A mulmaR PAGE AGENDA ECONOMIC DEVELOPMENT COMMITTEE INAUGRAL MEETING Monday, March 13,2017 7:00 pm Township Office A. Call to Order and Welcome by Secretary B. Approval ofAgenda C. Declaration of Pecuniary lnterest D. Delegations - None E. Current Business a) County of Dufferin - Slide Show Presentation b) Discussion on EDC Mandate and Next Steps c) Future Meeting Schedule F. lnformation ltems a) By-Law 5-15: Township of Mulmur's Procedural By-Law b) Committee Policy c) Municipal Conflict of lnterest Act d) lntegrated Approaches to Economic Development: A Leaders Forum for Small and Medium Municipalities G. ltems for Future Meetings & Next Meeting Date a) Election of Chair H. Adjournment 2 22 23 40 48 53 Page 1 of 55
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AmulmaR
PAGE
AGENDAECONOMIC DEVELOPMENT COMMITTEE INAUGRAL MEETING
Monday, March 13,20177:00 pm
Township Office
A. Call to Order and Welcome by Secretary
B. Approval ofAgenda
C. Declaration of Pecuniary lnterest
D. Delegations - None
E. Current Business
a) County of Dufferin - Slide Show Presentationb) Discussion on EDC Mandate and Next Stepsc) Future Meeting Schedule
F. lnformation ltems
a) By-Law 5-15: Township of Mulmur's Procedural By-Lawb) Committee Policyc) Municipal Conflict of lnterest Actd) lntegrated Approaches to Economic Development: A Leaders Forum for
Small and Medium Municipalities
G. ltems for Future Meetings & Next Meeting Date
a) Election of Chair
H. Adjournment
222
23404853
Page 1 of 55
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t>outh\X/estern integrated [] ibre'i echnology
Mulmur Economic Development Committeeswiftnetwork.ca
fa ce boo k. com/n etworkswift
tw itte r. co m/n etwo rkswift
March,2Ol7Page 2 of 55
SWIFT Whot ls lI?
o Ubiquitous, open accessfibre optic network
. Orillia to Windsor includingNiagara and Caledon
. Owned and operated byproviders
. Subsidy and oversightby public sector
Page 3 of 55
SWIFT - Whot Does ¡t Meon?
lncreased providercompetition
o
. Better service, lowerrates
. Better access forresidents and business
. More globallycompetitive region a
-<¡lb,
Page 4 of 55
conodo compores poorly to OECD
. Japan
. Korea
. Latvia
. Sweden
. Canada
72.6%69.4Yo
59.7%46.6%
5.3% (24'h)
a OECD Average L7.g%o
Fibre optic penetrationSh*e ot fibre csrrecndE n þl¡l bro¡ôend $È3cnpûon¡, J¡nc 2015
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Page 5 of 55
SWIFT Stokeholders
WOWC Caucus - L4 Counties andChatham-Kent
Bçg¡ol of Nipgara, Town of Caledon,City of Stratfold, City of Orillia, GreyBruce Health Services, SCAN and9eorgian Colle.ge have joined with aïrnanctaI contflþutton
Region of Waterloo is part of thefeasibílity study and fünding
ln discussion with 7 other separatedmu nicipalities of Barrie, Braritford,Guelpli, London, St. Máry's, St.Thomas and Windsor
LDCC, Chippewa'Nation and WalpNation support S
Other partners are educationali nstitutions, hea lthca re orga n izations,First Nations, private sectorenterPrises
wrndsor
Orllllo
Simcoeo
NiogoroReglon
oGrey
Wdlingûon
Bonie
Dutferin
¡ Coledon
I Guelph
Bronllords of the Thames Firstole lsland FirstWIFT.
WOWC's Mission:
. Thomos
SW Ontorio & Niagaro has -3.5 Millionpeople - -70% of Conada's populotion
"enhonce the prosperitv and overall wellbeing of our comrñunitîes"
Page 6 of 55
HistoryMilestone Dates
Presentation to caucus on broadband including EOWC'sEORN project
Contract awarded for feasibility study to CpC
Feasibil ity study presented
Feasibility study adopted, budget set (S350K)
Stakeholder consultations
SCF funding application submitted
M inister's letter received
UoG study economic broadband impact R2B2 projectfunded by OMAFRA
May 6,20LL
Dr. Rajabiun review of SWIFT business plan. Findings July 2g, zoLsvalidated SWIFT project
SWIFT incorporated Novemb er L2,2OLï
Minister Brad Duguid, MEDEI, nominated project to federal December 15, ZOLïgovernment of funding
Funding announcement (SSOÎU federal, SgOfr¡ Provincial) July 26,20L6Partners spent over 5800,000 to get funded
Septemb er L4, zOLz
August 18, 2013
October L8,20L3
December 19, 2Ot4
April 2,20L5
April 24,20Ls
Page 7 of 55
Project Fun,Cing (July 26th 201 6)
Costso Current Project Cost 5287M*o Chatham-Keñt, Cambridge, Kitchener and St.
Catharines not included in SCF funding but in theproject
Fundingo Federalo Provincialo Private / Municipal. Municipal
Sgolvl
Sgolv
Sgovl
srg.oM * *
Ll3Ll3L/3
* lnclude communities over 100K population - SCF funded only 5270** additional SL8M from municipal contributions and member fees
Page 8 of 55
Orgonizotion Design Non shorecopitol Not for Profit
GovfRfì¡MEMr
SÊRvrcE PRovtDERs
ORGAN|ZATIoNAT StrucIrJR¡
FOUNüNG MÉM8€RS
(WOWC, NtÁ6AnA, C"AlÊDonl
BoaRD oF DREcroRs
USER GRoUPS
COMMUilITY SUPPoRIERS
INDUSTRY EXPERTS
SWIFT lnc.
EoArD MrMB€Rs
r5l0
f¡jtl
fll
il
fl
BustNtss Ássocraror¡s
ACADÉM€ coMMUNITY
HARDwAff VEilDoRs
SoFrwARÉ VrNoo¡s
C0r{s$m¡6 VEiloois
WOltCcqrnus. rormrrnMUr{tctPAJnÊs, ar{D SEPARAÌEo
MUNICIPATJIITS
PuBuc sÉcroi usERs
- scHoor BoÂR0f
- Hospr rs
PRvaru sEcIoR tÃEßs
Frnsl ur¡ot¡s CouMum¡s
RtsE {ß AilD Str,tAlt 8IJ5F{Fß$5
BY-lAws
MEMBEf,SHtp
FuNorN6
h'rrRrAc[: BoARD
SP0NSoRSH|P FUNDI'¡G
lNTtRtAcE: SupPoRT
AGR€EMINTs
CMifEl'M)I
GovERr'rMENr
FUNDING INTEßFACE:
CoNlRrBUTroN
AGREEMINTs
NFTwoRk FUNDING
BUrLor¡¡G, OwNtNG
ÁNo OPEna1l¡16
lNrËRÊac[; RFP ANo
MSA
I.ARGE TEUCO*, COi¡PANIE5
CAstÊ Co{rPAMÉs
SMArl. l¡rcuM8Er'¡Ì tocÂt ExcHAilGt
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BUIIDING CANADA TUilD
PRovr¡rclAr GovERNM¡¡tT
- Mrr{ßrRY 0f li¡fMsrRucTURE
BurlDrNG CafiADA f ur'/o (lnnnlocurot)
PRovrNcßt GovEßr'¡MENT
. lNRAsIRucruRE OÍrrARto
(ftar)
OTNER 6OVSßNMENl TUNDING
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Page 9 of 55
SWIFT Boord of Directors (15)
Gerry Marshall (Símcoe County Warden), ChairMitch Twolan (Bruce County Warden)Randy Hope (Chatham-Kent Mayor)George Bridge (Wellington County Warden)Jim Maudsley (M¡ddlesex County Warden)Roger Watt (Huron County Councillor)Bev MacDougal (Lambton County Warden)David Mayberry (Oxford County Warden)April Jeffs (Niagara Region Council member)Allan Thompson (Town of Caledon Mayor)Stephen Young - (TVDSB lT Manager)
8 Appointedby WOWC
Marylynn West-Moynes (President Georgian College)Bill van wyck (President The w. R. Van wyck Group Límited)Don McCabe (former OFA President)
Chief Greg Peters (Delaware Nation)
' Sonya Pritchard (Dufferin County cAo), Treasurer (non-voting)
' Peter crockett (oxford county cAo), secretary (non-voting)
Page 10 of 55
G d ng Princip es
L.Standards based architecture
z.High availability and Scalability *
3.Neutrality and Open Access
4.Ubiquity and Equitability
5.Competition and Affordability
6. Broad community participation
T.Susta ina bility
U
* Symmetry is implied
Page 11 of 55
The SWIFT Network Design
Phase 1 Features
" At least 1 Gbps access forunder S1-00/ month (target)for all business & residents
" IXP's like 1-5L Front St.,Toronto, Windsor / Detroit,350 Main St., Buffalo
" Path & electronics diversityfrom all POPs to 151 Front St.
