Common Data Set 2017-2018 A0 Respondent Information (Not for Publication) A0 Name: Colleen Wynn A0 Title: Director, Institutional Research A0 Office: Institutional Research A0 Mailing Address: Bauer Center, 500 E 9th Street A0 City/State/Zip/Country: Claremont, CA 91711 A0 Phone: (909) 621-8650 A0 Fax: (909) 607-6015 A0 E-mail Address: [email protected]A0 Are your responses to the CDS posted for reference on your institution's Web site? Yes No X A0 If yes, please provide the URL of the corresponding Web page: A0A A1 Address Information A1 Name of College/University: A1 Mailing Address: A1 City/State/Zip/Country: A1 Street Address (if different): A1 City/State/Zip/Country: A1 Main Phone Number: A1 WWW Home Page Address: A1 Admissions Phone Number: A1 Admissions Toll-Free Phone Number: A1 Admissions Office Mailing Address: A1 City/State/Zip/Country: A1 Admissions Fax Number: A1 Admissions E-mail Address: A1 If there is a separate URL for your school’s online application, please specify: A1 If you have a mailing address other than the above to which applications should be sent, please provide: A2 A2 Public A2 Private (nonprofit) X A2 Proprietary A3 Classify your undergraduate institution: A3 Coeducational college X A3 Men's college A3 Women's college A4 Academic year calendar: A4 Semester X A4 Quarter A4 Trimester A4 4-1-4 A4 Continuous A4 Differs by program (describe): A4 Other (describe): www.commonapp.org Source of institutional control (Check only one): (909) 621-8088 (909) 621-8516 [email protected]888 Columbia Avene Claremont, CA 91711 A. General Information Claremont McKenna College We invite you to indicate if there are items on the CDS for which you cannot use the requested analytic convention, cannot provide data for the cohort requested, whose methodology is unclear, or about which you have questions or comments in general. This information will not be published but will help the publishers further refine CDS items. Items in red have been added by CMC. http://www.claremontmckenna.edu/ir/cds.php 500 E 9th Street Claremont, CA 91711 (909) 621-8088 www.claremontmckenna.edu CDS-A Page 1
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A. General Information - Claremont McKenna College · Common Data Set 2017-2018 B1 B1 B1 Men Women Men Women Men Women B1 Undergraduates B1 Degree-seeking, first-time freshmen 194
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Common Data Set 2017-2018
A0 Respondent Information (Not for Publication)
A0 Name: Colleen Wynn
A0 Title: Director, Institutional Research
A0 Office: Institutional Research
A0 Mailing Address: Bauer Center, 500 E 9th Street
Institutional Enrollment - Men and Women Provide numbers of students for each of the following categories as of the
institution's official fall reporting date or as of October 15, 2017. Note: Report students formerly designated as “first
professional” in the graduate cells.
B. ENROLLMENT AND PERSISTENCE
A list of students is generated from the student information system and includes all students (including degree-seeking, non-
degree-seeking, full-time, part-time, graduate and undergraduate) as of the fall census date (not for the full calendar year). The
fall census date is the day after the deadline to add courses (generally the 11th day of the semester). Disaggregation of
undergraduate enrollment is based on self-identified race and ethnicity data according to federal IPEDS categories and is collected
from the Common Application. The report categorizes this data by first-time, first-year and degree-seeking undergraduate
students. Non-degree seeking students are also included in the "total undergraduates" column, per the instructions.
TOTAL (FT + PT)TOTALS
A student is considered undergraduate if s/he is enrolled in a bachelor's degree program and does not have a degree before
entering CMC. If a student is enrolled in courses at the graduate level and already holds a bachelor's degree, s/he is considered a
graduate student. A student is considered full-time if s/he is enrolled for 12 or more semester credits (3 CMC course units). If s/he
is enrolled in less than 12 semester credits (3 CMC course units), s/he is considered a part-time student.
