A G E N D A - Commute.orgA G E N D A Board of Directors Meeting Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd (building address) 610 Foster City Blvd (City Hall

A G E N D A Board of Directors Meeting

Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd (building address)

610 Foster City Blvd (City Hall parking address) Thursday, November 19, 2015

8:00 a.m. – 9:30 a.m. CALL TO ORDER Roll Call 8:00 a.m. CONSENT AGENDA -Action 8:05 a.m. A. Approval of September 17, 2015 Meeting Minutes B. Acceptance of Financial Statements: June 2015 REGULAR AGENDA 1. Chair’s Report -Oral Report 8:10 a.m. 2. Presentation: Annual Commute Mode Survey Results – Godbe -Presentation 8:15 a.m. 3. Presentation: Dynamic Carpooling – Scoop -Presentation 8:30 a.m. 4. Letters of Support for SF Shuttle Program -Action 8:50 a.m. 5. Letters of Support for Transit Parity Legislation -Action 8:55 a.m. 6. Update on FY 2015-2016 Projects -Oral Report 9:00 a.m. 7. Shuttle Program Manager’s Report -Oral Report 9:10 a.m. 8. Executive Director’s Report -Oral Report 9:20 a.m. PUBLIC COMMENT -Informational CORRESPONDENCE, NEWS & UPDATES -Informational ADJOURN -Action 9:30 a.m.

M I N U T E S

COMMUTE.ORG BOARD OF DIRECTORS

Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd

September 17, 2015

ROLL CALL

Board Members Present: Clifford Lentz, City of Brisbane Michael Lempres, Town of Atherton

John Root, City of Burlingame Carlos Romero, City of East Palo Alto Steve Okamoto, City of Foster City Deborah Penrose, City of Half Moon Bay

Shawn Christianson, Town of Hillsborough Reuben Holober, City of Millbrae Sue Digre, City of Pacifica Irene O’Connell, City of San Bruno Bob Grassilli, City of San Carlos Rick Bonilla, City of San Mateo Richard Garbarino, City of South San Francisco

Supervisory Committee Members Present:

Maria Saguisag-Sid, City of Brisbane Susan Wheeler, City of Redwood City Dough Kim, San Mateo County Transit District Kathy Kleinbaum, City of San Mateo Randy Torrijos, Office of Supervisor Dave Pine Guests: Dante Hall, City of Foster City Andra Lorenz, City of Foster City Alan Sarver, Sequoia Union HSD Staff in Attendance: John Ford, Executive Director Teresa Avelar, Administration & Finance Manager

Elaine Dulay, Administrative Assistant Karen Sumner, Transportation Programs Manager Kim Comstock, Senior Programs Representative Brian Jackson, Shuttle Program Manager Joan Cassman, Agency Attorney

The September 17, 2015 meeting of the Commute.org Board of Directors was called to order at 8:12 a.m. by Board Vice Chair, Clifford Lentz.

DRAFT

CONSENT AGENDA

1. Minutes June 18, 2015 2. Financial Statements: May 2015 3. Funding Agreement with SMCTA for Alternative Congestion Relief Program

It was moved by Mr. John Root, seconded by Mr. Steve Okamoto, and unanimously passed to approve items one, two and three on the consent agenda.

1. VICE CHAIR’S REPORT

Board Vice Chair Clifford Lentz welcomed new Board member Michael Lempres, Town of Atherton. Vice Chair Lentz gave recognition to Mr. Jim Bigelow upon his retirement. Mr. Bigelow has been a long-time advocate for Commute.org and transportation projects in general throughout San Mateo County. Among many of the projects that Mr. Bigelow worked on with Commute.org was the county-wide ordinance encouraging employers to provide pre-tax commute benefits. That effort helped to pave the way for the Bay Area Commuter Benefits Program.

2. PRESENTATION – MS. LAUREN ISAAC

Ms. Lauren Isaac, Manager of Sustainable Transportation at Parson Brinckerhoff, presented on her findings of the future of autonomous vehicles.

In Ms. Isaac’s article on Preparing for the Arrival of Autonomous Vehicles, it stated that “Autonomous vehicles, also referred to as driverless cars or self-driving cars, are capable of sensing their environment and navigating roads without human input. They rely on technologies like GPS, LIDAR and radar to read their surroundings and make intelligent decisions about the car’s direction and speed.” Ms. Isaac discussed the four different levels of automation but focused on level 4, full self-driving automation. Ms. Isaac presented potential impacts of autonomous vehicles in society in both positive and negative aspects. Ms. Isaac also discussed the potential changes our society would see in our transportation system.

Ms. Isaac informed the Board that autonomous vehicles is coming and the awareness of this technology will continue to spread throughout the country. Ms. Isaac stated that the government has a huge influence when moving toward the full self-driving automation scenario and recommends that the local government should stay informed with what is going on to help support policies. Ms. Isaac is studying how the United States government should respond to driverless cars and is currently developing a guide on Local Government Response to Driverless Cars Planning Guide.