and 350 Main in Buffalo
. 350 Communities fibre opticaccess to as low as 4 person /km2
. Design does not dupl icateexisting fibre opticinfrastructure
Page 12 of 55
Not just foster but better broodbondcoffE-1[ondon
rv CIAf|t'IY I C',r- )ër'
{Çf:tlIt1t1
Owen
3t
PortBarrie
::ï:f)
Auburn
Bayfield
Blueyr¿ts
Blyth
Brusseb
CentralHurül
Central¡a
Clinton
Crediton
Dash/rood
fueter
Goderich
Gonie
Hensall
Huron Park
Monis-ïunbary
Seafffth
South Huron
St Joseph
VandaVarna
Yllaltorì
Wingham
U/ro¡{eter
Zurirh
Huron County
6oderich
EruceCountv
Adamsdlle Mar
Allenfcd MitdmayBafl'oüBry MiltglakeCtsrgil Paisley
Chepstow PikeBãy
Chesley PointctnkCh¡ppe|,Ësof portE¡g¡n
Nay¡drF-rsNatlxr Red Bay
4erBay R¡pEFerndale SôubþBeËhFormosa SouthamÉofi
Hepworth StokesBãyHolvrood Tara
lnverhuron Teegratsl(¡ncardine Tirrerton
LionsHe¡d Tobermory
Lucknow ltiËlkston\ry¡àrton
A$on
Big Bay
Bognø
Chatsr¡rorth
Clarksturg
Crð¡gleith
Desboro
Dundalk
Durham
Elmwood
Fetcrslnm
tle$ertonGeorg¡anBlufis
GreyHighlancb
Hanow
Markdale
MeafødMount to{e$NeusHt0uen Sound
fuiceville
Shallqrv Lake
51ðnton
The Blue
Mountðir6
Ihønbury
Will¡aildsd
€revGounW
Holsein
l(eady
Kimbedei
coÉ'3
r:)i'.i
Allison
Angus
Balm Brah
Banie
Beeton
Borden
BradfordWes
Gw¡lllmbury
Brechin
ChippemsofRama FisNat¡on
Coldìrater
Collirgwood
Cook$qfin
Craighur$
Cteemore
Duntroon
s¡mcoÊCounty
Elmmþ Port McNicoll
Glenekn Portsevern
Hauksone Sek¡ghtlnni$il Sewn Bri{eLäfontahe Stayner
Lisle Stroud
M¡dhurs Thornton
Midland Tottentìam
Minesirg Victoria Hdbq.Jr
Moonstone Was4aBeach
Nottawa Washqo
New Louell WaubarsfnneNew TecurÌEdh Woodlðnd Eerhorilliä l{yehidæ0roStation
Penetaßuishene
Perk¡n$ddPhelp*on
Page 13 of 55
SWIFT ond the Lost-Mile
Optlc rlFlbre s
Mrt¡lllcC¡blrr
fi TTN- 3O0rn
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trTTC
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SWIFT project funds only fibre optic infrastructure. However, providers can connect othertechnologies (i.e. wireless to reach last mile).
cc
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Page 14 of 55
Phosed lmplementotion
3ooo POPs'
100%f-ibrc cCIvcrðgç
1-.
'POP - Point of Presence
Page 15 of 55
The Plon - BDF fun,Cs ongoingbuilds
3ooo POPs'
100%[:ii;¡ç çç',. ç' ¡1cl¿
'POP " Point of Presence
BDF = Broadband development fund. Small percentage of revenue earnedfrom the SWIFT network will go into the BDF to be reinvested in morefibre throughout the region. Reinvestment decisions will be madeannually by the Board.
Page 16 of 55
O
where lhow do we subsi,cize bu¡lds?
lssue RFPQ. Pre-Qualifies Financial, lnsurance and lndemnity' Requires location of providers fibre and points of
presenceo Analysis of RFPQ datao Provider / user consultationo Construction plan developedo Technical and Marketing plans updatedo Business case finalizedo RFP's releasedo Broadband Development Fund (BDF) collects
funds and provides ongoing subsidylor futurebuilds
Page 17 of 55
Con SWIFT solve the broodbon,Cproblem with the current project?
. No - providing highspeed access to everVone and everv business
ll,Til;ri."gion is a 54-6 billion problem. SWIFr budeet is'SzB7
' SWIFT will serve as large buying group for public entities andlarge businesses to seclure intelnét seirvice's from providers thatwill form the SWIFT network. The more potential'customersthat the providers have the more attractíve it is to build moreinfrastructure. This could increase the size of the project.
. What can municipalities do to help?' Participate in other programs like connect to lnnovate' ldentify large businesses and public infrastructure that could be
included infuture SWIFT RFPs. ldentify areas slated for development' Encourage participation in the in the upcoming residential survey from
R282
Page 18 of 55
Where con I get more info?
o SWI FT www.swiftnetwork.ca
o University of Guleph Regional and RuralBroadband Proj ect www .r2b2 proi ect.ca
o Connect to lnnovatehttps :/ /www.ca nada.ca / en /innovation-science-eco n om ic-d evelopm e nt/p rogra ms/computer-internet-access/con nect-to-in novate. htm I
Page 19 of 55
A Plon For the Future
Itt
iY.'
"l skate to where the puck is going to be,not where it has been"
I
Page 20 of 55
outh estern ntegrated ibre echnology
swiftnetwo rk.cafa ce boo k. co m / networkswifttw itte r. co m / netwo rkswift
Thank You
Page 21 of 55
Terms of Reference for Mulmur nomic Develooment Gommittee
To recommend to Mulmur Council initiatives that could be undertaken to help increaseopportunities for local businesses and create the environment to encourage new businesses andjobs in Mulmur Township.
. Given that high speed internet & cell phone service are essential for operation of modernbusiness in a both urban and rural settings, the Mulmur Economic Development Committee willbe charged with investigation of high speed options available.
. ln addition, representatives will be encouraged to keep current with Economic Developmentactivity at provincial, county and municipal levels.
. To ensure that collaboration of economic initiatives between Dufferin County and Mulmur ismaintained.
. And that they hold a minimum of 6 and a maximum of 10 meetings/year.
Page 22 of 55
1,
THE CORPORATION OF THE TOWNSHIP OF MULMUR
BY-LAW NO. 5-15
A BY.LAW TO GOVERN THE PROCEEDINGS OF COUNCIL AND ITSCOMMITTEES AND TO REPEAL BY.LA\il NO.45.12.
VHEREAS the Municþal AcÍ provides that a Council shall adopt a procedural by-law forgoveming the calling, place and proceedings of meetings, provide for public notice ofmeetings and to govern the conduct of its members.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THETOVNSHIP OF MULMUR HEREBY ENACTS AS FOLLOVS:
DEFINITIONS
1.. In this By-Law:
7.7 "Act" means The ManicþaÌAc1,2001, S.O. 200L, c.25, as amended.
7.2 "Chaif'means the person presiding at the Meeting.
7.3 "Clerk" meâns the Township Clerk or Depury Clerk of the Township.
1.4 "Committee" means the Committee of the W'hole, a Standing Committee, orSpecial Committee of the Council.
1.5 "Committee of the Whole" means all of the Members sitting in committee.
1..6 "Committee Chair" means the Chair of the Committee.
1.7 "Council" means the Council of the Cotporation of the Township of Mulmur.
1.8 "Deputation" meâns an address to Council or Committee ât the request of a
person wishing to speak.
7.9 "In Camera" refers to a Meeting or portion thereof which is closed to the public inaccordance with the applicable legislation.
1.10 "lVlajodry Vote" in Council or Committee means an aff:u:mattve vote of more thanone-half of the votes cast by those present.
1.L1. "Meeting2' mearrs a meeting of the Council or a Committee.
1..12 "Member" means a "Member of Council or Committee.
1.73 "Motion to lay on the table" means apafitculat matter removes the subject fromconsideration until the Council votes to take it from the table.
1.14 "Newspaper" means a printed publication in sheet form, intended for generalcirculated, published regulady at intervals of not longer than a week, consisting ingreat p^tt of news of current events of general interest and sold to the public andto regular subscribers.
Page 23 of 55
2
1.16
7.77
7.75
1.18
1.19
1.20
7.27
7.22
1.23
1..24
"Notice of Motion" meâns a written motion teceived by the Clerk at a meeting ofCouncil, moved by a member, and secorided by another member, for inclusion onan agenda of a subsequent meeting of Council.
"Notice" meâns a wtitten ot printed communication publicly displayed.
"Point of Otder" means a quesúon by a member with the view to calling attentionto
^ny issue relating to the Ptocedutal By-Law ot the conduct of Council's business
or in ordet to assist the member in understanding Council's procedures, making anappropriate motion or understanding the effect of a motion.
"Point of Privilege or Petsonal Ptivilege" meâns a question by a member whobelieves that another member has spoken disrespectfully towards that member oranother membet or who considers that his or her integrity ot that of a member orTownship official has been impugned or questioned by a member.
"Posted" means posted on the Township of Mulmur web site in a section underthe heading "PUBLIC NOTICES".
"Published" means published in a daily or weekly newspaper that, in the opinion ofthe Clerk, has such circulation within the municipality as to provide reasonablenotice to those affected thereby, and "publication" has a coriesponding meaning.
"Pubüc Question Period" means the time set aside at Council meetings for a
membet of the public to ask a question of Council.
"Quorum" means the minimum number of members required to be present at ameeting to carry on business.
"Recorded Vote" means a written record of the name and vote of every membervoting on any matter or question.
"Resolution" mearrs the decision of Council on any motion.
2. The rules and regulations cont¿ined in this By-law shall be observed in all proceedings ofthe Council and shall be the rules and regulations for the order and dispatch of businessin the Council and in the Committees. Provided the rules and regulations containedherein may be suspended by a vote of the Council and in any case for which provision isnot made herein the ptocedure to be followed shall be, as near as mây be, that followedin the Legislative Assembly of Ontario and its Committees.
COUNCIL AND COUNCIL MEETINGS
3. Meetings of the Council shall be held at the Council Chambets adopted and used by theCouncil from time to time for such purpose. The inaugural meeting of Council shall takeplace at 9:00 A.M. on the first Wednesday of December following the election. Theregular meeting of Council shall be held on the ftst Wednesday of each month at 9:004.M., except fot December and January which shall be the second Wednesday and onthe third SØednesday night of the month, starting at 6:00 P.M., except there will be nomid August, no mid December meeting and no mid January meeting or as agreed upon
Page 24 of 55
-)
by Council. Roberts Rules of Ordet shall prevail where applicable in all matters notcoveted by this by-law.
4. In the S7ednesday meeting in January, Council will review and confìrm the next year'stentative meeting dates.
5. The Mayor rrray at any time surfinon a special meeting of Council on 48 hours notice tothe Members of Council, ot, upon teceipt of the petition of the majonty of the Membersof the Council, the Clerk shall surrunon a special meeting for the pu{pose and at the timementioned in the petition. Forty-eight hours notice of all special meetings of Councilshali be given to the Membets through the Clerk's office. The only business to be dealtwith at a special meeting is that which is listed. The Mayor at his/her discretion may callan emergency meeting.
6. In the case of the absence of the Mayor from the Municipality or if he/she is absentthrough illness, or he/she tefuses to act or his/her office is \r^cant, another member ofCouncil shall be appointed to act from time to time in the place and stead of the Mayorand he/she shall have all the rights, powers, and authority of the Head of Council, whileso doing.
7. As soon after the hour fìxed fot the holding of the meeting of the Council as a quoflrmis present, the Mayor shall take the Chair and call the meeting to order.
ACCOUNTABILITY AND TRANSPARENCY
8. (a) All Council and Committee meetings shall be open to the public.