A list of all students is generated from the student information system - degree-seeking, non-degree-seeking, full-time, part-time,
graduate and undergraduate, as of the fall census date (not for the full calendar year). The fall census date is the day after the
deadline to add courses (generally the 11th day of the semester).
Enrollment by Racial/Ethnic Category. Provide numbers of undergraduate students for each of the following
categories as of the institution's official fall reporting date or as of October 15, 2017. Include international
students only in the category "Nonresident aliens." Complete the "Total Undergraduates" column only if you
cannot provide data for the first two columns. Report as your institution reports to IPEDS: persons who are
Hispanic should be reported only on the Hispanic line, not under any race, and persons who are non-Hispanic
multi-racial should be reported only under "Two or more races."
FULL-TIME PART-TIME
Total all undergraduates
Total all graduate
GRAND TOTAL ALL STUDENTS
Race and/or ethnicity unknown
TOTAL
Hispanic/Latino
White, non-Hispanic
Asian, non-Hispanic
Native Hawaiian or other Pacific Islander, non-
Hispanic
Two or more races, non-Hispanic
Nonresident aliens
Black or African American, non-Hispanic
American Indian or Alaska Native, non-Hispanic
CDS-B Page 3
Common Data Set 2017-2018
B3 Number of degrees awarded from July 1, 2016 to June 30, 2017
B3 Certificate/diploma
B3 Associate degrees
B3 Bachelor's degrees 346
B3 Postbachelor's certificates
B3 Master's degrees 14
B3 Post-Master's certificates
B3 Doctoral degrees –
research/scholarship
B3 Doctoral degrees – professional
practice
B3 Doctoral degrees – other
Graduation Rates
Formerly
B4 32 12 261 305
Formerly
B50 0 1 1
Formerly
B632 12 260 304
Formerly
B726 10 219 255
Formerly
B8 3 0 12 15
Formerly
B9 2 0 1 3
Formerly
B1031 10 232 273
Formerly
B1196.88% 83.33% 89.23% 89.80%
Students who earned a bachelor's or master's degree after July 1st of a given year (say 2016) and prior to June 30th of the
following year (2017 in this example), are considered members of the 2017 Commencement Cohort. A report on the degrees
earned in September, December and May (using a cut-off date of July 1st) is run from the student database. For dual degree
programs offered with another institution, CMC grants the degree upon receipt of the official transcript from the other institution.
The items in this section correspond to data elements collected by the IPEDS Web-based Data Collection System’s
Graduation Rate Survey (GRS). For complete instructions and definitions of data elements, see the IPEDS GRS Forms
and Instructions for the 2017-18 Survey
B- Of the initial 2011 cohort, how many did not persist and did not
graduate for the following reasons: deceased, permanently disabled,
armed forces, foreign aid service of the federal government, or official
church missions; total allowable exclusions
C- Final 2011 cohort, after adjusting for allowable exclusions
Fall 2011 Cohort
Recipients
of a Federal
Pell Grant
Recipients
of a
Subsidized
Stafford
Loan who
did not
receive a
Pell Grant
A- Initital 2011 cohort of first-time, full-time bachelor's (or equivalent)
degree seeking undergraduate-students
D - Of the initial 2011 cohort, how many completed the program in four
years or less (by Aug. 31, 2015)
For Bachelor's or Equivalent InstitutionsIn the following section for bachelor’s or equivalent programs, please disaggregate the Fall 2010 and Fall 2011 cohorts
(formerly CDS B4-B11) into four groups:
• Students who received a Federal Pell Grant*
• Recipients of a subsidized Stafford Loan who did not receive a Pell Grant
• Students who did not receive either a Pell Grant or a subsidized Stafford Loan
• Total (all students, regardless of Pell Grant or subsidized loan status)
*Students who received both a Federal Pell Grant and a subsidized Stafford Loan should be reported in the "Recipients of
a Federal Pell Grant" column.
For each graduation rate grid below, the numbers in the first three columns for Questions A-G should sum to the cohort
total in the fourth column (formerly CDS B4-B11).