3. SHUTTLE PROGRAM MANAGER’S REPORT

Mr. Brian Jackson, Commute.org’s Shuttle Program Manager, presented a report on the agency’s shuttle operations and activities.

Mr. Jackson updated the Board on the shuttle ridership performance for Quarter 4 of FY 2014/2015. Quarter 4 showed an 18.9% increase from quarter to quarter. In the past 12 months, there was a 15.4% increase from year to year. Mr. Jackson mentioned that the top 3 most efficient routes include: Burlingame Bayside, Redwood City Midpoint and Brisbane Crocker Park. Mr. Jackson stated that the shuttle efficiency is measured by the cost and capacity.

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Mr. Jackson provided an update on the transition to the new service provider. On July 1, shuttle operations were fully transitioned with the new shuttle vendor, MV Transportation. The shuttle facilities are up and running in the following cities: Burlingame, Redwood City and San Jose. Mr. Jackson stated that all of the shuttle vehicles have been branded, equipped with GPS and are on the road. Mr. Jackson informed the Board that 38 PCA employees transferred over to MV Transportation. Mr. Jackson informed the Board that Timepoint software, which is MV Transportation’s dispatch application, is accessible by Commute.org staff as well as MV Transportation’s dispatch center. Timepoint software provides real time information for all shuttles. Mr. Jackson stated that having this technology has been a time saver in finding out information regarding all shuttles. Mr. Jackson stated that this has been a benefit for both the shuttle department and to the shuttle riders. Mr. Jackson updated the Board on the Where is my shuttle? feature that will be available on the new web site. Where is my shuttle? is a real time tool that riders will be able to access from the Commute.org website and on their mobile phone to provide information on the shuttles whereabouts. This application will serve as a tool for tracking performance and providing customer service.

4. TRANSPORTATION PROGRAM MANAGER’S REPORT

Ms. Karen Sumner, Commute.org’s Transportation Programs Manager, presented a report highlighting the activities for the marketing and employer outreach program.

Ms. Sumner announced to the Board that Ms. Kim Comstock, Commute.org’s Senior Programs Representative, was elected to the ACT National Board of Directors. ACT is the Association for Commuter Transportation. The general purpose of this association is to provide information, services and products aimed at solving commuter related problems in the public interest. Effective January 2016, Ms. Comstock will be representing the Northern CA chapter at the national level.

Ms. Sumner provided an update on the Bay Area Commuter Benefits program. The marketing and outreach team have reviewed the database provided by the Air District and identified over 350 non-registered employers. The marketing and outreach team are actively reaching out and working with those employers who still have not yet registered to get them to register for the program. Mr. Reuben Holober, City of Millbrae, inquired on the size of the employers that are required to register. Ms. Sumner responded that companies that have 50 or more employers are required to register.

Ms. Sumner presented the agency’s Fall Marketing Campaign efforts. In addition to Facebook ads, online ads, print ads and Pandora internet radio ads and outdoor digital board on Highway 280 in Daly City, the agency implemented an ad that will be running at the Century movie theaters. Currently, the Century Theater in San Bruno and Redwood City have the ad playing. Ms. Sumner presented the Commute.org ads that showcased carpooling, biking and rethinking your commute. Mr. Carlos Romero, City of East Palo Alto, commended the Commute.org staff on the company’s branding.

5. EXECUTIVE DIRECTOR’S REPORT

Mr. John Ford, Commute.org’s Executive Director, provided a summary of the agency’s activities and updates on programs since the June 18, 2015 Board meeting, which included the following: Commute Mode Survey, Guaranteed Ride Home program, Success Summit at Skyline College, Shared-Use Mobility Conference, NorCal ACT Summit, Web site re-launch, and the Commute.org office open house.

DRAFT

Mr. Ford updated the Board on the Commute Mode survey. The survey is conducted by Godbe research and is currently underway. Godbe research is conducting an update on the previous survey that was conducted one year ago. Mr. Ford updated the Board on the Guaranteed Ride Home program. Mr. Ford stated that the program is still a work in progress and will have an update at the November 19 Board meeting. Mr. Ford announced that the agency will be participating at the Success Summit at Skyline College to discuss transportation issues. The Success Summit will be held on September 25. Mr. Ford announced that he will be attending the Shared-Use Mobility Conference held in Chicago on September 28. Staff will also be attending the NorCal ACT Summit on TDM topics which will be held on October 22. Mr. Ford updated the Board on the Web site re-launch. The web site is still currently underway. Mr. Ford is anticipating that the website goes live on November 1. Mr. Ford announced the agency’s open house for the new office location has been postponed. The agency will reschedule the open house around the holiday season.

