A Guide to ECG Cloud for SystmOne Users - … Guide to ECG Cloud for SystmOne Users Welcome to your new ECG Cloud service. This equipment has been tested to work with your Virtual

A Guide to ECG Cloud for SystmOne Users

Welcome to your new ECG Cloud service. This equipment has been tested to work with your

Virtual Desktop supplied by your local IT Service and will allow a clinician to request the

following tests for a patient:

● 12‐lead ECG test

● 24 hour holter analysis

● 24hour ambulatory blood pressure test

The tests are performed within the practice however the clinician has the option to send the

data for expert analysis without the need for secondary care referral.

All test data is held within a centralised secure server environment with each test identified by

a unique ID. The unique ID allows the test data to be analysed by a cardiology service provider

without disclosing the identity of the patient.

ECG Cloud is fully integrated with SystmOne to save you time. Some initial setup work is

required and the purpose of this manual is to guide through the setup process and ongoing

operation of the service.

1 ECG Cloud Instructions

Revision date – May 2014 ©Technomed Telemedicine Ltd. and NHS West and South Yorkshire and Bassetlaw CSU, 2014

Index

Logging on to ECG Cloud

Creating the ECG Cloud referral button

Adding the ECG Cloud button to your SystmOne tool bar

Completing Integration with SystmOne

Requesting a test

Performing an ECG

Checking the quality of the ECG

Performing a 24 hour ambulatory BP – prepare the device

Performing a 24 hour ambulatory BP – download BP device data

Performing a 24 hour ambulatory BP – retrieve the study document

Performing a 24 hour Holter

Receiving a test

Finding a particular test

Forwarding a report

Importing test results into SystmOne

ECG Cloud System Administrator Guides

Access the Practice Manager tools

Update Practice Settings

Create a new user

Update an existing user

Delete existing user(s)

Reset a password





Logging on to ECG Cloud

This guide explains how to login to ECG Cloud. Your system administrator (your Practice Manager) will provide

you with your username and password.

Step Action Result and Note

1 Double click on the ECG Cloud icon on your

desktop

The ECG Cloud login screen will appear

2 Enter your username in the Username or

Email field. This is normally your NHS email

address

3 Enter your password in the Password field

and click Log In

The ECG Cloud home screen will appear

TIP: If you cannot remember your password, please click on the Forgotten your password link on the ECG Cloud home screen



Creating the ECG Cloud referral button


1 Whilst logged into SystmOne as system

administrator go to the Setup menu, then

select Users & Policy, followed by Organisation

Preferences

The Organisation Preferences window will

open

2 Select Bookmarked URLs from the tree on the

left hand side of the window

The Bookmarked URLs preferences will appear

on the right hand side of the window

3 Click on the Bookmark URL button The URL Bookmark window will open

4 Click on the Optional icon drop down menu

and select an unused icon.

[make sure the icon you choose is not

associated with any existing application]

5 In the URL field enter

https://nhs.ecgcloud.co.uk/eprlink/eprlink.ap

plication

6 In the Name field enter Refer to ECG Cloud

then click Ok

The URL Bookmark window will close

7 Click Ok again The Organisation Preferences window will

close and the ECG Cloud referral button will

not be available for users to add to their tool

bar



Adding the ECG Cloud button to your SystmOne tool bar


1 Whilst logged into SystmOne right click on

the Quick Action tool bar, then select

Configure Tool Bar

The Tool Bar Configuration window will open

2 Left click on the tool bar you would like to

add the ECG Cloud button to, then click the

Amend Tool Bar button

The Configure Tool Bar window will open

3 Type ECG in the search field, then click Search Results matching your criteria will appear

4 Double click on the Refer to ECG Cloud

bookmark, then click Ok

The Configure Tool Bar window will close

5 Click Ok The Tool Bar Configuration window will close

and the ECG Cloud button will be appear on

your tool bar

INFO: Your system administrator will need to add the ‘Refer to ECG Cloud’ bookmark to you ‘Organisation Preferences’ before you can add it to your tool bar



