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EC01 IMG Menu Path: Enterprise Structure → Definition → Financial Accounting → Define, Copy, delete, check Company code
The following Company codes are copied from Company code IN01. IN41 – SUNSHINE COSMETICS LIMTED IN42 – CRYSTAL COSMETICS LIMITED IN43 – LUMENA HOME PRODUCTS LIMITED IN44 – STERLING HOME PRODUCTS LIMITED
Edit Company code
SPRO IMG Menu Path: Enterprise Structure → Definition → Financial Accounting → Define, Copy, delete, check Company code
Company Name, City and Currency are maintained in this transaction for each Company code.
Maintain Controlling area
OX06 IMG Menu Path: Enterprise Structure → Definition → Controlling → Maintain Controlling area→Maintain Controlling area
Maintained currency as Company code currency and Fiscal year variant V3 for each controlling area.
Assign Company code to controlling area
OX19 IMG Menu Path: Enterprise Structure → Assignment → Controlling → Assign Company code to Controlling area
The Controlling areas are assigned to each Company code.
Enter Global Parameters
OBY6 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Enter Global Parameters
Details under the ‘Additional details’ screen are maintained for each Company code.
Activate Extended Withholding Tax
SPRO IMG Menu Path:
The check box for Extended Withholding tax is marked for each Company code.
OB37 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Fiscal year → Assign Company code to a Fiscal year variant
All the Company codes are assigned to Fiscal year variant V3.
Define variants for Open Posting Periods
OBBO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Posting periods → Define variants for Open Posting periods
Posting period variants are created by each Company code’s name.
Open and Close Posting Periods
OB52 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Posting periods → Open and Close Posting periods
Time intervals for Open periods are specified for each Posting period variant.
Assign variants to Company code
OBBP IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Posting periods → Assign Variants to Company code
The respective Posting period variants are assigned to each Company code.
Document Number ranges Overview
FBN1 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Document Number Ranges → Overview
The document number ranges are maintained for each Company code for each Fiscal year.
Document Header Overview
OBA7 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Document Header → Overview
Document types are maintained and number ranges are assigned to each document type. Annexure – ‘ A ‘
Validation in Accounting Documents
OB28 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Document Header → Validation in Accounting Documents
Validation (DOC_TYP) is defined for Bank Accounts restricting users to use only the document types defined for them.
Maintain field status variants
SPRO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Line item → Controls → Maintain Field status Variants
Field status Variants are defined with field status groups with Company code names. Annexure – ‘ B ‘
Assign Company code to Field status variants
OBC5 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Line item → Controls → Assign Company code to Field status variants
The respective field status variant is assigned to each Company code.
Screen variants for Document entry
OB71 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Line item → Controls → Screen Variants for Document entry
Screen Variant ‘2’ is assigned to each Company code
Enable Fiscal Year default
OB63 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Default values for document processing → Enable fiscal year default
The check box for ‘Propose fiscal year’ has been enabled for each Company code.
Default value date
OB68 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Document → Default values for document processing → Default
The check box for ‘Propose Value date’ has been enabled for each Company code.
value date Check Calculation Procedure
OBQ3 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Basic settings → Check Calculation Procedure → Define Procedures
Tax Procedure ‘2TAINJ’ has been maintained. Annexure – ‘C ‘
Assign Country to Calculation Procedure
SPRO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Basic settings → Assign Country to Calculation Procedure
Tax Procedure ‘2TAINJ’ has been assigned to Country ‘IN’.
Check and Change settings for Tax processing
OBCN IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Basic settings → Check and Change settings for Tax Processing
Internal Processing keys required for the Tax procedure have been defined. Annexure – ‘D‘
Specify Structure for Tax jurisdiction code
OBCO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax
The structure has been defined for Tax Procedure. Procedure: 2TAINJ Name: Tax jurisdiction structure
on Sales/Purchases → Basic settings → Specify Structure for Tax jurisdiction code
for India Length: 2 Length: 2 Tax line by line: Yes
Define Tax Jurisdictions
OBCP IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Basic settings → Define Tax jurisdictions
Defined the Tax jurisdictions for the Tax Procedure. Jurisdiction code Name IN00 Federal tax Jurisdiction IN01 Andhra Pradesh IN09 Others
Define Tax codes for Sales / Purchases
FTXP IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Calculation → Define Tax codes for Sales / Purchases
Tax codes for Sales and Purchases have been maintained for the Country IN.
Define Tax Accounts
OB40 IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Posting → Define Tax Accounts
Accounts have been assigned for each Company code for different procedures for Automatic posting. Trans Description G/L Account 200 *MODVAT ED ON PURCHA 104405023 510 * BASIC ED ON SALES 200003000 520 *CST ON SALES 113712009 530 * LST ON SALES
113700000
Assign Tax codes for Non-Taxable transactions
OBCL IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Tax on Sales/Purchases → Posting → Assign Tax codes for Non-Taxable Transactions
Input and Output tax codes V0 and E1 are assigned respectively to each Company code.
Define Official Withholding Tax Codes
SPRO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Withholding tax → Extended Withholding Tax→ Basic Settings→ Define Official Withholding tax codes
Applicable TDS section codes have defined for the Country IN. Off. W/tax Key Description 194A TDS-Int. other then int. on Securities 194C TDS on Contractors 194I TDS on Rent 194J TDS on Fees for Prof. Services
Tax codes have been created for each Withholding tax type Annexure – ‘ E ‘
Assign Withholding tax types to Company code
SPRO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Withholding tax → Extended Withholding Tax→ Company code → Assign Withholding tax types to Company code
Withholding tax types ‘I1’ and ‘P1’ are assigned to each Company code.
Activate Extended Withholding Tax
SPRO IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Withholding tax → Extended
The check box for Extended Withholding tax has been enabled for each Company code.
Withholding Tax→ Company code → Activate Extended Withholding tax
Define Accounts for Withholding tax to be paid over
OBWW IMG Menu Path: Financial Accounting → Financial Accounting Global settings → Withholding tax → Extended Withholding Tax→ Postings →Accounts for Withholding tax → Define Accounts for Withholding tax to be paid over
General Ledger Accounts have been assigned for each Withholding tax code per Withholding tax type for each Company code. Annexure – ‘ F ‘
Edit Chart of Accounts List
OB13 IMG Menu Path: Financial Accounting → General Ledger Accounting→G/L Accounts→ Master Records → Preparations→ Edit Chat of Accounts List
Charts of Accounts have been defined with the name of the Company code for each Company code.
Assign Company code to chart of Accounts List
OB62 IMG Menu Path: Financial Accounting → General Ledger Accounting→G/L Accounts→ Master Records → Preparations→ Assign Company code to Chart of Accounts list
Respective Chart of Accounts is assigned to each Company code.
Define Account Group
OBD4 IMG Menu Path: Financial Accounting → General Ledger Accounting→G/L Accounts→ Master Records → Preparations→ Define Account group
Account groups are defined for each Chart of Account. Annexure – ‘G‘
Define Retained Earnings Account
OB53 IMG Menu Path: Financial Accounting → General Ledger Accounting→G/L Accounts→ Master Records → Preparations→ Define Retained Earnings Account
Retained earnings account (117200000) is defined for each Chart of Account.
Define Accounts for Exchange rate Differences
OB09 IMG Menu Path: Financial Accounting → General Ledger Accounting→ Business transactions → Open item clearing
The control Accounts of Customers and Vendors are assigned under G/l Account column.
→ Define Accounts for Exchange rate differences
Define Adjustment accounts for GR/IR clearing
OBYP IMG Menu Path: Financial Accounting → General Ledger Accounting→ Business transactions → Closing → Regrouping → Define Adjustment accounts for GR/IR clearing
Adjustment Accounts for GR/IR clearing are assigned here. Annexure – ‘ H ‘
Define Financial Statement Versions
OB58 IMG Menu Path: Financial Accounting → General Ledger Accounting→ Business transactions → Closing → Documenting → Define Financial statement versions
Financial Statement Versions for each company are defined in this transaction.
Define Accounts for Material Management
OBYC IMG Menu Path: Financial Accounting → General Ledger Accounting→ Business transactions → Integration → Materials Management → Define Accounts for Material Management
FI Configuration for Automatic postings for Materials Management is done here. Annexure – ‘ I ‘
Prepare Revenue Account Determination
VKOA IMG Menu Path:
FI Configuration for automatic postings for Sales & Distribution is done here.
Financial Accounting → General Ledger Accounting→ Business transactions → Integration → Sales & Distribution → Prepare Revenue Account determination
Annexure – ‘ J ‘
Define Account Groups with Screen layout (Vendors)
OBD3 IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Vendor Accounts → Master records → Preparations for creating Vendor master records → Define Account groups with Screen Layout
Account groups for Vendor master records are created here. Annexure – ‘K ‘
Maintain Terms of payment
OBB8 IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Incoming invoices /Credit memos → Maintain terms of Payment
The required Terms of Payment for Incoming Invoices are maintained here. Payment Terms ID Text PT01 Payable Immediately PT02 Payable within 7 days PT03 Payable within 15 days PT04 Payable within 30 days PT05 Payable within 60 days PT06 Partial Payment (Installments) PT07 Advance Payment PT08 Letter of Credit PT09 Payable within 45 days
PT10 Payable within 27 days
Define Accounts for Cash Discount Taken
OBXU IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Outgoing Payment global settings → Define Accounts for Cash Discount taken
G/L Account ‘400458000’ has been assigned for Cash discounts received.
Define Accounts for Lost Cash Discount
OBXV IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Outgoing Payment global settings → Define Accounts for Lost Cash Discount
G/L Account ‘400458000’ has been assigned for Cash discounts lost.
Define Accounts for Overpayments / Underpayments
OBXL IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Outgoing Payment global settings → Define Accounts for Overpayments / Underpayments
G/L Account ‘ 400889002’ has been assigned for Payment differences by reasons.
Define Accounts for Rounding Differences
OB00 IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Outgoing Payment global settings → Define Accounts for Rounding differences
G/L Account ‘ 400889002’ has been assigned for Internal currencies rounding differences.
Define Accounts for Bank Charges
OBXK IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Outgoing Payment global settings → Define Accounts for Bank charges
G/L Account ‘40024000’ has been assigned for Bank Charges.
Configure Payment program
FBZP IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment Method /Bank selection → Configure Payment Program
All the company codes are added as Paying companies. And Payment methods have been selected for each company. Payment method ‘ C ‘ is for Check Payment.
Configure Bank selection for Payment Program
SPRO IMG Menu Path: Financial Accounting → Accounts
Housing banks are assigned for the payment methods for each Company code
Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment Method/ Bank selection → Configure Bank selection for Payment Program
Enter Available amounts for Payment program
OB75 IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment Method / Bank Selection → Enter Available amounts for Payment Program
For each Company code and House Bank Amount available for both Outgoing / Incoming payments are specified.