6. ROUNDTABLE DISCUSSION ON PROJECTS/ISSUES IMPACTING TRAFFIC

COMMUTES Vice Chair Lentz requested a roundtable discussion by members of the Board regarding projects or issues in their communities that are/will impact traffic and congestion.

Board members had the opportunity to discuss any projects (residential and/or commercial development projects, infrastructure projects, etc.) in their communities that are having a current impact or will have a future impact on traffic and mobility. This was an opportunity for Board members to share information with the board and staff that may help guide additional outreach and targeted efforts in the impacted areas. Staff provided an update on the various efforts that are focusing on congestion specifically on the Highway 101 corridor through San Mateo County.

Mr. Rick Bonilla, City of San Mateo, discussed the issues of those employers that have not yet registered for the Bay Area Commuter Benefits program stated some have been too busy to register. Mr. Bonilla specified mobility as a big issue and could use additional shuttle service but commented on the great service of the current shuttle service.

Ms. Deborah Penrose, City of Half Moon Bay, inquired on the opportunity to provide shuttle service to the City of Half Moon bay due to the large number of commuters that reside in the city who commute out. Mr. Jackson suggested other alternatives included vanpools, carpool and other rideshare opportunities as an option since adding a route may be costly.

Mr. Richard Garbarino, City of South San Francisco, discussed construction projects in South San Francisco. More people will be working in the area and additional housing will add to the traffic. Mr. Garbarino mentioned the new South San Francisco shuttle that provides service for people to get around the city.

Mr. Steve Okamoto, City of Foster City, discussed the traffic issues in the city may be linked to only having three exits and the addition of metering lights. Mr. Okamoto informed the Board that

DRAFT

the city received a grant for a shuttle that would operate during midday hours but it did not successfully operate as expected due to timing for employees who used the shuttle.

Mr. Ford stated the importance for him and Mr. Jackson to be aware of the different cities issues for future shuttle planning in the next grant funding request. Mr. Ford informed the Board that the agency has the opportunity to adjust the shuttle plan every two years.

7. CLOSED SESSION

Vice Chair Lentz announced the reasons for the closed sessions and the Board recessed and convened in closed session conference with Legal Counsel regarding existing litigation PCAM, LLC v. San Mateo County District, Peninsula Traffic Congestion Relief Alliance and Peninsula Corridor Joint Powers Board, Case No. CIV533496.

Upon resuming the meeting in open session, Ms. Cassman reported that no action was taken during the closed session.

8. ADJOURNMENT

The meeting was adjourned at 9:34 a.m. by Vice Chair Lentz.

Respectfully submitted,

Teresa Avelar CLERK OF THE BOARD

DRAFT

Commute.orgFY 14/15 Year End Review

Cash Basis

Prepared for Board of Directors - November 19, 2015

FY 2014/2015 FY 2014/2015 FY 2014/2015Adopted Budget Final Actuals % of Budget

Fund Balance at Beginning of Year 477,377$ 412,141$ 86%

REVENUEC/CAG AB 434 (TFCA) 457,500$ 457,500$ 100%C/CAG Congestion Relief 510,000$ 510,000$ 100%Shuttle Revenue - Consortium 671,600$ 680,351$ 101%Shuttle Revenue - Grants 1,384,000$ 1,392,159$ 101%MTC Employer Outreach 70,000$ 70,000$ 100%SMCTA Measure A ACR Funding 425,000$ 425,000$ 100%SamTrans Innovative TDM Program (MTC) 45,000$ 75,587$ 168%Interest/Earnings 2,400$ 1,742$ 73%Misc. Revenue 6,000$ 2,196$ 37%

Total Revenue 3,571,500$ 3,614,535$ 101%

Total Sources of Funds 4,048,877$ 4,026,676$ 99%

EXPENDITURESStaff Salaries/Benefits/PERS 966,700$ 942,671$ 98%Office Lease 56,300$ 59,872$ 106%Mileage Reimburse 2,400$ 3,060$ 128%Equipment Lease & Maint. 10,500$ 9,233$ 88%Small Equipment & Relocation -$ 13,630$ 0%Professional Services 80,000$ 63,455$ 79%Advertising 85,000$ 77,567$ 91%Office Supplies 9,600$ 10,384$ 108%Fiscal Agent 51,500$ 50,000$ 97%Memberships & Pubs 6,000$ 5,405$ 90%Program Promotions 20,000$ 15,706$ 79%Meetings & Events 15,000$ 15,343$ 102%Education & Training 9,000$ 4,364$ 48%Board Meeting Expense 2,400$ 1,175$ 49%Incentive/Subsidies 190,000$ 158,139$ 83%Shuttle Services 2,001,600$ 1,862,509$ 93%Shuttle Contingency 54,000$ -$ 0%Legal Services 40,000$ 51,491$ 129%Telephone 4,200$ 5,572$ 133%IT Services/Support 40,000$ 58,325$ 146%Printing Services 37,500$ 25,922$ 69%Postage 9,000$ 6,620$ 74%General Insurance 16,000$ 10,545$ 66%Vehicle Lease/Service 1,600$ 582$ 36%OPEB Liability/Contribution 10,500$ 10,448$ 100%

