8_PR_IMS

Life Cycle Management Navigator: 8_PR_IMS 1 CSCP, UNEP, WBCSD, WI, InWEnt, UEAP ME

The Life Cycle Management NavigatorIntegrated Management Systems

Training Session 8


Integrated Management SystemsFrom Environmental to Integrated Management

What?

Environmental Management Managing activities of an organisation that

have or can potentially have an impact on

the environment.

Integrated Management Next to environmental aspect companies

also take social issues like health and safety

into account. Source: UNEP, 2007, Life Cycle

Management - A business guide to Sustainability

Trend


Integrated Management SystemsWhat is an IMS?

What?

Integrated Management System: System of interconnected parts

• Life cycle policy

• Planning

• Implementation and operation

• Checking & corrective action

• Management review

Goal: Managing and improving the activities that

have or can have an impact on its life cycle.

Business activities with life

cycle impacts• Raw material extraction; • Manufacturing; • Transportation; • Product use and disposal; • Raw material inputs and • Waste outputs.


Integrated Management SystemsWhat does it mean?

What?

An IMS provides a mechanism for ensuring that a company

• considers impacts along life cycle of its products;

• picks up the priority issues within the life cycle;

• works out how to deal with them;

• acts on the priority issues;

• corrects deviations from the plan;

• reviews its directions for the future so that it can do better next time.

Source: Adapted from Stapleton et al.


Integrated Management SystemsGoal: Continuous Improvement

What?

Planning

Reviewing/Acting

Doing

Checking

time

lev

el o

f im

pro

vem

en

t

Drivers

Policy


Integrated Management SystemsAreas of Application

Where?

An IMS can be applied by any type of organisation, to a whole company, a site or even specific activities.


Integrated Management SystemsBenefits

Why?

For the company• a better image / better relations with stakeholders;• systematic approach to environmental activities; • lower risks of liabilities and regulatory non-compliance;• cost savings through improved efficiency.

For the staff• work in a healthier environment;• transparency of the health hazards;• increased motivation.

For the environment• reduced environmental impact; • reduced environmental risks in case of an accident;• continuous performance improvement.

Source: adopted from European Commission


Integrated Management SystemsExamples of Savings

Why?

Initial Investment Company Annual savings

1,000 €

60,000 €

KALFF Vliesstoffe GmbHProduction of nonwovens, 8 employees

Recirculation of waste water

Nordwest Getränke GmbH & Co.KGSoft drink production, 80 employees

Reuse of washings

80,000 €

79,000 €

Background• SMEs from Germany• Improvements through ”PIUS-

Check”, an internal environmental

management system

Background• SMEs from Germany• Improvements through ”PIUS-

Check”, an internal environmental

management system

Source: Effizienz-Agentur NRW, www.pius-info.de


Integrated Management SystemsExamples of Savings

Why?

Source: Effizienz-Agentur NRW, www.pius-info.de

Initial Investment Company Annual savings

550,000 €

8,000 €

Eing Textilveredelung GmbH & Co.KGTextile finishing, 180 employees

Reduced Waste of Printpaste

Benteler Automobiltechnik AGProduction of tube modules, 380 employees

Replaced degreasing agent, Reduction of chemical waste, Modification of purifiying plant

200,000 €

17,000 €


Integrated Management SystemsStages of Implementation

How?

1. Environmental and Social Policy



How?

2. Planning

• Initial review of environmental and social issues• Listing legal and other requirements• Setting objectives and targets towards and beyond legal requirements• Choosing tools to tackle these


Integrated Management SystemsPlanning with Objectives and Targets

How?

The SMART - Philosophy: Objectives and targets should beS - Specific enough for focus and feedback; M - Meaningful enough to engage participants;A - Accepted by the participants; R - Realistic, yet challenging;T - Time-framed.

Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve.Objectives are overall life cycle goals, arising from the policy, that an organisation sets itself to achieve.

Targets are detailed performance requirements that need to be set and met in order to achieve those objectives.Targets are detailed performance requirements that need to be set and met in order to achieve those objectives.

An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society.

An environmental and social policy is a formal and documented set of principles and intentions with respect to the environment and the society.



How?

3. Doing

• Structure and responsibility• Training, awareness and competence• Communication• Documentation• Document control• Operational control• Emergency preparedness and response



How?

4. Checking and corrective action

• Monitoring and measuring • Non-conformance and corrective action• Records• IMS audit



How?

5. Management review



How?

The interconnected parts of the IMS need to be implemented and integrated in the business.

Planning

Checking and corrective action

Implementation and operation

Life Cycle

Policy

ManagementReview


Integrated Management SystemsISO 14001

How?

International Standard Organisation (2004):

”Environmental management system - Specifications with guidance for use“

“.. part of the overall management system

which includes the organisational structure,

planning activities, responsibilities,

practices, procedures, processes, and

resources for developing, achieving,

reviewing and maintaining the

environmental policy.”

“.. part of the overall management system

which includes the organisational structure,

planning activities, responsibilities,

practices, procedures, processes, and

resources for developing, achieving,

reviewing and maintaining the

environmental policy.”

• Specifies 52 requirements regarding environmental performance the organisation needs to comply with• Revised in 2004.

Source: ISO 14001


Integrated Management SystemsRequirements for an Environmental Policy

How?

“Top management shall define the organisation's environmental policy and ensure that it

• is appropriate to the nature, scale and environmental impacts of its activities, products or services;

• includes a commitment to continual improvement• and prevention of pollution;• includes a commitment to comply with relevant environmental

legislation and regulations, and with other requirements to which the organisation subscribes;

• provides the framework for setting and reviewing environmental objectives and targets;

• is documented, implemented and maintained and communicated to all employees;

• is available to the public.”Source: ISO 14001


Integrated Management SystemsEMS according to ISO 14001

How?

