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Kaizen Facilitators
Organising and running a workshop
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A Kaizen problem or not?
en yand define
the problem
< ½ day > 2 weeksor specialist Break N down?
Y
Just do it !Just do it !
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Worksho lannin
• When do you want to run the workshop?
• How long will you need?• Decide on the best team
– skills & experience relevant to problem
• a o er resources w you nee – see checklist – , ,
• Get permission
– what, when, where, who and what do you want them to do?
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Da 1 of the worksho
• Arrive early
• Set-u
– Kaizen box, table, chairs, refreshments,flipchart, (power leads, projector)...
• Greet the team
• n ro uce yourse ves
• Announce the agenda
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A typical workshop agenda
1. Day 1 – . . – p.m. ideas & plan for a new situation
2. Day 2 20-35% – a.m. design new situation – p.m. make some changes
3. Da 3
Depending on processand teaching required
– a.m. make some changes – p.m. record the new situation
40-60%Depending on what
. – a.m. complete follow-up action plan
– Presentation
the team can achieve
15-25%Depending on processand what follow-upactions are required
Facilitating a workshop 6Don’t forget to ‘teach and act’ and then repeat
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Measure the current situation
• Don’t assume that any data provided is correct!
– see for yourself • easure w a s re evan o your o ec ves an e
process
across different workshops – see form• – ’
all yourself!
• • Identify the waste in the process
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Develop ideas & plan for a new situation
• Collect feedback from the team – what have they
• Brainstorm ideas for improvement‘ ’• an e eas – e.g. sm e c ar• Allow time for ideas to form – e.g. over night
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Desi n the new situation
• This will come out of the ideas phase but you need to
see if it will work PlanPlan• se mo e s o es ayou• Do some more measurements Ac t
DoPeople andteamwork
Ac tDo
People andteamwork
• ry your eas ou on e ne n e ce• Allow time for designs to matureCheckCheck
• e prepare to scrap t em an start aga n
Be prepared for the feeling of failure at this step!
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Make some chan es
• Make what changes can be
made at the time Z 3 5PLZ 35 B
P L Z
3
• a n enance an spec a s smay be required
P L 5
C
PLZ 35 D
in your plan
• that has to be completed at a
future time
Make sure that the line/cell
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can operate afterwards!!!
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Pre-Kaizen workshop checklist
Get approval
Best team available -
Team name tags
Kaizen modules
Management The team S ecialists
Paper & pens Post-It notes Sto watch
Audience for presentation Operators & materials to run Others?
Tape measure Camera Floor tape
Facili ties / other Base/Room available
Computer & projector (?)
Marker pens Other
Flipchart & pens Presentation board/stand Refreshments
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