TO BE SUBMITTED IN ENVELOPE NO. 2 NFVP/ELCO/823/444/2018-19 A: ELIGIBILITY & PERFORMANCE CRITERIA 1) The bidder shall submit the name and address of the firm / company along with its constitution such as sole proprietorship / partnership / Limited concern etc in enclosed proforma. 2) Bidder should have valid ‘A’ Class Electrical Contractor Licence issued by Chief Electrical Inspector to Govt. of Madhya Pradesh. If party posses Class ‘A’ License of other state Govt. it shall be allowed under the condition that party shall have to get its License endorsed from MP Govt. within one month of issue of W.O. Failure to obtain the appropriate license from Govt. of M.P. may lead to termination of contract. (As per STC Cl. No. 24.2) 3) The party shall submit documentary evidence with respect to experience of having successfully completed similar works in Large Chemical/ Petro-chemical/ Fertilizer Industry/ Power Plants etc. during the last seven years ending the last day of the month previous to the one in which applications are invited should be either of the following: a) Three similar completed works costing not less than 40% of estimated value i.e. Rs 27.67 Lacs. OR b) Two similar completed works costing not less than 50% of estimated value i.e. Rs 34.59 Lacs. OR c) One similar completed work costing not less than 80% of estimated value. i.e. Rs 55.34 Lacs. Definition of “similar work” means works like Misc. Electrical Jobs such as Cable Laying, Mtc. of LT/HT overhead lines, Mtc. of flame proof/ Industrial Light Fittings, Mtc. of Residential/ Non-residential buildings etc.” 4) The average annual financial turnover of the tenderer during last three financial years ending on 31 st March 2017 shall not be less than 30% of estimated value i.e. Rs. 20.75 Lacs. Copies of last 3-years audited Balance sheets & P&L statement may be submitted. 5) Copy of PAN No. allotted and copy of latest Income Tax Return filed by them is to be submitted. 6) The bidder shall submit copy of P.F. Registration Number. 7) The bidder shall submit certificate regarding No Relationship with any employee of NFL as per enclosed proforma. NOTE: The tenderer shall submit documentary evidence/ testimonials in proof of aforesaid eligibility criteria.
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TO BE SUBMITTED IN ENVELOPE NO. 2
NFVP/ELCO/823/444/2018-19
A: ELIGIBILITY & PERFORMANCE CRITERIA
1) The bidder shall submit the name and address of the firm / company along with its constitution
such as sole proprietorship / partnership / Limited concern etc in enclosed proforma.
2) Bidder should have valid ‘A’ Class Electrical Contractor Licence issued by Chief Electrical
Inspector to Govt. of Madhya Pradesh. If party posses Class ‘A’ License of other state Govt. it
shall be allowed under the condition that party shall have to get its License endorsed from MP
Govt. within one month of issue of W.O. Failure to obtain the appropriate license from Govt.
of M.P. may lead to termination of contract. (As per STC Cl. No. 24.2)
3) The party shall submit documentary evidence with respect to experience of having successfully
completed similar works in Large Chemical/ Petro-chemical/ Fertilizer Industry/ Power Plants
etc. during the last seven years ending the last day of the month previous to the one in which
applications are invited should be either of the following:
a) Three similar completed works costing not less than 40% of estimated value i.e. Rs
27.67 Lacs.
OR
b) Two similar completed works costing not less than 50% of estimated value i.e. Rs
34.59 Lacs.
OR
c) One similar completed work costing not less than 80% of estimated value. i.e. Rs 55.34
Lacs.
Definition of “similar work” means works like Misc. Electrical Jobs such as Cable Laying,
Mtc. of LT/HT overhead lines, Mtc. of flame proof/ Industrial Light Fittings, Mtc. of
Residential/ Non-residential buildings etc.”
4) The average annual financial turnover of the tenderer during last three financial years ending
on 31st March 2017 shall not be less than 30% of estimated value i.e. Rs. 20.75 Lacs. Copies
of last 3-years audited Balance sheets & P&L statement may be submitted.
5) Copy of PAN No. allotted and copy of latest Income Tax Return filed by them is to be
submitted.
6) The bidder shall submit copy of P.F. Registration Number.
7) The bidder shall submit certificate regarding No Relationship with any employee of NFL as
per enclosed proforma.
NOTE: The tenderer shall submit documentary evidence/ testimonials in proof of aforesaid eligibility
criteria.
NFVP/ELCO/823/444
B: EVALUATION CRITERIA
Since the bids are being invited under two-part bid system, therefore, the following bid evaluation
criteria shall be followed:
a) Techno-commercial bids (unpriced bids) of only such tenderers shall be opened who have
deposited the requisite Earnest Money as prescribed in the tender documents.
b) The price bid of only such tenderer shall be opened who fulfill the Eligibility Criteria as
defined under ‘A’ above and agrees to all other terms and conditions stipulated in the NIT.
c) The work shall be awarded on overall L-1 basis after evaluation of the bids based on quoted
rates by the parties and quantities given in the schedule of the quantities. It may be noted
that, for evaluation purposes, if the tenderer does not quote rate for any item, the same shall
be taken based on the highest rate quoted by any of the other tenderers. However, order shall
be placed for the same item based on the lowest rate quoted by any of the other tenderers.
d) However, in case it is found that L-1 tenderer has quoted non-workable rates for one or more
items due to which they become L-1, NFL reserves the right to reject such tender. This
condition shall be applicable on next lowest tender(s) also.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
RELATIONSHIP CERTIFICATE
It is certified that I/We, the undersigned, do not have relationship with any of the employees working
at NATIONAL FERTILIZERS LIMITED.
The above statement is true and is submitted against the Tender Enquiry No.
________________________Dated ____________________ of Electrical Department, NFL,
Vijaipur
Date: ___________
______________________
(Signature)
Name of the Company/Firm
Seal
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-III Form-I
Interested party is to submit the following with signed documentary proof.
S.
No.
Description
1 PF registration No / ESI registration No.
2
PAN (Income Tax Permanent Account No.)
3
a) GST Registration No. with
documentary proof.
b) Accounting Code No.
c) S.T. Code No.
4 Labour License No. (In general)
Labour License No. (Madhya Pradesh)
5
Year in which the party was established
Signature of the Contractor with Seal
(Note: Party not having PF No./GST registration No. need not apply)
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Form -2
Interested party is to submit the following with signed documentary proof.
S.No. Description Status Remarks
1 Certified copy of last 3 year’s P&L
account
Yes/No.
2 Employer of the party is whether
related with any NFL employee or
not. If yes, give the details.
Yes/No.
3 Bank reference/Bank solvency
certificate on Performa enclosed as
Annexure-II.
Yes/No.
4 Is the party enlisted / pre qualified
with any other Govt. Deptt./Public
Ltd. Company? If yes, give the
details.
Yes/No.
5 Financial capability of the party with
balance sheet (latest balance sheets to
be attached)
6 Status of the party (whether Pvt./
partnership/Public Ltd., partnerships
deed/article of association.)
Signature of the party/Contractor with seal
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure -II
BANK REFERENCE LETTER/SOLVENCY CERTIFICATE
(On Bank’s Letter Head)
Certified that M/s ………………………………………………………………at (address)
……………………………………………………………is having an account in our bank as per
following particulars:-
1. Type of Account : Cash-Credit/Current/Savings
2. Bank Account No. …………………………………
3. Cash-Credit/O.D. Limit (If any) :NO/YES, for Rs. ………………
4. Since when holding Account? …………………………
5. Financial Standing & Soundness : .SOUND/POOR
6. Dealing & Conduct of the Party : Satisfactory/Un-satisfactory
7. Any other comments ………………………………………………
This is issued on the request of M/s ………………………………………………………...
for submission to M/s National Fertilizers , Vijaipur, Distt. Guna (MP)
Date : (Sig. of Bank Manager)
Place : Seal :
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
ELIGIBILITY CRITERIA OF PARTIES W.R.T. EXPERIENCE
Ref No. NFVP/ELCO/823/444
Name of Contract Electrical Maintenance of buildings, substations, LT overhead
lines, township, Lighting in Factory and execution of all types
of electrical jobs.
Estimated Cost Rs 69.17 Lacs
S.No Description Financial
Year
Details of the documents to be
submitted
1 Average Annual Financial turnover during
last three years ending 31st
March of the
previous financial year.
2014-15
2015-16
2016-17
2
Experience of having successfully completed similar works during last seven years ending
the day of month previous to the one in which applications are invited should be either of the
following:-
a. Three similar completed work
costing not less than 40% amount of
the Estimated Cost. i.e Rs 27.67 Lacs
(with Performance/Completion
Certificate)
1 Work Order Ref. No.
Name of Company
Contract Value
Contract Period
2 Work Order Ref. No
Name of Company
Contract Value
Contract Period
3 Work Order Ref. No.
Name of Company
Contract Value
Contract Period
OR
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
b. Two similar Completed Work
Costing not less than 50% amount of
the Estimated Cost. i.e Rs 34.59 Lacs
(with Performance/Completion
Certificate)
1 Work Order Ref. No
Name of Company
Contract Value
Contract Period
2 Work Order Ref. No
Name of Company
Contract Value
Contract Period
OR
c. One similar Completed Work
Costing not less than 80% amount of
the Estimated Cost. i.e Rs 55.34 Lacs
(with Performance/Completion
Certificate)
1. Work Order Ref. No
Name of Company
Contract Value
Contract Period
NOTE:
1. Similar Work means work employing same Technology, Nature of Job and skill but
quantities can vary. 2. Self attested documentary evidences for Annual Turnover to be enclosed.
3. Self attested documentary evidences for Work Orders given above to be enclosed.
4. Self attested documentary evidences for Performance/Completion Certificate of above given Work
Orders to be enclosed.
Signature of the Party/ Contractor with seal
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Bank Details
Sr.No. Particular Details
1 Name of Bank with full address
2 Name of Account Holder
3 Account No.
4 PAN No.
5 Name of Brach
6 Branch Code
7 RTGS Code
8 MICR No.
9 Acceptance for Release of payment by
ECS/EFT
Yes / No
Signature of the Party/ Contractor with seal
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-II
DECLARARTION-FORM-I
Ref. No; NFVP/ELCO/823/444 Dated :
To,
Dy. General Manager (Elect)
National Fertilizers Ltd.
Vijaipur Unit Distt.Guna (M.P.)
473111
I/We _________________________________________have read the conditions of tender attached hereto and agree to
abide by such conditions. I/We offer to do the job of ANNUAL RATE CONTRACT FOR ANNUAL
ELECTRICAL MAINTENANCE CONTRACT FOR TOWNSHIP & FACTORY FOR YEAR 2018-19
AND PRE-QULAIFICATION OF PARTIES FOR ARC JOB FOR 3 YEARS
work at the rates quoted in the attached Schedule of Rates and in accordance with the specifications, standards
and instructions in writing of the Engineer-in-charge of M/s. National Fertilizers Limited and hereby bind
myself/ourselves to complete the work schedule and progress of work.