Init ialAssessment

Preliminary Assessment

DocumentReview

MainAssessment

Cert if icat ion( regist rat ion)

Surveillance

ISO

140

01 C

ertif

icat

ion5

4

2

6

3

1

Source: Entropy International

Steps to final certification


Integrated Management SystemsTypes of IMS

How?

There are three strategies available to SMEs who want to implement an IMS:

• to develop their own IMS;

• to follow standardised guidelines like ISO 26000 or 14001

as well as SA 8000 or AA 1000;

• to pursue formal certification/verification to the above

standards.

These three strategies are voluntary, but different in their scope and approach.

Source: Auototrain


Integrated Management SystemsSA 8000

How?

“The SA8000 as a standard and

verification system is a credible,

comprehensive and efficient tool for

assuring humane workplaces.”

“The SA8000 as a standard and

verification system is a credible,

comprehensive and efficient tool for

assuring humane workplaces.”

Source: www.sa-intl.org

Main elements:1. Child Labor

2. Forced Labor

3. Health and Safety

4. Freedom of Association and Right to Collective Bargaining

5. Discrimination

6. Discipline

7. Working Hours

8. Compensation

9. Management Systems

• Generated via a multi-stakeholder process • Based internationally approved principles, e.g. those of the International Labour Organisation (ILO)• Published in 1997 by Social Accountability International (SAI), revised in 2001• Accredited by Social Accountability Accreditation Services (SAAS)


Integrated Management SystemsAA 1000

How?

“AA 1000 is a series of standards for

measuring and reporting of ethical

behaviour in business. It provides a

framework that organisations can use

to understand and improve their ethical

performance.”

“AA 1000 is a series of standards for

measuring and reporting of ethical

behaviour in business. It provides a

framework that organisations can use

to understand and improve their ethical

performance.”

Source: www.accountability21.net

• Generated via a multi-stakeholder process • Designed to be compatibly with other key standards like GRI guidelines and financial acounting standards• Open source framework for organisational accountability

Targets: • Assistance in the definition of goals and targets• Measurement of progress made against these targets• Auditing and reporting of performance• Establishment of feedback mechanisms


Integrated Management SystemsCleaner Production Assessment - a stepping tool

What?

Cleaner Production is the continuous improvement of industrial

processes, products and services to prevent pollution at the source in

order to minimise risks to human population and the environment. If a

company has never worked on environmental performance

improvements, it can be implemented as a first step to IMS to address

internally relevant environmental issues.

Cleaner Production is the continuous improvement of industrial

processes, products and services to prevent pollution at the source in

order to minimise risks to human population and the environment. If a

company has never worked on environmental performance

improvements, it can be implemented as a first step to IMS to address

internally relevant environmental issues.

Source: Van Berkel, R.

Core questions to start with:1. What types and quantities of wastes and emissions are being generated?2. How much do these wastes and emissions cost?3. Where exactly are these wastes and emissions generated?4. Why are they generated? 5. How can they be prevented?


Integrated Management SystemsKambium Furniture Workshop

Case Study

Kambium Profile: • Personnel: 34

(22 Production, 12 Administration)• Main product: kitchens (120 per year)• Turnover: 2.8 million Euro

Environmental Policy (5 key elements) • Registration of all material and energy flows by corporate

accounting system.• Identification of environmental problem areas by

checklists.• Registration of all material and energy flows by walk-

through.• Employee opinion surveys (two workshops).• Screening of products with product design criteria .

Source: Rohn and Liedtke


Integrated Management SystemsKambium Furniture Workshop

Case Study

Environmental Management Programme (selected elements)

• Establishment of new institutions and tasks- Environmental manager- Environmental co-ordinator- Working group Environment

• Material flow accounting as key environmental information system

• Documentation in form of an environmental handbook

Source: Wuppertal Institute


Integrated Management SystemsBonem S.A.

Case Study

Bonem Organización Chaid Neme Hermanos S.A Profile: • Location: Antioquia, Colombia• Personnel: 112• Main products: agriculture machinery components

Implementation of an EMS based on ISO 14001 1. Initial environmental review, including suggestions for

environmental improvement (in co-operation with EMPA from Switzerland).

2. Training of managers and Environmental Committee members on EMS principles and the environmental aspects of the company.

3. Currently the NCPC assists in the implementation of the EMS and associated CP measures.

Source: Colombia NCPC (CNPMLTA)


Integrated Management SystemsBonem S.A.

Case Study

Examples of measures implemented:

• Conversion of furnaces to natural gas

• Waste management programme

Source: Colombia NCPC (CNPMLTA)

monthly savings of US$1.868,58 (payback 24 months)

reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month

monthly savings of US$1.868,58 (payback 24 months)

reduction of CO2 emissions in 9,3t/month and of S emissions in 157 kg/month

Waste is identified and donated to charity organisations who can sell it

500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly

Waste is identified and donated to charity organisations who can sell it

500kg of cardboard, 20kg of metal, 45kg of plastic, and 250kg of paper monthly


Integrated Management SystemsTips for action!

Tips

• You need to get top management commitment.

• Determine the purpose of the management system.

• Communicate your efforts internally and externally.

• Clarify the financial resources needed.

• Produce no bookshelf management system, put it into use

and benefit from it.

• Make use of the know-how of your employees.

• A final tip for certification: The typical question asked by an

management system verifier is “can you prove it?”

8_PR_IMS

Documents

overall management system

environmental impact

environmental risks

life cyclemanagement

planning checking

environmental aspect

business activities

social issues