þ) Notwithstanding Paragtaph 8 (a) above, a meeting of Council or Committee may beclosed to the public if the subject matter being considered relates to:
i) the security of the property of the municipality or local board;
ü) personal matters about an identifìable individual, including municipal or localboard employees;
üi) a proposed or pending acquisition or disposition of land by the municipalityor local board;
iv) labour relations or employee negotiations;
v) litigation or potential litigation, including matters before administrativetribunals, affecting the municipality or local board;
vi) advice that is subject to solicitor-client privilege, including communicationsnecessary fot that purposes;
vü) a matter in respect of which a council, board, committee or other body mayhold a closed meeting under another Act.
Page 25 of 55
4
väi)the subject matter relates to the consideration of a request under theMunicibal Freedom of Inforrzation and ProtetÍion of Priuam Act.
ix) a meetingof a council ot local board ot of a committee of either of themmay be closed to the public if the following conditions are both satisfìed:
1) the meeting is held for the purpose of educating ot ttaining the members;
2) at the meeting, no membet discusses or otherwise deals with any matter in a
way that matedally advances the business or decision-making of the council,local board or committee.
(c) Before holding a meeting or part of a meeting that is to be closed to the public, amunicipality ot local board or committee or either of them shall state by resolution,
i) the fact of the holding of the closed meeting, time entered and the generalnature of the matter to be considered at the closed meeting; or
ü) in the case of a meeting under 8 b ix), the fact of the holding of the closedmeeting, the general nature of its subject-mâtter and that it is to be closedunder that subsection.
(d) Subject to subsection 8 e), a meeting shall not be closed to the public during thetaking of a vote.
(e) A meeting may be closed to the public during a vote if,
i ) subsection 8 þ) permits or tequires a meeting to be closed to the public and,
ü) the vote is for a ptocedural matter or fot giving rlitsçti6¡t or instructions toofficers, employees or agents of the municipality, local board or committeeof eithet of them or persons retained by or under a contract with themunicipality or local board.
(f) Meeting or sessions which are closed to the public may be referred to as in-camerameetings or sessions.
(g) Confidentiality - Members shall ensure that confidential matters disclosed to themand materials provided to them during In Camera meetings or sessions or providedto them in advance of the meeting or session marked confìdential are keptconfidential. Membets are encouraged to return confìdential matenal to the Clerk.The obligation to keep information confidential applies even if the member ceases tobe a member of Council.
ABSENCE OF'HEAD OF COUNCIL
9. Subject to the provisions of The Muniùpal Act, and where no Presiding Offìcer has beenappointed under Clause 5 of this by-law, in case the Head of Council does not attend within
Page 26 of 55
5
fifteen (15) minutes aftet the time appointed for a meeting of the Council, the Clerk shall call themembets to ordet a¡d an acting Head of Council shall be appointed from among the Memberspresent and he/she shall preside until the arnval of the Head of Council and while so presidingthe acting Head of Council shall have all the powers of the Head of Council.
NO QUORUM
10. If no quofl.rm is present one half hour after the time appointed fot a meeting of the Council, theClerk shall record the names of the members present and the meeting shall stand adjourned untilthe date of the next meeting.
CURFEW
11. No item of business may be dealt with at a Council meeting after six (6:00) P.M. for a daymeeting, andafter eleven (11) P.M. for an evening meeting of Council, unless agreed to by themajority of Council presenl
INCLEMENT VEATHER
12. For all Council and Committee meetings, should the Mayor, or his/her designate or Chair deemthe weathet to be severe or an emergency, the meeting shall be cancelled and rescheduled foranother time.
THE CONDUCT OF'PROCEEDINGS AT A MEETING OF COUNCIL OR COMN{ITTEES
13. It shall be the duty of the Mayor or other Presiding Officer,
(a) to open the meeting of Council by taking the chair and calling the Members toorder,
þ) t" announce the business before the Council in the order in which it is to be actedupon,
(c) to receive.and submit, in the proper manner, all motions presented by the Members" ofCouncil, ' ' | '
(d) l" put to vote all questions which are duly moved and seconded, or necessarily arise' ' in the course of prðceedings and to annoúnce the result,
(e) to decline to put to vote motions which infringe the des of procedure,
(Ð t" restrain the Members, within the rules of order, when engaged in debate,
(s) to enfotce on all occasions the observance of order and decorum among the'"' Members,
(h) tp call by n_ame al.'rl' M.ember persisting in breach of the rules of order of the Council,' ' thereby'ordering liim/her to iacate th"e Council Chamber,
(Ð t^o recejve all messages and other communications and announce them to theCouncil,
0) to. authenicate,^by his/her signarure when necessary, all by-laws, resolutions, andmlnutes of the Counctl,
Page 27 of 55
6
(k) to inform the Council, when necessary or when referred to for the purpose, on ^pomt ot order or usage,
(1) qo represent and.support the Council, declaring its will, and implicitly obeying itsdeclslons rn âll thmgs,
(m) to ensute tllat the decisions of Counci-l ate in conformity with the laws and byJaws' ' governing the activities of the Council,
(n) to adjoum the meeting when the business is concluded,
(o) t_o adjour4 the_ meeting without question in the case of grave disorder arising in the' ' Council Chamber or rñeeting rooin,
(p) to order anv individual or srouþ in attendance at the meetinE to cease and desist anv"' behaviour ivhich disrupts Ïhe ä'rder and decorum of the m"eetinE and to order thêindividual or group to'vacate the Council Chamber or meeting"room where suchbehaviour perÈists.'
14. It shall be the ¡ole of Council,
(a) to represent the public and to consider the well-being and interests of themunlclpa11ty;
þ) to develop and evaluate the policies and programs of the municipality;
(c) to determine which services the municþality provides;
ld) to ensure that administrative oolicies- oractices and orocedures and controllershio' ' policies, ptaclices and proceduÊes are ihþlace to impleïnent the decisions of Counci[
(e) to ensure the accountability and.transparency of the operations of the municipality,' ' including the acriviries of tlíe senior månagerríent of thd municipality;
(f) to maintain the financial integrity of the municipality; and
(g) to carry out the duties of Council under this or any other Act.
AGENDAS
15. The Clerk at his/het discretion shall have prepared, ftom all petitions, communications,correspondence and delegation requests, which are received at least 7 calendar days prior tothe date and time of the meeting, pdnted and delivered to each Member's residence, not lessthan forty-etght (48) hours before the hour appointed for the holding of a regular meeting,an agenda under the following headings:
(a) Minutes of the Previous Meetings.
þ) Discussion arising out of minutes.
(c) Disclosute of Pecuniary Interests.
(d) Apptoval of agendz.
(e) Proclamations
(Ð 15 minute question period- Wednesday day meeting only
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(g) Public Works business.
(h) Administration business.
(Ð Planning business.
0 Items for future meetings.
ft) Committee minutes and Sub Committee reports.
(k) Information items.
(l) Presentation and deputations (as time dictates)
(m) Notices of Motion
(n) Passing by-laws
(") In Camen Session if tequired (closed)
þ) Reports and resolutions from incameta session
(q) Adjournment
16. The business of the Council shall in all cases be taken up in order in which it stands uponthe agenda unless otherwise decided by Council.
77 . Any item which is not on the agenda as printed, but has been determined by the Clerk to beof a natvre which tequites Council's attention prior to the next scheduled meeting, may beadded by addendum at the discretion of the Clerk.
18. Any items btought forward as a time sensitive issue by other means shall require a majoÃryvote of the members present to be added to the agenda.
MINUTES
19. Minutes shall tecotd:(a) The place, date and time of the meeting and the time of adjournment;
þ) Th. names of Council/Committee members and staff present;
(c) The teading, if requested, cortection and adoption of the minutes of prior meetings;
(d) ,\11 other proceedings, which will include motions, tesolutions, decisions anddirections of the meeting without note or comment. Decisions and directions will becleady stated by the Chair to the Clerk for recording.
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(e) The pubüc may ask questions ot addtess Council during question period, which isnot tecorded. Council and or staff may respond at their discretion or they m^y otmay not defer the item to a future agenda.
(Ð Th. dtaft minutes of each Council meeting and each Committee meeting shall bepresented to Council for approval andf or information at the next regular meeting,but will be made available in dtaft to the public as soon as possible after the meetingand prior to adoprion.
(g) After the Council minutes have been approved by Council, they shall be signed bythe Mayor and Clerk.
COMMITTEES
20. (a) Council shall, determine the apptopriate number of Committees, mandates and theirmembership. The Committees shall sit for the term of Council, or as determined byCouncil.
þ) Council members appointed to the Committees, shall sit for a two year period. Afterwhich Council will detetmine whether new members of Council will be appointed.
(c) All items considered by a Committee shall be forwarded to the Council in the formof Committee minutes.
(d) Council members who are not members of a specific committee may attendmeetings of that committee andmay, with consent of the Chair of that committee,take part in the discussion, but shall not be counted in the quorum or entitled tomake motions or to vote but their attendance shall be noted in the minutes at thesemeetings.
COMMITTEE OF THE WHOLE
21,. (a) V4ren it appeats that any matter may be more conveniently considered in Committee ofthe \X4role, and the proceedings taken in Committee when adopted by Council shall bedeemed to be proceedings of Council.
þ) The Mayot shall preside as Chair of the Committee of whole.
(c) In the event the Mayot is absent, the Deputy Mayor will preside as Chair of theCommittee of the Whole.
(d) The Chair of the Committee of the l7hole shall maintain order in Committee and reportthe proceedings to Council.
(e) The rules governing the procedure of Council and the conduct of Members shall beobserved in Committee of the rù7hole so far as they are applicable, provided that no voteshall be recorded.
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DISCLOSURES OF PECUNIARY INTEREST
22. Wherc a Membet, eithet on his or het own behalf or while acting fot, by, with or throughanother, has any pecuniary interest, direct or indirect, in any mâtter and is present at a
meeting of the Council or local board at which the matter is the subject of consideration, theMembet, in accordance with the Mønicþal Conflict of InterutAct.
(a) shall detetmine whether they may have a pecuniary interest and to disclose the naturethereof.
þ) shall prior to any consideration of the matter at the meeting, disclose the Member'sinterest verbally at the meeting and then in writing, in a form provided, to the Clerk, thegenetal natlrre thereof; and
(c) shall not take part in the discussion of, or vote on any question in respect of the mâtter;
(d) shall not attempt in any way whethet before, during or after the meeting to influence thevoting on the matter.
(e) where a meeting is open to the public, the Member shall, in addition to compþing withthe requitements of the Municþal Conflict of Interest Ac4 shall forthwith leave the meetingor part of the meeting during which the matter is under consideration.
(f) where a meeting is not open to the public, the Member shall, in accordance with theMunicþal Conflict of Interut Act, fotthsttth leave the meeting or the part of the meetingduring which the matter is under consideration.