I/We further agree to abide by the conditions of contract and to carry out all work within the specified time in
accordance with specifications of materials and workmanship and instructions referred to in the Notice Inviting
Tenders.
In case of acceptance of the tender by National Fertilizers Limited, I/We bind myself/ourselves to execute the contract
as per the conditions mentioned in the tender documents, failing which, I/We shall have no objection to the forfeiture
of the Earnest Money lodged with National Fertilizers Limited Vijaipur Unit Distt. Guna (M.P.) 473111
Thanking you
Yours faithfully
For M/s ____________________________
(Signature of Contractor/Tenderer with SEAL)
Address : _____________________________
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-III
DECLARATION FORM-II
The following declaration to be signed by Contractor and to be submitted along with required documents which would
be duly self-certified:
Sr. No. DESCRIPTION
YES / NO
(If Yes, give the following details)
1 If a Tenderer has relations whether by
blood or otherwise with any of
employees of NFL (Owner), the
Tenderer must disclose the relation at the
time of submission of Tender, failing
which, NFL shall reserves the right to
reject the Tender or rescind the Contract.
Name and
Designation of the
Employee
Place of Posting Relation
with the
Employee
2. P.F. Registration No of the Contractor to be intimated along with
Documentary proof thereof.
P.F. Registration
Number
3 PAN No of the Contractor to be intimated along with Documentary Proof
thereof.
PAN No
4 GST Registration No. with Documentary Proof.
Accounting Code No.
S.T.Code No.
……………………
……………………
……………………
5 If the party is registered as Micro/Small/Medium Enterprises as per MSMED
Act,2006, the same may be confirmed by the party and submit a photocopy
(Self certified) of the registration certificate in support thereof. Otherwise it
will be construed that the party is not registered as per MSMED Act, 2006.
6 The bidder shall submit the name and address of the firm/company along with
its constitution giving status of the same such as sole
proprietorship/partnership or limited/private firm etc. Along with its copies
duly attested by Notary Public as evidence.
Signature of the Contractor/ Tenderer with SEAL
PLACE : ______________
Dated : ________________
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-IV
NATIONAL FERTILIZERS LIMITED
DEFINITIONS OF TERMS
In the contract documents herein defined where the context so admits, the following words and expression will have
the meanings assigned to them respectively:
1. "The OWNER" means the NATIONAL FERTILIZERS LTD., incorporated in India, having its registered
office at SCOPE COMPLEX, Core No-III, 7, Institutional Area, Lodhi Road, New Delhi-110003.
2. The "ENGINEER-IN-CHARGE" shall mean the person designated as such by NFL and shall include those
who are expressly authorized by him to act for and on his behalf for operation of this contract.
3. The "WORK" shall mean the works to be executed in accordance with the contract or part thereof as the case
may be and shall include all extra, additional, altered or substituted works as required for purpose of the
contract.
4. "CONSTRUCTION EQUIPMENT" means all appliances and equipment of whatsoever nature for the use in
or for the execution, completion operation or maintenance of the work unless intended to form part of
permanent work.
5. "SITE" means the areas in which the work is to be performed by the Contractor and shall include a part or
portion of the site on which the permanent work is proposed to be constructed.
6. The "TENDER DOCUMENTS" shall consist of Short Tender Notice, General Instructions to the Tender,
General Conditions of Contract, Special Conditions of Contract, Specifications, Drawings, Time Schedule
Tender Form, Performa or Agreement Form Schedule of Rates, and Addendum/Addenda to Tender Documents.
7. "THE CONTRACTOR” means may person or persons or firm or company whose Tender has been accepted by
NFL with the concurrence of the Owner, and the legal personal representatives, successors and permitted
assigns of such person, persons firm or company.
8. The "CONTRACT" shall mean the Agreement between NFL and the Contractor for the execution of the works
including therein all contract documents.
9. The "SPECIFICATIONS” shall mean the various Technical specifications attached and referred to in the
Tender documents. It shall also include the latest addition of relevant Indian Standard Specifications published
before entering into contract.
10. "The DRAWINGS” shall include Maps, Plans and Tracings OR Prints thereof with any modifications approved,
in writing by the Engineer-in-charge and such other drawings as may, from time to time, be furnished or
approved in writing by the Engineer-in-charge.
11. The "CONTRACT DOCUMENTS" shall consist of Agreement, Tender documents as defined in Clause 6, 7
& 8 above, Acceptance of Tender and further amendments.
12. The "ALTERATION ORDER" means an order given in writing by the Engineer-in-charge to affect additions to
or deletion from and alterations in the works.
13. The "COMPLETION CERTIFICATE" shall mean the Certificate to be issued by the Engineer-in-charge when
the works have been completed to his satisfaction.
14. The “FINAL CERTIFICATE” in relation to a work means the Certificate issued by the Owner after the period
of liability is over.
15. The "PERIOD OF LIABILITY” in relation to work means the specified period from the date of issue of
Completion Certificate upto the date of issue of Final Certificate during which the Contractor stand responsible
for rectifying all defects that may appear in the works.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
16. ‘ZERO DATE’ shall mean the date of issue of LETTER OF INTENT (LOI) or issue of WORK ORDER,
whichever is earlier.
17. "GTC" means General Terms & Conditions of Contract.
18. Technical Terms and Conditions & Special Terms and conditions are succeeding to GTC. Any clause under
different head shall be succeeded by clause in the succeeding head.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-V
NATIONAL FERTILIZERS LIMITED
GENERAL TERMS & CONDITIONS
1.1.0 The execution of the work may entail working in all the site and weather condition and no extra rate will be
considered on this account. The contractor may have to carry out the jobs to work round the clock as per our
requirement to be decided by Engineer in-charge and the Contractor should take this aspect into consideration
for formulating his rates and quotation. No extra claim/overtime will be paid on this account.
1.2.0 Electricity, Water and Service Air will be provided free of cost at one point as per requirement of the job.
All lifting tools & tackles are to be got tested under the Competent Person engaged by State Government
from time to time and the certificates duly verified by Competent Authority are to be submitted to the
Department before taking up the job.
1.3.0 Suitable accommodation will be provided for the contractor or his authorized representative on chargeable
basis, if available, NFL may allot land for putting temporary Go down/ workshop for making storage, work
site by the contractor, free of cost.
1.4.0 The contractor shall have to make his own arrangements for all Tools & Tackles, Skilled and Unskilled
labours etc. required for the job. The work is subject to inspection at all time by the Engineers-in-charge and
the Contractor shall have to carry out the work to the entire satisfaction of the Engineer-in-charge.
1.5.0 Sub-Contracting of the job will not be allowed without prior written permission of the owner (NFL).
1.6.0 Statutory deduction on account of Income Tax and GST on works contract shall be made at rates, at the time
of release of payment to the party.
a) The rates to be quoted by the party should be inclusive of all applicable taxes on works contracts except
GST.
b) “GST, if applicable, shall be paid by NFL against GST Invoice. It may further be noted that prime
responsibility for assessment in respect of GST rests with the contractor. Therefore liability of NFL is
restricted to the extent of GST only i.e. excluding interest or penalty if any. It must therefore be ensured by
the contractor himself that GST is deposited with appropriate authority in time & manner as prescribed by
the law.
Contractor shall undertake & certify in writing on their letter head as under:-
“I undertake to indemnify NFL against any loss or liability arising in connection with GST relating to
above work order.”
Signature of Authorized person with Seal
c) GST will be applicable on the liquidated damages / penalty recovered by M/s NFL.
d) Addition/deletion of taxes imposed by the State Governments/Central Government after submission of
tender documents and during contractual period shall be to NFL’s account.
1.7.0 The rates quoted will be firm for the currency of the contract period and will not be subjected to escalation
irrespective of any increase what so ever. The rates quoted for materials, if any, are F.O.R. NFL, Vijaipur
and are inclusive of all taxes. No GST will be paid as extra. However where the contract is labour
oriented, the escalation clause may be mentioned in the tender document.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
1.8.0 The Tenderer should make a deposit of Rs 1,00,000.00 as Earnest Money and Rs. 1,000.00 as Tender Fees by
an A/C Payees Demand Draft, drawn on any Scheduled Bank except Rural or Co-Operative Bank in favour of
"National Fertilizers Limited, Vijaipur” payable at SBI Bavrikheda code 08455 The Earnest Money and
Tender Fees shall not be accepted in any other form except specified. Earnest Money and Tender Fees
should accompany the Tender in separate Envelope without which tender will not be opened and it will be
considered as rejected.
1.9.0 The following tenders will be liable to summary rejection:
a) Tenders submitted by Tenderer who resort to canvassing.
b) Tenders, which do not fulfill any of the conditions, laid down in the Tender Documents or are
incomplete, in any respect.
c) Tender, which contain uncalled for remarks or any alternative additional conditions.
d) The company reserve the right to accept the lowest or any other Tender in part or in full or award
parallel contracts or reject all OR any of the Tender without assigning any reasons.
1.10.0 If the tenderer has relations whether by blood or otherwise with any of the employees of the NFL, the
tenderer must disclose the relation in the Form of Declaration attached, at the time of submission of tender
failing which NFL shall reserve the right to reject the tender or rescind the Contract.
1.11.0 Wages shall be paid by the Contractor to the workman directly without the intervention of any Jamadars or
Thekedars and contractor shall ensure that no amount by way of commission or otherwise is deducted or
recovered by Jamadars from the wages of workman.
1.12.0 The contractor may employ such employees/ labours as he may think fit and the employees so employed
should be employees of contractor for all purposes whatsoever and shall not be deemed to be in the
employment of NFL for any purpose whatsoever. The contractor shall abide by all rules, laws and regulations
that may be in force from time to time regarding the employment or conditions of service of the employees. If
under any circumstances whatsoever, NFL is held responsible in any manner whatsoever for the default or
omission on the part of the Contractor in abiding by the aforesaid rules, regulations and laws or held liable or
responsible to the employees of the contractor in respect of any matter whatsoever and called upon to make
payments on that account, NFL shall be reimbursed by the contractor for the same as also any other expenses
costs and charges incurred by NFL in any proceeding or litigation arising out of any claim, demand or act
on the part of the employees of the contractor, NFL shall be entitled to claim, demand or compensation
from the contractor in that event. NFL shall also be entitled to recover the aforesaid amount from the
Contractor that may become due and payable to Contractor.
1.13.0 Interested tenderer after studying the tender documents carefully, may obtain necessary clarifications, if any in
writing before tendering, Submitting of tender implies that the Tenderer has obtained all the clarifications
required No claim on ground for want of knowledge in any respect will be entertained. No claim for extra
charge consequent on any misunderstanding or otherwise will be allowed.
1.14.0 The Contractor shall be liable to the company for any omission or Commission on his part or on the part of his
employees thereby causing any loss, damage or inconvenience to the company.
1.15.0 The Contractor shall make his own arrangement for removal of old as well as unused material, including
packing materials and empty cases free of cost from work site to the place indicated by the Engineer-in-
charge after completion of work and nothing extra will be paid.
