9.1 © 2004 Pearson Education, Inc. Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring.

9.1 © 2004 Pearson Education, Inc.

Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment

Lesson 9: Installing and Configuring Network Printers

Introducing the Windows Server 2003Network Printing Environment

Network administrators must manage network printing, printer availability, and printer security

A shared printer is an object that can be shared with other network users

Print devices Can be attached to servers or client workstationsCan connect directly to the network with no attached

computer

(Skill 1)




Introducing the Windows Server 2003Network Printing Environment (2)

Microsoft’s printing terminology Printer: The software interface that delivers the request for service

from the operating system to the physical print device Print device: The physical hardware that actually prints data Print server: A computer, such as a Windows Server 2003

computer, that is connected to and sharing one or more print devices; used to print documents and to manage the printers on a network

Printer driver: The software that contains the information used by the operating system to convert the print commands for a particular model of print device into a printer language such as Printer Control Language (PCL) or PostScript

(Skill 1)




Figure 9-1 Documents in a print queue

(Skill 1)




Figure 9-2 The Advanced tab in the Print Server Properties dialog box

(Skill 1)




Installing a Network Printer

Creating a network printer Install the printer locally on the computer that is to

become the print server Share the printer to make it accessible to users over the

networkConnect the print device to the local print server Install the printer software (the printer)

To install local printers, use the Add Printer Wizard on your local computer

(Skill 2)




Figure 9-6 The Add Printer Wizard

(Skill 2)




Figure 9-7 Selecting a printer port

(Skill 2)




Figure 9-8 Assigning a printer name

(Skill 2)




Figure 9-9 Sharing a printer

(Skill 2)




Installing a Network Printer (2) Sharing print devices

If you want a member server to connect to a print server on a network, use the Add Printer Wizard to create a logical printer that will connect to the shared print device

You can also use My Network Places to locate and connect to a shared print device, or the Run command on the Start menu and enter the UNC pathname in the Open text box

Network-interface print devices Many organizations today have network-interface print devices

that connect to the Internet using a network interface card (NIC) For these devices, which are not attached to a print server, you

must configure a TCP/IP port to enable communication over the network

(Skill 2)




Figure 9-10 Creating a new standard TCP/IP port

(Skill 2)




Figure 9-11 The Add Port screen

Enter either the IP

address or FQDN

for the print device

(Skill 2)




Figure 9-12 The Printer Ports dialog box

Click to start

the Add

Standard

TCP/IP Port

Wizard

(Skill 2)




Figure 9-13 The Add Standard TCP/IP Port Wizard

(Skill 2)




Controlling Access to Printers

For security reasons, you may decide to restrict certain types of printer usage to certain users

Printer permissions Restrict who can print to a printerRestrict who can manage a printerRestrict who can manage the documents sent to a printer

(Skill 3)




Controlling Access to Printers (2) Printer permissions are assigned on the Security tab in the printer’s

Properties dialog box Types of permissions

Print Users can connect to a printer and send it print jobs They can also pause, resume, restart, or cancel their own print jobs

Manage Documents Users can pause, resume, restart, and cancel all other users’ printing jobs They can connect to a printer and control job settings for all documents, but

they cannot control the status of the printer Manage Printers

The highest level of access Grants a user administrative control over a printer Users can pause and restart the printer, share a printer, change printer

permissions, change printer properties, change printer drivers, or delete a printer

(Skill 3)




Figure 9-14 Assigning printer permissions

Used to specify the settings for a printer,

such as the tray assignments

Used to specify the availability hours for

the printer, set printer priority, install a

new printer driver, change spool options,

and manage printed documents

(Skill 3)




Figure 9-17 Resuming all print jobs

(Skill 3)




Figure 9-18 Pausing a single document

(Skill 3)




Figure 9-19 Canceling all documents

(Skill 3)




Creating a Printer Pool

A printer pool is a single printer on a print server that is associated with multiple physical print devices All print jobs that the print server receives are distributed

equally among the available print devicesPrint jobs that are sent to a printer pool are directed to the

least busy print device in the pool Use printer pooling when you have a number of the

same type or similar types of print devices, which all use the same driver so that they all understand the same set of commands

(Skill 4)




Creating a Printer Pool (2)

Creating a printer poolUse the Ports tab on the Properties dialog box for the

printerAt the bottom of the tab, select the Enable printer pooling

check box Select all of the ports to which you want the logical printer

to print

(Skill 4)




Figure 9-20 Enabling printer pooling

To create a printer

pool, you must have

a number of the

same type or similar

types of print

devices, which all

use the same driver

(Skill 4)




Setting Printer Priorities

You set printers as high-priority or low-priority to control the order in which their print jobs will be sent to the print device

When multiple printers have print jobs in the spool that require printing on the print device, the printer with the highest priority will print first

For example, you can create two logical printers that will both print to the same physical device

One group of users can be assigned to use the first logical printer, and a second group, whose jobs you want to take precedence, can be assigned to use the second logical printer

The second logical printer will be assigned a higher priority so that its print jobs will be completed first

(Skill 5)




Setting Printer Priorities (2)

Print jobs sent by higher priority printers Bypass the queue of documents in the lower priority printer spool Are sent to the print device first

To set the priority for a printer, use the Advanced tab on the Properties dialog box for the printer. The highest priority value is 99 and the lowest is 1 If you do not change the default priority setting, any printer with a

priority from 2-99 will have its jobs sent to the print device first Use the Available from option button to make a printer available

only at certain times, which may be useful if you have a user or group that has a large volume of low-priority printing jobs

(Skill 5)




Figure 9-23 Setting printer priority

Makes the system compare the

printer setup to the document setup to

determine if they are compatible; if

not, the print job will be put on hold

Allows jobs that have completed spooling to be

printed, no matter what their priority is, which is

useful in high-volume environments so that the

printer will not be idle while waiting for lengthy

jobs to spool

Keeps documents in the spooler

after they

have printed so that

administrators can

recreate a printout that has been

damaged

by a printer jam or other mishap

(Skill 5)




Publishing Printers in Active Directory

Active Directory publishes a PrintQueue object for each printer you install on a Windows 2000 Server or Windows Server 2003 print server in the directory by default

The PrintQueue object contains a subset of the information that the print server stores for a printer

If you change the printer configuration on the print server, the change propagates to Active Directory

(Skill 7)




Figure 9-32 Viewing PrintQueue objects in Active Directory

PrintQueue

objects

for published

printers

(Skill 7)




Figure 9-33 The Properties dialog box for a published printer

The features listed

here can be used to

conduct a search for

the printer object

(Skill 7)




Figure 9-34 The Search Companion pane in the Search Results window

Click to display the

Printers, computers, or

people option, and then

select A printer on the

network to open the Find

Printers dialog box

(Skill 7)




Figure 9-35 Finding a printer based on a feature

The published

printer is located

based on the

capability to print

double-sided

(Skill 7)




Figure 9-40 Designing the network printing environment

(Skill 8)

9.1 © 2004 Pearson Education, Inc. Exam 70-290 Managing and Maintaining a Microsoft® Windows® Server 2003 Environment Lesson 9: Installing and Configuring.

Documents

network printer driver

microsoft windows server

network printers figure

local print server

printer software

network users

data print server

printer language