Total Expenditures 3,718,800$ 3,462,018$ 93%

Fund Balance at End of Year 330,077$ 564,658$ 171%

Net Inc (Dec) in Fund Balance (147,300)$ 152,517$

FY 2014/2015 FY 2014/2015 FY 2014/2015Adopted Budget Final Actuals % of Budget

City of Daly City, California

Revenue and Expenditure Summary Report Page 1 By Fund For the Period Ended 06/30/15

* Fund 65 PENIN CONGEST RELIEF ALLIANCE *

Prior Current Current Year-toObj Year Year Month -date Encumb- Remaining PercentCode Description Actual Budget Actual Actual rances Balance To-date==================== ================= ================= ================ ================= ======== ============ ==========

REVENUES:

RENTS AND INTEREST3510 INVSTMNT ERNNGS 1,329.85 2,400.00 284.19 1,747.78 0.00 652 72.83515 UNRLZD GN(LSS)N 1,964.87 0.00 (5.80) (5.80) 0.00 6 0.0 _____________ _____________ ___________ ____________ ________ _________ _________ Ttl RNTS AND INTRS 3,294.72 2,400.00 278.39 1,741.98 0.00 658 72.6

FROM OTHER AGENCIES3601 RCPTS FRM OTHR 84,500.81 45,000.00 27,892.35 75,587.43 0.00 (30,587) 168.03664 AB 434 FUNDS 443,604.00 457,500.00 7,600.62 457,500.00 0.00 0 100.03665 C/CG CNGSTN RLF 510,000.00 510,000.00 127,500.00 510,000.00 0.00 0 100.03666 SHTTL CNSRTM RV 853,215.17 671,600.00 28,745.17 680,351.52 0.00 (8,751) 101.33668 MESR A TSM FNDS 410,000.00 425,000.00 0.00 425,000.00 0.00 0 100.03672 C/CG MTC EMPLY 70,000.00 70,000.00 17,500.00 70,000.00 0.00 0 100.03673 SHTTL GRNT PSS 829,021.87 1,384,000.00 626,496.37 1,392,158.69 0.00 (8,159) 100.6 _____________ _____________ ____________ _____________ ________ ________ _________ Ttl FRM OTHR AGNCS 3,200,341.85 3,563,100.00 835,734.51 3,610,597.64 0.00 (47,498) 101.3

MISCELLANEOUS REVENUES3860 MISCELLANES RVN 3,924.00 6,000.00 0.00 2,195.83 0.00 3,804 36.6 _____________ _____________ ____________ _____________ ________ _________ _________ Total MSCLLNS RVNS 3,924.00 6,000.00 0.00 2,195.83 0.00 3,804 36.6

* Total Revenues 3,207,560.57 3,571,500.00 836,012.90 3,614,535.45 0.00 (43,035) 101.2 _____________ _____________ ____________ _____________ ________ ________ _________

Summary 11/13/15 2:51 PM





EXPENDITURES:

SALARIES AND BENEFITS4101 SALARIES 693,087.02 731,940.00 56,822.16 718,216.75 0.00 13,723 98.14102 HOURLY WAGES (13.90) 0.00 0.00 0.00 0.00 0 0.04104 PERS RETIREMENT 104,550.96 118,289.00 8,298.14 108,326.16 0.00 9,963 91.64105 GROUP INSURANCE 110,343.87 106,662.00 8,138.76 102,228.73 0.00 4,433 95.84107 MEDICARE 9,268.22 9,808.00 774.81 9,730.99 0.00 77 99.24108 UNMPLYMNT INSRN 121.64 0.00 0.00 1,346.00 0.00 (1,346) 0.04110 TERMINATION PAY 982.01 0.00 0.00 2,822.32 0.00 (2,822) 0.04120 OTHR PST EMPLYM 0.00 10,500.00 0.00 10,448.00 0.00 52 99.5 _____________ _____________ ____________ _____________ ________ _________ _________ Ttl SLRS AND BNFTS 918,339.82 977,199.00 74,033.87 953,118.95 0.00 24,080 97.5

