9a9edModule -II (System Planning and Selection)

7/30/2019 9a9edModule -II (System Planning and Selection)

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Amity School of Business

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Amity School of BusinessBBA, Semester 2

Analysis and Design of Business System (ADBS)


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Module -II

System Planning And Selection


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Topics Identifying and Selecting Projects (System

Planning and Selection)

Methods for project identification and

selection Evaluation criteria for classifying and

Ranking Projects

Initiating and Planning SystemDevelopment Projects

Assessing Project Feasibility


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Identifying and Selecting

Projects The first activity of System planning and selectionphase of SDLC is Project identification and selection.

During this activity, a senior manager, a businessgroup, an IS manager, or a steering committeeidentifies and accesses all possible systemsdevelopment projects that a business unit couldundertake.

Organizations vary in their approach to identifyingand selecting projects. In some organization project

identification and selection is formal process.


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Request for information system developmentcan come from three key sources.1. Manager and business unit who want to replace or

extend an existing system in order to gain needed

information or to provide a new service tocustomer.

2. Manager who want to make system more efficient,less costly to operate, or want to move a system

to a new operating environment3. Formal planning groups that want to improve anexisting system in order to help the organizationmeets its corporate objective, such as providing

better customer services.


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Manager andBusiness Unit

InformationSystem Manager

Project 1

Project 2

Project 3

...

Project n

FormalPlanning

Groups

Three key source for information system projects


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Project identification and selectionconsists of three primary activities :

Identifying potential development projects

Classifying and ranking project

Selecting projects for development.

The Process of Identifying and selecting

Information System Development

Projects


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Initiating and Planning System

Development Projects

Proper and insightful project initiation and planning,including determining project scope and identifyingproject activities, can reduce the time needed to completelater project phases, including system analysis.

Most Organization assign an experienced System Analyst,or team of analysts for large projects, to perform projectinitiation and planning. Analyst will work with the proposedcustomers-managers and users in a business unit of thesystem and other technical development staff in preparingthe final plan.

The objective of project initiation and planning is totransform a vague system request document into atangible project description.

Effective communication among the system analyst, user,and management is crucial to the creation of a meaningful

project plan.


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Customer of Proposed system

Vague System Request

System Analyst

Technical Staff

Tangible ProjectDescription

Fig: The system analyst transforms a vague system request into a tangible project description duringsystem planning and selection.


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The process of Initiating and Planning

Systems Development Projects

As its name implies, two major activities occur during

project initiation and project planning.

Project initiation focuses on activities that will help

organize a team to conduct project planning. During

initiation, one or more analysts are assigned to workwith a customer to establish work standards and

communication procedures.

Six activities performed during project initiation :


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Types of activity performed During Project

Initiation

1. Establishing the project initiation team

2. Establishing a relationship with the customer

3. Establishing the project initiation plan

4. Establishing management procedures

5. Establishing the project management environment

and project workbook

6. Developing the project charter


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The second activity, project planning, focuseson defining clear, discrete tasks and the workneeded to complete each task.

The objective of the project planning process isto produce two documents:

A Baseline Project Plan (BPP),

Project Scope Statement (PSS).Several activities performed during project

planning, these are:


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Activities Performed During Project planning

Describing the project scope, alternatives, andfeasibility.

Dividing the project into manageable tasks.

Estimating resources and creating a resource plan. Developing a preliminary schedule. Developing a communication plan. Determining project standards and procedures. Identifying and assessing risk. Creating a preliminary budget. Developing a Project Scope Statement Setting a Baseline Project Plan


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Deliverables and Outcomes

The major outcomes and deliverables

from project initiation and planning are

the Baseline Project Plan and the Project

Scope Statement.

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Baseline Project Plan The BPP becomes the foundation for the remainder of the

development project. It is an internal document used bythe development team but not shared with customer.

The BPP contains all information collected and analyzedduring the project initiation and planning activity. The planreflects the estimate of the projects scope, benefits,costs, risks, and resource requirements given the currentunderstanding of the project.

The BPP specifies detailed project activities for the nextlife cycle phase of subsequent SDLC.

The project selection committee uses the BPP to help

decide whether to continue, redirect, or cancel a project. 15


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BPP

An outline of Baseline Project plancontains four major sections:

1.Introduction

2.System description

3.Feasibility assessment

4.Management issues

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The PSS produced by project team, clearlyoutlines the objectives and constraints of theproject for customer.

It is a short document prepared primarily forcustomer to clearly describe what theproject will deliver and outline all the work

required for completing the project. It ensures that the system analyst and

customer gain a common understanding of theproject size , duration, and outcomes.

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Project Scope Statement (PSS)


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PSS

PSS serves two role:1. It can be used as the basis of a formal

contractual agreement outlining firm

deadlines, costs, and specifications.2.It can simply be used as a

communication vehicle to outline the

current best estimates of what theproject will deliver, when I will becompleted , and the resources it may

consume. 18


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Assessing Project Feasibility

Economic

Operational

Technical

Schedule

Legal and contractual Political

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Thank You

9a9edModule -II (System Planning and Selection)

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