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USM EXCHANGE/STUDY ABROADPROGRAMME  INTERNATIONAL MOBILITY &COLLABORATION CENTRE (IMCC) +60 4 653 2770 [email protected]

PREDEPARTURE

CHEC

KLIS

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  C O N F I R M E N R O L M E N T

Confirm your enrolment withthe host institution.Be sure to fill in applicationforms that is necessary foryour enrolment at the hostinstitution.Make any necessary paymentto ease your enrolment.

 V I S A A N D P A S S P O R T

Check if the country you aregoing requires visa, if they do,students are required to applyfor visa on their own. Students are advised to applyfor visa only after receivingthe offer letter from hostinstitution. Students arereminded to applyimmediately after receivingthe offer letter as the processmay take about 4-6 weeks.   Prepare some fund as visaapplication may be costly.  Use your certificate ofeligibility to apply for the visa(e.g. Acceptance letter fromhost institution,recommendation letter fromUSM, etc)  Check the immigrationwebsite of the respectivecountry for term andconditions for visaapplication.  Make sure your passportexpiry date is at least 6months after the end date ofyour exchange programme; ifnot, please renew.

I N S U R A N C E A N D M E D I C A L

C H E C K - U P

We suggest students to haveinsurance with worldwidecoverage.If the country offers nationalhealth and insuranceprogramme, you may applyfor it.Some universities wouldautomatically include medicalinsurance for students; somemake it compulsory forstudents to purchase medicalinsurance in their country.Check if you are required todo a medical check-up andprovide medical records foryour study abroad and visaapplication to ensure that youare fit to stay in foreigncountries for a period of time.

We suggest contact localtravel agencies to arrange fora return (open) air ticket.Students have more freedomon the returning date withopen air tickets.Students can also directly buytickets online, check airlinewebsites for deals. 

  F L I G H T T I C K E T S

  S T U D E N T

A C C O M M O D A T I O N

Most university offer oncampus accommodation forstudents of ExchangeProgramme with feesapplicable. Otherwise, student canchoose to stay off campus orwith a host family.If you are staying with a hostfamily, you are advised to buysome gifts for the host family.

Calculate the total expensesneeded (e.g Accommodationexpenses, administration fees)to pay at the respective hostinstitution.Estimate your monthly livingexpenses.Check the procedures fortransferring funds to a bank inforeign countries.Try looking for banks that areavailable locally and in the study abroad country to avoidexpensive transfer fee.Make sure to bring some bankdrafts and traveller's chequesfor the initial period to pay thefees.If you have credit card, pleasebring it along.We suggest you to preparecash in US Dollars to ensureease of currency exchange.

  F I N A N C I A L M A T T E R S

Check the course listing on therespective  university'swebsite and download thecourse description of all thesubjects you plan to take.Discuss with respectivelecturers on the suitability ofsubjects you plan to take. Fillin LearningAgreement complete withsignature from Deputy Dean ofAcademic, Student and Alumniand send it to IMCC office.Print and bring along theAcademic RegistrationRecords to your hostuniversity for credit transferpurposes. Near the end ofyour exchange programme, fillin the courses you have takenthroughout the period  at thehost university, get therequired signatures and returnthe form to USM Study AbroadCoordinator on the day youreported back to USM.

  C O U R S E R E G I S T R A T I O N

A N D C R E D I T T R A N S F E R

S T U D Y A B R O A D R E P O R T

You are required to write aStudy Abroad Report regardingyour study abroad experience,from start to end, anythingthat you think would be usefulto the upcoming students thatare looking to apply to the same institution.The report is to be submittedwithin 2 weeks after you reportto USM.

Original and photocopies ofpassport/travel documentsand visa.Original and photocopies ofoffer letter from hostuniversity.Certified transcript copies.Medical documents.

  L U G G A G E C H E C K L I S T

P R I O R T O D E P A R T U R E

I . I M P O R T A N T D O C U M E N T S

Prepare basic medicalsupplies and a first aid kit foryour stay abroad.If you have allergies, pleasebring sufficient medicalsupplies throughout your stay.You can bring your medicalrecords if you have any.

  I I I .   M E D I C I N E A N D

S U P P L I E S

Check the climate and seasonof the country you are going toand prepare the right clothing.Bring along your personalhygiene necessities (e.g.towel, nail clipper, etc)Bring along a change oftraditional clothes and somesouvenirs from Malaysia.If you are wearing contactlenses, bring along extracasing and contact lenssolutions in case they are notavailable in the country youare flying to.

  I V . C L O T H I N G A N D

N E C E S S I T I E S

Check your airline weight limitfor check-in luggage.Check airport regulations onwhat is allowed on-board andwhat is not.Pack clothes for 1-2 days inyour carry-on in case ofdelayed or missing luggage.If you are travelling to acountry during fall/winter,pack a jacket in your carry-onfor easy retrieval.Bring extra smaller bag forshort trips during your stay.

  V . L U G G A G E A N D

T R A V E L L I N G B A G S

Check the electric voltage ofthe country you are going to.Identify the type of plug usedand bring a universal adapter.Some appliances might needa transformer.

  I I . E L E C T R I C A N D

E L E C T R O N I C D E V I C E S

  E M E R G E N C Y C O N T A C T

Search for MalaysianEmbassies/Representativescontact details in therespective country.Make a list of emergencycontact numbers for safetypurposes.