SERVICES AND SUPPLIES4205 ALLIANC OFFC LS 52,973.67 56,300.00 9,966.50 59,872.07 0.00 (3,572) 106.34207 TRIP VOUCHERS 13,293.68 5,000.00 4,282.01 28,721.00 0.00 (23,721) 574.44209 MLG RMB/CR ALLW 2,529.44 2,400.00 721.80 3,059.81 0.00 (660) 127.54211 ADVERTISING 86,825.20 85,000.00 11,449.79 77,567.23 0.00 7,433 91.34219 PROFESSNL SRVCS 79,574.30 80,000.00 4,712.50 63,455.44 0.00 16,545 79.34243 OPERATING SPPLS 10,115.81 9,600.00 2,218.83 10,383.66 0.00 (784) 108.24255 SMALL EQUIPMENT 0.00 0.00 13,629.80 13,629.80 0.00 (13,630) 0.04259 TRY TRNST CMPGN 78,909.00 70,000.00 290.00 8,128.23 0.00 61,872 11.64307 BRD MTNG EXPNSS 2,305.15 2,400.00 258.03 1,175.36 0.00 1,225 49.04308 VANPOOL SUBSIDS 78,527.00 85,000.00 3,173.50 94,982.83 0.00 (9,983) 111.74309 SHUTTLE OPERTNS 1,764,830.77 2,001,600.00 316,905.64 1,862,508.99 0.00 139,091 93.14310 OUTSID LGL CSTS 24,381.50 40,000.00 23,607.50 51,490.97 0.00 (11,491) 128.74311 EMPLY CMMTR CHC 1,867.12 0.00 0.00 0.00 0.00 0 0.04373 FISCAL AGENT FS 50,000.00 51,500.00 12,500.00 50,000.00 0.00 1,500 97.1 _____________ _____________ ____________ _____________ ________ _________ _________ Ttl SRVCS AND SPPL 2,246,132.64 2,488,800.00 403,715.90 2,324,975.39 0.00 163,825 93.4

OTHER CHARGES4215 RENTS AND LEASS 10,151.54 10,500.00 659.41 9,232.57 0.00 1,267 87.94302 MMBRSHPS & PBLC 5,361.00 6,000.00 0.00 5,405.50 0.00 595 90.14303 TRAVEL & METNGS 3,015.74 15,000.00 637.10 15,343.14 0.00 (343) 102.34304 EDUCATN & TRNNG 5,603.16 9,000.00 0.00 4,364.00 0.00 4,636 48.54434 MSCLLNS OTHR CH 15,548.43 20,000.00 494.70 15,705.78 0.00 4,294 78.54603 CONTINGENCIES 10,448.00 54,000.00 0.00 0.00 0.00 54,000 0.0 _____________ _____________ ____________ _____________ ________ _________ _________ Total OTHER CHARGS 50,127.87 114,500.00 1,791.21 50,050.99 0.00 64,449 43.7

FIXED CHARGES4208 TLPHN SRVC CHRG 4,004.38 4,200.00 332.98 5,572.04 0.00 (1,372) 132.74216 VHCL SRVC CHRGS 4,066.56 1,600.00 237.44 581.63 0.00 1,018 36.4

Summary 11/13/15 2:51 PM





4223 INFRMTN SRVCS C 34,070.75 40,000.00 11,007.69 58,325.32 0.00 (18,325) 145.84227 COPIER SERVICES 39,255.26 37,500.00 5,054.75 25,922.02 0.00 11,578 69.14233 POSTAGE 7,496.33 9,000.00 5,133.24 6,620.02 0.00 2,380 73.64301 GNRL INSRNC CHR 14,626.34 16,000.00 568.44 10,544.81 0.00 5,455 65.9 _____________ _____________ ____________ _____________ ________ _________ _________ Total FIXED CHARGS 103,519.62 108,300.00 22,334.54 107,565.84 0.00 734 99.3

CAPITAL OUTLAY4562 BK LCKRS & RCKS 23,476.71 30,000.00 3,426.01 26,306.83 0.00 3,693 87.7 _____________ _____________ ____________ _____________ ________ _________ _________ Total CAPITAL OTLY 23,476.71 30,000.00 3,426.01 26,306.83 0.00 3,693 87.7

* Total Expenditurs 3,341,596.66 3,718,799.00 505,301.53 3,462,018.00 0.00 256,781 93.1 _____________ _____________ ____________ _____________ ________ _________ _________

Nt fr PNN CNGST RLF (134,036.09) (147,299.00) 330,711.37 152,517.45 0.00 (299,816) ============ ============ ============ ============= ======== ========

Summary 11/13/15 2:51 PM





Total Rev - All Fnds 3,207,560.57 3,571,500.00 836,012.90 3,614,535.45 0.00 (43,035) 101.2

Ttl Expnd - All Fnds 3,341,596.66 3,718,799.00 505,301.53 3,462,018.00 0.00 256,781 93.1 _____________ _____________ ____________ _____________ ________ _________ _________

All Funds Net (134,036.09) (147,299.00) 330,711.37 152,517.45 0.00 (299,816) ============ ============ ============ ============= ======== ========

Summary 11/13/15 2:51 PM

Board of Directors Agenda Item #1 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Chair’s Report ________________________________________________________________________ INTRODUCTION Presenting to the Board an oral report by Board Vice Chair, Cliff Lentz. BACKGROUND Vice Chair Lentz’s report includes the following:

1. Recognition of service by outgoing Board Members – Steve Okamoto (Foster City), Cathy Wright (Belmont), John Root (Burlingame)

2. Congratulations to the Board Members who were recently re-elected – Jim Ruane (San Bruno), Rick Bonilla (San Mateo), Rich Garbarino (South San Francisco)

3. Reminder to board members to encourage their respective city councils and staff to inform Commute.org of any changes to assignments to the Board of Directors.