1.16.0 The decision of Engineer-in-charge in regard to all matters relating to the Tender and for determine the
category of work with reference to material of an item not mentioned in scope of work shall be final.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
1.17.0 In case, a contractor is so selected and who does not have PF code number, the CPSEs could ask such
contractor to get a code number, giving him a letter of intent regarding the contract, so that he could apply
and obtain a PF code number from the respective PF Commissioner.
1.18.0 QUANTUM OF JOB:
Estimated value of work has been given on the basis of job executed during the last year. NFL will not give
any guarantee for minimum billing, minimum quantum of work during the year.
1.19.0 If the Contractor is unable to execute the work any loss incurred by the company in this respect, will be, to
the Contractor’s account. The company may also terminate the contract after giving a three-day’s notice, if in
its opinion; the work under the contract is not being done to its satisfaction. The Company will also have
right to get the job done by a third party at the risk and cost of the Contractor till the expiry of the period of
the contract and debit the cost plus 25% to the Contractor.
1.20.0 VALIDITY OF THE CONTRACT:-
The Contract shall remain valid for a period as specified in NIT reckoned from the date of its award. The job
can therefore, be got done any time during the tenure of the contract. Normally Notice to 7 days be given for
starting the job but the Contractor should be able to mobilize within 24 hours, if the necessity so arises.
a) Extension of Contract:
The extension of contract should be avoided and shall not be considered as a regular practice. Normally, the
extension of contract shall be granted only in exigency of work due to unavoidable circumstances. The
extension of contract can be given on the same rates, terms & conditions normally for a period of three months
as per mutual consent.
1.21.0 FORCE MAJEURE:-
The terms and conditions agreed upon under the contract shall be subject to Force Majeure. Neither the
contractor nor NFL shall be considered in default in the performance of their obligation contained therein, if
such performance is prevented or delayed or restricted or interfered with by reason of War, Hostilities,
Revolutions, Civil Commotion, Strike, Epidemics, Accidents, Fires Flood, Earthquake, regulation or
ordinance or requirement of any Government or any sub-division thereof, or authority or representative of any
such Govt. and/or due to technical snag/reasons or any other Act whatsoever, whether similar or dissimilar to
those enumerated beyond the reasonable control of the parties hereto or because of any act of GOD. The
party so affected, upon giving prompt notice to the other party shall be excused from such performance to the
extent of such prevention, delay, restriction or interference for the period it persists provided that the party so
affected shall use its best efforts to avoid or remove such causes of non-performance if possible and shall
continue performance hereunder with the utmost dispatch whenever such causes are removed. Should one or
both parties be prevented from fulfilling their contractual obligations by a state of Force Majeure lasting
continuously for a period of one week, the two parties to the contract shall meet and decide about the future
course of action for implementation of the contract.
1.22.0 LOSS TO PLANT DURING EXECUTION: -
Any damage or loss caused to plant Equipment etc. during execution of this contract will be made good by
the contractor at his own cost and risk.
1.23.0 NFL shall have power to make any alteration in, omission from, addition to, or substitutions for original
Specifications and instructions which may be considered necessary, during the progress of work and
Contractor shall have to carry out the work in accordance with any instruction which may be given to him in
writing duly signed by Engineer-in-charge. Such alteration, omission, additions, substitutions, shall not
invalidate the contract and any altered, additional or substituted work which the Contractor may be
directed to do in the manner above specified as a part of the work, shall be carried out by the Contractor on
the same condition in all respects on which he has agreed to do the main work.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
1.24.0 If the rate for the additional altered or substituted work are specified in the contract for the work. The
Contractor is bound to carry out the additional, altered or substituted work at the same rate as per
specifications in the rate contract for that work.
a) In the event the extra or substituted items of the work does not fall in category as above, the cost will be
calculated on the basis of actual labour and consumable materials utilized for the job. The quoted rates
will be inclusive of overhead and profit. The quantum of labour and consumable material used will be
assessed by the Engineer-in-charge, whose decision in this respect will be final and binding upon the
Contractor. The contractor will be required to obtain prior approval of NFL for rates payable to him for
such extra items.
b) In case, the Contractor fails to do the extra and/or substituted work. NFL will have the option to get the
work done through another agency at the Contractors' risk and cost. As per clause No. 1.19.0 of
General Terms and Conditions.
1.25.0 SECURITY:
The Security Deposit together with EMD/Initial Security Deposit shall be 10% of the contract / Works order
value.
In case of AMC/ARC, Initial Security Deposit (ISD) shall be 2.5% of the Contract Work Order Value which
is required to be deposited within 10 days of the acceptance of the letter of intent by the successful tenderer.
EMD can be adjusted against SD.
The balance amount shall be recovered @ 7.5% from each running bill and the final bill as to make the total
security deposit at 10% of the Contract / Work Order Value. In case work is split between two or more
parties, SD shall be submitted based on the value of split order.
OR
Contractor will submit Bank Guarantee @10% of work order value as security deposit.
The Contractor required to furnish original bank guarantee to NFL in paper format as per the terms of NIT
shall approach their banks for issuance of Bank guarantee in favour of NFL alongwith a request to confirm
the same to SBI, Commercial Branch, South Extn. Part 1, New Delhi (IFSC code SBIN0000730 & Swift code
– SBININBB220). In turn BG Issuing bank shall advise SBI Branch at South Extn. New Delhi through swift
about issuance of such BG.
“The tenderer shall furnish a Bank Guarantee from any of the Scheduled Bank excluding Gramin/Cooperative
Bank in the form specified by NFL against Security Deposit for the faithful execution and proper fulfilment
of the contract. The Bank Guarantee should be valid for a period of __________ months plus ________
months claim period. The Bank Guarantee should be submitted by Bankers directly to NFL in a sealed cover
and not through supplier.
The party shall also arrange confirmation of Bank Guarantee (including all amendments) by their issuing
bank through SFMS (Structured Financial Messaging System) mode directly to State Bank of India, N-3, Ist
& 2nd
Floor, Commersial Branch, South Extn. Part-I, New Delhi – 110049 (IFSC Code – SBIN0000730 or
SBININBB220).”
No interest shall be paid on security deposit. Any amount recoverable from the contractor shall be deducted
from security deposit. Security deposit shall be returned to contractor after obtaining ‘No objection
certification’ from executive department after expiry of ‘Defect Liability Period’.
1.26.0 PERIOD OF LIABILITY:
The Contractor shall guarantee for the work done for a period of THREE MONTHS from the date of issue
of Completion of work. Any damage or defect may arise or lie undiscovered at the time of completion
certificate, in the workmanship shall be rectified or replaced by the Contractor. In default, the Engineer-in-
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charge may cause the same to be made good by other Contractor and deduct expenses (of which the
certificate of Engineer-in-charge shall be final) from any sums that may be there or at any time thereafter
become due to the Contractor from his Security Deposit.
1.27.0 PROCEDURE FOR MEASUREMENT/BILLING OF WORKS IN PROGRESS:
a) Measurement and Billing:
All measurement shall be in metric system. All the works in progress will be jointly measured by the
representative of the Engineer-in-charge and the Contractor’s authorized agent, as per method outlined in
the special, General Terms and Conditions of the contract. Such measurement will be got recorded in
measurement book/sheet by the Engineer-in-charge or the authorized representative and signed in token
of acceptance by the Contractor or his authorized representative. The Contractor will submit a
bill in approved Performa in Triplicate to the Engineer-in-charge of the work giving abstract and detailed
measurements for the various items executed during a month before expiry of the 1st week of the
succeeding month.
b) Running Account Payment:
All running account payments shall be regarded as payments by way of advance against the final
payment only and not as payments for work actually done.
c) Completion Certificate/Final Bill:
The Engineer-in-charge shall normally issue to the contractor the completion certificate within one
month after receiving an application thereof from the contractor after verifying from the completion
documents and satisfying himself that the work has been completed in all respect in accordance with the
instructions, specifications of contract documents. The contractor after obtaining the completion
certificate is eligible to present the final bill for the work executed by him. The final bill shall be
prepared on the basis of the final measurements entered in the measurement books/sheets. The final
bill shall be prepared in the prescribed Performa with reference to total work covered by the contract
such bill to be drawn up after applying the applicable rates specified in the schedule of rates to the
relative measured quantities. The final bill shall also include all additional claims of the contractor and
considered conclusive.
d) Final Certificate:
Within fifteen days of the contractor's application made after the expiry of the period of defect liability
provided for in clause 1.26.0 here of and satisfaction of all liabilities of the contractor in respect there of
the Engineer-in-charge that the contractor has performed his obligations in respect of the defect liability
period and until issue of such final certificate, the contractor shall be deemed not to have performed
such liabilities not withstanding issue of the completion certificate or payment of the final bill by NFL.
1.28.0 TERMS OF PAYMENT:
a) Payment of monthly running account bill complete in all respect shall be made after making necessary
recoveries as per contract within 30 days of receipt of bill. Payment of final bill shall be released within
60 days after receipt of bill completed in all respect. Payment of 10 % security deposit/deducted shall be
released after completion of defect liability period on demand within 30 days.
b) The contractor has the option to receive payment through Electronic Funds Transfer (EFT)/RTGS
Process. For this option, they may submit their bank particulars i.e. Customers Name, Name of the Bank,
Bank Account No.(All digits in case of CBS branches),Place of branch, Branch Code(IFSC CODE-II
digits) to enable NFL to release payment accordingly. All bank charges will be to their account.
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1.29.0 PRESERVATION OF FREE ISSUE MATERIAL:
All materials issued to the contractor by the owner shall be preserved against deterioration and storage while
under contractor’s custody, Any damage/losses suffered on account of non-compliance with the requirement
stipulated herein shall be considered as losses suffered due to willful negligence on the part of the contractor
and he shall be liable to compensate NFL for the losses suffered at panel rates to be determined by the
Engineer-in-charge with reference to the rates charged for the purpose of recovery shall be final and binding
on the contractor.
1.30.0 SCRAP ALLOWANCE:
Contractor will plan the work in such a way that the wastage to be minimum Following scrap allowance will
be allowed. Beyond the allowance, the wastage will be chargeable to the contractor on NFL rate +25% +
All Taxes will be charged extra.:
S No PARTICULARS SALVAGEABLE
A STRUCTURE 2.5 %
B PIPE 3.0 %
1.31.0 ISSUE OF MATERIAL FROM NFL:
Any issue of materials from NFL stores not covered in NFL obligation will be issued and charged on NFL
issue rate +25% + All Taxes will be charged extra. The issue of such material will be sole discretion of NFL.
1.32.0 ISSUE OF GAS CYLINDER:
Contractor has to make his arrangement for Oxygen and Acetylene Gas. However, the Oxygen and Acetylene
gas can be issued on chargeable basis in exigencies subject to the availability constituting following
components.
a) Invoice price of gas.
b) Rent for each Cylinder per day.
c) Department charges.
d) Cost of collection and return of empty Cylinder.