Assign Payment forms for Payment Methods in Company code
SPRO IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment media → Assign Payment forms for Payment Methods in Company code
Sap script forms designed for cheque printing has been assigned for Payment method ‘C’ for each company code
Define Sender details for Payment forms
SPRO IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment media → Define Sender details for Payment forms
Sender details for payment forms are specified for each Company code
Define Number ranges for Checks
FCHI IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Outgoing payments → Automatic Outgoing payments → Payment media → Check management → Define Number ranges for Checks
Check lots have been defined for each combination of House bank and Account ID for each Company code
Define Alternative Reconciliation Account for Down Payment
OBYR IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Down Payment made → Define Alternative Account for Down payment
Reconciliation Accounts have been assigned for various special G/L indicators for each company code. Annexure - ‘L‘
Define Alternative Reconciliation Account for Vendors
OBXT IMG Menu Path: Financial Accounting → Accounts Receivable and Accounts payable → Business Transactions → Postings with Alternative Reconciliation Accounts → Other Special G/L Transactions → Define Alternative Reconciliation Account for Vendors
Reconciliation Accounts are specified for Special G/L indicators for Vendors for each company code. Annexure – ‘ M ‘
Define House Banks
FI12 IMG Menu Path: Financial Accounting → Bank Accounting → Bank Accounts → Define House Banks
House Banks and related Bank Accounts are defined here for each Company code.
Define Alternative Reconciliation Account for Bill of Exchange postings
OBYM IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Bill of exchange Payable → Create Bill of Exchange Payable → Define Alternative Reconciliation Account for Bill of Exchange postings
Alternative reconciliation Accounts for Bill s of Exchange Payable are defined here. Special G/l Ind.: W – Bill of Exchange Payable Reconciliation A/c Special G/L A/c 111000000 111000015 111000003 111000015 111000008 111000015 111000009 111000015 111000010 111000015
Create G/L Account for Cash Journal
FS00 IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Cash Journal → Create G/L Account for Cash Journal
Cash on Hand Account ‘10150001’ is created for each Company code.
Define document types for Cash Journal documents
OBA7 IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Cash Journal → Define document types for Cash Journal documents
Document types ‘C1’ and ‘C2’ are defined for Cash Receipts and Cash Payments respectively.
Define Number range intervals for Cash journal documents
FBCJC1 IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Cash Journal → Define Number range intervals for Cash Journal documents
Number Range is specified for each Company code for each Cash Journal.
Set Up Cash Journal
FBCJC0 IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Cash Journal → Set Up Cash Journal
Cash Journal is Set Up for each Company code by assigning the Cash Account (101500001), document types (C1 for Receipts and C2 for Payments) and currency (INR) to each Cash journal.
Create, Change, Delete Business transactions
FBCJC2 IMG Menu Path: Financial Accounting → Bank Accounting → Business Transactions → Cash Journal → Create, Change, Delete Business Transactions
Required Business transactions have been created for each company code.
Annexure – FI – 001 Details of Document types and Number ranges Maintained:
Document type
Description Account types Allowed
Reverse document type
Number range
From To
A1 Receipt-ANZ--Hyderabad
ADKMS A2 A1 100000 199999
A2 Payment-ANZ--Hyderabad
ADKMS A1 A2 200000 299999
A3 Receipt-ANZ--Mumbai
ADKMS A4 A3 300000 399999
A4 Payment-ANZ--Mumbai
ADKMS A3 A4 400000 499999
A5 Receipt-SBH-Hyderabad
ADKMS A5 A5 500000 599999
A6 Payment-SBH-Hyderabad
ADKMS A5 A6 600000 699999
A7 Receipt- AB--Balanagar
ADKMS A8 A7 700000 799999
A8 Payment- AB--Balanagar
ADKMS A7 A8 800000 899999
AA Asset Posting ADKMS AA AA 900000 999999 AB Accounting
Document ADKMS AB AB 1000000 1099999
AF Dep. Postings AS AF AF 1100000 1199999 AN Net Asset Posting AKMS AN AN 1200000 1299999 B1 Receipt- BOA -
Mumbai ADKMS B2 B1 1300000 1399999
B2 Payment- BOA - Mumbai
ADKMS B1 B2 1400000 1499999
B3 Receipt- Central Bank
ADKMS B4 A7 700000 799999
B4 Payment-Central Bank
ADKMS B3 A8 800000 899999
C1 Cash Receipts ADKMS C1 C1 1500000 1599999 C2 Cash Payments ADKMS C1 C2 1600000 1699999 DA Customer Document DS AB DA 3100000 3199999 DG Customer Credit
Memo DS DA DG 3200000 3299999
DR Customer Invoice ADMS DR DR 3300000 3399999 DZ Customer Payment DS DA DZ 3400000 3499999 ED Excise Transactions ADKMS AB ED 3500000 3599999 EU Euro Rounding Diff. ADKMS EU 3600000 3699999 EX External Number DKS AB EX A ZZZZZZZ
ZZZ KA Vendor Document AKMS KA KA 4000000 4099999 KG Vendor Credit Memo AKMS KA KG 4100000 4199999 KN Net Vendors AKS KN 4200000 4299999 KP Account Maintenance AMS KP KP 4300000 4399999 KR Vendor Invoice AKMS KA KR 4400000 4499999 KZ Vendor Payment KS KA KZ 4500000 4599999 ML ML Settlement MS ML 4600000 4699999 PR Price Change MS PR 4700000 4799999 RA Sub.Cred.Memo
Stlmt AKMS RA RA 4800000 4899999
RE Invoice Receipt AKMS RE RE 5000000 5099999 RN Net Invoice Receipt AKMS RN RN 4900000 4999999 RV Billing Doc. Transfer ADS AB RV 1 99999 SA G/L Account
Document ADKMS SA SA 5100000 5199999
SB G/L Account Posting S AB SB 5200000 5299999 SK Cash Transactions ADKMS AB ZZ 9200000 9299999 SU Adjustment
Document S SU ZZ 9200000 9299999
TD TDS Posting ADKMS TD TD 6000000 6099999 UE Data Transfer ADKMS UE UE 6100000 6199999 WA Goods Issue AMS WA 7000000 7099999 WE Goods Receipt AMS WE 7100000 7199999
101A CASH & BANK (VALUE DATE MANDATORY) 101B CASH & BANK (VAL.DATE OPTIONAL) 102A ACCOUNTS RECEIVABLES 102B *ACCOUNTS RECEIVABLES FOR PO 102C *ACCOUNTS RECEIVABLES 103A INVENTORY ACCOUNTS 104A PREPAID EXPENSES 104B PREPAID EXPENSES / DOWN PAYMENTS 104D PREPAID EXPENSES FOR I / O s 105A INTERCOMPANY 105B INTERCOMPANY FOR POS 107A PROPERTY & EQUIPMENT 107B PROPERTY & EQUIPMENT W/O COST CENTER 108A INTANGIBLE ASSETS 109A MISCELLANEOUS INVESTMENTS / ASSETS 111A ACCOUNTS PAYABLE 111B *ACCOUNTS PAYABLE PHASE - 1 111C *ACCOUNTS PAYABLE FOR PO 112A SHORT TERM DEBT 113A ACCRUED EXPENSES 113B *ACCRUED EXPENSES W/O CC 113C *ACCRUED EXPENSES FOR PO ONLY 114A ACCRUED TAXES 115A DEFERRED LIABILITIES 115B DEFERRED LIABILITIES FOR PO 116A DEFERRED LIABILITIES FOR PO 117A EQUITY & RESERVES 200A SALES 200B GROSS TO NET
200C *GROSS TO NET PA ADJUSTMENTS 200D *GROSS TO NET TRADE ALLOWANCES 220A FACTORY OVER HEADS 300A VARIABLE COST OF SALES (MAT.CONSUMPTION) 300B INTERCOMPAMY SALES / COST OF SALES 300C VARIABLE COST OF SALES - NO CC 300D VARIABLE COST OF SALES - CC REQUIRED 400A NON VARIABLE OVERHEADS 400B *NON VARIABLE OVERHEADS NON CC 400C *NON VARIABLE OVERHEADS - OTH.POSTINGS 400D *NON VARIABLE OVERHEADS - CC REQUIRED 500A ADVERTISING 500B ADVERTISING WORK ORDERS 600A O E / I & TAXES 650A INTEREST EXPENSES - MISCELLANEOUS 700A CASH DISCOUNTS
Annexure – FI – 003 Tax Calculation Procedure 2TAINJ:
Step Description CTyp From To Man. Reqt SubTo Stat AltCTy AltCBV ActKy
100 Base Amount BASB 110 Calculated call 100 X 352 120 Sub Total X 200 A/P Eduty for Setoff JMO1 100 354 200 205 A/P AED for Setoff JAO1 100 364 207 A/P SED for Setoff JSO1 100 368 0 210 A/P Eduty for Inven JMO2 100 362 0 212 A/P AED for Inventry JAO2 100 365 0 214 A/P SED for inventory JSO2 100 369 0 215 Sub total X 217 A/P Sales Tax setoff JIP3 215 370 VS1 220 A/P C Sales Tax Inv JIP1 215 371 NVV
Process Description Tax type Not Deductible Posting indicator
000 *NON-DED.INPUT TAXES 2 X 3 200 *MODVAT ED ON PURCHA 2 2 510 * BASIC ED ON SALES 1 2 512 * ADD. ED ON SALES 1 2 513 * SED. ED ON SALES 1 2 514 * CESS. ED ON SALES 1 2 520 *CST ON SALES 1 2 530 *LST ON SALES 1 2 540 *SUR ON CST-SALES 1 2 550 *SUR ON LST -SALES 1 2
Annexure – FI – 005 Details of Withholding tax codes defined:
Annexure – FI – 007 Details of Account Groups Created for each Chart of Account:
Account Group Name From Account To Account 101A CASH, BANK AND MARKETABLE SECURITIES 101000000 101999999 102A ACCOUNTS RECEIVABLES 102000000 102999999 103A INVENTORY ACCOUNTS. 103000000 103999999 104A PREPAID EXPENSES 104000000 104999999 105A INTERCOMPANY 105000000 105999999 106A INTERCOMPANY 106000000 106999999 107A PROPERTY, PLANT & EQPT. 107000000 107999999 108A INTANGIBLE ASSETS 108000000 108999999 109A OTHER ASSETS 109000000 109999999 111A ACCOUNTS PAYABLE 111000000 111999999 112A SHORT TERM DEBTS 112000000 112999999 113A ACCRUALS 113000000 113999999 114A ACCRUED TAXES 114000000 114999999 115A DIFFERED LIABILITIES 115000000 115399999 116A LONG TERM DEBTS 116000000 116999999 117A EQUITY AND SHARE HOLDERS 117000000 117999999 200A SALES TO CUSTOMERS 200000000 200099999 200B REDUCTION TO GROSS SALES 200100000 200199999 200C SALES ALLOWANCES 200200000 200299999 200D CASH DISCOUNTS ALLOWED 200300000 200399999 220A FACTORY OVERHEAD 220000000 220699999 220B VARIABLE COST OF SALES (RM CON) 220700000 220999999 240A VARIABLE WARE HOUSING 240000000 240999999 250A VARIABLE FREIGHT 250000000 250999999 260A VARIABLE COMMISSIONS 260000000 260999999 270A DOUBTFUL A/Cs AND BAD DEBTS 270000000 270999999 300A INTERCOMPANY SALES 300000000 300999999 310A INTERCOMPANY C.O.S. 310000000 310999999 400A NON-VARIABLE OVERHEADS 400000000 400899999 400B FIXED MFG. COSTS & VARIANCES 400900000 400999999
500A MEDIA 500000000 500499999 500B PROMOTION 500500000 500899999 500C FUTURE ADVERTISING 500900000 500999999 550A DIVISION INVESTMENT FUND 550000000 550999999 600A OTHER INCOME / EXPENSES 600000000 600399999 650A INTEREST 650000000 650999999 700A INCOME TAXES & OTHER APPROPRIATIONS 700000000 700999999 800A NPBR REPORTING 800000000 800999999
Annexure – FI – 008
Adjustment Accounts for GR/IR Clearing: The following Accounts are assigned from each Chart of Account for each transaction given below. 1. Transaction BNG - Invoiced but not yet delivered
Accounts for Sales & Distribution: The following Accounts are assigned for Account key for each combination of Chart of Account and sales organization.