E - Of the initial 2011 cohort, how many completed the program in more
than four years but in five years or less (after Aug. 31, 2015 and by
Aug. 31, 2016)
F - Of the initial 2011 cohort, how many completed the program in more
than five years but in six years or less (after Aug. 31, 2016 and by Aug.
31, 2017)
G - Total graduating within six years (sum of lines D, E, and F)
H - Six-year graduation rate for 2011 cohort (G divided by C)
Students
who did not
receive
either a Pell
Grant or a
subsidized
Stafford
Loan
Total (sum
of 3 columes
to the left)
CDS-B Page 4
Common Data Set 2017-2018
Formerly
B4 48 21 245 314
Formerly
B50 0 1 1
Formerly
B6 48 21 244 313
Formerly
B7 39 17 214 270
Formerly
B85 2 12 19
Formerly
B91 0 2 3
Formerly
B10 45 19 228 292
Formerly
B11 93.75% 90.48% 93.44% 93.29%
For Two-Year Institutions
2014 Cohort
B12
B13
B14
B15
B16
B17
Using information from the student database, all first-time, full-time undergraduate students who entered CMC in the fall 2011
semester are captured. The graduation rates are calculated based on the students from the fall 2011 cohort who had graduated
by August 31st of the year noted. Information on students receiving Pell and Stafford Loans is provided by the Financial Aid
Office.
Using information from the student database, all first-time, full-time undergraduate students who entered CMC in the fall 2011
semester are captured. The graduation rates are calculated based on the students from the fall 2011 cohort who had graduated
by August 31st of the year noted. Information on students receiving Pell and Stafford Loans is provided by the Financial Aid
Office.
E - Of the initial 2010 cohort, how many completed the program in more
than four years but in five years or less (after Aug. 31, 2014 and by
Aug. 31, 2015)
F - Of the initial 2010 cohort, how many completed the program in more
than five years but in six years or less (after Aug. 31, 2015 and by Aug.
31, 2016)
G - Total graduating within six years (sum of lines D, E, and F)
H - Six-year graduation rate for 2010 cohort (G divided by C)
Total (sum
of 3 columes
to the left)
A- Initital 2010 cohort of first-time, full-time bachelor's (or equivalent)
degree seeking undergraduate-students
B- Of the initial 2010 cohort, how many did not persist and did not
graduate for the following reasons: deceased, permanently disabled,
armed forces, foreign aid service of the federal government, or official
church missions; total allowable exclusions
C- Final 2010 cohort, after adjusting for allowable exclusions
D - Of the initial 2010 cohort, how many completed the program in four
years or less (by Aug. 31, 2014)
Please provide data for the 2014 cohort if available. If 2014 cohort data are
not available, provide data for the 2013 cohort.
Initial 2014 cohort, total of first-time, full-time degree/certificate-seeking
students:
Of the initial 2014 cohort, how many did not persist and did not graduate for
the following reasons: death, permanent disability, service in the armed
forces, foreign aid service of the federal government, or official church
missions; total allowable exclusions:
Final 2014 cohort, after adjusting for allowable exclusions (Subtract question
B13 from question B12):
Completers of programs of less than two years duration (total):
Recipients
of a
Subsidized
Stafford
Loan who
did not
receive a
Pell Grant
Fall 2010 Cohort
Completers of programs of at least two but less than four years (total):
Completers of programs of less than two years within 150 percent of normal
time:
Students
who did not
receive
either a Pell
Grant or a
subsidized
Stafford
Loan
Recipients
of a Federal
Pell Grant
CDS-B Page 5
Common Data Set 2017-2018
B18
B19
B20
B21
2013 Cohort
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21
Retention Rates
B22
96.57% 310/321
The first-time, full-time cohort (undergraduate students) is established on the census date for the fall semester and the retention
rate is calculated by comparing the number of students from that cohort who are enrolled as of the census date for the following
semester. The census date is the day after the deadline to add courses (generally the 11th day of the semester).