1.33.0 MATERIAL TRANSPORTATION:
The contractor shall make his own arrangement for Transportation of the material from stores to site of
work and to the place of erection etc. at his own cost for making temporary stores/work sites, NFL may
indicate an area at its own discretion for putting up of a temporary hut/shed.
1.34.0 PENALTY:
In the event of work is not completed according to the time schedule, the contractor shall have to pay Penalty
to the NFL as mention in Special Terms and Condition of the contract.
1.35.0 ENGINEER-IN-CHARGE:
The Engineer-in-charge shall have general supervision and direction of the work. He has authority to stop the
work whenever such a stoppage may be necessary to ensure the proper execution of the contract. He shall
also have authority to reject all work which directs the application of forces to any portion of the work as in
his judgment is required and order force increased or diminished and to decide disputes, which arise in the
execution of the work. The Engineer-in-charge reserves the right to suspend the work of the part thereof at
any time and no claim whatsoever on this account will be entertained. In case of any dispute the
contractor may appeal to the Engineer-in-charge whose decision shall be final and binding.
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1.36.0 JURISDICTION:
For any disputes regarding this contract, the exclusive Jurisdiction shall lie in courts situated at GUNA
(generally where the contract is being executed).
1.37.0 CONCILIATION & ARBITRATION:
“Except where otherwise provided in the contract all matters, question, disputes or differences whatsoever,
which shall at any time arise between the parties hereto, touching the construction, meaning, operation or
effect of the contract or out of matter relating to the contract or the breach thereof or the respective rights or
liabilities of the parties, whether during or after completion of the works or whether before or after
termination, shall after written notice by either by either party to the contract be referred to the arbitration of
the Unit Head/ED/Functional Director/Chairman & Managing Director, National Fertilizers Ltd. or his/her
nominee. The Appropriate Competent Authority to appoint the Arbitrator as per value of the contract is a
below:
S No Contract Value (Rs.) Appointing Authority
01 Up to Rs.25Lakh Unit Head/Executive Director
02 Up to Rs.50 Lakhs Functional Director
03 Full Powers Chairman & Managing Director
The arbitration proceedings shall be governed by the Arbitration & Conciliation Act, 1996, The Arbitration &
Conciliation (Amendment Act 2015) or any further statutory modification or re-enactment thereof and the
rules made thereunder.
If the arbitrator to whom matter is referred, vacates his/her office by any reason whatsoever then the next
arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor
left or at any such stage he may deem fit.
It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral
Tribunal for the purpose of resolving the disputes/differences arising out of contract by and between the
parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more
than the rate of SBI PLR/ Base rate as applicable to NFL on date of award of contract.”
1.38.0 CONTRACTOR TO REMOVE UNSUITABLE EMPLOYEES:
The contractor shall on instruction of the Engineer-in-charge immediately remove from the work any person
employed thereon who may misbehave or cause any nuisance or otherwise, in the opinion of the Engineer-in-
charge is not a fit person to be retained on the work and such person shall not be again employed or allowed
on the works without the prior written permission of the Engineer-in-charge.
1.39.0 SAFETY REGULATION:
The contractor shall observe and abide by all fire and Safety regulations of the NFL. Before starting
maintenance work, the Contractor shall consult NFL's Safety Officer or the Engineer-in-charge. If the Safety
Engineer is not available, he will do familiarize him with such regulations, copies of which will be furnished
to him by NFL, when requested. He shall be responsible for and must make good to the satisfaction of the
NFL any loss or damage due to fire to any portion of the work to be done under this agreement or to any of
the NFL's existing property. All the accidents to contractor's staff will be reported to the Safety Officer
promptly.
This will however not relieve the contractor of any statutory obligation. The contractor shall not undertake
any hot job without safety work permit. He has to maintain First Aid Box in his office. Also necessary safety
equipment like Helmets, Safety Shoes, Hand Gloves, Face Shield, Safety Belt etc are to be provided to his
workmen by the contractor. However special Safety equipment required as per the job requirement will be
provided by NFL free of cost.
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For any default / accident / loss due to negligence of Contractor/ workers, the liability of Contractor shall be
“Absolute liability”.
1.40.0 CONTRACTOR TO EXECUTE AGREEMENT:
The contractor’s responsibility under this contract will commence from date of issue of the Letter of Intent.
The Tender Documents, other documents exchanged between the Tenderer and NFL, the letter of acceptance
and work order shall constitute to the contract. The successful Tenderer shall be required to execute an
agreement on a non-judicial stamp paper of prescribed value with NFL within 10 days (Ten days) of receipt
by him of the Letter of Intent. The agreement to be executed will be in Agreement Form specified by NFL.
The cost of the Stamp Papers will be borne by the contractor.
1.41.0 BIDDER TO ACQUAINT HIMSELF FULLY
The Bidder may visit the site and shall acquaint himself fully and thoroughly with the conditions and
limitations including scope, requirements and official/statutory regulations, under which, conforming to
which and subject to which, services/work are to be performed by him. Failure to comply with the aforesaid
requirements will not relieve the BIDDER of his obligations in the event of his tender being accepted nor any
claim whatsoever will be entertained on the plea of ignorance or overlooking.
The Bidder shall give an undertaking that the terms and conditions of NIT and other aforesaid conditions are
acceptable to him without reservations and no deviations to NIT have been taken while making the offer.
Unless otherwise specifically stated in his bid, it will be assumed that all terms and conditions of NIT are
accepted by the bidder without any reservations whatsoever.
1.42.0 PAYMENT FOR PREPARATION OF BID DOCUMENT
The Bidder shall not be entitled to claim any cost, charges, expenses, losses incidental to the preparation and
submission of this tender in any case.
1.43.0 TERMINATION OF CONTRACT
Notwithstanding anything elsewhere herein provided and in addition to any other right or remedy of NFL
under the Contract or otherwise including right of NFL for compensation for delay the Engineer-in-
charge/officer-in-charge may, without prejudice to his right against Consultant in respect of any delay, bad
workmanship or otherwise or to any claims for damage in respect of any breaches of the Contract and without
prejudice to any rights or remedies under any of the provisions of this Contract or otherwise and whether the
date for completion has or has not elapsed by intimation in writing, absolutely, determine the Contract:
Default or failure by Contract of any of his obligations under the Contract including but not limited to the
following, the Contract is liable to be terminated if the Consultant
Becomes bankrupt or insolvent or goes into liquidation or is ordered to be wound up or has a receiver
appointed on its assets or execution or distress is levied upon all or substantially all of its assets.
Abandons the work
Persistently disregards the instructions of the OWNER in contravention of any provision of the CONTRACT.
Or
persistently fails to adhere to the agreed program of work
Or
Sublets the work in whole or in part there of without OWNER’s consent in writing.
Performance is not satisfactory or work is abnormally delayed.
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Defaults in the performance of any material undertaking under this CONTRACT and fails to correct such
default to the reasonable satisfaction of the OWNER within fifteen days after written notice of such default is
provided to the Contractor.
a) Owner may terminate the Contract due to any reason including reasons due to force majeure, regulations
or ordinance of any Government or any other reasons beyond the reasonable control of the Owner.
Such termination will be by 15 (fifteen) days notice in writing and no claim/compensation shall be
payable by the OWNER as a result of such termination, excepting the fees and costs for the meaningful
services rendered by the CONSULTANT and acceptable to OWNER, up to the date of termination.
1.44.0 RIGHTS OF OWNER
A unilateral stoppage of work by the Contractor shall be considered a breach of the CONTRACT and the
OWNER reserves its right to take necessary and suitable action as it may deem fit, to adequately protect
his/its interest; at the risk and cost of the contractor. Any aforesaid action shall be without prejudice to any
other action, rights and remedies etc. that may also be available.
In the event the Contractor fails to fulfil his obligations under the CONTRACT, the OWNER shall have the
right to get the work done by any other agency/own resources at the risk and cost of the Contractor.
1.45.0 TIME EXTENSION
If the Contractor requires any extension of time for completing the Work under the CONTRACT he must
apply to the OWNER within seven days from the date of the occurrence of the event on account of which he
desires such extensions and the OWNER may, if he thinks such request reasonable, grant such extension of
time as he may think necessary.
1.46.0 CONTINUED PERFORMANCE
The Contractor shall not stop work in case of any dispute pending before arbitrator/court/Tribunal in relation
to the contract or otherwise unless further progress of works has been rendered impossible due to non-
fulfilment of any reciprocal promise. Unilateral stoppage of work by the Contractor shall be considered a
breach of CONTRACT and the OWNER shall be within its rights to take suitable and necessary action as it
may deem fit to adequately protect its own interests.
1.47.0 The Contractor shall comply with the provisions of Contract Labour (Regulation & Abolition) Act, 1970 and
rules framed there under as amended from time to time.
1.48.0 The contractor shall abide by all the Laws/Acts/Rules/ Regulations including labour laws related to PF, Wages,
Holidays, Leave, overtime, etc.
1.49.0 The Contractor shall ensure that the Payment of Wages to Labourer has been made in accordance with minimum
Wages Act. If at any time, it is noticed or it comes to the knowledge the payment to the Labourer employed by
the Contractor is not made in accordance with the Minimum Wages Act, NFL shall reserve the right to take
remedial action to regulate the payment.
1.50.0 It is understood by the contract that in the event of any losses/damages caused to the owner (NFL) due to the
reasons whatsoever within his control and the same losses/damages are approved, the contractor has to make
good all the consequential damages/losses to the Owner without any protest and demur. The damages/losses
shall be apart from other claims/damages to which the Owner is entitled under the contract or in the course of
Law.
1.51.0 The contractor shall ensure that all formalities / permissions/ licenses required be completing / complying under
the existing laws of India and amendments thereof time to time for and in connection with this contract
including engagement / employment of laborers.
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1.52.0 EXECUTION OF CONTRACT
The contract shall be governed by and construed in accordance with Laws of India.
INDEMNIFICATION
The contractor shall have to furnish Indemnity Bond, If applicable (as per format enclosed as Annexure-XI) for
value as specified in the Special Terms & Conditions of the contract towards the material being sent for repair
at the work.
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ANNEXURE-VI
SECURITY DEPOSIT-CUM-PERFORMANCE BANK GUARANTEE FORMAT
(To be prepared on Stamp paper issued in the name of Bank)
This BANK GUARANTEE No. _____________________________ made this day of
____________________________ between______________________ a bank incorporated and having its registered
office at ______________________________ (hereinafter called BANK) which expression shall unless repugnant to
the context or contrary to the meaning thereof include its successors and assigns on the one part and NATIONAL
FERTILIZERS LIMITED, a Company registered in India under Companies Act, 1956 and having its registered office
at Core -III, Scope Complex, 7, Institutional Area, Lodhi Road, New Delhi -110 003, India to the context or contrary
to the meaning thereof include its successors and assigns on the other part.