Application Condition type Account Key G/L Account V KOFI EL1 200000000 V KOFI EL3 400977000 V KOFI EL4 220800010 V KOFI EL5 200000000 V KOFI EL6 220800010 V KOFI ERF 113510000 V KOFI ERL 200000000 V KOFI EX2 200003000 V KOFI EXD 200000000
Annexure – FI – 011 Account Groups for Vendors: Group OTA Name
Asset classes are defined for the Chart of depreciation. Refer to Annexure – ‘B’
Assign G/L Accounts
AO90 IMG Menu Path: Asset Accounting → Integration with the General Ledger → Assign G/L Accounts
G/L Accounts are assigned for Acquisitions and Retirements for the respective Chart of Accounts for the book depreciation area. Refer to Annexure – ‘C’
Specify Financial statement version for Asset reports
OAYN IMG Menu Path: Asset Accounting → Integration with the General Ledger → Specify Financial statement version for
The Financial statement versions defined for the respective companies are assigned here for each depreciation area.
Asset reports
Specify document type for posting of Depreciation
AO71 IMG Menu Path: Asset Accounting → Integration with the General Ledger → Post depreciation to the General Ledger →Specify document type for posting of Depreciation→ Specify document type for Depreciation posting
The document type ‘AF’ defined for depreciation posting is assigned to each Company code.
Specify Intervals and Posting rules
OAYR IMG Menu Path: Asset Accounting → Integration with the General Ledger → Post depreciation to the General Ledger → Specify Intervals and Posting rules
Monthly posting has been specified as posting rule for each company code.
Specify transfer of Depreciation terms
OABD IMG Menu Path: Asset Accounting → Valuation → Depreciation areas → Specify transfer of depreciation terms
Deselect the ‘Identical’ column for the depreciation area specified for Taxes.
Determine the depreciation areas in the Asset class
OAYZ IMG Menu Path: Asset Accounting → Valuation → Determine Depreciation areas in the Asset class
The default values of the depreciation keys and screen layout rules are assigned for each asset class.
Specify Max Amounts for Low Value Assets + Asset classes
OAY2 IMG Menu Path: Asset Accounting → Valuation → Amount Specifications (Company code / Depreciation Area) → Specify Max Amounts for Low Value Assets + Asset classes → Specify LVA Asset classes
Asset class ‘8000000’ defined for Low Value Assets is specified as Low Value Asset class.
Specify Max Amounts for Low Value Assets + Asset classes
OAYK IMG Menu Path: Asset Accounting → Valuation → Amount Specifications (Company code / Depreciation Area) → Specify Max Amounts for Low Value Assets + Asset classes → Specify Amount for Low value Assets
Max Amount for Low Value Assets has been defined for each Company code as Rs.5, 000 for the Book Depreciation area.
Specify Depreciation areas for Group assets
OAYM IMG Menu Path: Asset Accounting → Valuation → Group assets → Specify Depreciation areas for Group assets
The indicator is set for the check box for Group Asset for Tax Depreciation area for each company code.
Specify Asset classes for group assets
OAAX IMG Menu Path: Asset Accounting → Valuation → Group assets → Specify asset classes for Group assets
Set the indicator for the asset classes created to consist only of group assets.
G/L Accounts are assigned for Book depreciation for each Account determination for each Chart of accounts for the Ordinary depreciation. Refer Annexure – ‘D’
Required Depreciation keys are defined. Refer to Annexure -‘G’
Define Period control
OAVS IMG Menu Path: Asset Accounting → Depreciation → Valuation methods → Period control → Define Period control
One period control is defined. Period control Name of the Period control 20 For Tax Purpose
Define Calendar assignments
OAVH IMG Menu Path: Asset Accounting → Depreciation → Valuation methods → Period control → Define Calendar assignments
Calendar assignments for the Period control 20 defined above are done here. FV Period Control Year Month Day Period V3 20 2000 03 31 6 V3 20 2000 09 30 0
Defining screen layout for Asset Master data
SPRO IMG Menu Path: Asset Accounting → Master data→ Screen layout → Define layout for Asset master
The fields ‘Plant’ and ‘Investment purpose’ were changed from suppressed to optional mode for all the screen layout rules.
data → (again) Define layout for Asset master data
Define screen layout for Asset depreciation areas
AO21 IMG Menu Path: Asset Accounting → Master data→ Screen layout → Define screen layout for Asset depreciation areas
Field ‘ Useful life ‘ is changed from required mode to optional mode and field ‘Group asset’ is changed from optional to required mode for both the screen layout rules of 1000 and 2000.
Define Evaluation group 1 .
OAVA IMG Menu Path: Asset Accounting → Master data→ User fields → Define 4-Character Evaluation Groups
Values for Evaluation group 1 are created. Refer Annexure – ‘E’
Define Evaluation group 5
OAV8 IMG Menu Path: Asset Accounting → Master data→ User fields → Define 8-Character Evaluation Groups
Values for Evaluation group 5 are created. Eval.group 5 NameFACTORY Insurance grouping – Factory OFFICE Insurance grouping – Office WAREHSE Insurance grouping – Warehouse
Define Reasons for Investment
OAW1 IMG Menu Path: Asset Accounting → Master data→ User fields → Define Reasons for Investment
The following reasons for Investment are created. Investment Reason Name
1 Savings 2 New Products 3 Replacement 4 Expansion 5 Improvement6 Environmental, Health & Safety
A Validation to accept only Asset classes defined for Group assets is defined for when creating Group Assets is defined here.
Assign Settlement profiles to Company code
OAAZ IMG Menu Path: Asset Accounting → Transactions → Capitalization of Assets under construction → Define/Assign Settlement Profiles
Assign Settlement Profile ‘AI ’ to each company code.
Specify Transfer Date / Last Closed Fiscal year
SPRO IMG Menu Path: Asset Accounting → Asset Data Transfer → Parameters for data transfer → Date specifications → Specify Transfer date / Last Closed Fiscal year
The transfer dates are specified for each company code. Company code Transfer Date IN41 30.09.2000 IN42 30.09.2000 IN43 31.10.2000
IN44 31.10.2000
Specify Last Period Posted in Previous system
OAYC IMG Menu Path: Asset Accounting → Asset Data Transfer → Parameters for data transfer → Date specifications → Specify Last Period Posted in Previous system
The last posted period is mentioned for each company code for depreciation area ‘ 01’. Company Code Fiscal Year Period IN41 2000 06 IN42 2000 06 IN43 2000 07 IN44 2000 07
ANNEXURE – AA – 001 Number Range defined for Asset Accounting
LAND BUILDINGS BUILDINGS - TEMP P & M - EQUIPMENT LAB EQUIPMENT ELEC. INSTALLATIONS FACTORY EQUIPMENT OFFICE EQUIPMENT FURNITURE & FIXTURES VEHICLES COMPUTERS LOW VALUE ASSETS CAPITAL WIP GROUP ASSET- BLDGS. GROUP ASSET-FURNITURE GROUP ASSET - P & M GROUP ASSET - VEHCLE
LAND (OWNED) - REVALUATION LAND (LEASED) - REVALUATION LAND (IMPRVEMNT) - REVALUATION LEASEHOLD IMPRVMNT-REVALUATION BUILDING - REVALUATION BUILDING (LEASED) - REVALUATE M & E - MOULD & DIES F & F - CABINET STEEL F & F - CABINET WOOD F & F - DESK F & F - TABLE F & F - ARM CHAIR F & F - VISITOR CHAIR F & F - TELEPHONE F & F - FAX MACHINE F & F - TELEVISION F & F - VIDEO F & F - SLIDE PROJECTOR F & F - LCD PROJECTOR F & F - OVERHEAD PROJECTOR F & F - MEDIA BOARD F & F - CAMERA
F & F - ID CARD CONTROLLER F & F - AIR CONDITIONER F & F - AIR CLEANER F & F - TYPEWRITER F & F - CALCULATOR F & F - HARD FURNISHING F & F - OTHERS AUTO - VAN AUTO – CAR COMPUTER - PERSONAL COMPUTER COMPUTER - NETWORKING EQUIPMNT COMPUTER - PRINTER COMPUTER - SOFTWARE COMPUTER - OTHER COMP.EQUIP.
