A Guide to INCTR s Portal Enhancing international communication in the service of global cancer control.

A Guide to INCTR’ s A Guide to INCTR’ s PortalPortal

Enhancing international Enhancing international communication in the service of communication in the service of global cancer controlglobal cancer control

What is the INCTR What is the INCTR Portal?Portal? The portal is constructed with The portal is constructed with

Microsoft Share Point Portal SoftwareMicrosoft Share Point Portal Software The provider is Capital Technologies The provider is Capital Technologies

Information Services: Information Services: http://www.ctisinc.com/http://www.ctisinc.com/

It consists of a hierarchical complex of It consists of a hierarchical complex of web sites; the Portal Home Page is web sites; the Portal Home Page is reached via INCTR’s web site:reached via INCTR’s web site:

http://http://www.inctr.orgwww.inctr.org//

What is its value?What is its value?

The portal will provide The portal will provide information and allow access to information and allow access to and sharing of various files such and sharing of various files such as documents and picturesas documents and pictures

It will improve management of It will improve management of projects and events of all kindsprojects and events of all kinds

Some sites will be working sites Some sites will be working sites for INCTR staff, e.g, the for INCTR staff, e.g, the NETWORKNETWORK and and Annual MeetingAnnual Meeting sites sites

INCTR Portal Home INCTR Portal Home PagePage The home page provides a series The home page provides a series

of options listed on the Quick of options listed on the Quick Launch bar at the left of the Launch bar at the left of the screen:screen:Click on one to move to a picture or document library, or to one of the subordinate sites listed, e.g., INCTR Programs

Announcements and Announcements and LinksLinks Announcements are visible under Announcements are visible under

the description, and several useful the description, and several useful internet sites are included on the internet sites are included on the right side of the page – just click right side of the page – just click and go!:and go!:

StatisticsStatistics

Some statistics relevant to Some statistics relevant to developing countries are revealed developing countries are revealed by scrolling down and selecting by scrolling down and selecting the required information at the the required information at the “pull down bar.”“pull down bar.”

Governing Council Members are shown on the right

INCTR BranchesINCTR Branches

You can move to the home page You can move to the home page of an INCTR Branch or Office of an INCTR Branch or Office simply by clicking on its global simply by clicking on its global location on the map:location on the map:

INCTR USANNCTR/INCTR (Nepal)

Branch Home PagesBranch Home Pages

Each of the branch sites provides Each of the branch sites provides similar information to that on the similar information to that on the portal home page:portal home page:

Return to the Portal Home Page by clicking on :“Up to INCTR Portal”

INCTR Staff SitesINCTR Staff Sites

Much of the Portal is accessible Much of the Portal is accessible only to INCTR staff and Associate only to INCTR staff and Associate Members throughout the worldMembers throughout the world

In such cases, a password is In such cases, a password is required to access the siterequired to access the site

Passwords will be provided by Passwords will be provided by INCTR Headquarters in BelgiumINCTR Headquarters in Belgium

Staff Access to Staff Access to InformationInformation In addition to the individual sites for In addition to the individual sites for

programs, branches and offices programs, branches and offices some sites include information that some sites include information that needs to be accessed by specific needs to be accessed by specific groups e.g., all branches and officesgroups e.g., all branches and offices

Others are workspaces for groups of Others are workspaces for groups of people who may be located in people who may be located in different countries (e.g., different countries (e.g., NETWORKNETWORK))

Informational SitesInformational Sites

INCTR Data BasesINCTR Data Bases provides access to provides access to INCTR’s data base of contacts and INCTR’s data base of contacts and members: members: http://inctr.ctisinc.com:9000/sites/InCThttp://inctr.ctisinc.com:9000/sites/InCTR/InCTRStaff/default.aspxR/InCTRStaff/default.aspx

INCTR Branches and OfficesINCTR Branches and Offices is a is a general site for information relevant to general site for information relevant to the staff of all branches and offices: the staff of all branches and offices: http://inctr.ctisinc.com:9000/sites/InCThttp://inctr.ctisinc.com:9000/sites/InCTR/InCTR%20Staff/default.aspxR/InCTR%20Staff/default.aspx

How to Download FilesHow to Download Files

Text or graphic files are stored in Text or graphic files are stored in document libraries document libraries

Documents are accessed via the Documents are accessed via the quick launch bar on the left side, or, quick launch bar on the left side, or, directly, if displayed on a web page.directly, if displayed on a web page.

Document library on “Quick Launch” side bar

Document library displayed on web page

Accessing Document Accessing Document FilesFiles From a web page, a document file From a web page, a document file

may be downloaded directly, but may be downloaded directly, but as a “read only” file, by clicking as a “read only” file, by clicking on it:on it:

Click on “cough” to access this document

Accessing a Library Accessing a Library

Access to the entire document Access to the entire document library is gained from the quick library is gained from the quick launch bar, or by clicking on the launch bar, or by clicking on the title of the library if displayed on title of the library if displayed on a web page:a web page:

Click on title for access to complete library

Document LibrariesDocument Libraries

The screen obtained from either The screen obtained from either clicking on the Quick Launch bar or clicking on the Quick Launch bar or on the title of a document library on the title of a document library displayed on the page looks like this: displayed on the page looks like this:

PDF File

Folder containing more files. Click on text to open it

How to Download How to Download Documents for EditingDocuments for Editing Documents for editing will only be Documents for editing will only be

accessible by members with accessible by members with password access to the relevant password access to the relevant site.site.

Instructions for editing are provided Instructions for editing are provided in the document libraries of the in the document libraries of the main portal site and the main portal site and the INCTR INCTR InternationalInternational site, as well as on site, as well as on working sites for editing documents working sites for editing documents

Downloading Files for Downloading Files for EditingEditing To edit a file, it must be accessed To edit a file, it must be accessed

from the library screen by clicking from the library screen by clicking on a file and choosing from the on a file and choosing from the pop-up menu:pop-up menu:

e.g., Edit in Microsoft Word

How to Upload How to Upload Documents (Password Documents (Password Access Required)Access Required) Documents may be uploaded to a Documents may be uploaded to a

library via the “upload document” library via the “upload document” choice in the horizontal menu bar choice in the horizontal menu bar in a document library:in a document library:

Setting E-Mail AlertsSetting E-Mail Alerts

You can arrange for an e-mail to You can arrange for an e-mail to be sent to you each time a be sent to you each time a specific document is changed, or specific document is changed, or each time a change is made to a each time a change is made to a document library.document library.

Click on “Alert me” and follow instructions for alerts to changes in the entire library

Click on menu item for alerts relating to a specific document