WHEREAS in pursuance to the agreement dated ____________________(hereinafter called CONTRACT) entered
into between National Fertilizers Limited (hereinafter called OWNER and
__________________________________________ a Company incorporated in _______________________
(hereinafter called CONTRACTOR) which expression shall unless repugnant to the context or contrary to the meaning
thereof include its successors and assigns, for supply of __________________________ as envisaged in the Contract,
Contractor has to submit a Security Deposit-cum-Performance Bank Guarantee for Rs._________.
CONTRACTOR accordingly agrees to furnish the Security cum performance Bank Guarantee as hereinafter contained
towards fulfilment of all of its obligations under the contract.
NOW THIS DEED WITNESSES AS FOLLOWS :
The decision of the Owner as to whether the terms and conditions of this Security Deposit-cum-Performance Bank
Guarantee have been observed or not shall be final and binding on the BANK. In any case, however the Bank's
responsibility under this Security Deposit-cum-Performance Bank Guarantee is limited to Rs.
_____________________.
1. In pursuance of the Contract, the Bank hereby guarantees as a direct responsibility to OWNER that the BANK
is holding the amount of Rs.______________________________________at Owner's disposal and hereby
promises and shall be bound to pay to OWNER, forthwith at Owner's written notice stating that the contractor
has failed to fulfil its obligations under the contract for reasons for which contractor is liable and without any
protest or demur and without recourse to contractor and without asking for any reasons as to whether the
amount if lawfully asked for by Owner or not, the entire amount or the portion thereof as mentioned by Owner
in the notice.
2. This Security Deposit-cum-Performance Bank Guarantee shall be valid for an initial period of
_______________________ months from the date of this Bank Guarantee No. ___________________ dated
______________ given by the Bank to Owner become effective. Upon issuance of Commissioning / certificate
according to terms of contract on expiry of _________________ months after the issuance of the above
mentioned certificate of commissioning / erection / completion certificate, the Security Deposit-cum-
Performance Bank Guarantee shall become null and void.
3. This Security Deposit-cum-Performance Bank Guarantee shall be in addition to and shall not affect or be
affected by any other security now or hereafter held by Owner on account of money hereby intended to secure
and Owner at its discretion and without any further consent from the Bank, and without affecting its rights
against the Bank, may compound with, give time or other indulgence to or make any other arrangement with
Contractor and nothing done or omitted to be done by Owner in pursuance of any authority or permission
contained in this guarantee, shall effect discharge of the liability of the Bank.
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4. UNLESS PREVIOUSLY CANCELLED BY THE OWNER, this Security Deposit-cum-Performance Bank
Guarantee will remain in force initially upto __________________ months from the effective date of Bank
Guarantee No. __________dated ____________ given by the Bank to the Owner and subject to provisions of
paragraph 2 above will stand automatically cancelled on the expiry of the said period. Unless demand or claim
under this Bank Guarantee is made on Bank in writing within three months from the date of expiry of this Bank
Guarantee, all the rights of Owner against the Bank shall be forfeited and Bank shall be relieved and discharged
from all the liabilities hereunder.
5. Any notice by way of request, demand or otherwise hereunder may be sent by post to the Bank, addressed as
aforesaid, and if sent by post, it shall be deemed to have been given at the time when it would be delivered in
due course of post, and in proving such notice, when given by post, it shall be sufficient to prove that the
envelope containing the notice was posted and a certificate, signed by an officer of the owners, to the effect that
the envelope was so posted, shall be conclusive.
6. The Security Deposit-cum-Performance Bank Guarantee is to be returned to the Bank after its expiry in terms of
Paragraph 4 above.
7. The Bank declares that it has the power to issue this guarantee and the undersigned have full power to do so.
Dated ___________ this _____day of ______201
(Indicate the name of the Bank with stamp)
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ANNEXURE-VII
BID SECURITY (EMD) FORM
DRAFT OF BANK GUARANTEE FOR BID SECURITY DEPOSIT/EMD
In consideration of National Fertilizers Limited (NFL), having its registered office at scope complex, core-iii, 7
institutional area, lodhi road, new delhi-110 003 (hereinafter called nfl which expression shall unless repugnant to the
subject or context includes its successors and assigns) having agreed to exempt ____________(hereinafter called the,
the said tenderer(s)' which expression shall unless repugnant to the subject or context includes his successors and
assigns) from the demand under the terms and conditions of tender no
________________for___________________hereinafter called “the said tenderer' of such bid security deposit for the
due fulfillment by the said tenderer(s) of the terms and conditions contained in the said tender ____________for
____________on production of bank guarantee for Rs._________________(Rupees
________________________only).
1. We___________________Bank hereinafter referred to as 'The Bank' do hereby undertake to pay to ‘NFL’ an
amount not exceeding Rs.________(Rupees__________only) against any loss or damage caused to or suffered
by 'NFL' reason of any breach by the said tenderer(s) of any of the terms and conditions contained in the said
tender (the decision of the company as to any such breach having been committed and loss suffered shall be
binding on us.
2. We _________________Bank do hereby undertake to pay the amounts due and payable under this guarantee
without any demur merely or a demand from 'NFL' stating that the amount claimed is due by way of loss or
damage caused to or would cause to or suffered by 'NFL' by reason of any breach by the said tenderer(s) of any
of the terms or conditions contained in the said tender or by reason of the said tenderer's failure to keep the
tender open. Any such demand made on the bank shall be conclusive as regards the amount due and payable by
the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not
exceeding Rs.______________(Rupess_____________________only).
3. We ____________________Bank further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the finalisation of the said tender and that it shall continue
to be enforceable till the said tender is finally decided and order placed on the successful tenderer and/ or till all
the dues of ‘NFL’ under/or by virtue of the said tender have been fully paid and its claims satisfied or
discharged or till a duly authorised officer of NFL certified that the terms and conditions of the said tender have
been fully and properly carried out by the said tenderer(s) and accordingly discharges the guarantee. Unless a
demand or claim under this guarantee is made on us in writing on or before the _____________to include 3
months claim over and above the period mentioned in the paragraph for the validity of the Bank Guarantee in
the tender we shall be discharged from all liability under this guarantee thereafter.
4. We __________________________Bank, lastly undertake not to revoke this guarantee during its currency
except with the previous consent of 'NFL' in writing.
Dated ________________day of ______________________201
Corporate Seal for Bank
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ANNEXURE - VIII
AGREEMENT
THIS CONTRACT made at GUNA (M.P.) this ---------------------------------------- day of between NATIONAL
FERTILIZERS LTD. A GOVERNMENT OF INDIA UNDERTAKING registered in India under the Indian Companies
act, 1956, having its registered office at Scope Complex, Core-III, 7, Institutional Area, Lodhi road, New Delhi 110 003
(HEREINAFTER REFERRED AS OWNER) which expression shall unless repugnant or contrary to the context include
its successors and assigns of one part and ------------------------------------------------------------------------------hereinafter
referred to as ‘Contractor’ which expression shall unless repugnant or contrary to the context include its successors
executors, representatives & permitted (assigns/successors) of the other part.
WHEREAS
The owner is desirous of getting certain works executed more specifically mentioned & described in the Work Order
No.----------------------------------------------- -for the work of -------------------------------------------------------------------------
---for Rs.-----------------------(Rupees-----------------------------------------------------------------------------and whereas the
contractor has agreed to execute the work as specified in the tender documents & in the letter of intent mentioned above
& also in the contract documents .
NOW THEREFORE, THIS CONTRACT WITNESS AS FOLLOWS:
ARTICLE--I
1.1 CONTRACT DOCUMENTS:
The following documents shall construe & form the part of the contract:
This contract agreement,
The documents as defined under ‘CONTRCT’ in the General Condition of Contract of the Tender document &
as per the list of enclosed documents.
1- NFLNIT No.NFVP/ELCO/823/ Dated
2- Party quotation no. NFVP/ELCO/823/ Dated
3- Party Letter No. Nil Dated
4- NFL LOI No NFVP/ELCO/823/ Dated
5- NFL work order No. NFVP/ELCO/823/ Dated
6- Correspondence exchanged by & between the parties relating to the contract.
ARTICLE—II
2.1 WORKS TO BE PERFORMED:
In consideration of payments to be made to the Contractor as hereinafter provide, he shall with due care,
promptness, accuracy & workmanship execute the work in accordance with the approved plans, notice inviting
tender, Special Conditions of Contract, General Conditions & directions of contract, Technical specification,
Letter of Intent & Work Order.
ARTICLE—III
3.1 COMPLETION:
The contract work shall be duly completed in all respects & handed over to National Fertilizers Ltd., within the
time period as mentioned in the work Order. The time mentioned herein shall be the essence of the contract.
ARTICLE—IV
4.1
Notwithstanding any other court or courts having jurisdiction to decide the question(s) forming subject matter
of a suit any & all actions & proceedings arising out of or relating to the contract (including any arbitration in
terms thereof) shall lie only in the court of competent civil jurisdiction in this behalf at Guna.
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ARTICLE--V
5.1 ENTIRE CONTRACT:
The contract document mentioned in Article-I hereof embody the entire contract & the parties declare that in
entering in to this contract they do not rely upon any previous representation, whether expressed or implied &
whether written or oral, or any inducement, understanding or agreement of any kind not included within the
contract documents; & all prior negotiations, presentations; contracts, & / or agreements & understanding are
hereby cancelled.
ARTICLE—VI
6.1 NOTICE:
Subject to any provision in the contract document to the contrary, any notice, or communication sought to be
served by the contractor on the owner with reference to the contract shall be deemed to have sufficiently served
upon the owner only if delivered by hand or by registered post with acknowledgement to the Engineer in charge
as defined in the general conditions of Contract.
Without prejudice to any other mode of service provided for in the contract documents or otherwise available to
the owner any notice, or other communication sought to be served by owner on the contractor with reference to
the contract shall be deemed to have been sufficiently served if delivered by hand or through registered post
with acknowledgement due to the principal office of the contractor at---------------------------------------------------
-----------------------------.
ARTICLE--VII
7.1 WAIVER:
No failure of delay by the owner in terms of the contract or any obligation or liability of the contractor in terms
thereof shall be deemed to be a waiver of such right, remedy, obligation or liability, as the case may be by the
owner or notwithstanding such failure or delay, the owner shall be entitled at any time to enforce such right,
remedy, obligation or liability of the case may be.
ARTICLE—VIII
8.1 NON ASSIGNABILITY:
The contract & benefits & obligations thereof shall be strictly personal to the contractor & shall not on any
account be assignable and transferable by the contractor.
Even though this contract is executed on this day _________________of ________201 , it is deemed to have
entered in to on _________being the day of start of work.
IN WITNESS WHEREOF the parties hereto have duly executed this contract in duplicate at the place, day &
year first here in above written.