Annexure – AA – 006
Multilevel methods defined for Chart of depreciation 1IN
Method
Description Validity start Acq.Year
Years Period
Base value
Percent
100 100% on changeover From Changeover year
9999 999 12 01 100
B01 1.63 % - SLM - Office Buildings
From Capitalization date
9999 999 12 01 1.63
B02 3.34 % - SLM – Factory Buildings
From Capitalization date
9999 999 12 01 3.34
B03 100 % - Temp. Buildings From Capitalization date
9999 999 12 01 100
F01 6.33 % - SLM - Furniture From Capitalization date
9999 999 12 01 6.33
P01 4.75 % - SLM – P & M From Capitalization date
9999 999 12 01 4.75
P02 5.28 % - SLM – P & M From Capitalization date
9999 999 12 01 5.28
P03 9.50 % - SLM From Capitalization date
9999 999 12 01 9.50
P04 11.31% - SLM From Capitalization date
9999 999 12 01 11.31
P05 16.21% - SLM From Capitalization date
9999 999 12 01 16.21
P06 7.42% - SLM From Capitalization date
9999 999 12 01 7.42
P07 10.34% -SLM From Capitalization date
9999 999 12 01 10.34
W01 13.91% - WDV From Capitalization date
9999 999 12 24 13.91
W02 27.82% - WDV From Capitalization date
9999 999 12 24 27.82
W03 18.10% - WDV From Capitalization date
9999 999 12 24 18.10
W04 25.89% - WDV From Capitalization date
9999 999 12 24 25.89
W05 5% - WDV From Capitalization 9999 999 12 24 5
date W10 10% - WDV From Capitalization
date 9999 999 12 24 10
W20 20% - WDV From Capitalization date
9999 999 12 24 20
W25 25% - WDV From Capitalization date
9999 999 12 24 25
W40 40% - WDV From Capitalization date
9999 999 12 24 40
W60 60% - WDV From Capitalization date
9999 999 12 24 60
ANNEXURE – AA – 007 Depreciation keys defined for the Chart of depreciation 1IN
Configuration Transaction code / Menu Path What was Created /changed
Define Controlling Area
OX06 IMG Menu Path: Enterprise Structure → Definition → Controlling → Maintain Controlling Area
The controlling area is an organizational unit in Accounting used to subdivide the business organization from a cost accounting standpoint. Controlling area defined one to one relationship with the Company code. The default values of the Company Code will be transferred to the Controlling area such, Chart of Account, Fiscal Year Variant and Company Code Currency.
Assign Company Code to Controlling Area
OX19 IMG Menu Path: Enterprise Structure → Assignment → Controlling → Maintain Controlling Area
Company Company Controllling Code ID Area Sunshine IN41 IN41 Crystal IN42 IN42 Lumena IN43 IN43 Sterling IN44 IN44
Activate the Components for the Controlling Area
OKKP IMG Menu Path: Controlling → General Controlling → Organisation → Maintain Controlling Area
Defined the standard hierarchy as follows: Sunshine SCL-STD Crystal CSL-STD Lumena LHP-STD Sterling SHP-STD The following Components were activated for the Controlling Area •1 Cost Center Accounting •2 Order Management •3 Commitment Items Management •4 Cost Objects •5 All Currencies •6 Variances
Maintain Number Range for Controlling Documents
KANK IMG Menu Path: Controlling → General Controlling → Organisation → Maintain Number Range for Controlling Documents
Number Ranges are defined on based on the Controlling Transactions A detailed List placed in Annuxure – CO-001
Maintain Versions
OKEO IMG Menu Path: Controlling → General Controlling → Organisation → Maintain Versions
Standard System Defined versions are used. The following assignments were made to Plan/ Actual Version ‘0’ for each controlling area for the fiscal year ‘2000’ Exchange Rate Type - M Value Date – 01.01.2000 Plan Methods – 1 periodic price Actual Methods – 1 – periodic price Actual Revaluation – 2 –original buss. transaction Cost Component Structure Sunshine – 41 Crystal – 42 Lumena – 43 Sterling - 44
Define Order Types
OKT2_OPA Controlling → Internal Orders → Order Master Data → Define Order Types
The following Order Type has been defined for the purpose of Capital Budgeting ZMWP - * CAPITAL EXPENDITURE (ASSETS )The following are the parameters assigned to it Settlement Profile – ZMWP Planning Profile – 000001 Budget Profile – Z00004 Object Class – investment Classification – Activated Commitment Management – Activated Integrated Planning – Activated Release Immediately – Activated The following Field set as mandatory Company Code, Short Text 0101 – Revenue Postings In addition to the standard settings Revenue Posting check box has been activated
Maintain Budget Profile for CO-Orders
OKOB Controlling → Internal Orders → Budgeting and Availability Control → Budget Profile for CO Orders
The following Budget profile has been defined for providing the budget to the Capital Orders Z00004 - Capital Investment budget-zwmp
Define Tolerance Limits for Availability Control
OKOB Controlling → Internal Orders → Budgeting and Availability Control → Define Tolerance Limits for Availability Control
The following limits were set to the Budget profile for each Controlling Area (IN41 / IN42 / IN43 / IN44) Profile – Z00004 Availability Control Activity Group - ++ Availability Control Action – 3 Usage in % - 99.99% Currency – INR
Define Costing Sheets
SPRO Controlling → Product Cost Controlling → Basic Settings for Material costing → Overheads → Define Costing Sheets
Row Base Overhead Description Credit 10 MS01 *Mach-Production Fin 20 SE17 STRUCTURE EXPS. M21 30 SU17 SUPPORT E EXPS. M74 40 SD17 STRUCTURE DEPN. M58 50 CD15 CONVERSION DEP M40 60 CE17 CONVERSION EXP. M07 110 MT02 * Mach-Prod.CTP Fing 120 SE21 STRUCTURE EXPS. M25 130 SU21 SUPPORT E EXPS. M76 140 SD21 STRUCTURE DEPN. M60 150 CD19 CONVERSION DEP M42 160 CE21 CONVERSION EXP. M10
Define Calculation Base
SPRO Controlling → Product Cost Controlling → Basic Settings for Material costing → Overheads → Costing Sheet Components → Define Calculation Base
The following Calculation bases are defined MS01 *Mach-Production Fin MT02 *Mach-Prod.CTP Fing The Controlling Area dependent the following values are defined Cost Portion – Fixed Cost Cost Element – 900001521 (IN41/ IN43 / IN44) Cost Element – 900001621 (IN42)
The overhead percentage types are defined with the Dependency type – D020 The percentages are defined with the combination of value dates, Controlling Area, Plan / Actual, Plant and the percentage are specified SE17 STRUCTURE EXPS. 54.70% SU17 SUPPORT E EXPS. 44.00% SD17 STRUCTURE DEPN. 1.30% CD15 CONVERSION DEP ---- CE17 CONVERSION EXP. –(100.00%) SE21 STRUCTURE EXPS. 54.70% SU21 SUPPORT E EXPS. 44.00% SD21 STRUCTURE DEPN. 1.30% CD19 CONVERSION DEP ---- CE21 CONVERSION EXP. –(100.00%)
For posting of the Credit Production Cost Center and relevant Cost Element has been assigned with validity period and Controlling Area Dependent M07 -Conversion Exp CE17 – 970001521 M10 -Conversion Exp CE21 - 970001621 M21 -Structure Exp SE17 - 971001521 M25 -Structure Exp. SE21 - 971001621 M40 -Conversion Dep CD17 - 972001521 M42 -Conversion Dep.CD21 - 972001621 M58 -Structure Dep.- SD17 - 973001521 M60 -Structure Dep.-SD21 - 973001621 M74 -Support Expens- SU17 - 974001521 M76 -Support Expense SU21- 974001621
Define Cost Components
OKTZ Controlling → Product Cost Controlling → Basic Settings for Material costing → Define Cost Components
The following Cost Component were Defined Sunshine - 41 Crystal - 42 Lumena - 43 Sterling - 44 The Cost Component Layout has been Assigned to respective Company Codes The Cost Component Structure and defined values are placed in Annexure –CO-02The Details of Cost Elements Assigned to the respective Cost Component has Annexure - CO – 003
Costing Variant M001 has been defined. The following values are set in the Costing Variant Costing Type – 01 Valuation Variant – M01 Date Control – PC01
Valuation variant M01 – Valuation Variant Material valuation 8 Material valuation G Material valuation 2 Vltn int. acty/process 2 Version 0 Valuation for subcontracting 3 Valuation for subcontracting 2 Valuation for subcontracting 9 Costing sheet MAL001
Order Types
KOT2 Controlling → Product Cost Controlling → Cost Object Controlling → Product Cost by period → Product Cost Collectors → Check Order Types
Product Cost Collectors are created by referring the Order Type RM01 - Product cost collector The default values set for this order type is as follows: Settlement Profile - IN00 Planning Profile - 000003 Classification - Activated
Define Variance Keys
OKV1 Controlling → Product Cost Controlling → Cost Object Controlling → Period End closing→ Variance Calculation → Variance Calculation for Product Cost Collectors → Define Variance Keys
The following Variance Keys are defined Sunshine - IN41 Crystal - IN42 Lumena - IN43 Sterling - IN44
Define Default Variance Keys for Plant
OKV1 Controlling → Product Cost Controlling → Cost Object Controlling → Period End closing→ Variance Calculation → Variance Calculation for Product Cost Collectors → Define Default Variance Keys to Plant
The following Variance Keys are Assigned to the plant as a default Plant Variance Key Sunshine - IN41 – IN41 Crystal - IN42 – IN42 Lumena - IN43 – IN43 Sterling - iN44 - IN44
OKV6 Controlling → Product Cost Controlling → Cost Object Controlling → Period End closing→ Variance Calculation → Variance Calculation for Product Cost Collectors → Define Target Cost Versions
The following Versions has been defined ‘0’ - Target Costs for Total Variances Control Costs – Actual Costs Target Costs - Current Std. Cost Estimate ‘1’ - Target Costs for Production Variances Control Costs – Actual Costs Target Costs - Plan Cost / Preliminary Costing
Settlement Profile
OKO7 Controlling → Product Cost Controlling → Cost Object Controlling → Period End closing→ Settlement → Create Settlement Profile
The following Settlement Profiles are defined with default values Settlement profile IN00 ZMWP 100%-validation X X Max.no.of dist.rules 36 100 %-Settlement X X Equivalence numbers X X Allocation structure A1 A1 Default object type ORD FXA Cost center 1 1 Order 1 1 Material 1 -- WBS Element -- 1 Fixed Assets -- 1 Document type SA AA Doc. residence time 12 24 Cost objects 1 IN00 - *Prodn. order Settlmnt.Profile ZMWP - Cpaital Investment – Settlemen
The following Number Range has been maintained Number Range 0001 - 1000000 Controlling Area ID are assigned to the number
Controlling → Period End closing→ Settlement → Maintain Number Range Settlement Documents
rage groups – IN41 / IN42 / IN43 / IN44
Maintain Summarization Hierarchies
KKRO Controlling → Product Cost Controlling → Information System → Cost Object Controlling → Settings for Sumarized Analysis / Order Selection → Maintain Summarization Hierarchies