(g) where the interest of a Member has not been disclosed by teason of the Member'sabsence ftorr, a patticular meeting, the Member shall disclose the Member's interest andotherwise comply at the fìtst meeting of the Council or Committee, as the case may be,attended by the Member after the particular meeting.
þ) every declaration of intetest and the general nature thereof made shall where the meetingis open to the public, be recotded in the minutes of the meeting by the Clerk of theMunicipality or secretary of the committee or local board, as the case may be.
(t every declaration of interest made, but not the general nature of that interest, shall,where the meeting is not open to the public, be recorded in the minutes of the nextmeeting that is open to the pubüc.
0 where the numbet of members who, by reason of the Provisions of The Municþal Conflitof Interut Act, are disabled from participating in a meeting is such that at that meeting theremaining members are not of suffìcient number to constitute â quorum, then, despiteany other general or special Act, the remaining number of members shall be deemed toconstitute a quofl.rm, provided such number is not less than fwo.
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PETITIONS AND COMMUNICATIONS
23. Every communication, including a petition designed to be ptesented to the Council, shall belegibly written or pdnted and shall not contâin any obscene or improper matter or languageand shall be signed by at least one person, and filed with the Clerk.
DEPUTATIONS
24 (a) All deputants wishing to address Council or a Committee shall advise the Clerk inwriting providing an outline of the nature of the deputation no later than L2:00 noonat least seven (7) days prior to the meeting. All deputants at Council, not listed onthe agenda, shall only be heard upon the consent of Council.
þ) All deputants shall address the Chair and shall state their name and whom theyfepresent.
(c) 1) Each delegation shall be limited in speaking to not more than fifteen (15) minutesexcept that a delegation consisting of more th¿n five (5) persons shall be limited totwo (2) speakers, each limited to speaking not more than ten (10) minutes. Amaximum of 4 deputations at a day meeting and a maximum of 2 deputations at a
night meeting, not includingPlannìngArlpublic meetings shall be permitted.
2) Each issue andf or deputation will be allowed one meeting presentation to theCouncil andf or committee with a period of 6 months lapsing before the issue can beraised again. An exception may be gtanted if substantially new andf or substantiallysignificant information is provided to the Clerk or Committee Secretary.
(d) No deputant shall;
1) speak disrespectfully of any person;
2) use offensive words;
3) speak on any subject othet than the subject for which he ot she has receivedapproval to addtess Council or Committee;
4) disobey the rules of procedure ot a decision of the Chair or Council
(e) The Chak may shotten the rime of any deputation, any questions of a deputant ordebate during a deputation for disorder ot any other breach of this byJaw.
(Ð N" person, except Members and authonzed staff shall be allowed to come within thearca of Council during a Council meeting without permission of the Chair orCouncil.
(g) Members of the public who constitute the audience at a meeting, shall not:
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1) address Council or Committee addtess without permission;
2) bring signage, placards or bannets into such meetings and rcfuain from any activityot behaviour that would affect the Council or Committee delibera[ions.
3) enter the meeting room without fitst removing any non religious or non medicalhead geat.
4) shall not forget to put on silence all electtonic devices
(1r) Th. Chair may cause to be expelled and excluded any member of the public, whocreates any disturbance or acts imptopedy, during a meeting of Council orCommittee. If necessary, the Chair may call upon the Clerk to seek the appropriateassistance ftom police officers.
R"EADING OF BY-LAWS AND PROCEEDINGS THEREON
25. No by-law except a byJaw to conftm the proceedings of Council shall be presented toCouncil unless the subject mâtter thereof has been considered and approved by Council.
7. Every byJaw shall be introduced upon motion by a Member of the Council, specifyingthe title of the By-Law.
2. Every by-law when introduced shall be in typewritten form and shall contain no blanksexcept such as may be required to confotm to accepted ptocedute or to comply withprovisions of any act and shall be complete with the exception of the number and datethereof.
26. Every byJaw shall have three readings prior to it being passed.
27 . The ftst and second reading of a byJaw shall be decided without amendment or debate.
28. If Council so detetmines, a by-law may be taken as tead.
29. The Clerk shall set out on all byJaws enacted by Council the date of the several readingstheteof.
30. Every byJaw enacted by the Council shall be numbeted and dated and shall be sealed withthe seal of the Corpotation and signed by the Clerk and the Mayor and shall be deposited bythe Clerk in his/het office for safekeeping.
MOTIONS
31. Noticesof Motion-Noticeof allnewmotionsexceptmotionslistedinClauses 46and47shall be given in wdting, delivered to the Clerk at least seven (7) calendar days, proceedingthe date of the meeting at which a motion is to be introduced and a motion shall be printedin full in the agenda for that meeting of the Council and each succeeding meeting until the
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motion is considered ot otherwise disposed of. The motion shall be submitted to the Clerkin writing over the signatute of the mover and secondet and shall be complete and correct.
32. Motion to Reconsider - A motion to teconsider shall not be made during the same meetingof Council at which the original determination was taken. If a decision has not beensubstantially acted upon, a member who voted on the ptevailing side may at any time withinsix months of the original decision, inffoduce a motion to reconsider a previous decision.
33. Seconding - A motion must be formally seconded befote the Mayor or designate can putthe question or a motion be recorded in the minutes.
34. Presentation of Motion b]' Mayot - lWhen a motion is presented in Council in wdtlng, itshall be read or if it is a motion which may be presented orally (Section 46), it shall be statedby the Mayot befote debate.
35. Amendment - A motion to amend;
shall be ptesented in writing,shall receive disposition of Council before a previous amendment or the question,shall not be furthet amended more than once provided that further amendment may bemade to the main question,shall be relevant to the question to be received,shall not be received ptoposing a dfuect negativemay propose a separate and distinct disposition of a question,shall be put in the reverse order to that in which it is moved.
36. Questions Stated - Immediately preceding the taking of the vote, the Mayor or PresidingOfficer may state the question in the form introduced and shall do so if required by a
Membet except v¡hen a motion for the previous question has been resolved in theaffirmative. He/She shall state the question in the precise form in which it will be recordedin the minutes.
37. No Intetruption After Question - After a question is finally put by the Mayor no Membershall speak to the question nor shall any other motion be made until after the vote is takenand the result has been declared.
38. Untecotded Vote - The manner of determining the decision of the Council on a motionshall be at the discretion of the Mayor and may be by voice, show of hands, standing orotherwise.
39. Recorded Vote - If a member present at a meeting at the time of a vote requestsimmediately before or immediately aftet the taking of the vote that the vote be recorded,each membet present, except a member who is disqualified from voting by any Act, shallannounce his ot her vote openly and the Clerk shall record each vote in alphabetical order,unless otherwise prohibited by statute. The names of those who voted for and others whovoted against shall be noted in the minutes. The Clerk shall announce the results.
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40. Tie Votes - A.y questions on which there is a tie vote shall be deemed to be lost, exceptwhere otherwise ptovided by any act.
41 . Failute to Vote - A failure to vote undet section 39 by a member who is present at themeeting at the time of the vote and who is qualifìed to vote shall be deemed to be a negativevote.
RULES OF'DEBATE
42. To address Council, every membet shall raise their hand requesting to speak and then wait tobe recognized by the Mayor or Chair befote speaking. I7hen two or more Members wish tospeak, the Mayor shall designate the Member who has the floor who shall be the Memberwho, in the opinion of the Mayor, requested frst.
43. \X/hen the Mayor calls fot the vote on a question, each Member shall occupy his/her seat andshall remain in his/her place until the tesult of the vote has been decla¡ed by the Mayor, andduring such time no Member shall walk across the room to speak to âny other Member ormake any noise or distutb¿nce.
44. When a Member is speaking no othet Membet shall pass between him/her and the Chair orinterrupt hnt/het except to raise a point of order.
45. Any Member, taken in order of acknowledgement, may require the question or motionunder discussion to be read
^taîy time during the debate, but only after each member has
spoken on the question or motion at least once, but not so as to interrupt a Member whilespeaking.
46. The following matters and motions with respect thereto may be introduced orally withoutwritten notice and without leave, except as otherwise provided by these Rules of Procedure:
þ) a point of order or petsonal privilege;
þ) presentations of petitions,
k) to lay on the table,
(d) to postpone indefinitely or to a day certain;
(.) to move the previous question
4T.The.followi-ng motio!'s may-be introduced without notice and without leave, but suchmotions shall'be in writing aí-rd signed:
(ù to refer,
(b) to adjourn,
(.) to amend,
(d) to suspend the Rules of Procedure
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48. Except as ptovided by Clause 46 above, all motions shall be in writing and signed by theMayor.
49. In all unprovided cases in the proceedings of the Council or in the Committee of the Whole,the mattet shall be decided by the Mayor or, subject to an appeal to the Council upon apoint of order.
POINTS OF ORDER AND PRIVILEGES
50. The Mayor shall preserve order and decide questions of order/privilege when broughtforward by any membet of Council.
51. The Council, if appealed to, shall decide the question without debate and its decision shall befinal.
CONDUCT OF MEMBERS OF COUNCIL
52. No Member in an open or closed meeting, shall speak disrespectfully of the ReþingSovereign, or any of the Royal Family, or of the Governor-General, the Lieutenant-Govetnot of any ptovince, of any Member of the Senate, the House of Commons of Canadaor the Legislative Assembly of the Province of Ontario.
53. No Member shall,
(a) in an open or closed meeting, use offensive words or un-padiamentarT language in oragainst the Councìl ot against any Member, staff or guest;
(b) speak on any subject other than the subject in debate;
(c) criticize any decision of the Council except for the purpose of moving that the questionsbe reconsidered;
(d) disobey the rules of the Council or a decision of the Mayor or of the Council onquestions of otdet or practice or upon the interptetation of the rules of the Council, andin case a lVlember persists in any such disobedience after having been called to order bythe Mayor, the Mayor may forthwith put the question, no amendment, adjournment ordebate being allowed, "that such Member be ordered to leave his/her seat fot theduration of the meeting of the Council" but if the Member apologizes he/she may, byvote of the Council, be permitted to retake his/her seat.
(e) knowingly be absent or leave a mee[ing without noti$'ing the Cletk, preferably in writing
54. No person except Members and officers of the Council shall be allowed to come within thebat during the sittings of the Council without permission of the Mayor or the Council upon
reference.
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55. When the Mayor is putting the question, no Membet shall leave or make a distutbance
SUSPENSION OF'RULES
56. Any procedure required by this byJaw may be suspended with consent of a majotiry of theMembets of the Council ptesent.