SIGNED & DELIVERED SIGNED & DELIVERED For & on behalf of NFL for & on behalf of Contractor
(With Rubber Stamp) (With Rubber Stamp)
--------------------------------- ------------------------------------
WITNESS: WITNESS:
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NFVP/ELCO/823/444/2018-19
1.0 --------------------------------- 1.0 ------------------------------
2.0 --------------------------------- 2.0 ----------------------------
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure -IX
SPECIAL CONDITIONS OF THE CONTRACT
1.0 Schedule of Rates:
1.1 Contractor shall quote for all the items in the format given in schedule A.
(Schedule of Quantities) of contract respectively, which shall be firm during contract period.
1.2 Schedule A contains labour oriented items.
2.0 Basis of Evaluation of Bid and Award of Work:
The work under Schedule A of this contract can be split in two parts for awarding the
contract to two different contractors at the sole discretion of NFL on common lowest basis
under Part-A & Part B. The major portion of the work (approx. 50 to 60%) shall be awarded
to the overall lowest bidder. The balance portion of the work, (approx. 40 to 50%) shall be
awarded to next lowest bidder if agreed after negotiating with them to work at the rates of the
lowest bidder or else total work shall be awarded to overall L-1 bidder. The areas covered
under Part-A & Part B shall be as detailed below:
Part A: Township, Raw water, Nursery, Sewage Treatment Plant, Captive Power Plant, DM
Plant, Pre-treatment Plant, Firefighting Plant, Effluent Treatment Plant, Non-Plant Buildings
& Residential qtrs. and factory street lighting etc.
Part B: Ammonia- I & II, Urea I & II, Cooling Tower I & II, Silo and Bagging Plants etc.
Separate work orders shall be issued for the items under Schedule ' A ' for each Part in case
work is awarded to two contractors.
Work will be awarded on the basis of overall lowest bid basis for schedule A taken together.
In case of award of work to two parties ( Solely at the discretion of NFL), the overall L-II
party will be considered in case the party agrees to work on same rates and terms as that of
L-I party.
Rate quoted by overall L-I bidder will be considered for award of work / negotiation etc.
3.0 Contractor will have to attend Electrical complaints against Part 'A' of the contract, intimated
by the residents of Township, CISF barracks etc. and by other officials of NFL. All such
complaints received on telephone or verbally will have to be properly recorded in a register
kept for the purpose at maintenance office between 8.00 a.m. to 10.00 p.m. on all weekdays
including Sunday, or holidays. One member of the contractor staff will always be available to
receive such complaints.
4.0 For Part ' B ' of the Contract, The Contractor shall maintain a register, in the office provided
to him inside factory, for recording the complaints / Jobs between 8.00 A.M to 5.00 P.M.
5.0 In case when contractor is called to attend emergency and breakdowns jobs taking place
between 10.00 p.m. to 8.00 a.m. in Township, or between 05.00 p m to 8.00 a.m. in plant,
The Contractor shall be paid 50 % extra over and above the rates of items executed by him
for attending to such emergencies.
6.0 Contractor shall provide their staff appropriate tools, measuring instruments, ladders, ropes,
chain pulley blocks, lifting tackles, Drill machine along with drill bits etc. In case of
emergency, and tough location where job is not accessible, NFL may provide truck mounted
ladder free of charge at the sole discretion of Engineer in-charge.
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NFVP/ELCO/823/444/2018-19
Ladders, ropes, chain pulley blocks, and lifting trolley shall be provided to contractor on the
basis of requirement and availability and if Engineer in-charge agrees to provide the same to
contractor. Truck, Crane and all heavy machines shall be allowed to contractor at the sole
discretion of Engineer in-charge as per the job requirement. However unavailability of these
machines shall not be consider as a reason for job delay.
If tools and tackles maintained by the contractor are not found as per EIC satisfaction in line
with safety standards during random checking by NFL, the contractor shall be liable to
replace defective tools within a week. Also, if the contractor fails to provide the same within
a weeks NFL shall provide the same and the double cost plus over heads @ 25% shall be
recovered from the contractor.
7.0 The work under this contract will be awarded initially for ONE YEAR, which can be
extended further for Three months on the same rate terms and condition, if mutually agreed
on month-to-month basis on the performance but if in the opinion of Engineer-in-charge
contractor's performance is not satisfactory the contract may be terminated by giving a
three-day's notice. Any loss incurred by the company on this account shall be recovered
from the contractor. NFL may engage another agency to complete pending jobs under this
contract at the risk and cost of the contractor.
8.0 No material is to be dumped into the drains and trenches; the material shall be neatly
collected at appropriate place and then disposed of as per direction of Engineer-in-charge.
9.0 Contractor’s workman shall execute the job as per instructions of Engineer-in-charge or his
representative.
10.0 Contractor's workman shall not tamper/disturb any machine, equipment, installation etc.
Contractors shall be responsible for all acts of their workers and loss of damage caused to
NFL’s property or to any third party in any form shall be chargeable to their accounts.
11.0 The contractor shall make his own arrangements for transporting the materials from stores to
place of work and the place of erection etc. at his own cost. NFL shall extend mechanical
help in transporting the cable drums to work site in case Engineer-in-charge is satisfied that
cable can get damaged during transportation by rolling the drums due to damaged/rotten
cable drums, free of cost.
12.0 RATES
12.1 The rates quoted by the contractor shall be inclusive of all the labour, materials, tools and
plants necessary for executing the work, and all other miscellaneous expenditure for/or
incidental to in connection with the execution of the contract inclusive of sales tax or any
other tax (excluding GST), toll, customs duty or any other duty, fees, octroi, royalty etc., in
respect of the contract, and the rates shall be firm irrespective of any variation in the
prevailing rates of taxes, duties, levies, octroi etc. and any fresh imposition on any of these
by State/Central/Statutory bodies. Payment of the taxes etc., is the responsibility of
contractor and shall not be payable by NFL. The contractor shall indemnify NFL against levy
of any taxes, duties, royalties, octroi, etc., in regard to this contract and in the event of NFL
being assessed for any of the said imports, the NFL shall have right to recover the total
amount so assessed from the contractor's dues and the contractor shall also be responsible for
all costs or expenses that may be incurred by NFL in connection with any proceeding or
litigation in respect of the same.
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NFVP/ELCO/823/444/2018-19
12.2 It is a rate contract, the quantities and items of work given in the schedule of quantities under
schedule A are tentative and indicative only. Actual execution of quantities shall depend
upon the requirement of NFL. The variation of the quantity of individual item of work may
vary upto any extent; or some of the items may not be executed all together. The contractor
shall not be entitled to any claim whatsoever on account of any variation in the quantities
and/or omission/deletion of items from/to the Schedule of Rates.
12.3 It shall be responsibility of the contractor to pay the minimum wages to the employees as
specified by government from time to time within first seven days of every month. The rates
quoted by the contractor/tenderer will be firm during the contract period including extension
(if any) and will not subject to escalation irrespective of any increase what so ever except any
increase in minimum wages as directed by the Govt. of India or Govt. of Madhya Pradesh (
after notification of the Govt.). the escalation in wages whichever is higher, if any, will be
reimbursed as per following formula:
Billed amount x 0.65 x (Escalated minimum wages of skilled worker - Wages of skilled worker at the time of bid opening) x (No of skilled worker)
Wages of skilled worker at the time of bid opening x (Total No. of worker)
+
Billed amount x 0.65 x (Escalated minimum wages of semi-skilled worker - Wages of semi-skilled worker at the time of bid opening) x (No of
semi-skilled worker)
Wages of semi-skilled worker at the time of bid opening x (Total No. of worker)
+
Billed amount x 0.65 x (Escalated minimum wages of unskilled worker - Wages of unskilled worker at the time of bid opening) x (No of unskilled worker)
Wages of unskilled worker at the time of bid opening x (Total No. of worker)
+
Billed amount x 0.65 x (Escalated minimum wages of Super skilled worker - Wages of Super skilled worker at the time of bid opening) x (No of Super skilled worker)
Wages of Super skilled worker at the time of bid opening x (Total No. of worker)
12.4 The inspection and acceptance of the work by Engineer-in-charge/site Engineer shall not
relieve the contractor from any of his responsibilities under this contract.
13 Measurement:
13.1 For all payment purposes, the measurement will be based on physical measurement.
Wherever it is not possible to take physical measurement, payment shall be made on the basis
of drawings. Physical measurement will be taken by the contractor in the presence of
Engineer-in-charge.
13.2 Measurement of the weight/length will be in metric system corrected to nearest
kilogram/centimeter.
13.3 For structural steel works measurement and payment will be made on weight basis.
13.4 Measurement for cable laying shall be based on the basis of length actually laid between
termination's including that of loops provided and paid accordingly.
13.5 The contractor shall submit the measurement of all items covered under item rate to the
concerned Engineer-in-charge for certification within a week, after completion of job to
avoid any delay for getting the measurement certificate.
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NFVP/ELCO/823/444/2018-19
14 Insurance:
14.1 Owner shall take insurance policy to cover the risks/losses to their materials during the
storage, erection, testing and commissioning. However, contractor shall be responsible for
covering the risk / losses to his men and materials including tools, tackles, instruments etc.
brought by him and his sub-contractors at site for work.
14.2 The contractor shall have to make good, loss or damage caused to Owner's materials, stores,
installation, provided the loss is solely attributed to the defective workmanship, negligence,
on the part of the contractor or his personnel. Owner's decision on this matter shall be final
and binding on the contractor.
14.3 Contractor shall take Insurance Cover for all persons engaged for the work. The contractor
shall be responsible and shall take medical cover under the workman compensation policy to
meet medical treatment expenses for medical treatment of the contract labour engaged by
them, in the event of accident taking place causing injuries to the contract labour while on
duty.
15 Completion period: The work shall be strictly completed as per the completion period given
in this tender document. The period for fabrication and erection includes the time required
for mobilization as well as testing, rectification, if any, retesting and completion in all
respects to the entire satisfaction of Engineer-in-charge.
16 Workmanship Guarantee: Workmanship shall be in accordance with the specifications,
standards and codes which are part of these tender as well as established engineering
practices for this type of work. Any portion of work executed by the contractor and
considered defective by the owner, the contractor shall have to take necessary remedial
measures to complete satisfaction of owner to make the defects good at his own cost without
any liability to owner.
17 Agreement on non-judicial stamp paper: The contractor's responsibility under the contract
will commence from the date mentioned in the letter/telex/fax of intent. The contractor shall
be required to execute an agreement on non-judicial stamp paper with M/s NFL within 10
days of receipt of the work order or before start of work whichever is earlier. The agreement
shall be executed as per the approved agreement proforma, to be obtained from M/s NFL.
Stamp paper of appropriate value shall be arranged by the contractor.
18 Engineer-in-charge Status:
18.1 NFL shall appoint an Engineer officer to act as Engineer-in-charge of the work who shall act
as in pursuance of the contract conditions specified herein before and hereinafter.
18.2 The Engineer-in-charge shall, at all times, have access to the works wherever it is in
preparation of and during progress. The contractor shall provide all facilities for such access
so that the Engineer-in-charge may perform his functions under the contract.