The following Summarization Hierarchy has been defined ‘ 001’ – Summary Analysis The following Hierarchy Levels were maintained in the system Level Hierarchy Field 1 Controlling Area 2 Plant 3 Material
Annexure – CO – 001
Controlling Documents Number Ranges
ACTUAL POSTINGS / ASSESSMENT / DISTRIBUTION . – 000001-
100000 COIN CO Through-postings from FI CPPA ABC Actual process assessment FIPA Payment scheduling KAMV Manual cost allocation KAZI Actual cost center accrual KAZO Down payment KKKP Control Costs (Primary) KOAO Actual settlement KZRI Interest calculation (actual) RKIB Actual Periodic Repostings RKIU Actual Overhead Assessment RKIV Actual Overhead Distribution RKL Actual activity allocation RKLT Actual template allocation RKS Enter statistical key figures RKU1 Repost costs RKU3 Repost CO line items WIP POSTINGS.. 100001 - 199999 KABG Automat. WIP/results analysis KABM Manual WIP/results analysis KSOP Prim. Target Cost Calculation KSOS Sec. Target Cost Calculation KSWP Prim. Target Cost Calc. (WIP) KSWS Sec. Target Cost Calc. (WIP) KVAR Variance calculation COST OBJECT / UNIT COST PSOTINGS.. 200000 - 299999 KAFM Payment data KAUS Calculate scrap
KEKB Unit costing KEKZ Unit costing (overhead) KFPI Transfer price allocation KFPP Transfer price agreement KPIV Actual cost distrib. cost obj. KPPB Standard cost estimate KPPZ Standard costing (overhead) KSI0 Actual cost center split ACTIVITY POSTINGS.. 300000 - 399999 KSII Actual price calculation RKIL Actual inverse activity alloc. RKPL Plan indirect activity alloc. PLAN ASSESSMENT / DISTRIBUTION POSTINGS.. 400000 - 499999 CPPP ABC process assessment: plan KAZP Plan cost center accrual KKKS Control Costs (Secondary) KOAP Plan settlement KSP0 Plan split costs KSPB Plan assessment to CO-PA KZPP Plan overhead (periodic) KZRP Interest calculation (plan) PAPL Profit Planning RKP1 Planning primary costs RKP2 Planning activities RKP3 Planning secondary costs RKP4 Planning stat. key figures RKP5 Plan Revenue Types RKP6 Planning activity-dep. costs RKP7 Planning act.-dep. sec. costs RKP8 Planning order costs RKP9 Plan. act-dep.settlement costs RKPB Periodic Reposting: Plan Data RKPU Plan overhead cost assessment RKPV Plan overhead cost distrib. RKPZ Planning overhead credits
Annexure – CO – 002
Cost Component items definition
Layout ID CC Line ID Cost component
Description FlC FxC Ccom
p InitC S CGM Vltn CmLI TaxI TP R 41/ 42/ 43/ 44 10 RAW MATERIALS 4 0 X V V V X 41/ 42/ 43/ 44 20 PACKING MATERIALS 24 0 X V V V X
41/ 42/ 43/ 44 25 FINISHED GD CONSUMED 2 0 X V V V X
41/ 42/ 43/ 44 30 SOURCING EXPENSE 26 0 X V V V X 41/ 42/ 43/ 44 40 CONVERSION LABOR 5 25 X G V V X 41/ 42/ 43/ 44 50 CONVERSION EXPENSE 6 7 X G G G X
41/ 42/ 43/ 44 60 CONVERSION DEPRECIAT 8 9 X G G G X
41/ 42/ 43/ 44 70 SUPPORT EXPENSES 10 11 X G G G X 41/ 42/ 43/ 44 80 STRUCTURE EXPENSE 12 13 X G G G X
41/ 42/ 43/ 44 90 STRUCTURE DEPRECIATN 14 15 X G G G X
41/ 42/ 43/ 44 100 CoPacker Convn. Cost 16 0 X V V V X 41/ 42/ 43/ 44 110 ICO Variable OH 17 0 X V V V X 41/ 42/ 43/ 44 120 ICO Fixed OH 19 20 X G G G X 41/ 42/ 43/ 44 130 ICO Warehousing 21 22 X G G G X 41/ 42/ 43/ 44 135 Inbound Freight 29 0 X V V V X 41/ 42/ 43/ 44 140 Replenishmnt Freight 23 0 X V V V X 41/ 42/ 43/ 44 145 Warehousing (Fixed) 27 28 X G G G G X 41/ 42/ 43/ 44 146 Duties and Insurance 30 0 X V V V X 41/ 42/ 43/ 44 150 Sales Tax 1 0 X V V V X 41/ 42/ 43/ 44 160 Mark-Up 3 0 X V V V X
Annexure – CO – 003
Cost Element Assigned to the Each Cost Component Line ID
In&& && && 8 1 ZH0008 Debit Memo In&& && && A 1 Z40001 ****India Factory Sale In&& && && V 1 PABR02 Item Price Agreement
Define Tax Determination Rules
OVK1 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Taxes → Define Tax Determination Rules
Assigned Tax category UTXJ to Country IN
Define Tax Relevancy Of Master Records Customer taxes
OVK3 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Taxes → Define Tax Relevancy Of Master Records → Customer Taxes
Assigned Tax category to Customer tax Classification Tax categ Tax Class Description UTXJ 0 Exempt UTXJ 1 Taxable
Define Tax Relevancy Of Master Records Material taxes
OVK4 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Taxes → Define Tax Relevancy Of Master Records → Material Taxes
Assigned Tax category to Material tax Classification Tax categ Tax Class Description UTXJ 0 Exempt UTXJ 1 Taxable UTXJ A Toothpaste UTXJ B Toothpowder
Revenue Account Determination
OV35 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Account Assignment/Costing → Revenue Account Determination → Define And Assign Account Keys →Assign account keys
Assigned various account keys like ERL< EXD< ERF,EL5,EL3,EX2,EL4,EL5 to various Pricing Procedures like ZH0001,ZH0002,ZH0003,ZH0004,ZH0005,ZH0006,ZH0007,ZH0008
Define And Assign Account Determination Procedures
OV33 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Account Assignment/Costing → Revenue Account Determination → Define And Assign Account Determination Procedures → Assign account determination procedure
Assigned Account determination procedure to Different Billing Types like Z&&A, Z&&B, Z&&C,Z&&G, Z&&L, Z&&P, Z&&R, Z&&S, Z&&X, Z&&Y
Assign G/L Accounts
VKOA Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Account Assignment/Costing → Revenue Account Determination → Assign G/L Accounts → acct key
Assigned various GL codes to the combination of Application,Condition type, Chart of accounts, sales organisation & Account key
Availability Check
OMIH Implementation Guide for R/3
Customizing (IMG) → Sales and Distribution → Basic Functions → Availability Check and Transfer of Requirements → Availability Check → Availability Check with ATP Logic or Against Planning → Checking Rule For Updating Backorders
Assigned Check rule BO (Back order processing) to Plant IN&&
Define Scheduling By Sales Document Type
OVLY Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Delivery Scheduling and Transportation Scheduling → Define Scheduling By Sales Document Type
Activated Delivery scheduling and Transportation scheduling for all order types
Assign Output Types To Partner Functions
V/31 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Output Control → Output Determination → Output Determination Using the Condition Technique → Maintain Output Determination for Billing Documents → Assign Output Types To Partner Functions
Assigned Out put type Z0&& (Excise Invoice – Lumena) to Out put medium 1 (print out) and partner function BP (Bill to party)
Maintain Output Determination Procedure
SPRO
Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Output Control → Output Determination → Output Determination Using the Condition Technique → Maintain Output Determination for Billing Documents → Maintain Output Determination Procedure
Assigned Condition type Z0&& to Billing out put procedure V10000
Assign Output Determination Procedures
V/25 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Basic Functions → Output Control → Output Determination → Output Determination Using the Condition Technique → Maintain Output Determination for Billing Documents → Assign Output Determination Procedures
Assigned Billing types Z&&A,Z&&B,Z&&C,Z&&G,Z&&L,Z&&P,Z&&R,Z&&S, Z&&X,Z&&Y to Out put Procedure V10000 and Out put type RD00
Define Sales Document Types
VOV8 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Sales → Sales Documents → Sales Document Header → Define Sales Document Types
Defined the following Sales Document types ZLCR Cr. Memo Req-Lumena ZLDR Dt. MemoReq Lumena ZLEC Exp.Sales-Lumena ZLFS Samples-Lumena ZLGS Scrap Sales-Lumena ZLOR Std Order-Lumena ZLOS RM Sales-Lumena ZLPO POs Recvd-Lumena
ZLRR Rec Mat-Lumena
Define Number Ranges For Sales Documents
VN01 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Sales → Sales Documents → Sales Document Header → Define Number Ranges For Sales Documents
Defined Number Ranges from 01 to 44
Assign Item Categories
VOV4 Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Sales → Sales Documents → Sales Document Header → Sales Document Item → Assign Item Categories
Assigned Item Categories for the combination of Sales Order Type ZLOR ,Item Category Group, Usage, Higher level Item category
Define Billing Types
VOFA Implementation Guide for R/3 Customizing (IMG) → Sales and Distribution → Billing → Billing Documents → Define Billing Types
Maintain Country And Transportation Zone For Shipping Point
SPRO Implementation Guide for R/3 Customizing (IMG) → Logistics Execution → Shipping → Basic Shipping Functions → Routes → Route Determination → Maintain Country And Transportation Zone For Shipping Point
Assigned the Country IN and Transportation Zone 0000000001 to Shipping Point IN&&
Assigned Storage Location for the Following combination ShPt Plnt SC Sloc In&& In&& 01 SL06 IN&& IN&& 02 SL06
Define Characteristics
CT01
Created Characteristics STATUS GBATCH_CREATION_DATE CM_MFD CM_BATCH_NUMBER CM_MRP
Defined Class and assigned Characteristics to the class
CL03 Implementation Guide for R/3 Customizing (IMG) → Logistics General → Batch Management → Batch determination and Batch Check → Define selection classes
Defined Class CM_SKU Assigned the above mentioned Characteristics to the class
Define Sort sequence
CU70 Implementation Guide for R/3 Customizing (IMG) → Logistics General → Batch Management → Batch determination and Batch Check → Define sort rule
Defined Sort sequence CM_SKU
Allocate SD Search Procedure
V/C5 Implementation Guide for R/3 Customizing (IMG) → Logistics General → Batch Management → Batch determination and Batch Check → Batch search procedure allocation and Check Activation → Allocate SD search procedure / activate check
Allocated Search procedure SD0001 to Sales document types ZLES and ZLOR
Activate automatic Batch determination in SD
V / CL Implementation Guide for R/3 Customizing (IMG) → Logistics General → Batch Management → Batch determination and Batch Check → Activate automatic Batch determination in SD
Delivery Item Categories TAN and TANN are activated for Automatic batch determination
Maintaining new Transporter
VHAR Implementation Guide for R/3 Customizing (IMG) → Logistics execution Implementation Guide for R/3 Customizing (IMG) →Shipping → Packing → Define shipping material types
Defined new transporters IANR,IBHR,IBIR,IBTC,ICC,ICF,IPGL,IRTC,ISCL
MATERIALS MANAGEMENT
Configuration Transaction code / Menu Path What was Created /changed
GLOBAL SETTINGS Maintain Calendar All transactions for a company code are dependant on company specific / factory specific calendar which includes standard holiday calendar too.