Report for the cohort of all full-time, first-time bachelor’s (or equivalent) degree-seeking undergraduate students who
entered in Fall 2016 (or the preceding summer term). The initial cohort may be adjusted for students who departed for the
following reasons: death, permanent disability, service in the armed forces, foreign aid service of the federal government
or official church missions. No other adjustments to the initial cohort should be made.
Not applicable (CMC is a 4 year institution).
For the cohort of all full-time bachelor’s (or equivalent) degree-seeking
undergraduate students who entered your institution as freshmen in Fall 2016
(or the preceding summer term), what percentage was enrolled at your
institution as of the date your institution calculates its official enrollment in Fall
2017?
Completers of programs of at least two but less than four years (total):
Total transfers to four-year institutions:
Initial 2013 cohort, total of first-time, full-time degree/certificate-seeking
students: Of the initial 2013 cohort, how many did not persist and did not graduate for
the following reasons: death, permanent disability, service in the armed
forces, foreign aid service of the federal government, or official church
missions; total allowable exclusions:
Final 2013 cohort, after adjusting for allowable exclusions (Subtract question
B13 from question B12):
Completers of programs of less than two years duration (total):
Completers of programs of less than two years within 150 percent of normal
time:
Completers of programs of at least two but less than four-years within 150
percent of normal time:
Total transfers-out (within three years) to other institutions:
Total transfers to two-year institutions:
Total transfers to four-year institutions:
Total transfers to two-year institutions:
Completers of programs of at least two but less than four-years within 150
percent of normal time:
Total transfers-out (within three years) to other institutions:
CDS-B Page 6
Common Data Set 2017-2018
Applications
C1 2936
C1 3413
Total Applied = 6349
C1 316
C1 342
Total Admitted = 658
C1 194
C1
C1 158
C1
Total Enrolled = 352
C2
Yes No
C2 X
C2
C2 723
C2 404
C2 1
Yes No
C2 X
C2
C2
Admission RequirementsC3 High school completion requirement
C3X
C3
C3
C4
C4 X
C4
C1 First-time, first-year, (freshmen) students: Provide the number of degree-seeking, first-time, first-
year students who applied, were admitted, and enrolled (full- or part-time) in Fall 2017. Include early
decision, early action, and students who began studies during summer in this cohort. Applicants
should include only those students who fulfilled the requirements for consideration for admission
(i.e., who completed actionable applications) and who have been notified of one of the following
actions: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant
or institution). Admitted applicants should include wait-listed students who were subsequently
offered admission.
Total first-time, first-year (freshman) women who were admitted
Require
Recommend
An application is counted only if it is complete (the applicant has fulfilled all of CMC's requirements needed to be
considered for admission (the Common Application, CMC supplement, and payment or waiving of the application
fee) and if the applicant has been notified of one of the following actions: admission, nonadmission, placement on
the waiting list, or application withdrawn (by applicant or institution). A first-time, first-year (freshman) student is
a student attending CMC for the first time at the undergraduate level , including students who entered with
advanced standing (college credit earned before graduation from high school). A full-time student is one who is
enrolled for 12 or more semester credits and a part-time student is one who is enrolled in less than 12 semester
credits. If a student defers his/her application, s/he are counted as an applicant and as admitted in the initial year
as well as the subsequent year their application is considered. Gender is self-identified and is gathered from the
Common Application completed by the student.
All applications are entered into the database and assigned a code as to whether the student is admitted, denied,
wait-listed or withdrawn. A report is run and the total number of applications, admitted students and enrolled
students are derived. Gender is self-reported by the students and is also captured in the database.
A student is considered on the wait-list if s/he has met the admission requirements but will only be offered a place
in the class if space becomes available. A report is run and the total number of applications, admitted students and enrolled students are derived. Gender
is self-reported.