AMENDMENT
57. No amendment ot repeal of this byJaw ot ^try
part thereof shall be considered at anymeeting of the Council unless notice of ptoposed amendment or repeal has been given at a
previous tegular meeting of the Council. The waiving of this notice by the Council isptohibited.
58. In all mattets and under all circumstances the members shall be guided by and shall havetegard to the Muruicþal Conflict of Innre$Act.
59. Following a rcgular or nev¡ election, the Clerk shall ptovide each member of Council with a
copy of this By-Law, including any amendments thereto.
CONF'LICT
60. If there is any conflict between this By-Law and any statute, the provisions of the statuteprevail.
NOTICE OF INTENTION TO PASS BY.I-AW - NOTICE OF PUBLIC MEETING
61.Manner of Notice
(a) V&ere notice of intention to pass a bylaw or notice of a public meeting is required to begiven, the Clerk shall cause such notice to be posted on the Township's web site.Council or the Clerk may provide additional notice by ditect mail. andf or publishing a
notice in a newspaper at their discretion.
Time of Notice
(b) Where notice of intention to pass a byJaw or notice of a public meeting is required to begiven, such notice shall be provided in the time frame prescribed in the Act or ttsregulations, and if not so ptescribed, notice shall be given at least once, not less that 48hours or more than thirty days prior to the proposed notice of intention to pass a by-lawor notice of a public meeting being taken.
(c) If the ptoposed byJaw is not passed at the Council meeting specified in a notice inSection 67 (a), but consideration of the mattet is defered, no further notice is requiredunder Section 61 (a), if a public statement is made at the meeting that the matter hasbeen deferred and that the municipality now intends to adopt or amend the by-law at a
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later Council meeting specified in the public statement. This section applies to anyfurthet deferals of the mâtter.
Form of Notice
(d) Unless otherwise prescribed in the Act or its regulations, where notice of intention topass â byJaw or notice of a public meeting is required to be given, the form of the noticeshall include the following information:
a. A descrþtion of the purpose of the meeting, or the purpose and effect of theproposed byJaw;
b. The date, time and location of the meeting;c. lØhere the purpose of the meeting or proposed byJaw is related to specific lands
with the Township, a key map showing the affected lands;d. The name and address of the person who will receive wtitten cornmerits on the issue
that is the subject of the meeting and the deadline for receiving such comments.
FinancialAdoption of Annual Budget
(e) The notice provisions set out in Sections 61- a), 61 b) & 61 c) shall apply to thediscussion, consideration and adoption of the annual budget in total.
Operating Costs Incutted Ptior to Budget Approval
(f) Normal operating costs incurred prior to the adoption of the annual budget shall notrequire notice, and approval of such expenditures shall be deemed ratifìed upon theadoption ofthe annual budget.
Imptovements to Service
(g) Unless otherwise designated by tegulation, notice of improvements in the efficiency andeffectiveness of the delivery of services by the Township and its local boards; andbarriers identified by the Township and its local boards to achieving improvements inthe efficiency and effectiveness of the delivery of services by them, shall be posted at thesame time as prescribed in the Act for the publication of Performance Measures.
General
(h) Where sepârate by-laws have been enacted in accordance w'ith provisions contained inthe Act, the notice provisions set out in such byJaws shall prevails.
(Ð No notice shall be required under this byJaw, where the provision of notice will interferewith the ability of Council to conduct business with respect to a matter permitted for a
closed session under Section 239 of the Act.
(,) Nothing in this by-law shall prevent the Clerk from using more comprehensive methodsof notice or providing for a longer notice period.
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Emetgency Provision
0.) If a. m^tter arises, which in the opinion of the Clerk, is considered to be of an urgent ortime sensitive nature, ot which could affect the health ot well-being of the residents ofthe Township of Mulmur, ot iî a State of Emergency is declared, or if so advised by aProvincial Ministry, the Clerk shall make his/het best efforts to provide notice of theaction as soon as possible following the action and will present â report to Council forratification.
EFFECTIVE DATE
62. This By-Law shall become effective upon the date of the enactment.
63. By-Law No. 45-12 is hereby repealed.
Read a first and second time this 4 th day of February,2075.
Read a third time, and finally passed this 4 th day February,201.5.
Terry Horwer
CLERK.
Heather Ha,yes
DE,PIITY MAYOR.
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Original policy passed April 21 ,2010 Motion 148-10ril 18, 2012 & May 01 2012 Motions re: Mulmur
Heritage CommitteeRevised December 03,2014 Motion 223-14Revised January 14,2015 Motion 13-15Revised lt{ay 4,2016 Motion 83-16
CATEGORY: HUMAN RESOURCES NUMBËR: ADM P 1.10
SUBJEGT: COMMITTEE POLICY PAGE: I of12
APPROVED BY: ¡JIAYOR AND COUNCIL DATE: April21,2010
1)2)3)4)s)6)
INDEX:
DefinitionsPurposeProcedure, Creation, Amendment or DissolutionAppointment of MembersCommittee Ad m inistrationExternal Committee Appointments
Appendix A: Template for ApplicationsAppendix B:Active Committee List
1) DËFTNTTTONS
Advisory Committee means a committee established to provide advice to Council as
mandated in the Terms of Reference.
Statutory Committee means a committee established by by-law and/or pursuant toProvincial Legislation, They shall function according to requirements of the bylaw orprovincial legislation.
Special Project Cammittee/Task Force means a committee established from time totime to deal with a specifìc issue and disbanded at the completion of the project orupon final repoft to Council.
Staff Çommittee/Ad Hoc committee means a commitlee established byrecornmendation of Council to carry out specific functions. Many have cross
functionality with other stakeholders, staff groups or committees. They can be
created quickly to mobilize a group and address a particular project or task. Citizen
appointments may be made by Council as required under the Terms of Reference.
lnter-Agency Committees have representation appointed by a number ofagencies and gen*ralty have terms of reference agreed to by all parties including an
endorsement of the Township of Mulmur Council.
All Of the abOVe are hereinafter referred to aS "Cornmittee" Or "Committees".
2) PUR.POSE
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The Township of Mulmur acknowledges the value of committees and the advice theyprovide to Council. The creation, amendmenÇ dissolution and administration ofcommittees shalt be conducted in a fair and equitable manner and in accordancewìth applicable legislation or Council-approved procedures.
The purpose of the polícy is to support the creation, amendment, dissolution ofcommitLees, the appointments to and the framework for committees authorized byCouncil and associated with the Township.
3 ) CREATION, AMENDMENT OR DISSOLUTION
Procedure
Council may create a new commitLee, amend an existing or dissolve a committeebased on the analysis of the foHowing:
a) Council approved or Staff Report recommending establishment of acommittee which shall include and assessment of the following:
i. Is the existence of this committee required by legislation andreg ulation ( Federal/Provincia l/M unici pa l) ;
ii. Is this committee's mandate relevant;iii. Is this committee's mandate achievable;iv.Is this committee's mandate unique;v. Is this committee's mandate aligned with the coçorate strategic plan;vi.Is this committee operating effectively;
b) Public Interest, communÍty support or feedback;
Creation
The creation of a new commitlee may be triggered by the foflowing factors:
Significant Public issues or trends;Where public input is deemed desirable;Legisl ated req u irem ent (Federa l/Provincia l/M un icipal tsy-Law) ;Staff Request,
Council shall have regard to the folÍowing:
a) PublÍc and financial considerations;b) Impact on other Departments and users;c) Consideration of the Corporate Strategic Plan and Departmental goals and
objectives;d) Recommended appointment of appropriate staff resources
a)b)c)d)
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After approval of the creation of a new committee, the CAO/Clerk on behalf ofCouncil will facilitate the appointment process, ìn äccordance with this polÌcy, basedon the Committee Terms of Reference (if any). The Committee will be added tothe Actfve Committee list. (Appendix B)
Amendmen!
Changes to Terms of Reference (if any) will be based on Council decîsions and maybe triggered:
a) By staff reportb) By resolutíon of the Committee
The following factors may be considered when amending a Committee terms ofreferen ce:
a) Result of a repoft which measures progress against mandateb) Lack of material purpose¡ function or public interestc) New issues at Council or public pressure (could add or remove a mandate)d) Changes to legislatione) New Council
Dissolution
Þissolution of a Committee may be triggered by one of the following:
a) Ëxpiration of termb) Completion of task or mandatec) Resolution of issuesd) Legislative requirement no longer existse) Merger with another committeef) Recommendation by Committee by resolutiong) Recommendation by Staff
All committees created by Council willformally be dissolved by Council resolution.
The following steps will be taken following the dissolution of a committee:
a) Committee will be removed from the active committee list;b) fhank you letters on behalf of Council will be sent to committee membersc) Relevant staff members will be informed;
4) APPOTNTMËNT OF MEMBERS
N"o.m in ati-on S
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The nomînating committee is comprised of all members of Councíl.
All applications received by the established deadline will be forwarded to theNominating Committee which will be responsible for reviewing the applicationsand recommending appointments. The applicant review process will becompleted in camera as the process involves reviewing personal information ofthe applicants.
Council will appoint members by motion and or by-law
Appointments will be made as soon as reasonably possible at the beginning of aCouncil term of offÍce.
The CAO/Clerk will notify all applicants, in writing, of Council's decision andretain all applications on file for a maximum of twelve (12) months from the dateof the Council decisÍon.
Term of..Çpm,rnittçe Anpoi ntmgrts
Citízen appointments
Citizen members witl be appointed for diflerent terms ie. a two-year termand will be eligible to serve for a maximum of four terms (eight years).Notwithstanding the foregoing, citizens will continue to serve until theirsuccessors are appointed by Councí|.
Mid-term appointments will not be counted in the calculation of the maximumfour-term (eight-year) limit.
All residents, property owners, business owners, employees of businesses inthe Township of Mulmur shall be eligible to serve on Commíttees, subject tospecifìc legislative requirements or requirements in the Councíl approvedterms of reference.
Township of Mulmur staff, are not eligible to sit as citizen representatives onTownship of Mulmur Committees.
lf a citizen misses more than three consecutive meetings or 25/o of the annualmeetings, Council must be notified by the staff. The appoíntee will be deemed tohave forfeited their committee position subject to än opportunity lor the member toaddress Council in writing regarding their absenteeism and the commitTee chair todo the same. Council reserves the right to make the final decision regarding endingcomm iltee appoi ntments.