18.3 The Engineer-in-charge shall exercise and carry out such superintendence and inspections at
site as may be necessary to ensure that the contractor executes the work strictly in
accordance with the working drawings, specifications, and complies with the other
provisions of the contract. The Engineer-in-charge shall have authority to reject work, which
does not conform to the contract documents, whenever in his opinion he considers it
necessary for the proper execution of the works. He shall have authority to require special
inspection or testing of the work whether or not such work has been fabricated, installed or
completed.
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NFVP/ELCO/823/444/2018-19
18.4 Based on his evaluation of the contractor's bills for payments, the Engineer-in-charge will
determine the amounts due to the contractor for allowing payments by the NFL in
accordance to the general conditions of the contract.
18.5 The Engineer-in-charge shall have general supervision and direction of the work. He has
authority to stop the work, whenever such stoppage will become necessary to ensure the
proper execution of the contract. He shall also have authority to inspect and reject all work
and materials which do not conform to the specification, to direct the application of
contractor's forces to any portion of the work, as in his judgment is required, and to order the
said force increased or diminished and to decide questions which arise in the execution of
the work.
18.6 The Engineer-in-charge reserves the right to suspend the work or part thereof at any time and
no claim whatsoever on this account shall be entertained. In case of any clarification the
contractor may appeal to the Owner whose decision shall be final and binding.
18.7 The above inspection shall, however not relieve the contractor of his responsibilities in
regard to defective materials or workmanship and the necessity for rectifying or replacing
the same.
18.8 The contractor shall on instruction of the Engineer-in-charge immediately remove from the
work any person employed thereon who may misbehave or cause any nuisance or otherwise,
in the opinion of the Engineer-in-charge is not a fit person to be retained on the work and
such person shall not be again employed or allowed on the works without the prior written
permission of the Engineer-in-charge
18.9 The judgment of Engineer-in-charge for determining the category of an item not mentioned
in the schedule shall be final.
19 Documentation: For the purpose of completion certificate, the following documents will be
deemed to form completion document.
a) Material reconciliation statement for the materials issued by the owner for the works and rest
of surplus materials returned to owner's stores duly supported by necessary documents.
b) No claim certificate by the contractor certifying that the work done by him under the contract
has been measured and accepted for in the final bill to his satisfaction and that he will have
no claims concerning any works or part there of performed by him under the contract to
owner except otherwise indicated in the final bill.
c) The completion certificate shall be issued by owner within one month of the contractor
furnishing documents listed in this clause jointly certified by Engineer and contractor's site
Engineer.
20 Gate Passes:
20.1 All tools, plant and material shall be brought by the contractor to the works site through a
covering note to be submitted in 3 copies. One copy of the covering note will be delivered to
the security staff, Engineer-in-charge, and third copy shall be retained by the contractor.
20.2 The contractor's labour shall enter factory premises from the designated gates as stated on
their gate passes only. They shall work only in the area earmarked in the contract. All other
areas are out of bound for them.
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NFVP/ELCO/823/444/2018-19
21.0 Service of notices of contract: The contractor shall furnish to the Engineer-in-charge the
name, designation and address of his authorized agent having power of attorney duly
registered in court of law and all complaints, notices, communications and references shall be
deemed to have been duly given to the contractor if delivered to the contractor or his
authorized agents or left at or posted to the address so given and shall be deemed to have
been so given in case posting on the day on which they would have reached such address in
the ordinary course of post or on the day on which they were so delivered or left. In case of
contract by partners, any change in the constitution of the firm shall be forthwith notified by
the contractor to the Engineer-in-charge.
22.0 Contractors to comply with all laws:
22.1 The contract shall be governed by the law in force in the Republic of India.
22.2 The contractor is to comply with all laws etc. The contractor shall be responsible to secure
compliance with the center and state laws as well as rules and regulations, By-laws and
orders of the laws authorities and statutory bodies which are in force or as may be in force
from time to time. It shall give to the Municipal corporation committees, police and other
relevant authorities all such notices etc. as may be required by law and obtain requisite
license for temporary constructions, enclosures, etc. and pay all fees, taxes and such other
dues or charges which may be livable on account of any of his operations in executing the
work under the contract. NFL shall not pay anything extra to the contractor on this account.
The contractor shall also make good at his own cost, any damage done by him to any
adjoining property, during execution of work.
23.0 Contractors to Comply of entire provisions:
23.1 It shall always prevail, unless otherwise specifically stated, that the entire provisions of the
Tender document have been opened and accepted for compliance by the contractor without
any reservation.
23.2 All the materials to be supplied by NFL shall be drawn from the stores inside the factory
premises and shifted to site by the contractor. Nothing shall be paid to the contractor extra on
this account.
23.3 One room residential unfurnished accommodation for the Contractor/ Supervisor of the
contractor of Part 'A' as well as Part 'B' will be provided by the NFL on chargeable basis as
per rules of NFL so that contractor's / Supervisor is always available as and when required.
However space for storing material, tool and tackles etc. will be made available inside the
factory to the contractor for the maintenance contract Part 'B' and maintenance office in
township Premises for maintenance contract Part 'A'.
23.4 Electricity and water supply required in connection with work by the contractor shall be free
of cost.
23.5 Sub-Contracting of the job will not be allowed without prior written permission of NFL.
24.0 Fulfillment of Statutory requirement:
24.1 The contractor shall have 'A' class Electrical contractor's license (Authorized to work on
equipment’s up to 11000 Volts) issued by M.P. Govt.
24.2 The contractors having 'A' class Electrical contractor's license issued by states other than
Madhya Pradesh may participate in the tender with the undertaking that they will get their
license endorsed by the chief Electrical inspector, Govt. of M.P. for making as 'A' class
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NFVP/ELCO/823/444/2018-19
contractor in Madhya Pradesh within 30 days from the date of issue of Work Order.. Failure
to obtain the appropriate license from Govt. of M.P. shall lead to termination of contract.
24.3 Contractor shall abide all safety rules and regulations of NFL and all other statutory rules as
applicable for this contract. If contractor fails to provide compulsory Uniform, PPE like
Helmet, safety shoes, ear muff and dust mask during execution of jobs to his personnel
within weeks from the date of start of work, an amount of Rs 100.00 per day per man power
deployed will be deducted from the bill till the date of provision of PPE for all the deployed
persons. Also, if the contractor fails to provide the same within two weeks NFL shall provide
the same and the double cost plus over heads @ 25%shall be recovered from the contractor.
24.4 Contractor shall employ only adult persons for the above work.
24.5 Contractor shall abide by all the statutory provisions regarding provident fund as laid down
in the employees provident fund act, 1952.
25.0 Measurement & Billing: The contractor shall submit the bill in quadruplicate to the
Engineer-in-charge of the work giving abstract and detailed measurements for the various
items executed during a month before expiry of the first week of the succeeding month.
26.0 TERMS OF PAYMENT:
Payment shall be made against monthly bills duly certified by Engineer-in-charge.
26.1a The contract shall furnish the following information:-
i) Acceptance for release of payment by ECS / EFT from our bank i.e. SBI Bavrikheda
( Code 8455 ) NFL complex Vijaipur 473111, Distt. Guna (MP).
ii ) Details of tenderers A/c No. in any branch of State bank of India , Name and
Address of branch code, RTGS code and MICR No. of the tenderers bank.
26.2 Income tax and Work tax at the rates applicable as per Income tax Act, 1961 and M P
Consumer tax as amended up to date or an Act of Parliament.
26.3 A running ON ACCOUNT bill shall be submitted on or before 10th
day of the following
month. and payment shall be made within 30 days from the submission of the bills. If bill is
complete in all respect.
26.4 90% payment shall be released against monthly bills and 10% balance shall be retained
towards security deposit, which shall be released after completion of the defect liability
period.
26.5 Defect liability period is equal to workmanship guarantee period, which is three months from
the date of completion of the contract as per completion certificate.
26.6 Initial security deposit shall be 2.5% of the total value of the contract. EMD deposited by the
successful tenderer shall be adjusted towards initial security deposit and the balance amount
if any shall be deposited by the contractor within 10 days from the award of work.
26.7 All running account payments shall be regarded as payments by way of advance against the
final payments only and not as payment for work actually done.
26.8 The contractor shall carry out all the jobs listed in Annexure XIII of item 28.0 (total sheet 4)
and Annexure XIV of item no. 29. (total sheet 5) respectively (Lump sum basis jobs) to the
satisfaction of Engineer-in-charge within the time specified below for each type of
complaint. Time period provided is indicative only. Efforts shall be made by the contractor to
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remove the fault within minimum of time without inordinate delay. EIC may direct the
contractor to do any work in priority to other work and he shall be competent to decide
priority of any specified work.
Description of work Time-period (Maximum)
a) Street Lighting 24 working hrs after the
failure
b) Point wiring and complaints including
replacement of switches sockets, bells etc.
8 working Hrs after receipt
of complaint
c) Lighting fixture and replacement 8 working Hrs after receipt
of complaint of bulbs/tubes
d) Complete power failure of a particular
building or street lighting due to blowing of
fuses or tripping of MCB or faults requiring
termination of cable/conductor etc. or
complaint related to safety.
4 Hrs after receipt of
complaint / failure
26.9 In case contractor fails to attend the complaint within the period specified at clause 26.8
above, penalty @ Rs 5/- per complaint/ street lighting fixture per day shall be levied for
delay of every one-day or part thereof beyond the above-stipulated time of attending the
complaint.
26.10 In addition of complaints on day-to-day basis for items covered under lump sum
maintenance, the contractor shall carry out the general / preventive maintenance of area
covered under lump sum maintenance for better availability of the system. The schedule for
the same shall be prepared accordingly by the contractor in consultation with Engineer-in-
charge.
26.11 The jobs carried under item rate of Schedule A shall be executed by the contractor purely on
the basis of the requirements arising from time to time during entire contract period.
Contractor shall execute the work on the written request of Engineer-in-charge on the basis
of guidelines given below:
Nature of jobs Maximum stipulated
time
1 Overhauling/cleaning of exhaust fans, Ceiling
fans, including its removal, refixing of fans &
installation of new fans and lighting fixtures
4 Nos. per day
2 Numbering/lettering on distribution boards, poles
walls etc.
50 Poles/DB’s per day
3 Removal & Installation of Hylum sheet on switch
boards, Junction boxes checking earth pits,
ceiling roses on round blocks etc.
10 Nos. per day
4 Providing temporary power connections etc. Within 8 hrs.
5 Cable jointing of all sizes of cables with epoxy 12Hrs each joint
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kit including necessary excavation and refilling
etc
6 Termination of all types and sizes of cables with
gland & lugs.
4 Hrs each Termination
7 Underground cable laying/removal of
underground cable
200Mtr/week
8 Laying of cable on overhead racks wall, trenches. 200Mtr/week
9 Erection of poles including excavation and
grouting and painting
10 Poles/week
10 Supply of skilled/unskilled Manpower At 24 Hrs notice
11 Installation of lighting fixtures Two fittings per day
12 Painting of lattice type of Towers 2 Towers per week
13 Maintenance/ Replacement of tube /GLS /HPSV /
HPMV/Lamp in Flameproof fitting
3 Nos. per day
14 Checking and testing of earth pits 5 Nos. per day
15 Cleaning of air filter size 600 x 600 mm 5 Nos. per day
16 Fabrication of canopies for motors / LCS etc. 2 Sq Mtr per week
17 Any other item rate jobs which is required to be
executed as per plant requirement.