4. Advisory to board members that staff will be distributing Form 700’s to any board members that are “leaving office” or their replacements that are joining the board. Everyone else will receive their Form 700 in January.

Board of Directors Agenda Item #2 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Presentation of Commute Mode Survey Results ________________________________________________________________________ INTRODUCTION Mr. Charles Hester of Godbe Research will present the results of the 2015 Commute Mode Survey that was conducted in October. BACKGROUND The agency chose Godbe Research to conduct a short survey of commuters that focused on commute mode and likelihood of carpooling with changes to HOV access in San Mateo County. The online survey was conducted from October 2-19. A total of 909 people took the survey – 703 of whom reside in San Mateo County. The other 206 respondents are people who commute into or through San Mateo County but live in Alameda County, San Francisco or Santa Clara County. A copy of the Topline Report will be distributed at the meeting and made available on the Commute.org web site after Mr. Hester’s presentation.

Board of Directors Agenda Item #3 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Presentation – Mr. Robert Sadow (Scoop) – Dynamic Carpooling INTRODUCTION Presentation to the Board by Mr. Robert “Rob” Sadow, the Co-Founder and CEO of Scoop, a technology company that has developed a dynamic carpooling application. Scoop has recently been selected by 511 (MTC) to participate in the agency’s Rideshare Resource program. BACKGROUND Prior to founding Scoop, Rob was a Manager at Bain & Company, a leading strategy consulting firm. Rob specialized in customer strategy and marketing problems, helping companies develop strategies to acquire and retain customers, create compelling offers with differentiated value propositions, and position themselves well within their markets. Rob graduated from Wharton University with a BSE in Management and Legal Studies & Business Ethics. Prior to Wharton, Rob grew up in Atlanta, GA and drove 25 miles each way to high school, part of the motivation for founding Scoop! Scoop is a fully automated mobile carpooling solution designed to let employees share their commute without sacrificing control over their schedule. Scoop partners with major employers (e.g. Workday, Salesforce, Cisco, Samsung), cities, government agencies, and chambers of commerce to improve commutes, reduce parking demand, and reduce carbon footprint. Rob will discuss the opportunity for dynamic carpooling applications to make a major difference in commuter’s transportation mode choice in the Bay Area.

Board Meeting Agenda Item #4 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Support for San Francisco Shuttle Program ________________________________________________________________________ INTRODUCTION Mr. Ford will present a request from the Bay Area Council for support of the San Francisco Shuttle Program that is being proposed to move from a pilot program to a permanent program by the SFMTA and possibly by the Board of Supervisors for the City & County of San Francisco.

The SFMTA has been conducting an 18-month pilot that tests a limited network of shared Muni and commuter shuttle stops. Shuttle service providers must apply and pay for a permit to use the network. This pilot aims to minimize impacts of commuter shuttles while supporting their beneficial operations. The pilot addresses commuter shuttles that operate within San Francisco and between San Francisco and jobs in other cities. The pilot term is August 2014 through January 2016.

Based on our most recent commute mode survey, approximately 2.7% of employees in San Mateo County use their employer-provided commuter shuttle to get to and from their worksite. Additionally, there are many shuttles that travel through our county to locations in the Silicon Valley. According to the SFMTA, 47% of those shuttle riders would have otherwise driven alone to work, while only 5% said they would move closer to work. Therefore, SFMTA’s shuttle program is critical to helping reach traffic reduction goals across the region and alleviates the extra burden on San Mateo County’s roadways that would exist without the shuttle program.

ACTION

Approve or deny authorization for Mr. Ford to send letters of support for making the San Francisco Shuttle Program permanent.