C. FIRST-TIME, FIRST-YEAR (FRESHMAN) ADMISSION
Total first-time, first-year (freshman) men who applied
Total first-time, first-year (freshman) women who applied
Total first-time, first-year (freshman) men who were admitted
Total full-time, first-time, first-year (freshman) men who enrolled
Total part-time, first-time, first-year (freshman) men who enrolled
Freshman wait-listed students (students who met admission requirements but whose final
admission was contingent on space availability)
Total full-time, first-time, first-year (freshman) women who enrolled
Total part-time, first-time, first-year (freshman) women who enrolled
Do you have a policy of placing students on a waiting list?
If yes, please answer the questions below for Fall 2017 admissions:
Number of qualified applicants offered a place on waiting list
Number accepting a place on the waiting list
Number of wait-listed students admitted
Does your institution require or recommend a general college-preparatory program for degree-
seeking students?
High school diploma is required and GED is
acceptedHigh school diploma is required and GED is not
acceptedHigh school diploma or equivalent is not required
Is your waiting list ranked?
If yes, do you release that information to students?
Do you release that information to school counselors?
CDS-C Page 7
Common Data Set 2017-2018
C4
C5
C5 Units
Required
Units
Recommended
C5 Total academic units 16 19
C5 English 4 4
C5 Mathematics 3 4
C5 Science 2 3
C5 Of these, units that must be
lab2 3
C5 Foreign language 3 3
C5 Social studies 1 1
C5 History 1 1
C5 Academic electives 0 0
C5 Computer Science
C5 Visual/Performing Arts
C5 Other (specify)
Admission Office requirements.
Basis for SelectionC6
C6
C6
C6
C6
C6 X
C7
C7Very Important Important Considered Not Considered
C7 AcademicC7 Rigor of secondary school
recordX
C7 Class rank X
C7 Academic GPA X
C7 Standardized test scores X
C7 Application Essay X
C7 Recommendation(s) X
C7 NonacademicC7 Interview X
C7 Extracurricular activities X
C7 Talent/ability X
C7 Character/personal qualities X
C7 First generation X
C7 Alumni/ae relation X
C7 Geographical residence X
C7 State residency X
C7 Religious
affiliation/commitmentX
C7 Racial/ethnic status X
C7 Volunteer work X
C7 Work experience X
C7 Level of applicant’s interest X
SAT and ACT PoliciesC8 Entrance exams
Yes No
Relative importance of each of the following academic and nonacademic factors in first-time, first-
Room and board (charges)—on campus: Assume double occupancy in institutional housing and 19 meals
per week (or maximum meal plan).
Secondary school record (as admission factor): Information maintained by the secondary school that may
include such things as the student’s high school transcript, class rank, GPA, and teacher and counselor
recommendations.
Semester calendar system: A calendar system that consists of two semesters during the academic year with
about 16 weeks for each semester of instruction. There may be an additional summer session.
Student-designed major: A program of study based on individual interests, designed with the assistance of
an adviser.
Study abroad: Any arrangement by which a student completes part of the college program studying in
another country. Can be at a campus abroad or through a cooperative agreement with some other U.S.
college or an institution of another country.
* Summer session: A summer session is shorter than a regular semester and not considered part of the
academic year. It is not the third term of an institution operating on a trimester system or the fourth term of an
institution operating on a quarter calendar system. The institution may have 2 or more sessions occurring in
the summer months. Some schools, such as vocational and beauty schools, have year-round classes with no
separate summer session.
Talent/ability (as admission factor): Special consideration given to students with demonstrated
talent/abilities in areas of interest to the institution (e.g., sports, the arts, languages, etc.).
Teacher certification program: Program designed to prepare students to meet the requirements for
certification as teachers in elementary, middle/junior high, and secondary schools.
Transfer applicant: An individual who has fulfilled the institution’s requirements to be considered for
admission (including payment or waiving of the application fee, if any) and who has previously attended
another college or university and earned college-level credit.
Transfer student: A student entering the institution for the first time but known to have previously attended a
postsecondary institution at the same level (e.g., undergraduate). The student may transfer with or without
credit.
