Procedural Guidelines for NDMAs and Space Agencies in ASEAN Countries: for sharing space‐based information during emergency response 7 Step ‐ Quick Guide
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Procedural Guidelines for NDMAs and Space Agencies in
ASEAN Countries: for sharing space‐based information
during emergency response
7 Step ‐ Quick Guide
ESCAP is the regional development arm of the United Nations and serves as the main economic and
social development centre for the United Nations in Asia and the Pacific. Its mandate is to foster
cooperation between its 53 members and 9 associate members. ESCAP provides the strategic link
between global and country‐level programmes and issues. It supports Governments of countries in the
region in consolidating regional positions and advocates regional approaches to meeting the region’s
unique socioeconomic challenges in a globalizing world. The ESCAP office is located in Bangkok,
Thailand. Please visit the ESCAP website at www.unescap.org for further information.
This publication may be reproduced in whole or in part for educational or non‐profit purposes without
special permission from the copyright holder, provided that the source is acknowledged. The ESCAP
Publications Office would appreciate receiving a copy of any publication that uses this publication as a
source. No use may be made of this publication for resale or any other commercial purpose whatsoever
without prior permission. Applications for such permission, with a statement of the purpose and extent
of reproduction, should be addressed to the Secretary of the Publications Board, United Nations, New
York.
DisclaimerDisclaimer: The designations employed and the presentation of the material in this paper do not imply
the expression of any opinion whatsoever on the part of the Secretariat of the United Nations
concerning the legal status of any country, territory, city or area or of its authorities, or concerning the
delimitation of its frontiers or boundaries. References and maps obtained from external sources might
not conform to the UN Editorial guidelines.
The content in this document is the opinions and viewpoints of the author's and not that of ESCAP or
IDD and this publication has been issued without formal editing.
This booklet is an excerpt from the Reference Manual version of the Procedural Guidelines for NDMAs
and Space Agencies in ASEAN Countries: for sharing space‐based information during emergency
response. The full publication can be found on the ESCAP website:
http://www.unescap.org/resources/procedural‐guidelines‐ndmas‐and‐space‐agencies‐asean‐countries‐
sharing‐space%E2%80%90based
AcknowledgementsThe 7 Step Quick Guide has been developed by Syed T. Ahmed, Space Applications Section (SAS) of the
Information and Communications Technology and Disaster Risk Reduction Division (IDD) of ESCAP, with
input from Khaled Mashfiq, United Nations Institute for Training and Research (UNITAR) Operational
Satellite Applications Programme (UNOSAT) and Shirish Ravan, United Nations Platform for Space‐based
Information for Disaster Management and Emergency Response (UN‐SPIDER) of the United Nations
Office for Outer Space Affairs (UNOOSA). The guidelines were prepared through extensive consultation
with experts from space agencies and national disaster management authorities of ASEAN member
countries. A full list of collaborators, experts and peer reviewers can be found in the Reference Manual
version of this booklet.
Use Case Diagram: showing actors and interactions for sharing space-based information during emergency response
National Disaster Management Authority/Office (NDMA/NDMO)
or Space Agency
Evaluate
Identify
Assess
Request
Share
Integrate
Reflect
Request geospatial products <<include>> Satellite imagery
follows procedures
Regional coordinating agency/UN agency
<<extend>>{if no national capacity}
Decide if you need EO support Collect disaster scenario information<<include>>
Perform geoinformation needs analysis
Define the type of support required
Disseminate products
Ensure product utilisation
Seek and provide feedback
consolidate requirements<<include>>
Catalogue standard products
<<include>>
Capabilities assessment<<include>>
Cabalilities review<<extend>>
Develop information dissemination matrix<<extend>>
Develop downstream capacity and skills<<extend>>
<<extend>> Detail lessons learned post emergency
STEP 1: EVALUATE – Decide if you need EO support
Follow executive orders or national directives if they
exist
Aggregate early warning and initial information from
multiple sources
Yes EO support Is required
No EO based support Is not required
Media reportsEarly warning information
Information from local authorities
Review situation and decide if EO support is required
Baseline and archived data
Hazard type and near real-time
information
Scale and urgency of
disaster
Geographic bounds
(location, extent etc.)
This information (situation analysis) is
necessary for real-time evidence-based decision
making
Risk information – hazard,
vulnerability and exposure
Is the disaster detectable via
EO?
