A G E N D A - Medford Watermedfordwater.org/Files/MWC AGD 110619 - REVISED.pdfJun 19, 2011  · Residential Sales Inside Gallonage $595,575.63 $573,500.22 $2,266,661.91 $2,115,107.27

PHONE: (541) 774-2440 FAX: (541) 774-2555 EMAIL: [email protected] WEB: www.medfordwater.org

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A G E N D A (Revised)

11:30 a.m. LUNCH 11:45 a.m. STUDY SESSION – MWC Building Planning (Dana Crawford, ORW Architecture) 12:30 p.m. BOARD MEETING – Shall Begin at the Conclusion of the Study Session 1. Roll Call 2. Pledge of Allegiance

3. Comments from the Audience Comments will be limited to 4 minutes per individual, group or organization; please sign in. 4. Consent Calendar

4.1 Approval or Correction of the Minutes of the Last Regular Meeting of October 16, 2019 4.2 Quarterly Letter to Mayor and City Council

5. Items Removed from Consent Calendar 6. Review of Vouchers

7. Rancheria Springs Project Direction Discussion 8. Staff Reports

8.1 Engineer’s Report (Principal Engineer Eric Johnson)

8.2 Operations Report (Water Maintenance Supervisor Brian Davidson)

8.3 Water Treatment/Quality Report (Water Treatment/Quality Director Ben Klayman)

8.4 Finance Report (Finance & Administrative Services Director Tessa DeLine)

8.5 I.T. Report (Information Technology Administrator Kris Stitt)

8.6 HR Report (Human Resources Manager Tanya Haakinson)

9. Manager’s Report

10. Propositions and Remarks from the Commissioners

11. Adjourn

WATER COMMISSION BOARD MEETING Wednesday, November 6, 2019 – 12:30 pm

Lausmann Annex Room 151/157 200 S. Ivy Street, Medford, Oregon 97501

Board of Water Commissioners Meeting – Agenda (Revised) Page 2 of 2 November 6, 2019

DATES TO REMEMBER

DATE DAY TYPE OF MEETING STUDY SESSION

TIME & TOPIC REGULAR MEETING LOCATION

11/20/19 Wed Board Meeting 11:45am – Cost of Service Study II 12:30pm Lausmann Annex, RM 151

Thursday & Friday, November 28 & 29, 2019 – Thanksgiving Holiday – Offices closed

12/04/19 Wed Board Meeting 11:45am – Audit 12:15pm Lausmann Annex, RM 151

12/18/19 Wed Board Meeting 11:45am – MWC Building Planning 12:30pm Lausmann Annex, RM 151

Wednesday, December 25, 2019 – Christmas Holiday – Offices closed

Wednesday, January 1, 2020 – New Year’s Day – Offices closed

01/01/20 Wed None MEETING CANCELED DUE TO HOLIDAY

01/15/20 Wed Board Meeting 11:45am – BBS Operations Update 12:15pm Lausmann Annex, RM 151

Monday, January 20, 2020 – Martin Luther King Jr. Day – Offices closed

Memorandum TO:

FROM: DATE: SUBJECT:

Commissioners John Dailey, Daniel Bunn, Rick Whitlock, Greg Jones, and Jason Anderson Brad Taylor, General Manager Monday, November 4, 2019 Item 4.2 – Quarterly Letter to the Mayor and City Council

OBJECTIVE: Board Approval

Issue

The letter to the Mayor and City Council for the first quarter of Fiscal Year 2019-20 along with the financials, recent Watershed Report, and consumption data will be presented at the meeting.

Discussion

Medford Water Commission is required by Section 19 of the Medford Charter to make full reports of the business transacted by it and of the condition of its funds once every three months to the City Council. If the board members agree to the contents of the letter for the first quarter of FY19-20, the Chair and General Manager will sign, and it will be forwarded to the Mayor and Council members.