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A mid-term vacäncy may occur if:a) a member informs the cAo/clerk in writing of their resignationb) a member no longer meets the erigibirity requirementsc) a member rnisses more than 3 consecutive meetings or 25olo of the annual
meetings without the approval of the CommitLee by resolution andaffirmed by Council.
Mid-term vacancies for alt Township of Mulmur Cornmittees will be filled inthe last quarter of each year, or as council deems necessary. Appointmentswill only be made for the remainder of the committee term. Membersappointed mid-way through a Committee term will be eligible to serve for amaximum of B years, commencing with their first full two-year term.
Mid-term Vacancies
Applicetjon Process
CitizenA¡4tointrnenu
Notice of the appointment process for both the beginning of a Committee termor for the filling of vacancies wilt be publisheu uy the cAo/clerk on theTownshÌp website and in tocal newspapers as deemed åppropriate.
All applicants must fully complete the standard application form (Appendix A)which may be downloaded from the Township websîte or obtained.from theCAO/Clerk. The application form for each committee will include the terms ofreference (if any) of the Committee and/or applicable legislation as available.The application form will require applicants
'io confirm they have read all
documents attached to the specific application.
staffAppointfnenls
Clerical/administrative or technîcal stafi requíred to support a Committee will beassigned, citizen representatives, are not required or expected to provideadmínístrative support.
staff attendance at committees should be kept to a minimum in order toencourage citizen participation at meetings.
Appointees to some boards and commíttees shall be required to get afavourable políce check, prior to attending their first meeting.
C o uncìl Ap po irttnle nts
Members of Councif will be given the opportunity to serve on commÌttee(s) of
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their choice by self-nomination. All appointments shall be approved by by-law orresolution. Untess specifically required by the Council approved Terms ofReference, by By-Law or Council motion no Township of Mulmur committee sha¡l
have more than two members of Council appointed.
5) COMMTTTEE AÐMINTSTRATTON
Roles
Role of Citizens represêntat¡ves:. To provide needed skill/knowfedge areaso To provide desired representation of interests in the community
Role of Çommittee Chair:
" To facilitate and chair the committee meetings. To bring Committee decisions forward to Council as required and speak
as the official representative of the Committee on Committee approvedstatements
Role of Council Representativeso To act as an informal liaison between the Commíttee and Council, To communicate Councíl's perspective or Council matters where
a pprop ri ate
Role of Staff
" To provide clerical, administrative and/or technical suppott to theCommittee as required incfuding the preparation and distributíon ofminutes and agendas
o To communicate Committee related policies and information items,departmentaf goals and objectives as required
" To provide guidance regarding timelines, work plan initiativesn To incorporate formal Committee comments and resolutions into Staff
Reports where appropriate or where Committee advice has been sought
Nofe:Staff are not formal members of committees and have no voting privileges, unless
otherwise provided in the Council-approved Terms of Reference.
Ruf es qf PLg.c.çdure
The Rules of Procedure for Committees shall be same as Council as set out inthe Township of Mulmur Procedural By-Law.
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Freouency of Meetings
The meeting frequency will be dictated in the Council approved Terms ofReference (if any) or by resolution.
Ouo[Um
A quorum consisting of a majority of the members of a Committee is requiredfor a Committee meeting.
First Meetinq
At the fírst meetÍng of a Committee term staff support shall provide a brieforientation session (if necessary). Following the orientation the Committeewill elect a Chair and Vice-Chair (if deemed necessary). The Vice-Chair will actin the stead of the Chaír, when required, due to the Chaír's absence orresignation mid-term. Unless otherwise specified in the Councîl approvedTerms of reference the preferred choose for a chair will be a cltizenrepresentative.
Acrenda ltems
Committees may meet to discuss matters peftinent to their Council approvedTerms of Reference or as referred to the Committee by Council. The Agendawill be developed in conjunction with staff support and Chair of the Committee.
Comrnittees shall not consider personnel matters, (except joint boards) but shallforward any such concerns to Council or the CAOlClerk as appropriate.
Committees shail not provide advice or information to external boards,commíttees, agencies, organizations or other governrnent bodies without theprior approval of Council.
Committee Agendas and Minutes shall be distributed to the Committee by theCommittee Secretary and distributed as requested in accordance with theMunicipal Act, 20Al as amended and the Township of Mulmur Procedural By-Law.
Closed Meetings
Atl meetíngs are open to the public unless closed by resolution of theCommittee in accordance with the Municipal Act,2001 as amended.
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Aqendas and Minutes
Agendas, Minutes and relevant discussion items shall be distributed to allCommittee members at least 48 hours in advance of the meeting.
The staff member providing clerical/administrative suppott to a Committee shallprovide copies of minutes of all meetings to the CAO/Clerk as soon as possible.
Agendas and minutes will be provided to the public on request. All committeeagendas and minutes shall be placed on the Township web site as per theTownship of Mulmur procedural by-law.
Budget
Funding for Committees will be established in the Council-approved budgets.
All committee and board members shall be paid, by direct deposit for theirservices as per the Township remuneration by-law. All committes and boardmembers not presently being paid wilt start as of January 1*r, 201 1 . Public boardmembers shall have the optÍon of declining remuneration for their services.
6) EXTERNAL BOARÞS AND COMMlrrËË APPOINTMENTS
From time to time Council is requested to provide representation on External Boards
and Committees. All appointments to external boards and committees including thoseof a provincial or national scope (AMO &. OGRA), must be approved by Councilresolution.
To the extent possible, members of Council and staff serving on external Boards,Committees, ProjecL Teams, etc. will follow and abide by the principles andprocedures set out in this policy,
When serving on external Boards, etc, members of Council and staff acknowfedgethat they represent the Townshlp of Mulmur and the views expressed may beperceíved as the views of the Township.
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Municipal Conflict of Interest Act, R.S.O.1990, c. M.50
HOME PAGE / LAWS / MUNICIPAL CONFLICT oF INTEREST AcT, R.s.o. 1990, c. M.so
Page I of5
åÞo*,,o
Francâis
Mun¡cipal Conflict of lnterest Act
R.S.O. 1990, CHAPTER M.50
Consolidation Period: From January 1, 2017 to the e-Laws currencv date.
Last amendment: 2016, c. 23, s. 58.
CONTENTS T-]
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
1Z13.
Definitions
lndirect pecuniary interest
lnterest of certain persons deemed that of member
EXCEPTIoNS
Where s. 5 does not apply
DUTY OF MEMBER
\ /hen present at meeting at which matter considered
REcoRD oF DISCLoSURE
D¡sclosure to be recorded in minutes
REMEDY FoR LAoK oF QUoRUM
Quorum deemed const¡tuted
AclIoN WHERE CoNTRAVENTIoN ALLEGED
Who may try alleged contravention of s. 5 (1-3)
Who may apply to judge
Power of judge to declare seat vacant, disqualify member and require resl¡tution
Appeal to Divisional Court
Proceedings not invalidated but voidable
Other procedures prohibited
GENERAL
lnsurance
Confl¡ct w¡th other Acts
14.
15.
Def¡nitions
1. ln this Act,
"child" means a ch¡ld born within or outs¡de marriage and ¡ncludes an adopted child and a person whom a parent has demonstrated a settled intention to treatas a child of his or her fam¡ly; ("enfant")
"controlling interest" means the interest that a person has in a corporation when the person beneficially owns, directly or indirectly, or exercises control ord¡rection over, equlty shares of the corporatlon carry¡ng more than 1 0 per cent of the voting rights attached to alt equ¡ty shares of the corporation for thetime be¡ng outstanding; ("intérêts majorita¡res")
"council' means the counc¡l of a municipality; ("conseil")
"electo/ means,
(a) in respect of a municipality, or a local board thereof, other than a school board, a person entitled to vote at a mun¡cipal election in the municipality, and
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Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 Fage 2 of 5
(b) in respect of a school boârd, a person ent¡tled to vote at the e¡ection of members of the school board; ("électeuf')
"interest in common with electors generally" means a pecuniary interest ¡n common with the electors w¡thin the area of jurisdiction and, where the matter
under considerat¡on affects only part of the area of jurisdiction, means a pecuniary interest in common w¡th the electors within that part; ("intérêt commun àtous les électeurs")
'Tudge" means a judge of the Superior CoLirt of Justice; ("juge")
"local board" means a school board, boârd of d¡rectors of a children's aid society, committee of ad¡ustment, conservat¡on authority, court of revision, land
d¡vislon comm¡üee, mun¡cipal service board, public library board, board of management of an improvement area, board of health, police services board,
planning board, d¡strici socìal services admin¡stration board, trustees of a pol¡ce v¡llage, board of trustees of a pol¡ce village, board or committee ofmanagement of a long-lerm care home, or any other board, commission, committee, body or ¡ocal authority establ¡shed or exercising any power or author¡ty
under any general or special Act in respect of any of the affairs or purþoses, including school purposes, of one or more municipalities or parts thereof, butdoes not ¡nclude a committee of management of a community recreation centre appointed by a school board or a local roads board; ("conse¡l local")
"meeting' includes any regular, special, committee or other meeting of a council or local board, as the case may be; ("réunion")
"mÁñhê,'' maânc ã mômhêr â cnr rnc¡l or ôf e lofgf hoârd' 1"mêmhrê"\
"municipality" includes a board, commission or other local authority exercising any power in respect of mun¡c¡pal affairs or purposes, including school
purpocos, in tonitory without munioipal organization, but dooo not include a committee of managcmcnt of a oommunity rccroation oontre appointed by a
school board, a local roads board or a local serv¡ces board; ("mun¡cipaliié")
'parent" means a person who has demonstrated a settled intention to treat a child as a member of his or her family; ("père ou mère")
"school board" means a board as defined in subseclion 1 (1) of the Education Act, and, where the context requires, includes an old board within the meaning
ofsubsect¡on 1 (1) ofthe Education Act ("conseil scolaire")
"senior offìcef' means the chair or any vice-chair of the board of directors, the president, any vice-president, the secretary, the treasurer or the general
manager of a corporation or any other person who performs functions for the corporation sim¡lar to those normally performed by a person occupying any
such office; ("dirigeant")
"spouse" means a person to whom the person is marled oa with whom the person ls llvlng ln â conjugal relatlônshlp outsldè marrlâge. ('conjolnt") R.S.O.