400 Oyster Point Blvd., Suite 409, South San Francisco, CA 94080 • 650.588.8170 • www.commute.org

November 19, 2015 Tom Nolan Chair Board of Directors San Francisco Municipal Transportation Agency 1 South Van Ness Avenue San Francisco, CA 94103 Re: Commuter Shuttle Program and Policy (Support) Dear Chair Nolan: On behalf of Commute.org (Peninsula Traffic Congestion Relief Alliance), I would like to register our support for the SFMTA’s proposed Commuter Shuttles Permit Program. Traffic congestion in the Bay Area has reached crisis proportions in recent years, and each of the region’s major transportation systems are operating at record capacity. The emergence of employer-provided commuter shuttles in recent years has been shown to be good for both traffic and the environment. Based on our most recent commute mode survey, approximately 2.7% of employees in San Mateo County use their employer-provided commuter shuttle to get to and from their worksite. Additionally, there are many shuttles that travel through our county to locations in the Silicon Valley. According to the SFMTA, 47% of those shuttle riders would have otherwise driven alone to work, while only 5% said they would move closer to work. Therefore, SFMTA’s shuttle program is critical to helping reach traffic reduction goals across the region and alleviates the extra burden on San Mateo County’s roadways that would exist without the shuttle program. I applaud SFMTA staff for putting forward a thoughtful plan to further incorporate this valuable asset into the region’s transportation fabric, and I urge the SFMTA Board to approve. Sincerely, John Ford Executive Director cc: SFMTA Board Ed Reiskin, SFMTA Executive

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400 Oyster Point Blvd., Suite 409, South San Francisco, CA 94080 • 650.588.8170 • www.commute.org

November 19, 2015 Board of Supervisors City and County of San Francisco 1 Dr. Carlton B Goodlett Place San Francisco, CA 94102 Re: Commuter Shuttle Program and Policy (Support) Dear Board Members: On behalf of Commute.org (Peninsula Traffic Congestion Relief Alliance), I would like to register our support for the SFMTA’s proposed Commuter Shuttles Permit Program. Traffic congestion in the Bay Area has reached crisis proportions in recent years, and each of the region’s major transportation systems are operating at record capacity. The emergence of employer-provided commuter shuttles in recent years has been shown to be good for both traffic and the environment. Based on our most recent commute mode survey, approximately 2.7% of employees in San Mateo County use their employer-provided commuter shuttle to get to and from their worksite. Additionally, there are many shuttles that travel through our county to locations in the Silicon Valley. According to the SFMTA, 47% of those shuttle riders would have otherwise driven alone to work, while only 5% said they would move closer to work. Therefore, SFMTA’s shuttle program is critical to helping reach traffic reduction goals across the region and alleviates the extra burden on San Mateo County’s roadways that would exist without the shuttle program. I applaud SFMTA staff for putting forward a thoughtful plan to further incorporate this valuable asset into the region’s transportation fabric, and I urge the SFMTA Board to approve. Sincerely, John Ford Executive Director cc: Ed Reiskin, SFMTA Executive

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Board Meeting Agenda Item #5 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Support for Commuter Benefit Parity Legislation ________________________________________________________________________ INTRODUCTION Mr. Ford will present a request from the Association for Commuter Transportation (ACT) for further support of the Commuter Benefit Parity legislation in congress.

Congress is working on a long-term bi-partisan transportation bill, and there is an opportunity to make permanent transit benefit parity a part of that bill. Commute.org previously sent letters to our representative and senators asking them to co-sponsor the legislation in their respective legislative bodies. Congresswoman Speier did, in fact, become a co-sponsor of HR 990.

Now we are asking that our representative and senators ask House and Senate conferees to consider the bipartisan efforts championed by Senator Schumer (D-NY), Rep. Peter King (R-NY) and numerous Members of the House and Senate, which would establish permanent parity between the parking and transit benefits. Presently, commuters who travel to work using mass transit are limited to a monthly pretax deduction of $130 per month while the maximum allowable parking benefit has risen to $250 per month. It should be noted that in 2016, the cap for parking will rise to $255 while the transit cap will remain the same.

ACTION

Approve or deny authorization for Mr. Ford to send letters of support for the proposed legislation.

400 Oyster Point Blvd., Suite 409, So. San Francisco, CA 94080 • 650.588.8170 • www.commute.org

November 19, 2015 Dear Senator Boxer Dear Senator Feinstein: As Congress puts the finishing touches on a long-term bi-partisan transportation bill, I urge your active support to make permanent transit benefit parity a part of that bill. On behalf of the Peninsula Traffic Congestion Relief Alliance (“Commute.org”), San Mateo County’s transportation demand management agency, I encourage you to ask House and Senate conferees to consider the bipartisan efforts championed by Senator Schumer (D-NY), Rep. Peter King (R-NY) and numerous Members of the House and Senate, which would establish permanent parity between the parking and transit benefits. Presently, commuters who travel to work using mass transit are limited to a monthly pretax deduction of $130 per month while the maximum allowable parking benefit has risen to $250 per month. It should be noted that in 2016, the cap for parking will rise to $255 while the transit cap will remain the same. This disparity affects commuters from outlying suburbs coming into urban areas as the cost of their longer commute often exceeds the current monthly pretax deduction limit for transit. The current policy encourages commuters to drive to work rather than use public transportation or vanpools. There is clear evidence that the transit benefit plays a critical role in increasing vanpool and transit ridership across the country. The increased ridership also leads to less congestion and less wear and tear on our highways, which benefits all users of the transportation system. Public policy and the tax code should not penalize commuters for use of transit and vanpools versus driving to work. Congress’ failure to permanently extend this important tax policy constitutes an increase in taxes every time they expire and sets a policy that fails commuting Americans. In addition, uncertainty in the monthly deduction level for the transit benefit from year-to-year creates administrative burdens for both employers and users of the benefit that makes the program difficult to manage retroactively. Lastly, instability in the benefit also hurts public transportation systems and municipalities directly with fluctuations in ridership and decreases in overall demand. It is critical that Congress address this important issue and restore common-sense policy that equalizes commuter benefits for middle class working families. As you address a long term transportation bill, I urge you to include a provision permanently equalizing the monthly transit and parking commuter benefit caps in the next reauthorization of the Highway Trust Fund. You can help to restore parity in several ways, the first and most important is to reach out to House and Senate conferees and urge them to support this provision as part of a long term transportation bill. In addition, I urge you to co-sponsor S. 1792. Thank you for your support. Sincerely, John Ford Executive Director