Transportation (costs): Assume two round trips to student’s hometown per year for students in institutional
housing or daily travel to and from your institution for commuter students.
Trimester calendar system: An academic year consisting of 3 terms of about 15 weeks each.
Tuition: Amount of money charged to students for instructional services. Tuition may be charged per term,
per course, or per credit.
* Tutoring: May range from one-on-one tutoring in specific subjects to tutoring in an area such as math,
reading, or writing. Most tutors are college students; at some colleges, they are specially trained and certified.
Unit: a standard of measurement representing hours of academic instruction (e.g., semester credit, quarter
credit, contact hour).
Undergraduate: A student enrolled in a four- or five-year bachelor’s degree program, an associate degree
program, or a vocational or technical program below the baccalaureate.
* Veteran’s counseling: Helps veterans and their dependents obtain benefits for their selected program and
provides certifications to the Veteran’s Administration. May also provide personal counseling on the transition
from the military to a civilian life.
* Visually impaired: Any person whose sight loss is not correctable and is sufficiently severe as to adversely
affect educational performance.
Volunteer work (as admission factor): Special consideration given to students for activity done on a
volunteer basis (e.g., tutoring, hospital care, working with the elderly or disabled) as a service to the
community or the public in general.
Wait list: List of students who meet the admission requirements but will only be offered a place in the class if
space becomes available.
Weekend college: A program that allows students to take a complete course of study and attend classes
only on weekends.
White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
CDS Definitions Page 32
Common Data Set 2017-2018
* Women’s center: Center with programs, academic activities, and/or services intended to promote an
understanding of the evolving roles of women.
Work experience (as admission factor): Special consideration given to students who have been employed
prior to application, whether for relevance to major, demonstration of employment-related skills, or as
explanation of student’s academic and extracurricular record.
Financial Aid Definitions
Awarded aid: The dollar amounts offered to financial aid applicants.
External scholarships and grants: Scholarships and grants received from outside (private) sources that
students bring with them (e.g., Kiwanis, National Merit scholarships). The institution may process paperwork
to receive the dollars, but it has no role in determining the recipient or the dollar amount awarded.
Financial aid applicant: Any applicant who submits any one of the institutionally required financial aid
applications/forms, such as the FAFSA.
Indebtedness: Aggregate dollar amount borrowed through any loan program (federal, state, subsidized,
unsubsidized, private, etc.; excluding parent loans) while the student was enrolled at an institution. Student
loans co-signed by a parent are assumed to be the responsibility of the student and should be included.Institutional scholarships and grants: Endowed scholarships, annual gifts and tuition funded grants for
which the institution determines the recipient.
Financial need: As determined by your institution using the federal methodology and/or your institution's own
standards.
Need-based aid: College-funded or college-administered award from institutional, state, federal, or other
sources for which a student must have financial need to qualify. This includes both institutional and
noninstitutional student aid (grants, jobs, and loans).
Need-based scholarship or grant aid: Scholarships and grants from institutional, state, federal, or other
sources for which a student must have financial need to qualify.
Need-based self-help aid: Loans and jobs from institutional, state, federal, or other sources for which a
student must demonstrate financial need to qualify.
Non-need-based scholarship or grant aid: Scholarships and grants, gifts, or merit-based aid from
institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income)
awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. When
reporting questions H1 and H2, non-need-based aid that is used to meet need should be counted as need-
based aid.
Note: Suggested order of precedence for counting non-need money as need-based:
Non-need institutional grants
Non-need tuition waivers
Non-need athletic awards
Non-need federal grants
Non-need state grants
Non-need outside grants
Non-need student loans
Non-need parent loans
Non-need work
Non-need-based self-help aid: Loans and jobs from institutional, state, or other sources for which a student
need not demonstrate financial need to qualify.
Private student loans: A nonfederal loan made by a lender such as a bank, credit union or private lender
used to pay for up to the annual cost of education, less any financial aid received.