Requested Board Action

Approve contents of first quarter letter to Mayor and City Council.

ycfinstadText BoxItem 4.2(a)

ycfinstadText BoxItem 4.2(b)

Residential Sales Inside Gallonage $595,575.63 $573,500.22 $2,266,661.91 $2,115,107.27Commercial Sales Inside Gallonage 214,198.81 201,310.36 774,867.93 704,987.46Industrial Sales Inside Gallonage 25,937.92 32,429.94 56,089.60 69,041.80Base Charges Inside 379,727.49 348,011.59 1,254,194.53 1,147,091.99High Elevation Charges 36,404.57 36,881.06 121,456.33 119,474.40Fire Services Inside 21,083.14 17,832.61 66,303.63 58,650.00Residential Sales Outside Gallonage 85,140.49 93,007.02 364,322.46 358,011.39Commercial Sales Outside Gallonage 43,871.19 49,173.75 169,264.60 159,224.11Industrial Sales Outside Gallonage 82,311.45 122,684.64 330,116.15 369,922.80Base Charges Outside 87,064.25 79,526.25 269,800.18 246,011.66Fire Services Outside 6,419.17 5,924.07 18,924.63 17,098.95Sales to Other Utilities 591,516.13 306,820.71 1,036,997.78 1,260,409.92Miscellaneous Collections 33,303.83 36,147.64 115,730.56 122,413.03Connections/Installations (135,346.85) 32,100.82 144,598.12 191,287.33

Source of Supply 152,764.77 36,507.36 252,141.17 115,439.59Supply Pumping 72,919.50 78,747.00 218,858.48 229,533.27Purification 188,400.93 171,208.04 602,528.97 609,478.49Transmission 16,463.20 11,700.98 60,042.26 38,876.72Distribution Pumping 24,520.59 30,955.82 99,056.65 98,063.98Distribution 165,395.85 183,416.00 519,983.24 544,411.74Customer Accounts & Collection 168,157.27 179,774.83 626,611.17 578,838.33Administrative & General 152,998.02 180,247.53 481,141.25 437,208.05Connections/Installations 35,312.59 28,084.69 89,499.62 91,437.06

Depreciation 318,736.11 311,203.73 956,224.07 932,883.44

Charges in Lieu of Assessments 0.00 0.00 0.00 0.00Investment Revenue 5,566.62 1,720.06 18,662.08 7,676.34Grant Revenue 0.00 3,620.12 0.00 2,330.00Forest Product Revenue 240,837.25 0.00 240,837.25 0.00Miscellaneous Revenue 149.71 5,471.71 7,594.44 15,990.98

System Development Charges 115,384.82 61,452.72 410,943.14 513,813.00Developer Donations (Capitalized) 0.00 290,970.24 0.00 435,587.24

ycfinstadText BoxItem 4.2(c)

Cash $3,360,820.54 $0.00 $0.00 $0.00 $0.00 $0.00 $3,360,820.54 $2,740,156.56Revolving Fund Cash 58,525.47 0.00 0.00 0.00 0.00 0.00 58,525.47 9,865.55Cafeteria Plan Cash 25,602.73 0.00 0.00 0.00 0.00 0.00 25,602.73 12,669.64Short Term Investments 4,196,560.60 4,194,794.80 3,894,416.08 5,943,380.90 4,426,245.18 133,288.19 22,788,685.75 16,279,633.16

Short Term Restricted Investm… 192,167.08 0.00 0.00 0.00 0.00 0.00 192,167.08 266,857.48Notes Receivable 2,350,321.36 0.00 0.00 0.00 0.00 0.00 2,350,321.36 2,578,855.87Accounts Receivable 2,333,579.69 0.00 0.00 0.00 0.00 0.00 2,333,579.69 2,066,845.43Accounts Receivable - Misc. 509,935.21 0.00 0.00 0.00 0.00 0.00 509,935.21 237,643.07Cafeteria Plan Receivable 7,956.65 0.00 0.00 0.00 0.00 0.00 7,956.65 3,728.75Inventory 1,102,982.55 0.00 0.00 0.00 0.00 0.00 1,102,982.55 986,729.21Work in Progress 196,796.97 0.00 0.00 0.00 0.00 0.00 196,796.97 292,995.22Prepaid Expenses 1,707,208.28 0.00 0.00 0.00 0.00 0.00 1,707,208.28 1,833,709.64Other Current Assets 43,415.73 0.00 0.00 0.00 0.00 0.00 43,415.73 76,064.93