SCAL MG Menu Path: General Settings → Maintain Calendar →
Holiday calendar with company specific holidays and factory calendar was created as under: 41 – Holiday Calendar for Sunshine 42 – Holiday Calendar for Crystal 43 – Holiday Calendar for Lumena 44 – Holiday Calendar for Sterling
Plant – Definition A plant is a place where either materials are produced and/or goods and services are provided.
EC02 IMG Menu Path: Enterprise Structure → Definition → Logistics General → Define, Copy, Delete, Check Plant
IN41 – Sunshine Cosmetics Ltd. IN42 – Crystal Cosmetics Ltd. IN43 – Lumena Home Products Ltd. IN44 – Sterling Home Products Ltd. Plants were assigned the appropriate calendar mentioned above
Storage Location – Definition A Storage Location is a place where stocks are maintained, goods movements take place and where physical inventory is also conducted
The following storage locations are maintained for all the plants. SL01 Raw Material SL06 Bonded Stores SL02 Packing Material SL07 Eng'g. Spares SL03 Blending SL08 Yard SL04 Finished Lines SL09 Scrap Yard SL05 Quality Insp. SL10 Laboratory
Purchasing Organization – Definition A Purchase Organization is a legal entity to buy and negotiate price of materials on behalf of the company
A Single purchase organization for every plant has been created. IN41 – Sunshine Purchasing Org. IN42 – Crystal Purchasing Org. IN43 – Lumena Purchasing Org. IN44 – Sterling Purchasing Org.
Assign Plant to Company Code Every plant created has to be assigned to a Company code since all financial transactions take place at the company code level
OX18 IMG Menu Path: Enterprise Structure → Assignment → Logistics General → Assign Plant to Company code
Plant IN41 assigned to Company Code IN41Plant IN42 assigned to Company Code IN42Plant IN43 assigned to Company Code IN43Plant IN44 assigned to Company Code IN44
Assign Purch. Organization to Co. Code This assignment of purchase organization to company code determines the feasibility of procuring at the company code level.
OX01 IMG Menu Path: Enterprise Structure → Assignment → Logistics General → Assign Purchasing Organization to Company code
Purchasing Organization IN41 assigned to Company Code IN41 Purchasing Organization IN42 assigned to Company Code IN42 Purchasing Organization IN43 assigned to Company Code IN43 Purchasing Organization IN44 assigned to Company Code IN44
Assign Purch. Organization to Plant This assignment of purchase organization to plant determines the feasibility of one purchasing organization, procuring for one or more plants.
Purchasing Organization IN41 assigned to Plant IN41 Purchasing Organization IN42 assigned to Plant IN42 Purchasing Organization IN43 assigned to Plant IN43 Purchasing Organization IN44 assigned to Plant IN44
to Plant
LOGISTICS – GENERAL Define Attributes of Material Type Materials are globally classified based on their types. (ex: Raw, Packing, Spare Parts etc.). Views in Material Master, their sequence and material numbering are decided by Material type
OMS2 IMG Menu Path: Logistics General → Material Master → Basic Settings → Material Types → Define Attributes of Material Type
Deactivated MRP, Forecast and Sales views for ERSA. Deactivated Purchasing View for FERT Deactivated Forecast view for All material types
Define Number Range for each Material type Unique numbering system is allocated for every material type.
MMNR IMG Menu Path: Logistics General → Material Master → Basic Settings → Material Types → Define Number ranges for each Material Type
Materials were grouped according to their type and the following is the numbering defined: Raw Materials – M0001 to M99999 Packing Materials – P1600001 to P1699999 WIP – B00001 to B99999 Spare Parts – E16A to E16Z Finished Goods – 1600001 to 1699999
Define Material Groups Material Groups are a subset of Material type, though they aren’t connected internally. Material Groups are used for reporting purpose
MMNR IMG Menu Path: Logistics General → Material Master → Settings for key fields →
The following material groups have been defined: ASSETS Assets BOOK&PERD Books & Periodicals CAP_GOODS Capital Goods CHEM Chemicals
Material Groups are independent of company code or plant. (ex: Material group CHEM can be used either by IN41 or by IN44)
Define Account Group & Field Selection (Vendors) Vendors are broadly classified, similar to Material type, depending upon their category as the case may be.
OMSG IMG Menu Path: Logistics General → Business Partner → Vendors → Control → Define Account Groups and Field Selection
Account Groups are created by classifying as RM/PM suppliers, inward transporters, outward transporters and miscellaneous vendors: XINC * Carriers - Inbound XINP * Inventory Vendor-PM XINR * Inventory Vendor-RM XNIM * Non-Inv. Vendor-Misc. XNIV * Non-Inv. Vendor-CG XOUC * Carriers – Outbound The letter “X” that appears first in the account group is replaced as under: S – Sunshine C – Crystal L – Lumena T – Sterling
Define Number Ranges for Vendor Master Vendor numbers are assigned here based on account groups.
OMSJ IMG Menu Path: Logistics General → Business Partner →
Internal Number Ranges have been assigned to all account groups. Account Group IN41 IN42 IN43 IN44
More than one account group can be assigned to a number range.
Vendors → Control → Define Number Range for Vendor Master records
XINC 03 04 XINP 01 02 XINR 01 02 XNIM 03 04 XNIV 03 04 XOUC 03 04 Where “X” is replaced by “S” for Sunshine, “C” for Crystal, “L” for Lumena and “T” for Sterling Numbering Interval 01 0001100001 0001500000 02 0001500001 0001900000 03 0002100001 0002500000 04 0002500001 0002900000 XX A ZZZZZZZZZZ
Batch Management Batches are defined at Plant level. The trigger with regard to the movement types that will impact batch management has been changed.
OMCV IMG Menu Path: Logistics General → Batch Management → Batch Valuation → Valuation for Goods Movement in Inv. Mgt. → Activate Batch Class. for Goods
Movement types 101, 103, 131, 201, 311, 561 & 601 has been configured for foreground batch selection.
Movements in IM
Batch Determination and Batch Check This section decides the sequence for searching and picking batches where goods are issued and automatic generation of internal batch number.
Batch Search Procedure ZE0001 was created and connected to the custom defined condition types
Allocate IM Search Procedure / Activate Check In this step, you allocate batch search procedures to those Inventory Management
OMCG Logistics General → Batch Management → Batch Determination and Batch Check →
Movement types relevant for inward and outward material movements where batch management should be made active were connected to the batch search procedure
movement types for which batch determination is to be carried out, and activate batch checking.
Batch Search Procedure Allocation and Check Activation → Allocate IM Search Procedure/Activate Check
Define Sort Rules Sort rules define the criteria, which are used to arrive at which characteristics batches are to be sorted.
CU70 Logistics General → Batch Management → Batch Determination and Batch Check → Define Sort Rules
Characteristics Batch Number, Date of Production, Excise Challan Number linked to sort rules
MATERIALS MANAGEMENT Purchasing Value Key A Key that triggers the over delivery and under delivery tolerance limits for goods receipts. It is defined in percentage.
OME1 IMG Menu Path: Materials Management → Purchasing → Material Master → Define Purchasing Value Key
Three Purchasing value keys are created with the following over delivery tolerance limits (0, 5 & 10). No under delivery tolerance limits has been specified
Terms of Payment These are defined to indicate the payment terms as agreed between the company and the supplier
OME2 IMG Menu Path: Materials Management → Purchasing → Vendor Master → Define Terms of Payment
Ten Payment Terms has been defined as under: PT01 – Payable Immediately PT06 – Partial Payment PT02 – Payable within 7 days PT07 – Advance Payment PT03 – Payable within 15 days PT08 – Letter of Credit PT04 – Payable within 30 days PT09 – Payable w/in 45 days
PT05 – Payable within 60 days PT10 – Payable w/in 27 days
Purchasing Groups Internally responsible for the procurement of a material or a class of materials.
OME4 IMG Menu Path: Materials Management → Purchasing → Create Purchasing Groups
Four purchasing groups, each, per company has been created. $C1 – Buyer – Raw Materials $C2 – Buyer – Packing Materials $C3 – Buyer – Engineering Spares $C4 – Buyer – Misc. Items Where $ is replaced by “S” for Sunshine & “C” for Crystal $H1 – Buyer – Raw Materials $H2 – Buyer – Packing Materials $H3 – Buyer – Engineering Spares $H4 – Buyer – Misc. Items Where $ is replaced by “L” for Lumena & “T” for Sterling
RFQ – Document Type Document types are created to identify the transaction being used and the number interval to be followed for Request for Quotations.
Four Document Types have been created, one each for every company. Internal Number Ranges have been assigned to each document types. Document Type IN41 IN42 IN43 IN44 01 (SCL) 61 02 (CCL) 62 03 (LHPL) 63
Purchase Requisition – Document Type Document types are created to identify the transaction being used and the number interval to be followed for Purchase Requisitions.
Four Document Types have been created, one each for every company. Internal Number Ranges have been assigned to each document types. Document Type IN41 IN42 IN43 IN44 01 (SCL) 01 02 (CCL) 02 03 (LHPL) 03 04 (SHPL) 04 Numbering Interval 01 10000000 19999999 02 20000000 29999999 03 30000000 39999999 04 40000000 49999999
Purchase Order – Document Type Document types are created to identify the transaction being used and the number interval to be followed for Purchase Orders.
OMH6 IMG Menu Path: Materials Management → Purchasing → Purchase Order → Define Document Types
Four Document Types have been created, one each for every company. Internal Number Ranges have been assigned to each document types. Document Type IN41 IN42 IN43 IN44 01 (SCL) 01 02 (CCL) 02 03 (LHPL) 03 04 (SHPL) 04 Numbering Interval 01 4510000000 4510000000 02 4520000000 4520000000 03 4530000000 4530000000 04 4540000000 4540000000
Release Strategy A set of release codes or approval levels are set for purchase order.
