mandate] Policy on OA– Scope and range of content– Institution, publications and copyright– Increased publicity for research

• Ensuring compliance with funders’ open access grant and award policies

• Co-ordinating OA funds – Funder block grant(s)– Institutional OA fund

Policies: Concerns of University Staff for IR Content

• Content– What should be provided? How? When?

• Copyright– Will you ask me to break © agreements? What

support is available?

• Context– How will this data and the full text be seen and

accessed?

• Citations– Will the open access versions be cited rather than

the publisher version? Impact on citations

4. How Funders Can Help Universities

• Clear Open Access policies– Author pays, repository deposit, embargoes

• Clear guidance for researchers – What, when and where to deposit

– Harmonisation of Funding Council policies

• Block grants for OA publishing– Wellcome Trust

– Double funding issues?

• Mandate Synergy – virtuous circle• Encourage publishers to provide OA streams with “fair

pricing”• Funder Information on SHERPA JULIET

SHERPA JULIET

5. What are the shared and different goals?

• Both are– Focussed on research, impact and outputs– Rewarding research (and researchers)– Ultimately working towards Open Access

• Institutions want to – Increase the publicity of their research [themes]– Maximise the value of research outputs that they

have in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE, Research Excellence Framework

Further Information

• Open Access Mandates and Wellcome Trusthttp://ukpmc.blogspot.com/2009/05/funder-mandates.html - Robert Kiley

• Maximising and Measuring Research Impact through University and Research Funder OA Self-Archiving Mandates – Harnad, Carr et alhttp://eprints.ecs.soton.ac.uk/16616/

• Contact detailsWilliam J Nixon, [email protected]