Utility Plant / Service 195,763,056.90 0.00 0.00 0.00 0.00 0.00 195,763,056.90 186,140,729.99Construction in Progress 2,148,703.82 0.00 0.00 0.00 0.00 0.00 2,148,703.82 5,094,967.59Accumulated Depreciation (61,490,402.89) 0.00 0.00 0.00 0.00 0.00 (61,490,402.89) (57,871,999.77)

Accounts Payable 816,297.25 0.00 0.00 0.00 0.00 0.00 816,297.25 722,850.10Customer Deposits 103,219.00 0.00 0.00 0.00 0.00 0.00 103,219.00 108,669.00Temporary Line Deposits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,188.53Construction Deposits 383,883.01 0.00 0.00 0.00 0.00 0.00 383,883.01 419,621.00Miscellaneous Payable 369,146.68 0.00 0.00 0.00 0.00 0.00 369,146.68 462,602.42Water Districts Payable 52,980.08 0.00 0.00 0.00 0.00 0.00 52,980.08 56,046.12Accrued Vacation 481,336.88 0.00 0.00 0.00 0.00 0.00 481,336.88 422,206.08Cafeteria Plan Payable 11,033.75 0.00 0.00 0.00 0.00 0.00 11,033.75 4,053.55Other Current Liabilities 1,092.28 0.00 0.00 0.00 0.00 0.00 1,092.28 950.78

Retained Earnings 147,054,465.85 4,168,102.62 3,869,635.26 5,506,283.02 4,271,983.70 132,440.07 165,002,910.52 154,230,566.55

ycfinstadText BoxItem 4.2(d)

09/16/2019

1

WATERSHED REPORT

UPDATED THROUGH SEPTEMBER 16, 2019

MEDFORDWATER COMMISSION

PRECIPITATION, SPRING AND STREAM FLOW, WILLOW LAKEAND SPECIAL PROJECTS

Local precipitation is 85% of normal

• Precipitation Statewide• Precipitation at BBS

1

2

ycfinstadText BoxItem 4.2(e)

09/16/2019

2

SpringflowAt half pipe due to low springflow

Half‐pipe threshold

Without Rancheria

With Rancheria (future)

South Fork Big Butte Creek(EPID water sharing agreement)

Half‐pipe on 9/4

NEW!

SOURCE:  OWRD

3

4

ycfinstadText BoxItem 4.2(f)

09/16/2019

3

Willow Lake is drawing down @ 19 cfs

Influence of Little Butte Creek on our Intake

5

6

ycfinstadText BoxItem 4.2(g)

09/16/2019

4

Influence of Little Butte Creek on our intake

Percent Little Butte Creek by flow rate

Influence of Little Butte Creek on our intake

7

8

ycfinstadText BoxItem 4.2(h)

09/16/2019

5

Influence of Little Butte Creek on our intake

Water quality from the two sourcesRogue River Little Butte Creek

Aluminum PPM 0.2 1.0Barium PPM 0.005 0.017Calcium PPM 6.3 12.2Chloride PPM 1.4 5.5Iron PPM 0.2 0.8Magnesium PPM 2.5 4.8Potassium PPM 1.1 1.4Sodium PPM 3.9 7.6Specific Conductance µmhos/cm 65 121Sulfate PPM 1.2 1.5Temp Celsius 9.6 12.2Total Dissolved Solids PPM 36 65Total Hardness PPM 26 50Total Organic Carbon PPM 1.5 3.9Turbidity NTU 1.7 6.2

Analyte

9

10

ycfinstadText BoxItem 4.2(i)