OMGS IMG Menu Path: Materials Management → Purchasing → Purchase Order → Release Procedure for Purchase Order
Defines the release codes with which the purchasing documents must be released (that is, approved, or given the "green light") and in which sequence release must be effected using these codes. IN41 & IN42: Material Value of purchase order Release Levels RM/PM 1.00 - 9999999999999.99 INR X1 & X2 Spares/ 1.00 – 50000.00 INR X1 & X2 50000.01 - 999999999999.00 INR
X1, X2 & X3 Misc. Items 1.00 – 50000.00 INR X1 & X2 50000.01 - 999999999999.00 INR X1, X2 & X3 IN43 & IN44: Material Value of purchase order Release Levels ALL Items 1.00 - 9999999999999.99 INR X1 & X2 The Code “X” in release levels to be replaced by “S” for Sunshine, “C” for Crystal, “L” for Lumena & “T” for Sterling
Contract – Document Type Document types are created to identify the transaction being used and the number interval to be followed for Contracts.
Four Document Types have been created, one each for every company. Internal Number Ranges have been assigned to each document types. Document Type IN41 IN42 IN43 IN44 CMK (CCL) 02 CWK (CCL) 02 SMK (SCL) 01 SWK (SCL) 01 LMK (LHPL) 03 LWK (LHPL) 03 TMK (THPL) 04 TWK(THPL) 04
Scheduling Agreement – Document Type Document types are created to identify the transaction being used and the number interval to be followed for Scheduling Agreements.
Four Document Types have been created, one each for every company. Internal Number Ranges have been assigned to each document types. Document Type IN41 IN42 IN43 IN44 CLP (CCL) 02 SLPK (SCL) 01 LLP (LHPL) 03 TLP (THPL) 04 Numbering Interval 01 5510000000 5510000000 02 5520000000 5520000000 03 5530000000 5530000000 04 5540000000 5540000000
Conditions The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery costs.
Ten condition types were created, in addition to the existing condition types provided by standard SAP to meet various expense categories: ZASV – Assessable Value ZBKC – Brokerage Charges ZBNK – Bank Charges ZCLG – Clearance Charges ZFDP – Freight Charges % (Different Freight Vendor) ZFDV – Freight Charges (Value) (Different Freight Vendor) ZFRP – Freight Charges % ZFRV – Freight Charges (Value) ZINS – Insurance ZP&F – Packing & Forwarding
Pricing Procedure Pricing Procedure or Calculation Schema is a set of condition types given in the sequence to calculate costs, prices, taxes etc. In the calculation schema (pricing procedure), you specify which condition types are to be taken into account in which sequence.
Two Procedures have been calculated for all the company codes – one for domestic purchases and the other for imports. IN41 IN42 IN43 IN44 SM1000 CM1000 LM1000 TM1000 S_IMP C_IMP L_IMP T_IMP XM1000 refers to domestic vendor schema and X_IMP refers to imports vendor’s schema
Schema Determination Schema Group is defined to define the selection of pricing schema during vendor master creation.
OMFN IMG Menu Path: Materials Management → Purchasing → Conditions → Define Schema Group
Two Schema Group each for every company code has been created – one for domestic vendors and the other for import vendors. IN41 IN42 IN43 IN44 Schema Group S1/S2 C1/C2 L1/L2 T1/T2 Sch. Grp. For Purch. Org. IN41 IN42 IN43 IN44
Determination of Schema Every Purchase Organization is assigned a calculation schema based on schema group.
OMFO IMG Menu Path: Materials Management → Purchasing → Conditions → Define Schema Group
The determination of schema is decided based on the combination of schema group and schema group purchase organization. Purchase Organizations will automatically pick the calculation schema based on the table hereunder: Purch. Org. Schema Group Calculation Schema
Vendor Evaluation Vendor evaluation is a process followed periodically to evaluate the performances of suppliers for a given period of time based on Price, Quality, Delivery and Service.
OMGL IMG Menu Path: Materials Management → Purchasing → Vendor Evaluation → Define Purchase Organization data for Vendor Evaluation
Purchase Organizations IN41, IN42, IN43 & IN44 has been configured with the standard SAP main and sub-criterions of Price, Quality, Delivery and Service. Whilst the data for calculation of Price and Delivery will be taken from purchase order history, information for Quality will be taken from the Quality Management and for Service, the user is entrusted the task of maintaining it manually, since Service Management has not been activated.
Goods Receipt During goods receipt, certain fields are required to be mandatory entry for query purpose.
OMJX IMG Menu Path: Materials Management → Inventory Management & Physical Inventory → Goods Receipt → Field Selection for Header / Detail Fields → Field Selection for Header and Detail Fields
The delivery note field during goods receipt is used to maintain the delivery challan / delivery note of the supplier. It was hence made as a mandatory field.
Valuation Class Valuation class is determined based on the chosen material type during material master creation. It decides the posting of one or more valuation class to same or different G/L accounts.
OMSK IMG Menu Path: Materials Management → Valuation and Account Assignment → Account Determination → Account Determination without Wizard → Define Valuation Class
The following valuation class has been defined for all the company codes: 0100 – Raw Materials 0101 – Essential Oil – RM 0104 – Water 0300 – Spare Parts 0301 – Lab Chemicals / Consumables 0400 – Packing Materials 0800 – Semi-Finished Products / WIP 0801 – Blended Flavor 0900 – Finished Goods
INDIA LOCALIZATION SETTINGS (CIN)
Configuration Transaction code / Menu Path What was Created /changed
FINANCE & CONTROLLING Activate Country Version India for Accounting Interface
J1IT IMG Menu Path: India Localization Menu → Preparatory Activities → Activate Country Version India for Accounting Interface
Component ‘ZIND’ has been added to activate the Accounting Interface.
Activate Country Version India for Specific Fiscal years
J1IT IMG Menu Path: India Localization Menu → Preparatory Activities → Activate Country Version India for Specific Fiscal years
Country version India has been activated up to the Fiscal year 2999.
Company Settings
J1IT IMG Menu Path: India Localization Menu → Global settings → Company settings
Company specific default values for processing Excise documents are maintained here. Company Code – INXX For each Company code the following settings are made. Modvat Doc. Type – ED
Debit A/c Overwriting – Activated Adj. Indicator - Activated Month – April Exc Select – FIFO No.Exc.Inv.Sel.- 10 Exc. Sel. Days – 100 TDS Doc Type – TD Utl.Doc.Type – ED Exc.Rounding – Activated Exc.Rounding – Activated Immediate Credit – Activated CVD Account – 111100030 Ex.rt.type – M Export Exc. – M
Excise Registration IDs
J1IT IMG Menu Path: India Localization Menu → Global settings → Excise Registration Ids
Excise Registration Ids for each company code are maintained here with Excise code number, Excise registration and Excise range.
Plant Settings
J1IT IMG Menu Path: India Localization Menu → Global settings → Plant Settings
Excise registration IDs have been assigned for each Company code.
Excise Groups
J1IT IMG Menu Path: India Localization Menu → Global settings → Excise groups
Excise groups are created and assigned to each company code.
Maintain Series Groups
J1IT IMG Menu Path: India Localization Menu → Global settings → Maintain Series Groups
Series groups are defined and assigned to each Excise registration ID.
Excise Defaults
J1IT IMG Menu Path: India Localization Menu → Global settings → Excise Defaults
Tax procedure and pricing conditions required for calculating Excise taxes are defined here. Tax Procedure - 2TAINJ CVD cond- JCV1 Exp. Tax cd- 00 Tax juris.code- IN09 A/P BED Cond.- JM01 A/P SED Cond- JS01 A/P AED Cond- JA01 A/R BED Cond- JEX2 A/R SED Cond- JEXS A/R AED Cond- JEXA A/R CESS Cond – JCED BED perc- JMOD AED perc- JAED SED perc- JSED Cess perc- JCES
Maintain Transaction Accounts
J1IT IMG Menu Path: India Localization Menu → Accounting → Maintain Transaction Accounts
The G/L Accounts that are to be posted for various transactions are specified here. Refer Annexure – ‘ A ‘
Assign G/L Accounts to Transaction types and Excise groups
J1IT IMG Menu Path: India Localization Menu → Accounting → Assign G/L Accounts to Transaction types and Excise groups
G/L Accounts are assigned for Transaction types and Excise groups. Refer Annexure – ‘ B ‘
Maintain minimum balances for Excise Accounts
J1IT IMG Menu Path: India Localization Menu → Accounting → Maintain minimum balances for Excise Accounts
The minimum balance for each excise account has been given as ‘1’ for each excise group.
Define Business Place
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Define Business Place
Business Place for each Company code has been defined with the name of the Company code itself.
Assign Document Types
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Withholding tax on Clearing Accounts and Adjustment of Tax items
Document type ‘TD’ has been assigned for all the processes involving TDS for each Company code.
Maintain Surcharge Calculation Methods
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Calculation of Surcharges
Flag ’Combine with basic withholding tax code’ has been assigned for each Company code.
Assign Factory Calendars to Business Places
J1INCAL IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Determination of Tax due dates → Assign factory Calendars to Business Places
Factory calendar is assigned to the combination of Company code and Business Place and Previous day is assigned as to calculate the due date in case the actual due date happens to be a holiday.
Maintain Tax due dates for Tax types
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Determination of Tax due dates → Maintain Tax due dates for Tax types
System defined due date ‘777’ is assigned so that the system calculates the due date as 7 days after the month end date. Country- IN Off.key- 194C / 194A / 194 I / 194J Rec.type- CO / HU / OT Due date- 777
Maintain document type for Challan Update
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Creation of Remittance challans → Maintain document type for Challan Update
The document type relating to the Bank through which the Challan payment is made is specified for each company code.
Maintain number groups
J1INUM IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Creation of Remittance challans → Maintain number groups
Number Groups for Internal number challans have been maintained for the combination of Company code, business Place and Official tax key. Company code- INXX Business Place- INXX Off. Key- 194A / 194C / 194 I /
194J Number Group- 1
Assign Number ranges to Number groups
J1INO IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Creation of Remittance challans → Assign Number ranges to Number groups
Number Range ‘01’ has been assigned to number group 1.
Maintain Number ranges
J1INUMBER IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Creation of Remittance challans → Maintain Number Ranges
Number Ranges have created for each Company code.
Maintain Number groups and Sap Script forms
J1INCRT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Vendor Withholding Tax certificates
TDS Certificate form and Number group have been assigned to each combination of Company code, Business Place and Off. Tax key. Company code- INXX Business Place- INXX Off. Key- 194A / 194C / 194 I / 194J Form- J_1IEWT_CERT Number Group 1
Assign Number ranges to Number Groups
J1INCTNO IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Vendor Withholding Tax certificates → Assign Number Ranges to Number Groups
Internal Number Range for certificates ‘01’ has been assigned to Number group 1. Number Group- 1 Number Range- 01
Maintain Number Range for Certificates
J1INCT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Vendor Withholding Tax certificates → Maintain Number Ranges for Certificates
Number ranges have been created for each Company code.