Completing Integration with SystmOne


1 Whilst logged into SystmOne, click on the

System menu followed by PC Settings

The PC Settings window will open

2 Select Client Integration from the tree on the

left hand side of the screen

The Client Integration options will appear

3 Tick the Enable Client Integration box and

click Ok

The PC Settings window will close

4 Open the appropriate patient record, then

click the Refer to ECG Cloud button in the

Quick Action Toolbar

The Authenticate to complete installation

window will appear

5 Enter your NHS email address in the Email

address field, and your Password in the

password field, then click Login

The Select Location window will appear

6 Select your location from the dropdown box

and click OK

The ECG Cloud Referral window will appear

7 Select the test type from the dropdown box

then click Select

The Device Connected window will appear

8 Click Allow Connection A browser window will appear showing the

referral details

9 Complete the referral as you normally would

INFO: A demonstration video is available on the internet at http://www.technomedtm.co.uk/support/technical‐support/allow‐ecg‐cloud‐connect‐systemone/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Ftechnical-support%2Fallow-ecg-cloud-connect-systemone%2F&sa=D&sntz=1&usg=AFQjCNEdMl3g8D12FN81hWdB_aVRhYotGw

Requesting a test


1 Whilst logged into SystmOne, open the

appropriate patient record, then click the ECG

Cloud referral button in the toolbar.

The ECG Cloud Referral window will open

2 Select the appropriate test type from the

drop down menu, then click Select

ECG Cloud will open in a new window with the

patients details automatically transferred

3 Complete the remainder of the form ensuring that you have included:

● Reason for test ● Relevant medical history ● Currently prescribed information

Then click Next

The Unique Job number is displayed

4 Click the View Patient Referral Form button The referral details will be displayed

5 Click Print to print the referral record and 2D

barcode (the 2D barcode is used for ECG

demographic data entry

INFO: A demonstration video is available on the internet at http://www.technomedtm.co.uk/support/operator‐support/register‐patient‐directly‐tpp‐systmone/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Fregister-patient-directly-tpp-systmone%2F&sa=D&sntz=1&usg=AFQjCNEjKH7k09f61pH1hmngVvh5prKdUA

Performing an ECG


1 Firmly place the ECG machine in the docking

station and press the power button to switch

on

2 Press the F1 button (ID) A blank form will appear

3 Scan the 2D barcode at the top of the referral

form

[TIP: You can also enter the information

manually]

The patients details will appear on screen

4 Remove the ECG machine from the docking

station and connect it to the patient

5 Press the F6 button (Done)

6 Wait for four screens of clear ECG then press

Auto

The word Done will appear at the bottom of the

screen

7 Firmly replace the ECG machine in the

docking station

8 Press the XMT button to transmit the data The Transmission Status will appear on the

screen

INFO: A demonstration video is available on the internet at: http://www.technomedtm.co.uk/support/operator‐support/perform‐resting‐ecg/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Fperform-resting-ecg%2F&sa=D&sntz=1&usg=AFQjCNHubcVgTvZxpBOjtEBYT9IDoE5-Pw

Checking the quality of the ECG


1 Login into ECG Cloud (see the ‘Logging On’

guide for instructions on how to do this),

then select the Hub Port icon

The Hub Port screen will appear

2 If you have more than one ECG machine at

your practice, click View next to the

appropriate ECG machine to select the

machine that you are transmitting from

3 Perform and transmit the ECG (see

‘Performing an ECG’ guide for instructions on

how to do this)

After a few seconds the ECG will appear on

screen (the length of time this takes is

dependent on the internet connection)

4 Review the ECG quality and complete the

short form, clicking Accept if the ECG quality

is good, or Reject if the ECG quality is poor.