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400 Oyster Point Blvd., Suite 409, So. San Francisco, CA 94080 • 650.588.8170 • www.commute.org

November 19, 2015 Dear Congresswoman Speier:

As Congress puts the finishing touches on a long-term bi-partisan transportation bill, I urge your active support to make permanent transit benefit parity a part of that bill. On behalf of the Peninsula Traffic Congestion Relief Alliance (“Commute.org”), San Mateo County’s transportation demand management agency, I thank you for co-sponsoring HR 990 and encourage you to ask House and Senate conferees to consider the bipartisan efforts championed by Senator Schumer (D-NY), Rep. Peter King (R-NY) and numerous Members of the House and Senate, which would establish permanent parity between the parking and transit benefits. Presently, commuters who travel to work using mass transit are limited to a monthly pretax deduction of $130 per month while the maximum allowable parking benefit has risen to $250 per month. It should be noted that in 2016, the cap for parking will rise to $255 while the transit cap will remain the same. This disparity affects commuters from outlying suburbs coming into urban areas as the cost of their longer commute often exceeds the current monthly pretax deduction limit for transit. The current policy encourages commuters to drive to work rather than use public transportation or vanpools. There is clear evidence that the transit benefit plays a critical role in increasing vanpool and transit ridership across the country. The increased ridership also leads to less congestion and less wear and tear on our highways, which benefits all users of the transportation system. Public policy and the tax code should not penalize commuters for use of transit and vanpools versus driving to work. Congress’ failure to permanently extend this important tax policy constitutes an increase in taxes every time they expire and sets a policy that fails commuting Americans. In addition, uncertainty in the monthly deduction level for the transit benefit from year-to-year creates administrative burdens for both employers and users of the benefit that makes the program difficult to manage retroactively. Lastly, instability in the benefit also hurts public transportation systems and municipalities directly with fluctuations in ridership and decreases in overall demand. It is critical that Congress address this important issue and restore common-sense policy that equalizes commuter benefits for middle class working families. As you address a long term transportation bill, I urge you to include a provision permanently equalizing the monthly transit and parking commuter benefit caps in the next reauthorization of the Highway Trust Fund. You can help to restore parity in several ways, the first and most important is to reach out to House and Senate conferees and urge them to support this provision as part of a long term transportation bill. Thank you for your support. Sincerely, John Ford Executive Director

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Board Meeting Agenda Item #6 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: FY 2015-2016 Key Initiative Projects Update ________________________________________________________________________ INTRODUCTION Mr. Ford and Commute.org staff will provide an oral report update on the major projects that are being undertaken in FY 2016. The update will cover the following key initiatives:

1. Commute Mode Survey 2015 2. Website Launch 3. Shuttle Services Contract Transition 4. Bay Area Commuter Benefits Program – SMC Compliance Project 5. Emergency Ride Home Program Redesign 6. MaaS Technology Project

Board of Directors Agenda Item #7 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Shuttle Program Manager’s Report ________________________________________________________________________ INTRODUCTION Brian Jackson, Commute.org’s Shuttle Program Manager, will present a report on Commute.org’s shuttle operations and activities for the first 4+ months of FY 2016. Presentation will include:

1. Shuttle ridership statistics for Q1 2. Shuttle consortium member update 3. Shuttle projects (Fall/Winter)

Board of Directors Agenda Item #8 DATE: November 19, 2015 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Executive Director’s Report ________________________________________________________________________ INTRODUCTION Mr. Ford will provide a summary of agency activities and updates on Commute.org programs since the last Board meeting including the following:

1. Annual report – December completion and publication

2. Annual audit – Maze & Associates

3. Open House – Commute.org office – Wed., December 10th, 4-6pm

A G E N D A - Commute.orgA G E N D A Board of Directors Meeting Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd (building address) 610 Foster City Blvd (City Hall

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