Maintain Vendor’s PAN Certificates
J1IT IMG Menu Path: India Localization Menu → Tax Deducted at Source → Extended Withholding Tax → Vendor Withholding Tax certificates → Maintain Vendor’s PAN Certificates
Vendor’s PAN Number has been maintained here.
Number ranges
J1I9 IMG Menu Path: India Localization Menu → Number Ranges
Number Ranges have been created for all the Number Range Objects.
SALES & DISTRIBUTION Assign excise invoice billing type to delivery
type Distribution Customization → Assign excise invoice billing type to delivery type
type ZL&&
Utilization determination J1IT India localization Menu → Sales & Distribution Customization → Utilization Determination
Assigned utilization percentage to BED account
Excise group – series group determination
J1IT India localization Menu → Sales & Distribution Customization → Excise group-series group determination
Assigned Excise group && and Series group && to the combination of sales organization IN&&, Distribution channel &&, division &&,Shipping point In&&, and Plant In&&
MATERIALS MANAGEMENT Linkage of Movement Types with Excise Invoice To enable capturing excise related data, it is necessary to define the movement types which requires CIN related postings.
J1IT IMG Menu Path: India Localisation Menu → Logistics → Specify which Movement types involve Excise Invoice
The following movement types involve excise related postings. Accordingly, the register that will have an impact has been linked with the movement types. 101 RG23A / RG23C 102 RG23A / RG23C 103 RG23A / RG23C 105 RG23A / RG23C 121 RG23A / RG23C 122 RG23A / RG23C 201 RG23C 261 RG23C 311 RG23A 551 RG23A 552 RG23A
Number Ranges Internally generated documents related to CIN requires number ranges to be defined.
J1I9 IMG Menu Path: India Localisation Menu → Number Ranges
Numbering has been defined by excise group (which is defined earlier under Global Settings to a plant)
41 10001 to 19999 (RG23A & RG23C)
42 20001 to 30000 (RG23A & RG23C)
43 10001 to 20000 (RG23A & RG23C)
44 20001 to 30000 (RG23A & RG23C)
PRODUCTION PLANNING
Configuration Transaction code / Menu Path What was Created /changed
Plant IN41 created Plant IN42 created Plant IN43 created Plant IN44 created
Attach factory calendar to plant
Attach factory calendar to plant while creating plant.
Maintain storage locations
SPRO Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Definition → Material management → maintain storage locations
Storage location SL01 created in plant IN41 Storage location SL01 created in plant IN42 Storage location SL01 created in plant IN43 Storage location SL01 created in plant IN44
Assign plant to company code
SPRO Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Assignment → Logistic-General → Assign plant to company code
Plant is assigned to com. Code IN41 Plant is assigned to com. Code IN42 Plant is assigned to com. Code IN43 Plant is assigned to com. Code IN44
Define material types for BOM Header
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material →General data→Define allowed material types for BOM header.
Create FERT & HALB only as BOM header.
Define BOM status
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material →General data→Define BOM status.
Check Status 1 (i.e. BOM active) has the ticks on MRP expl,Pland ord, rel costg,rel work sche, sales order.
Define allowed material types for BOM items
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material →Item data→Define allowed material types for BOM items.
Select * as all material types allowed.
Define material provision indicators
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material →Item data→Define material provision indicators.
K Material provided by customer L Material provided by vendor
Define order of priority for BOM usage’s
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material →Alternative determination→Define order of priority for BOM usage
Sel ID Pr. BOM usage 01 1 1 01 2 3 02 1 2 02 2 3
Define applications
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material → Alternative
PP01 01 Production - general SD01 04 Sales and distribution
determination → Define applications Define alternative determination for production
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material → Alternative determination → Alternative Determination in Related Application Areas→ Define alternative determination for production
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Bill of material → Alternative determination → Alternative Determination in Related Application Areas→ Define alternative determination for MRP
Sel ID IN41 01 IN42 01 IN43 01 IN44 01
Define parameters
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → General Data → Std value→ Define parameters
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → General Data → Std value→ Define standard value key
Std val. key CM01 CM Std value for production
Determine person responsible
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → General Data → Determine person responsible
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → Routing Data → Define control key
Control key PP01 Routing/Ref. op. set - I internal proc. Scheduling - ticked Det.cap reqt - ticked Insp.char. req. - ticked Print time ticket - ticked Cost - ticked External processing Internally processed operation Confirmations Confirmation possible but not necessary
Define shift sequence
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → Capacity planning → Available capacity →Define shift sequence
Define group no. having details about no. of shifts and their timings.
Define formula parameters for work centers
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → Capacity planning → Work center formulas → Define formula parameters for work centers
Define parameters
Define formulas for work centers
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Work center → Capacity planning → Work center formulas → Define formulas for work centers
Define formulas
Define number ranges for rate routings
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Basic data → Routing → Control data →Define number ranges for rate routings
Define no range
Carry Out Overall Maintenance of Plant Parameters
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Plant parameters
Maintain all plant parameters.
Maintain MRP Group
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> MRP group -> Carry Out Overall Maintenance of MRP Groups
Maintain MRP group as material types.
Number Ranges
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Number Ranges Define Number Ranges for Planning Run
Define no range for planned orders, dependent requirements, purchase requisitions, MRP list.
Define MRP controller
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Master Data Define MRP controller
Define MRP controllers
Define Special Procurement Type
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Master Data Define Special Procurement Type Define it for both the plants.
10 Consignment 20 External procurement 30 Subcontracting 40 Stock transfer (proc.from alter.plant) 45 Stock transfer from plant to MRP area 50 Phantom assembly 52 Direct production / collective order 60 Phantom in planning 70 Withdrawal from alternative plant 80 Production in alternative plant
Define Strategy Group
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Master Data Independent Requirements Parameters -> Define Strategy Group
Define strategy group 40- production with final assembly
Define Consumption Mode and Period of Adjustment
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material
IN41 FERT 2 30 30 0 IN42 FERT 2 30 30
req. planning -> Master Data Independent Requirements Parameters -> Define consumption mode & period of adjustment
0 IN43 FERT 2 30 30 0 IN44 FERT 2 30 30 0
Define Creation Indicator
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Planning Define creation indicator
Define creation indicator for FERT,HALB,ROH
Activate MRP and Set Up Planning File
Implementation Guide for R/3 Customizing (IMG) → Enterprise Structure → Production → Material req. planning -> Planning file entries Activate MRP and Set Up Planning File
Activate MRP for the plants IN41, IN42, IN43 & IN44.
QUALITY MANAGEMENT
Configuration Transaction code / Menu Path What was Created /changed
Setting up clients
SPRO Implementation Guide for R/3 Customizing (IMG) → Quality management Basic settings setting up clients
QM Transfer all standard settings QM Transfer standard settings for quality pl Transfer tolerance key QM Transfer sampling schemes QM Transfer standard examples for catalogs QM Transfer standard settings for quality in QM Transfer standard settings for quality ce QM Transfer standard settings for QM Info Sy QM Transfer standard basic settings and envi Transfer QM standard texts
Maintain settings at client level
SPRO Implementation Guide for R/3 Customizing (IMG) → Quality management Basic settings Maintai settings at client level
Plant IN41 created Plant IN42 created Plant IN43 created Plant IN44 created
Maintain settings at plant level
SPRO
Master inspection characteristics with history - selected
Implementation Guide for R/3 Customizing (IMG) → Quality management Basic settings Maintain settings at plant level
Inspection methods with history - selected Delay time for skip lot –1560 Batch valuation without material spec. - selected
Define Procurement control key
SPRO Implementation Guide for R/3 Customizing (IMG) → Quality management QM in logistics QM in procurement define control key
0000 No active functions, info message 0001 Delivery release 0002 Delivery release, tech. delivery terms 0003 Delivery release, QA agreement 0004 Del. release, tech.del terms, QA agreem. 0005 Delivery release, certificate 0006 Del. rel,TechDelT,QA agreement,certif. 0007 Del. release, invoice block - 0008 Del. release, invoice block,with QC cert 8888 Del. block inactive 9999 All functions active with error message
Define identifier for Inspection points
SPRO Implementation Guide for R/3 Customizing (IMG) → Quality management Inspection Planning General define identifier for Inspection points
Freely defined inspection point 100 was modified to suit the Requirements
Define control keys for inspection operations
SPRO Implementation Guide for R/3 Customizing (IMG) → Quality management Inspection Planning operation define control keys for operation
PP01 defined process inspection characteristics and production parameters
ENHANCEMENTS To meet customer’s requirements to maintain production shift-wise and also generate reports based on that, the back flush screen was modified by taking the access key from SAP India. A field “Shift” was included with validation as a mandatory entry. Following are the technical information:
Program Name: SAPLBARM
Screen Number: 0801
Transaction Code: MFBF Attached is a screen dump of the modifications done.
REPORTS DEVELOPED MODULE TRANSACTION REPORT TITLE SCL CCL LHP SHP
CODE
SD ZDESP Despatch Report (date wise) OK OK ZMWCW Despatches - Material / Customer wise OK OK ZEX Despatches - Excise Summary Under
modification N/A
ZPOBAL FG PO balances OK OK ZREC1 Invoice receivables OK OK ZSOD Sales order details OK OK ZSTX Sales register OK ZWB Waybill register OK OK ZFRB Outward freight bills details transporter-
wise OK OK
ZFRT Freight Difference report Under modification
OK
MM ZEXCISE Excise duty particulars (Input Materials) Under
modification
ZPQVAR Physical quantity variance OK OK ZSTC Stock tracking OK OK ZSTOCK Monthly Stock Statement OK OK ZPRVEN Purchase Register Vendor wise OK OK ZPURVAR Purchase price variance report (GR) OK OK ZLRD LR list vendor-wise OK OK ZSTCON Stores consumption OK OK ZTRACK Tracking purchase orders OK OK
PP & QM ZPLS Shift-wise Production report (Details & Summary)
OK OK
ZQIR Quality Insp. report -- Vendor material ZPLB Production report (Details & Summary) OK OK
FI ZPAY Payment advise OK OK ZFAR Fixed Asset Preliminary report (additions) OK OK ZTDSTC Tax deducted at source details OK OK ZTDSSUM Vendor wise TDS deduction Report OK OK
ZCASHC Cash Book OK OK ZJOURNAL Journal report OK OK ZVCH Voucher OK OK ZVBAL Vendor balances OK OK ZBANK Bank book
Scripts Check Printing Layout Set OK OK Journal voucher OK OK
Cash voucher OK OK Purchase Order Layout set OK OK Material inspection report Under development Quality work sheet OK OK Quality certificate OK OK