The Hub Port acceptance screen will appear

INFO: A demonstration video is available on the internet at http://www.technomedtm.co.uk/support/operator‐support/verify‐quality‐recorded‐ecg‐hub‐port/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Fverify-quality-recorded-ecg-hub-port%2F&sa=D&sntz=1&usg=AFQjCNG3iT5G96W_UjpcvxVsOKu5a7pabA

http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Fverify-quality-recorded-ecg-hub-port%2F&sa=D&sntz=1&usg=AFQjCNG3iT5G96W_UjpcvxVsOKu5a7pabA

Performing a 24 hour ambulatory BP – prepare the device


1 Connect the device to the PC using the USB

cable then login to ECG Cloud.

2 Click on the Prepare 24 Hr BP Device icon The Prepare 24 Hr BP Device screen will appear

3 Input the patient detail using the relevant

method below

With a Job Number Without a Job Number

A Under Option 1 enter the Job Number from

the ECG Cloud Referral Form

Under Option 2 select Blood Pressure from the

drop down menu

B Click Proceed Click Proceed

C Complete the patient referral Form where

required

D Click Next

4 Confirm the details are correct and click

Confirm

5 Click Prepare Device – if prompted with the

standard security warning click Run

6 Allow for Device Detection

7 Review and amend the schedule if necessary

8 Click Program Device The device will make a further beep sound

9 Click Ok You can now disconnect the device from the PC



Performing a 24 hour ambulatory BP – download BP device data

IMPORTANT – before you download any data from the Suntech Oscar2 Device you must end

the study. Without doing so the device will continue to take recordings and may cause

problems when preparing future studies.


1 Connect the device to the PC using the USB

cable then login to ECG Cloud.

2 Click on the Prepare 24 Hr BP Device icon

3 Click Launch BP Download Software – if

prompted with the standard security

warning click Run

4 Allow for device detection

5 Click the Download button in the bottom

right hand corner of the Device Manager

You will hear a series of bleeps from the device

6 After the bleeps have finished click Ok and

disconnect the device from the PC



Performing a 24 hour ambulatory BP – retrieve the study document


1 Whilst logged into ECG Cloud click on the

Home link at the top of the page to return to

the Home screen

The Home screen will appear

2 Click on the Reports View and Search icon The Reports View and Search screen will appear

3 Click on the Blood Pressure tab A list of tests/studies are listed in descending

date and time order

4 Find the patient study you are looking for in

the list and click on the View/Download

button

The patient study will now open



Performing a 24 hour Holter


1 Go to the ECG Cloud login screen (see the

‘Logging On’ guide for instructions on how to

do this), then click on the Refer Patient

option at the bottom of the screen

The Find Your Practice screen will appear

2 Enter your practice postcode in the Practice

Postcode field, then select your practice from

the dropdown list

The test Type selection field will appear

3 Select the appropriate test from the drop

down menu and click the Next button

The Patient Detail and Referral Details screen

will appear

4 Complete the form as required and click the

Next button

The Confirm Action message will appear

5 Click Yes to confirm that the details are

correct

A confirmation screen will appear with a unique

job number and a device will be sent out to you

within 3 working days

INFO: A demonstration video is available on the internet at http://www.technomedtm.co.uk/support/operator‐support/request‐ready‐use‐loan‐device/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Frequest-ready-use-loan-device%2F&sa=D&sntz=1&usg=AFQjCNE8zx0wG8z72KVpf10hJrzaq0wFzg

Receiving a test



guide for instructions on how to do this), then

select the Report Viewer and Search icon

The Reports Viewer screen will appear

2 Locate the patient’s report from the list and

click on the View/Download icon

[INFO: Reports are listed in order of test date]

The report will appear on the screen with information including:

● Reason for test ● Report results ● Status traffic lights ● Cardiology comment ● Patient history ● The original trace



Finding a particular test


1 Whilst on the Report Viewer screen click on

the Find Reports icon

The Find Reports search screen will appear

2 Enter the patient’s name or unique patient

number and click the View Results button

All reports matching your criteria will be

displayed



Forwarding a report

The Report Viewer allows you to forward a link to any report. This is known as sharing a report since only a

link (valid for 14 days) is sent to the recipient and not a full copy of the document. The recipient will only have

access to the anonymised version of the report and the link can be disabled at any time.