Solely at the discretion of
NFL Engineer in charge to
execute the job in time.
26.12 Liquidated Damages @1% per day of the value of each work shall be levied for delay in
completion beyond specified period mentioned in 26.8, 26.9, 26.10 & 26.11 subject to 10%
of the value of the contract.
26.13 NFL reserves the right to get the work done at the risk and cost of the contractor without
giving any further notice, if the contractor fails to attend the complaint or complete a job
within stipulated time given under clause 26.8 & 26.11 & clause 1.19 of GTC.
27.0 SUPERVISOR : All the work carried out under the contract for Part 'A' and Part 'B' of
Schedule A shall be supervised by supervisor separately (minimum one supervisor for Part-
A and one supervisor for Part-B). The supervisor must have minimum qualification of
Diploma in Electrical with minimum three years experience Or ITI in electrical with seven
years of experience OR having valid Electrical Supervisor's license issued by the Chief
Electrical Inspector of Madhya Pradesh Government.
28.0 ELECTRICIANS : The work covered under this contract for Part A and Part B of Schedule
A shall be carried out by skilled electricians. The Electricians must have minimum
qualification of ITI in electrical with three years of experience OR workman/Linesman
license issued by Chief Electrical Inspector of the State for the specific job or minimum 5
years of work experience in a heavy industry in Electrical discipline.
The contractor will have to submit the details to NFL regarding experience and
qualifications of the persons being deputed for the job by him for approval by Engineer-in-
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charge. NFL may constitute a screening committee for taking interviews of these persons
before deputing them to site.
Three Field Supervisors shall assist main supervisor in carrying out the job.
The contractor shall fulfill all the statutory requirements as per Employee PF Act 1952,
minimum wages Factory Act 1948, contract labour regulation Act.
29.0 The contractor shall be required to attend the routine complaints of offices, building's faults
and breakdowns of lighting systems as per instructions of Engineer-in-charge from time to
time.
30.0 The contractor shall employ sufficient No. of staff for executing the contract consisting of
supervisor, skilled technician and helpers. The jobs shall be carried out only when the
contractor's supervisor is present at site. If the supervisor is absent contractor himself shall
supervise the job. The contractor shall appoint sufficient number of (min. 03Nos) field
supervisors from the experienced & skilled employees to oversee the quality & performance
and for consistent overall supervision of jobs. In absence of main supervisor field supervisor
shall carryout the job in consultation with concerned section/area In-charge under the
information of EIC. However such arrangements shall be resorted to in specific cases only
with the permission of EIC. If neither main supervisor, field supervisor (if under proper
permission of EIC) nor contractor is available then Rs 500.00 shall be levied for absence of
supervisor on each day. The composition of man power Skilled / semi-skilled / Un-skilled
shall not change without prior approval of NFL.
31.0 The contractor will also be required to take repair work in various buildings, service network
etc. according to the priorities fixed by Engineer-in-charge from time to time.
32.0 All the consumable materials except cement as mentioned in schedule of rates/schedule of
Quantities shall be supplied free of cost by NFL such as PVC tape, CTC, Waste cotton,
Switches, Sockets, MCBs, all type of bulbs, Fluorescent tubes, LED light fixtures, Ballast's,
Condensers, Hylum sheets, Bells, all type of holders, all glass shades, Wires, Cables, Fuse
bases, Fuses, Bolts, Nuts, screws, Al. clips, Wooden gittis, etc. as required.
33.0 Cement in case required for executing the job shall be issued by NFL on chargeable basis.
34.0 Maintenance and attending of lightings (for ordinary or flame proof) on the item rate basis
includes the job of tracing and rectification of circuit fault up to the Lighting fixtures.
35.0 The contactor shall ensure proper training and updating of his men power. In case any work
man fails to meet the quality standards of department or the job is not performed as per the
quality norms of electrical standard, contractor shall replace him with suitable trained
workman to be employed as per clause no.28. Contractor shall ensure that the job is not
delayed by his employees on any premise resulting in loss in daily output and final loss to
NFL. Any delay in job will subject to penalty as per STC clause no. 26.12.
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Annexure –IX-B
Requirement of Mandays for following Item Rate
S.No Item
no.
Description Man-day /
Year
(Considering
26.5 days
/month)
1 10 Miscellaneous Jobs
5100 2 11 Fixing of 6A/16A switches/ sockets/ kit-kat fuse/ indicator
lamp etc. on hylem sheet for extension board
3 12.01
to
12.03
Shifting of 200 Ltr drum filled with HSD/ Naphtha/ NGL/
Transformer oil/ Lube oil from one place to another place
inside the factory premises
4 13 Cleaning of Electrical Equipment's
5 28 Maintenance of Factory on Lump sum Basis 3180
6 29 Maintenance of Township & Factory on Lump sum Basis 3816
7 30 Supply of additional unskilled manpower for assistance to
NFL employees in day to day maintenance job.
4770
8 Supervisor 1 No.
Total Man Power in Current Contract
The above man-power is given as the cost wage sheet
S.No
Category
No of Man-days/ Year
1 Supervisor
2 Skilled technician 5088
3 Semi-Skilled technician 1908
4 Un-Skilled technician 9858
Note:
1. From Last W.O. it was seen that on an average 52-55 Nos workers/month were employed by
contractor to fulfill above item rate requirement.
2. The Contract is not man power supply contract but contractor must not consider employment of
less man power without prior approval from NFL as the job shall suffer.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-X
Free Issue of Materials to Contractor:
All consumable materials shall be supplied by NFL free of cost such as PVC tape, CTC, Waste
cotton, Switches, Sockets, MCBs, all type of bulbs, Fluorescent tubes, Ballasts, Condensers, Hylam
sheets, Bells, All types holders, all glass shades, Wires, Cables, Fuse bases, Fuses, Nuts & bolts,
Screws, Aluminum cables, Fancy wall brackets, L-type brackets, cleats, Room heater rods,
motor/motor coil of heat convector, Registers for recording the Energy meters readings, emery
papers , Metal wire brush Wooden Gitties, Aluminum clip and Welding electrode etc.
Contractor shall submit monthly consumption statement duly Certified by Engineer-in-Charge for
the material issued to the contractor for use outside factory premises.
Cement shall however be supplied on chargeable basis as per NFL rules.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexure-XI
SCOPE OF WORK & TECHNICAL SPECIFICATION
Scope of Work of Electrical Maintenance Contract - Part 'A':--
The work involved in this part is repair and maintenance of 415V overhead lines with street lighting
fixtures, LT distribution networks, street lighting and electrical installations in residential and public
buildings in township, CISF barracks, Trainees hostel, VIP guest house, B-type guest house, B-type
hostel, Vinod Kendra Auditorium, Vindhyachal club, Administrative building, Non-Plant buildings
of factory i.e. Site office, First aid post, Fire station, Central canteen, canteen kiosks, Central lab,
Ware house, Cement Godown, Workshops, petrol pump station, Farmer Training centre, Railway &
Road weigh bridge, Electrical maintenance of street lighting in the premises of NFL's factory and
township upto Dourana approaching road lighting system in CPP, 11KV SWGR House, DMP l & ll,
ETP , TEP, ROP, FFT, PTP, MRS, Sub-stations/MCC and Field area, fans, Earthing systems and
other miscellaneous jobs defined in SOQ at Vijaipur unit, Distt. Guna (M.P).
The residential quarters are 1192 in number approx. The public buildings are school, shopping
centre, State Bank of India, Post office, Maintenance office, VIP guest house, Director's bungalow,
B-type guest house, Trainees hostel, A-type hostel, Farmer's hostel, Vinod kendra, Auditorium,
Vindhyachal club, CISF barracks, Priyadarshni Bhawan, SC/ST Office, Union Office,Hospital, Non-
plant buildings, Site office, First aid post, Fire station, Central lab, Central canteen, Canteen kiosks,
Warehouse, Cement godown, Petrol pump station, IRCON Building, Farmers training center
Railway/ Road Weigh bridge, Workshop, etc.
The contractor shall carry out all the jobs listed in Schedule 'A' and to attend the complaints in the
streetlights and the buildings also detailed in Annexure XIII & XIV under lump sum maintenance to
the satisfaction of Engineer-in-charge within the time specified in clause No. 26.8 & 26.11 of
Annexure IX for each type of complaint.
The contractor shall carry out all the job in conformity with Indian Electricity rules 1956, CPW
specifications and National Electricity code 1990 as amended upto date.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Scope of Work of Electrical Maintenance Contract Part 'B' : --
The work involved under scope of this part is repair and maintenance of lighting system of plant
buildings and plants Ammonia, Urea, Cooling Tower, CDR and Bagging & Silo area for Line I & II.
The scope of work also includes pole/street lighting of plant as mentioned in the Annexure XIII of
schedule A.
The contractor shall carry out all the jobs listed in Schedule A and to attend the complaints of the
street lights/road lights and the buildings also detailed in the Annexure XIII & XIV under the
lumpsum maintenance to the satisfaction of Engineer-in-charge within stipulated time as specified in
clause 26.8 & 26.11 of Annexure IX for each type of complaint.
The contractor shall carry out all the job in conformity with Indian Electricity rules 1956, CPW
specifications and National Electricity code 1990 as amended upto date.
SITE CONDITIONS:
National Fertilisers Ltd. Vijaipur, Township is situated by the side of Agra-Bombay road, Dorana
Distt Guna (M.P.) at a distance of about 5 Km from Dorana. The Fertiliser factory is located to the
south of Fertiliser township at distance of 1/4 Km from Maintenance office.
NFVP/ELCO/823/444/2018-19
NFVP/ELCO/823/444/2018-19
Annexur-XII
PAYMENT PROCEDURE :
Monthly on Account Bill as per schedule of Rates shall be prepared by the contractor for the
work done based on joint measurements and five copies of the same shall be submitted to the
Engineer-in-charge for the Payment.
Note:
i) All the payments shall be made after deducting security deposit, Income tax and such other
amounts as may be deductible or recoverable in terms of the contract.
ii) Security Deposit shall be refunded to the contractor after expiry of defect liability period
of three months, from the date of issue of completion of certificate.
COMPLETION TIME
Description of Work Time Period
Electrical Maintenance under Schedule A of
Township, street lighting in Township &
factory area, Raw water plant, GKS, Chopan
Nala, STP & Nursery, inside plants DMP,
PTP, ETP, TEP,ROP,FFT, CPP, Non plant
buildings, Ammonia I & II, Urea I & II, C/T I
& II, Silo & Bagging plants.
One year from the date of award of work and
extendable for further Three months, if
mutually agreed.
Signature of Tenderer
and Address with Seal
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