1990, c. M.50, s. 1; 1997, c.25, Sched. 8,s.7;1997, c.31, s. 156 (1); 1999, c.6, s.41 (1);2002, c. 17, Sched. F, Table;2005, c. 5, s.45(1,2);2006,c. i9, Scheci. C, s. 1 (l); 2006, c.32, Sched. D, s. 10; 2007, c. 8, s. 219; 20i6, c. 23, s. 58.
lnd¡rect pocuniary interest
2. For the purposes of this Act, a member has an indirect pecuniâry interest in any matter ¡n which the council or local board, as the case may be, is concerned,
if,
(a) the member or his or her nominee,
(i) is a shareholder ¡n, or a d¡rector or sen¡or officer of, a corporation that does not offer its secur¡t¡es to the public,
(ii) has a controlling interest ¡n or ¡s a director or senior officer of, a corporation that offers its secur¡iies to ihe public, or
(i¡i) ¡s a member of a body,
that has a pecun¡ary ¡nterest in the matter; or
(b) the member is a partner of a person or is in the employment of a person or body that has a pecuniary interest in the matter. R.S.O. 1990, c. M.50, s. 2.
lnterest of cêrta¡n persons deemed that of memþer
3. For the puposes of this Act, the pecuniary ¡nterest, direct or indirect, of a parent or the spouse or any ch¡ld of the member shall, ¡f known to the member, be
deemed to be also the pecun¡ary interest of the member. R.S.O. 1990, c. M.50, s. 3; 1999, c. 6, s.41 (2);2005, c. 5, s. 45 (3).
EXCEPTIONSWhere s. 5 does not apply
4. Section 5 does not app¡y to a pecuniary interest in any matter that a member may have
(a) as a user of any public utility service suppl¡ed to the member by the munícipal¡ty or local board ¡n like manner and subject to the l¡ke cond¡tions as are
appllcable ¡n the case of persons who are not members;
(b) by reason of the member being entitled to receive on terms common to other persons any service or commodity or any subs¡dy, loan or other such
benefit offered by the municipaliiy or local board;
(c) by reason of the member purchasing or owning a debenture of the municipality or local board;
(d) by reason of the member havlng made a deposit with the municipality or local board, the whole or part of which is or may be returnable to the member in
like manner as such a deposit is or may be returnable to all other electors;
(e) by reason of having an interest in any property affected by a work under the Drainage Act or by a work under a regulation made under Part Xll of theMun¡cipal Act, 2001 ot Parl lX of the C¡ty of Toronto Act, 2006, as the case may be, refating to local improvements;
(f) by reason of having an interest in farm lands that are exempted from taxation for certain expenditures under the Assessment Act
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Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 Page 3 of5
(g) by reason of the member being eligible for election or appointment to fill a vacancy, office or position in the counc¡l or local board when the council orlocal board is empowered or required by any general or special Act to fill such vacancy, office or position;
(h) by reason only of the member being a di.ector or senior officer of a corporation incorporated for the purpose of carrying on business for and on behalf ofthe municipality or local board or by reason only of the member being a member of a board, comm¡ss¡on, or other body as an appo¡ntee of a council orlocal board;
(i) in respect of an allowance for attendance at meetings, or any other allowance, honorar¡um, remuneration, salary or benefìt to which the member may beentitled by reason of being a member or as a member of â volunteer fire brigade, as the case may be;
0) by reason of the member having a pecuniary interest wh¡ch ¡s an interest in common with electors generally; or
(k) by reason only of an interest of the member which is so remote or ¡nsígnificant ¡n its nature that it cannot reasonably be regarded as likely to influence themember. R.S.O. 1990, c. M.50, s. 4;2002, c.17, Sched. F, Table; 2006, c.32, Sched. C, s. 33 (1).
DUry OF MEMBERWhen prèsent at meeting at which matter cons¡dered
5. (1) Where a member, e¡ther on his or her own behalf or while acting for, by, with or through another, has any pecuniary interest, direct or indirect, in anymatter and is present at a meeting of the council or ¡ocal board at which the matter is the subject of consideration, the member,
(a) shall, prior to any considerat¡on of the matter at the meeting, disclose the interest and the general nature thereof;
(b) shall not take part in the d¡scussion of, or vote on any question in respect of the matter; and
(c) shall not attempt in any way whether before, during or after the meeting to influence the voting on any such question. R.S.O. 1990, c. M.so, s. S (1).
Where member lo leave closed meeting(2) Where the meeting referred to in subsect¡on (1) ¡s not open to the public, in addition to comply¡ng with the requirements of that subsection, the member shallforthwith leave the meeting or the part of the meet¡ng during which the maüer is under consideration. R.S.O. 1990, c. M.So, s. 5 (2).
When absent from meeting at wñich matter considered(3) Where the ¡nterest of a member has not been disclosed as required by subsection (l ) by reason of lhe member's absence from the meeting refened totherein, the member shall disclose the ¡nterest and otheruise comply with subsection (1) at the first meeting of the council or local board, as the case may be,attended by the member after the meeting referred to in subsection (1). R.s.o. 1990, c. M.so, s. s (a).
RECORD OF DISCLOSURED¡sclosure to be recorded in m¡nutes
6. (1 ) Every declaration of ¡nterest and the general nature thereof made under section 5 shall, where the meeting is open to the public, be recorded in theminutesofthemeetingbytheclerkofthemunicipalityorsecretaryofthecommitteeorlocal board,asthecasemaybe. R.S.O. 1990,c.M.So,s.6(1).
ldem
(2) Every declaration of interest made under section 5, but not the general nature of that interest, shall, where the meet¡ng ¡s not open to the public, be recordedin the minutes of the next meeting that is open to the public. R.S.O. 1990, c. M.SO, s. 6 (2).
REMEDY FoR LACK oF QUoRUMQuorum deemed constituted
7. (1) Where the number of members who, by reason of the provisions of this Act, are disabled from particlpating ¡n a meeting is such that at that meetíng theremain¡ng members are not of suffic¡ent number to constitute a quorum, then, despite any other general or special Act, the remaining number of members shallbe deemed to constitute a quorum, prov¡ded such number is not less than two. R.S.O. 1990, c. M.50, s. 7 (1).
Appl¡cation to judge
(2) Where in the circumstances menlioned in subsection (l), the remaining number of members who are not disabled from partic¡pat¡ng in the meeting is lessthan two, the council or local board may apply to a judge without not¡ce for an order authorizing the council or local board, as the case may be, to giveconsideration to, discuss and vote on the matter out of which the interest arises. R.S.O. 1990, c. M.SO, s. 7 (2).
Powêr ofjudge to declare s. 5 not to apply(3) The iudge may, on an application brought under subsection (2), by order, declare that section 5 does not apply to the council or local board, as the case maybe, ¡n respect of the matter in relation to which the appl¡cation is brought, and the council or local board thereupon may give consideration to, discuss and voteon the matter in the same manner as though none of the members had any interest therein, subject only to such conditions and d¡rections as the judge mayconsider appropriate and so order. R.S.O. 1990, c. M.S0, s. 7 (3).
ACTIoN WHERE CoNTRAVENTIoN ALLEGEDWho may try alleged contravention of s. 5 (l-3)I' The question of whether or not a member has contravened subsect¡on 5 (1), (2) or (3) may be tried and determined by a judge. R.S.O. 1990, c. M.So, s. B.
Who may apply to judge
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Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 Page 4 of 5
9. (1) Subject to subsection (3), an elector may, within six weeks after the fact comes to his or her knowledge that a member may have contravened subsection
5 (1), (2) or (3), apply to the judge for a determinat¡on of the question of whether the member has contravened subsect¡on 5 (1), (2) or (3). R.S.O. 1 990,
c. M.so, s. I (1).
Contents of not¡ce of applicat¡on
(2) The elector in his or her notice of application shall state the grounds for f¡nding a contravention by the member of subsection 5 (1), (2) or (3). R.S.O. 1SS0,
c. M.50, s. I (2).
Time for br¡nging application lim¡ted
(3) No application shall be brought under subsection (i ) after the expiration of six years from the iime at which the contravention ¡s alleged to have occurred.
R.S.O. 1990, c. M.50, s. 9 (3).
Power ofjudge to dêclare seat vacanl, d¡squal¡fy membêr and require rest¡tution
10. (1) Subject to subsection (2), where the judge determines that a member or a former member while he or she was a member has contravened subsection 5
(1), (2) or (3), the ¡udqe.
(a) shall, in the case of a member, declare the seat of the member vacant; and
(b) may d¡squal¡ry the memþer or former member Î-rom be¡ng a member during a periocj iherearier oi noi more than seven years; anci
(c) may, where the contravent¡on has resulted in personal flnancial gain, require the member or former member to make rest¡tution to the party suffering the
loss, or, where such party is not readily ascertarnable, to the municipal¡ty or local board of which he or she is a membêr or former mêmber. R.S-O. 1990,
c. M.50, s. 10 (1).
Sav¡ng by reason of ¡nadvertence or error(2) Wrere thé judge dèteilnines that a nrember or a formor mcmber whilc hc or she was a member has contravened subsection 5 (l ), (2) or (3), if the judge
fìnds that the contravention was committed through inadvertence or by reason of an error in judgment, the member is not subject to having his or her seat
declaredvacantandthememberorformermemberisnotsubjecttobeingdisqualifiedasamember,asprovidedbysubsection(1). R.S.O. 1990,c.M.50,s. 10
(2).
Member not to be suspended(3)Theauthoritytodisqualifyamemberinsubsection(l)doesnot¡ncludetherighttosuspendamember. R.S.O. 1990,c.M.50,s. 10(3).
Trans¡tion: disqual¡fication(4) A disqualification of a member of a school board under this sect¡on that would have continued after Decembet 31, 1997 but for the dissolution of the school
boård continuês for its duråtion w¡th respect to membersh¡p on any board whose membeß are elected by members of thc clectoral group who eleoted the
member. 1997, c.31, s. 156 (2).
Defln¡tion
(5) ln subsection (4),
"electoral group"hasthesamemeaningasinPaÍtVlll ollheEducat¡onAcfasthePartreadonJanuaryl,l99T. 1997,c.31,s. 156(2).
Appeal to Divisional Court
I l. (1) An appeal lies from any order made under section 10 to ihe Divis¡onal Court in accordance with the rules of court. R.S.O. 1990, c. M.50, s. I 1 (1).
Judgment or neur tr¡al
(2) The Divisional Court may give any judgment that ought to have been pronounced, in which case ¡ts decision is final, or the D¡visional Court may grant a new
tr¡al for the purpose of taking evidence or additional ev¡dence and may remit the case to the tr¡al judge or another judge and, subject to any direct¡ons of the
Divisional Court,thecaseshall beproceededwithasiftherehadbeennoappeal. R.S.O. 1990,c.M.50,s. 11 (2).