CONSUMPTION

JUL - SEPT 2019

CONSUMPTION

JUL - SEPT 2018

CHANGE IN

CONSUMPTION

INSIDE SINGLE-FAMILY RESIDENTIAL 1,425,598 1,435,909 -0.72%

INSIDE MULTIPLE-FAMILY RESIDENTIAL 307,944 302,586 1.77%

INSIDE COMMERCIAL 610,957 607,871 0.51%

INSIDE INDUSTRIAL 43,820 58,510 -25.11%

OUTSIDE SINGLE-FAMILY RESIDENTIAL 157,444 159,668 -1.39%

OUTSIDE MULTIPLE-FAMILY RESIDENTIAL 46,286 50,200 -7.80%

OUTSIDE COMMERCIAL 99,740 101,670 -1.90%

OUTSIDE INDUSTRIAL 195,335 237,124 -17.62%

SALES TO OTHER UTILITIES 990,969 1,040,254 -4.74%

SALES TO WATER DISTRICTS 92,231 99,158 -6.99%

TOTAL WATER CONSUMPTION 3,970,324 4,092,950 -3.00%

WATER CONSUMPTION - THOUSANDS OF GALLONS

INSIDE SFR

INSIDE MFR

INSIDE COM.

INSIDE IND.

OUTSIDE SFR

OUTSIDE MFR

OUTSIDE COM.

OUTSIDE IND.

OTHER UTILITIES

WATER DISTRICTS

36%

8%

15%

1%

4%1%

3%

5%

25%

2%

Q1-2019

35%

7%

15%

2%

4%

1%

3%

6%

25%

2%

Q1-2018

2019-20 FISCAL YEARWATER CONSUMPTION & SERVICES

First Quarter

Percentage of Total Consumptionfor Quarter

FY19-20 Consumption and Svcs Page 1 of 2

ycfinstadText BoxItem 4.2(j)

SERVICES

SEPT 2019

SERVICES

SEPT 2018

CHANGE IN

SERVICES

INSIDE CITY

RESIDENTIAL - SINGLE-FAMILY 19,483 19,338 145

RESIDENTIAL - MULTIPLE-FAMILY 2,336 2,318 18

COMMERCIAL 2,616 2,607 9

INDUSTRIAL 47 46 1

FIRE SERVICES 441 427 14

SUBTOTAL - INSIDE CITY 24,923 24,736 187

OUTSIDE CITY

RESIDENTIAL - SINGLE-FAMILY 2,797 2,736 61

RESIDENTIAL - MULTIPLE FAMILY 68 66 2

COMMERCIAL 222 224 -2

INDUSTRIAL 91 81 10

UTILITIES 7 7 0

FIRE SERVICES 75 72 3

SUBTOTAL - OUTSIDE CITY 3,260 3,186 74

OTHER UTILITIES

CITY OF CENTRAL POINT 6,650 6,600 50

CITY OF JACKSONVILLE 1,509 1,487 22

CITY OF EAGLE POINT 3,348 3,277 71

CITY OF PHOENIX 1,391 1,406 -15

T.A.P. 2,060 2,036 24

SUBTOTAL - OTHER UTILITIES 14,958 14,806 152

WATER DISTRICTS

CHARLOTTE ANN 191 199 -8

ELK CITY 102 101 1

SUBTOTAL - WATER DISTRICTS 293 300 -7

TOTAL WATER SERVICES 43,434 43,028 406

WATER SERVICES TO SEPTEMBER 30, 2019

24,923

3,260

14,958

293

SEPT 2019

INSIDE CITY

OUTSIDE CITY

OTHER UTILITIES

WATER DISTRICTS

24,736

3,186

14,806

300

SEPT 2018Number of Servicesin September

FY19-20 Consumption and Svcs Page 2 of 2

ycfinstadText BoxItem 4.2(k)

Water Commission board MeetingWednesday, November 6, 2019 – 12:30 pm

DATES TO REMEMBERTYPE OFLOCATIONDAYDATEMEETINGADP27A2.tmpMemorandum

4.2c-d September2019FinancialStatements.pdfNarrative093019BudgetAnalysisSeptember2019incomestatement093019BalanceSheet093019

ADPBF77.tmpWater Commission board MeetingWednesday, November 6, 2019 – 12:30 pm

DATES TO REMEMBERTYPE OFLOCATIONDAYDATEMEETING

AGD 110619 - REVISED.pdfWater Commission board MeetingWednesday, November 6, 2019 – 12:30 pm

DATES TO REMEMBERTYPE OFLOCATIONDAYDATEMEETING