Actors on the ground
DISASTERSTRIKES
Form a situation analysis team
Set up early warning systems
Establish an emergency operations centre
STEP 2: IDENTIFY – Identification of geospatial information needs
Group geospatial information needs for the different phases
based on availability
Perform requirements/needs
analysis
DISASTER STRIKES
List information
required
Define the level of detail required
Situation analysis from step 1
Preliminary definition:
nature, extent, severity of the impact
Definition: nature,
extent, severity of the impact
Location and
estimation of number of people likely to be affected
Key priorities
identification
Access constraints
Refine definition:
nature, extent, severity of the impact
Define focus for
follow-up in-depth assessment
Identify information
needs and gaps
Integrate into detailed
damage and loss assessment
Expedite strategic
response plan
Geospatial information needs for
phase 1
72 hours to 3 weeks
Phase 3
24-72 hours
Phase 2
0-24 hours
Phase 1
Time
Level of available d
etail
Geospatial information needs for
phase 2
Geospatial information needs for
phase 3
Early warning received
Run scenario and prediction
models
Prediction models:
baseline data, archived and risk information
-72-0 hours
Phase 0
STEP 3: ASSESS – Assess your operational capabilities
Ability to develop geospatial products
Access to satellite imagery
Other potential factors impacting
capacity
Satellite-derived geospatial products
required
Raw satellite imagery required
If you have the capacity to confidently develop geospatial products
If you have no capacity to develop geospatial products
Geospatial information needs
from step 2
Take stock of your baseline operational capacity
Gap analysis of operational capacity to deliver the desired
geospatial information products
Review current capacity against baseline
DISASTER STRIKES
Number of staff and their skill sets
Resources on standby and in reserve
If you have limited capacity to develop geospatial
products
STEP 4: REQUEST – Make your request
Decide on what to request and from whom depending on your requirements as determined in steps 1,2 and 3 and your list of
identified resources
Situation analysis
from step 1
Create bi-lateral agreements with
countries that have space technology infrastructure
Register with the relevant international, regional and national mechanisms and
initiatives
Geospatial information
needs from step 2
Set-up necessary infrastructure to receive
satellite data
Requirements from step 3
Make a request for satellite-derived
geospatial products
Maintain a repository of geospatial service
and satellite data providers
Capacity shortfalls
identified from step 3
DISASTER STRIKES
Create bi-lateral agreements with
commercial satellite imagery vendors
Make a request for raw satellite imagery
National Space Agencies
OthersESCAP-RESAP
UN-SPIDERInternational Charter on Space and Major
Disasters
Sentinel AsiaUNITAR-UNOSAT
STEP 5: SHARE – Disseminate to relevant authorities
Merge with your agency s existing
communications plan
Review information dissemination strategy and identify ad-hoc
reporting
DISASTER STRIKES
Identify all information stakeholders
Organise them into groups based on interest
and influence
Produce dissemination strategy
List standard/common products
Assign appropriate products to each
stakeholder group
Share standard products via their relevant platform
Identify all communication
platforms including social media
Agree on the format and frequency of geospatial
products i.e. maps
Geospatial products
from step 4
Issue information products as
required
Integrate products into
regular reporting
Integrate into existing National Spatial Data
Infrastructure
Value-added information and
additional anaysis
STEP 6: INTEGRATE – Utilisation of geospatial services and products for decision support
Emergency/crisisoperations centre
Situation/crisis room
Geospatial information dashboard
GIS expert
Geoportal Customisable geo-data
Public information services
Deployed to Customised forProvided toUpdated to support
Decision makersField staffRelevant agencies
To interpret geospatial information
To analyse geospatial data
To apply geo-data to other areas
of work
To use and administer geoportals
Integrate geospatial services into downstream functions
DISASTER STRIKES
STEP 7: REFLECT – Provide feedback
Phone call Instant message Email
Provide real-time feedback for each
product and service
Seek near real-time feedback from service
providers
Review feedback and prioritise changes
based on feasibility
Implement changes where possible based
on feedback
Face-to-face Comprehensive reportsAccuracy/reliabilityTimeliness Appropriateness
Provide detailed feedback
Organise a post-event debrief
Implement lessons learned for future
response
DISASTER STRIKES
Implement lessons learned from previous
response efforts
Notify staff and stakeholders of process
improvements
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