Work study and employment: Federal and state work study aid, and any employment packaged by your
institution in financial aid awards.
CDS Definitions Page 33
Notes
1
Separation of duties
between:
Data collection Various staff members collect and enter data into the student information system (CX)
Reporting process Specific staff members extract data and reports through web-based tool (Cognos)
2
Reasonable independent
review
3
Sign-off by relevant Vice
President Confirmed either as a signature on a print-out of the instrument or by email.
4
Auditable record of
survey response
Notes
1
Separation of duties
between:
Data collection
In most cases, data are collected automatically through an electronic feed directly from the source
(e.g., Common Application, College Board) with no staff member interaction. In some cases,
support staff members manually enter information and maintain appropriate documentation.
Reporting process Specific non-support staff members report data using Slate.
2
Reasonable independent
review
3
Sign-off by relevant Vice
President Confirmed in writing by VP, typically by email.
4
Auditable record of
survey response
Notes
1
Separation of duties
between:
Data collection
In most cases, financial aid data is downloaded electronically from various data bases (e.g., Slate,
CX, Department of Education and the College Board). Information is verified and updated as
appropriate by certain staff members depending on their job responsibilities.
Reporting process Specific staff members extract data and reports through PowerFAIDS
Claremont McKenna College (CMC) Internal procedures for data gathering and reporting
Office of the Registrar & Institutional ResearchRequirement
One staff fills out the instrument, then a different staff member reviews the data entered into the
instrument and any relevant spreadsheet(s) or sources.
Survey submission, VP sign-off, and source materials all saved either electronically and/or hard
copy. This should include the survey contact with name, email, phone number, and date.
AdmissionRequirement
One staff member fills out the instrument and another staff member reviews it, as appropriate.
Copies of all survey information are maintained by the Admission Office and by Institutional
Research.
Financial AidRequirement
2
Reasonable independent
review
3
Sign-off by relevant Vice
President Confirmed either as a signature on a print-out of the instrument or by email.
4
Auditable record of
survey response
Notes
1
Separation of duties
between:
Data collection
Financial data are collected from the College's audited financial statements or the underlying
transactions accumulated in the financial records.
Reporting process Specific staff members extract data and reports through Datatel.
2
Reasonable independent
review
3
Sign-off by relevant Vice
President Confirmed either as a signature on a print-out of the instrument or by email.
4
Auditable record of
survey response
Notes
1Separation of duties
between:
Data collection
Gift and relevant data are collected/extracted from the College's central Development database,
Raiser’s Edge. Data is entered into Raiser’s Edge throughout the year and reconciled with the
Treasurer’s office on a monthly basis.
Reporting process
Two levels of reporting procedures occur. 1. A dataset comprised of all giving data is downloaded
and serves as the primary resource for data manipulation and segmentation 2. Pre-programmed
query and report tools in Raiser’s Edge serve as a backup for confirmation of data totals by section.
2Reasonable independent
review
3Sign-off by relevant Vice
PresidentConfirmed in writing by VP, after review with Director of Advancement Services
4Auditable record of
survey response Survey submission, VP sign-off, and source materials all saved either electronically and/or hard
copy.
Survey submission, VP sign-off, and source materials all saved either electronically and/or hard
copy. This should include the survey contact with name, email, phone number, and date.
Treasurer's OfficeRequirement
One staff fills out the instrument, then a different staff member reviews the data entered into the
instrument and any relevant spreadsheet(s) or sources.
Survey submission, VP sign-off, and source materials all saved either electronically and/or hard
copy. This should include the survey contact with name, email, phone number, and date.
Development OfficeRequirement
Assistant Director of Development Services fills out the instrument, then Director of Advancement
Services reviews the data entered into the instrument and any relevant spreadsheet(s) or sources.
One staff fills out the instrument, then a different staff member reviews the data entered into the
instrument and any relevant spreadsheet(s) or sources.
Survey submission, VP sign-off, and source materials all saved either electronically and/or hard