1 Whilst viewing the relevant report click on

Share Report located at the top of the screen

The Share Report side bar will appear on the

right hand side of the screen

2 Enter the recipient email address and a short

message in the relevant fields then click

Share

The report will be forwarded



Importing test results into SystmOne


1 Log in to SystmOne and retrieve the

appropriate patient record


guide for instructions on how to do this),

then select the Report Viewer and Search

icon

The Reports Viewer screen will appear

3 Locate the patient’s report from the list and

click on the View/Download icon

[INFO: Reports are listed in order of test

date]

The report will appear on the screen

4 Click the Import to EPR link at the top of the

screen

An application will launch

5 Click Save to proceed A message will appear once the import is

complete

6 Click Ok

7 Go back to SystmOne and select the Record

Attachment node form the tree on the left

hand side of the screen

A list of record attachments will appear on the

right hand side of the screen and you will find

the report in the list

INFO: A demonstration video is available on the internet at http://www.technomedtm.co.uk/support/operator‐support/import‐ecg‐report‐tpp‐systmone/



http://www.google.com/url?q=http%3A%2F%2Fwww.technomedtm.co.uk%2Fsupport%2Foperator-support%2Fimport-ecg-report-tpp-systmone%2F&sa=D&sntz=1&usg=AFQjCNFvEkbNb4XuareroRlWm2-Xw35Idw

ECG Cloud System Administrator Guides

Access the Practice Manager tools

ECG Cloud’s Practice Manager Tool offers a convenient way for nominated practice staff to add, update and

delete ECG Cloud users within their organisation. These users may include GPs, nurses, healthcare assistants

and more. The practice manager can also amend practice contact details and notification settings.


1 Double click on the ECG Cloud icon on your

desktop

The ECG Cloud login screen will appear

2 Enter your username in the Username or

Email field. This is normally your NHS email

address

3 Enter your password in the Password field

and click Log In

The ECG Cloud home screen will appear

4 Single click the icon labelled Practice

Manager

The Practice Manager Tool will open

TIP: If you do not see the Practice Manage icon but require it, please contact support.



Update Practice Settings


1 Whilst logged into the Practice Manager Tool

on ECG Cloud click on Practice Settings

The Amend Practice Settings form will appear

2 Review and amend the form where necessary

then click Save Changes

Your changes will now be saved



Create a new user



on ECG Cloud click on the Users tab

The Users screen will open

2 Click on the Create A New User link The Create New User form will appear

3 Complete the form under General Details

4 Pick a user type under Access Control.

TIP: You can fine‐tune a user’s tool sets by

changing the switches for each tool. A green

switch means the user can see the icon on

their main menu and blue means they

cannot.

5 Scroll to the bottom of the page and click

Submit



Update an existing user





2 Click on the Edit User button to the far right

of the user’s row

The user’s details will be displayed

3 Amend the details where necessary, then

scroll to the bottom of the page and click

Submit

Your changes will now be saved



Delete existing user(s)





2 Find the users that you wish to delete and

select them by clicking on the checkbox to

the left of their name

3 Click on the Remove Selected User(s) link A message will appear asking you to give a

reason for deletion

4 Optionally give a reason for deletion, then

click Confirm

The user(s) will be deleted



Reset a password

Every user can reset their own password using the ‘Forgotten your password?’ link from the login form;

however it requires the user to have a registered email address. For those that do not please follow the

instructions below to reset their password.





2 Find the user in the list and click on the Reset

Password button to the far right on the

user’s row

The Reset Password Form will appear

3 Complete the Reset Password Form then

click Submit

The password will now be reset

TIP: It is recommended that the user changes their password when they next log in.



A Guide to ECG Cloud for SystmOne Users - … Guide to ECG Cloud for SystmOne Users Welcome to your new ECG Cloud service. This equipment has been tested to work with your Virtual

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