Appeal from order or new trial
(3) \Mere the case is rem¡tted to a judge under subsection (2), an appeal lies from the order of the judge to the Div¡sional Court in accordance with the
provisions of this sect¡on. R.S.O. 1990, c. M.50, s. 1 1 (3).
Procêèdings not ¡nval¡dated but voidable
12. The failure of any person to comply with subsection 5 (1), (2) or (3) does not of itself invalidate any proceedings in respect of any such matter but the
proceedings in respect of such matter are voidable ât the ¡nstance of the munic¡paliiy or oí ihe local board, as the case may be, before the expiration of two
years from the date of the passing of the by-law or resolution authorizlng such matter unless to make vo¡d the proceedings would adversely affect the rights of
any person acquired under or by virtue of the proceedings who acted ¡n good faith and without actual not¡ce of the failure to comply with subsection 5 (1 ), (2) or
(3). R.S.O. 1990, c. M.50, s. 12.
Other procedures prohibited
13. Proceedings to declare a seat vacant or to disqualify a member or former member for conflict of interest, or to requ¡re a member or former member to make
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Municipal Conflict of Interest Act, R.S.O.1990, c. M.50 Page 5 of5
restitution where a contravention has resulted in personal f¡nancial gain, shall be had and taken only under this Act. R.S.O. 1 990, c. M.50, s. I 3.
GENERALlnsurance
14. (1) Despite section 279 ol lhe Municipal Act, 2001 ot section 218 of the City of Toronto Act, 2006, as the case may be, the council of every municipality may
at any time pass by-laws,
(a) for contracting for ¡nsurance;
(b) despite lhe Insurance Act, to enable the municipality to act as an insurer; and
(c) for exchanging with other municipalit¡es in Ontario rec¡procal contracts of indemnity or inter-insurance in accordance w¡th Part Xlll of the lnsurance Act,
to protect a member of the council or of any local board thereof who has been found not to have contravened section 5, aga¡nst any costs or expenses incuned
by the member as a result of a proceed¡ng brought under this Act, and for paying on behalf of or reimbursing the member for any such costs or expenses.
R.S.O. 1990, c. M.50, s. 14 (1);2002, c. 17, Sched. F, Table; 2006,c.32, Sched. C, s.33 (2).
lnsurance Act does not apply(2)ThelnsuranceÁcfdoesnotapplytoamunicipalityactingasaninsurerforthepurposesofsubsection(1). R.S.O. 1990,c.M.50,s. 14(2).
Surplus funds(3) Desp¡te section 387 oÍ lne Insurance,Acf, any surplus funds and the reserve fund of a municipal reciprocal exchange may be invested only ¡n such securities
as a municipality may invest in under the Municipal Act, 2OO1 ot lhe CW of Toronto Ac4 2006, as the case may be. R.S.O. 1990, c. M.50, s. 14 (3); 1996, c. 32,
s. 76 (l ); 2002, c. 17 , Sched. F, Table; 2006, c. 32, Sched. C, s. 33 (3); 2007 , c. 7 , Sched. 27, s. 1 .
Reserve funds(4) The money raised for a reserve fund of a municipal rec¡procal exchange may be expended or pledged for, or applied to, a purpose other than that for which
the fund was established if two-th¡rds of the mun¡cipalities that are members of the exchange together with two{hirds of the municipalities that previously were
members of the exchange and that may be subject to claims arising while they were members of the exchange agree in writing and if section 386 of the
lnsurance Actis complied with. R.S.O. 1990, c. M.50, s. 14 (4); 2009, c. 33, Sched. 21, s. 7.
Local boards
(5) A local board has the same powers to provide insurance for or to make payments to or on behalf of its members as are conferred upon the council of a
municipality under this section in respect of its members. R.S.O. 1990, c. M.50, s. 14 (5).
Former membèfs
(6) A byjaw passed under this section may provide that it applies to a person who was a member at the time the circumstances giving rise to the proceeding
occurred but who, prior to the judgment in the proceeding, has ceased to be a member. R.S.O. 1990, c. M.50, s. 14 (6).
Conflict with other Acts
lS. lntheeventof conflictbetweenanyprov¡sionof thisActandanyprovisionof anygeneral orspecial Act,theprovisionof thisActprevails. R.S.O. 1990,
c. M.50, s. 15.
Francais
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Ministry ofMunicipal AffairsMunicipal Services OfficeCentral Ontar¡o777 Bay Street, 13'h Floorïoronto ON MsG 2E5Phone: 416 585-6901Fax: 416 585-6882Toll-Free: I 800 668-0230
Ministère desAffaires mun¡c¡palesBureau des services aux munic¡palitésdu Centre de I'Ontario777, rue Bay, 1 3" étageToronto ON MSG 2E5Téléphone: 416 585-6226Télécopieur: 416 585-6882Sans frais '. 1800-668-0230
Ontar¡o
March 6,2017
Dear Colleague,
Integrated Approaches to Economic Development: A Leaders Forum for Small and MediumMunicipalities
I would like to invite you to participate in Integrated Approaches to Economic Development: ALeaders Forumfor Small ønd Medium Municipalities. The event is on March 29,2017, hosted bythe Ministry of Municipal Affairs and the Ministry of Housing, Municipal Service Office - CentralOntario (MSO-C).
The Forum will bring together Chief Administrative Officers, Planners, Treasurers and EconomicDevelopment leaders of small and medium municipalities from across Central Ontario for a day toengage in evidence-based discussions on the challenges of economic development and exploringopportunities to integrate decision-making in the areas of land use planning, municipal finance andeconomic development. It will also be an opportunity to learn from other municipal leaders andprofessionals who share an interest in capitalizing on municipal assets to drive economic growth.Please find a preliminary agenda as part of this invitation package.
The details of the event are as follows:Location: Milton Banquet and Conference Centre, 3090 Steeles Avenue West, Milton, ONDate: Wednesday, March 29,2017Time: Registration and Breakfast from 8:00 am - 9:00 am
Forum from: 9:00 am - 3:30 pmCost: $25 per attendee, including Continental Breakfast and Lunch
To confirm your participation, please complete and send the attached registration form, including anyaccessibility requirements and/or dietary needs, to [email protected] by Mondayo March20,2017.
If you require additional information about the event, please contact Yasmeen Ali, Business SupportOfficer, MSO -C (4 I 6 - 5 8 5 - 6226, M S O C. Admin@ontario. ca).
I hope to see you there!
Sincerely,
Uffiouo^*Marcia Wallace, Ph.D, MCIP, RPPRegional Director, Municipal Services Office-Central Ontario
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MMAI MOH Municipal Service Office's CenÛal Region presents
lntegrated Approaches to Economic Development:A Leaders Forum for Small and Medium Municipalities
Registration & Breakfast 8 AM
Welcoming Remarks + Keynote Address I g nVf
Gracen Johnson "Making the Most of What You Have": Gracen calls her work, "Projects for Places We Love."Gracen speaks, writes, and produces multimedia to make the complex processes of community developmentmeaningful and approachable to those who engage with the hard work of building great places. Whether byhelping new businesses find their feet, helping communities discover more resourceful approaches to economicdevelopment, or helping citizens improve their neighbourhoods, Gracen's methodology is all about doing.
Concurrent Breakout Sessions 10:30 AM
Using Data, Knowledge and Resources Creatively:Data is one of many vital píeces of a municipality'seconomic development planning toolkit. lnresource-limited environments, gathering a ndanalyzing data and information can be challenging.This session will explore perspectives on how tocreatively leverage your municipality's availabledata, knowledge and resources to support localeconomic development and innovation.Moderated by: Doug Reddick, Director, RegionalEconomíc Development Branch, OMAFRA
Lunch 11:45 AM
Concurrent Breakout Sessions I fz,fO euThe Taste of Success. Planning for Economic Financial Tools for Economic Development :Development in the Agri-Food Sector: Explore Explore how financial tools such as vacanthow data and collaborative approaches can help property tax rebates and community improvementyour municipality leverage local assets in the agri- plans can support municipaleconomicfood sector to attract investment and learn how development goals. We wíll also discuss howmunicípalities are planning a thrivíng agricultural municipalities can work with the businessand rural economy by permittíng a range of community and other stakeholders.different uses on agricultural land. Moderated by: TBC
Moderated by: Sharon Bailey, Director, FoodSafety and Environmental Policy Branch, OMAFRA
Plenary Panet Discussion I Z pVf
Making it Work: lntegrated Decision-Making for Economic Development: With competing interests and limitedresources, municipalities face challenges to achieve economic development and quality of life objectives. Whatdoes integrated decision-making look like when done right? What activities should municipalities prioritize (e.g.,planning approvals, financíal incentives, infrastructure, branding strategies, etc.)? What's the busínesscommunity's role in municipal decision-making? Learn all this and more from dynamic panelists from differentsectors.Moderated by: Larry Clay, Assistant Deputy Minister, Ontario Growth Secretariat, MMA
Ctosing Remarks I a:fS eVt
Wednesday, March 29, 2Ot79 am - 3:30 pm
Milton Banquet and Conference Centre3090 Steeles Avenue West, Milton, ON
leveraging local Assets to Grow Your CulturalEconomy: This session will explore ways todiscover, nurture and leverage cultural assets suchas festivals, built heritage, creative spaces andcultural institutions that infuse our communitíeswith energy and vitality. We will hear from leadingmunicipalities as well as local champions about thetools and resources that are helping them realizetheir cultural potential.Moderated by: TBC
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ÐÞo"tariolntegrated Approaches to Economic Development:
A Leaders Forum for Small and Medium MunicipalitiesWednesday, March 29, 2OL7
Milton Banquet and Conference Centre, 3090 Steeles Avenue West, Milton, ON
REGISTRAT¡ON FORM
NAME AND TITTEMUNICIPALIW OR
ORGANIZATIONCONTACI (TEL and EMAILI
REGISTRATION
FEE INCLUDED
s2s
Total Registration Fee:
Do you have any dietary or accessibility requirements that we could accommodate to facilitate yourpart¡c¡pat¡on?
PAYMENT:
PLEASE MAKE CHEQUES PAYABLE TO: Minister of Finance c/o the address below
Please email registration to:Yasmeen AliMinistry of Municipal AffairsMinistry of Housing777 Bay Street, l-3th FloorToronto, ON M5G 2E5
Email : [email protected]
REGISTRATION DEADIINE: Monday, March 20,2Ol7
lf you have any questions about registration, please feel free to call Yasmeen at 416-585-6226 or1-800-668-0230.
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