A Fast and Easy A Fast and Easy Tool to Reconcile Tool to Reconcile with CMS with CMS CSU Academic Resources CSU Academic Resources Conference Conference April 1, 2009 April 1, 2009 Edith Winterhalter, Assoc. Budget Analyst Edith Winterhalter, Assoc. Budget Analyst Dan Vaughn, Administrative Analyst Dan Vaughn, Administrative Analyst Vincent Chavez, Accounting Tech III Vincent Chavez, Accounting Tech III CSU, Northridge CSU, Northridge
A Fast and Easy Tool to Reconcile with CMS. CSU Academic Resources Conference April 1, 2009 Edith Winterhalter , Assoc. Budget Analyst Dan Vaughn, Administrative Analyst Vincent Chavez, Accounting Tech III CSU, Northridge. AGENDA. Getting to know the workbook - PowerPoint PPT Presentation
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A Fast and Easy Tool to A Fast and Easy Tool to Reconcile with CMSReconcile with CMS
Dan Vaughn, Administrative AnalystDan Vaughn, Administrative Analyst
Vincent Chavez, Accounting Tech IIIVincent Chavez, Accounting Tech III
CSU, NorthridgeCSU, Northridge
AGENDAAGENDA
Getting to know the workbookGetting to know the workbook
Demo on reconciling with the workbookDemo on reconciling with the workbook
Questions and answersQuestions and answers
What Is It?What Is It?
University Financial Assistants (UFA) University Financial Assistants (UFA) Reconciliation WorkbookReconciliation Workbook Excel template Excel template Uses VLOOKUP, pivot tables, formulasUses VLOOKUP, pivot tables, formulas Both a Both a reconcilingreconciling and a and a reportingreporting tool tool Works like a checkbook registerWorks like a checkbook register
Why Use the UFA Why Use the UFA Reconciliation Workbook?Reconciliation Workbook? Streamlines processesStreamlines processes
All-in-one requisition log and shadow spreadsheetAll-in-one requisition log and shadow spreadsheet
No double-entryNo double-entry Accommodates multiple funds and Accommodates multiple funds and
departmentsdepartments Accommodates multiple usersAccommodates multiple users Ease in reconciling with CMSEase in reconciling with CMS
All transactions with $ need to be entered in the All transactions with $ need to be entered in the workbookworkbook All types of fundsAll types of funds
General Fund, Trust, Lottery, IRA, Foundation, University CorpGeneral Fund, Trust, Lottery, IRA, Foundation, University Corp
All types of expensesAll types of expenses PayrollPayroll Operating expensesOperating expenses
All budgetsAll budgets All revenuesAll revenues
In short, EVERY TRANSACTION with $In short, EVERY TRANSACTION with $
Demo on ReconcilingDemo on Reconcilingwith the with the
Detail Report Balances to CMS Detail Report Balances to CMS Summary ReportSummary Report
UFA Reconciliation Workbook
CMS Summary Download
Detail Report
$71,281.33
Summary
The UFA ReconWorkbookThe UFA ReconWorkbookSummary ReportSummary Report
Fund
GADTF
L481U Discretionary
Uses of the Workbook in a Uses of the Workbook in a CollegeCollege
College or department levelCollege or department level Provides most accurate current status of Provides most accurate current status of
ALL fundsALL funds Includes received and expected budgetIncludes received and expected budget Up-to-date and projected payroll figuresUp-to-date and projected payroll figures Actual expenses and planned expensesActual expenses and planned expenses
Useful for financial analysis and planningUseful for financial analysis and planning Answers financial questions Answers financial questions