DIAMONDHEAD WATER AND SEWER DISTRICT REGULAR MEETING MINUTES October 12, 2017- 6:00 p.m. (Central Time) City Hall, Diamondhead, MS 39525 PRESENT: Secretary/Treasurer David Boan; Commissioner Dick Nolan and Commissioner John Kirschenbaum. ABSENT: None. ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; Nancy Depreo, Seymour Engineering; Toni Wilson, Comptroller; and Director of Operations, Joe Higginbotham. The presence of a quorum was noted and the meeting was called to order at 6:00 p.m. The public was duly notified in compliance with the District's open meeting policy. 4. Approve Agenda. Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace "low quote" with "best proposal" and to approve as amended. Motion carried unanimously. 5. Public Comments. None. 6. GM's Report. 6.1. WWTP Construction Project. 6.1.A. Prior to final closeout, Volkert, Inc. will need to provide th e District with the following: (1)As Built plans, (2)electronic and original copies, and (3)Project Wise files. 6.1 .B. The District has not received the Engineer's approva l to release the retainage to Max Foote Construction. 6.2. Lift Station Repair & Mitigation. 6.2 . A. Magnolia Construction ha s mobilized, installed several project signs, and began work on Lift Station 7. 6.3. Miscellaneous Items. 6.3.A. Th e District did not receive any damage as a result of Hurri ca ne Nate. 6.3.B. Item 11.1. on the agenda is a motion to accept the best proposal for performing the 2016-2017 Audit. The Audit is expected to be complet ed by January 15, 2018. 1 I October 12, 2017 Regular Meeting
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6:00 4. Motion by Commissioner Boan, second by ... · Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace ... Boan, second
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DIAMONDHEAD WATER AND SEWER DISTRICT REGULAR MEETING MINUTES
October 12, 2017- 6:00 p.m. (Central Time) City Hall, Diamondhead, MS 39525
PRESENT: Secretary/Treasurer David Boan; Commissioner Dick Nolan and
Commissioner John Kirschenbaum.
ABSENT: None.
ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; Nancy Depreo, Seymour Engineering; Toni Wilson, Comptroller; and Director of Operations, Joe Higginbotham.
The presence of a quorum was noted and the meeting was called to order at 6:00 p.m. The public was duly notified in compliance with the District's open meeting policy.
4. Approve Agenda. Motion by Commissioner Boan, second by Commissioner Kirschenbaum to amend Item 11.1. on the agenda to replace "low quote" with "best proposal" and to approve as amended. Motion carried unanimously.
5. Public Comments. None.
6. GM's Report.
6.1. WWTP Construction Project.
6.1.A. Prior to final closeout, Volkert, Inc. will need to provide the District with the following: (1)As Built plans, (2)electronic and original copies, and (3)Project Wise files.
6.1.B. The District has not received the Engineer's approval to release the retainage to Max
Foote Construction.
6.2. Lift Station Repair & Mitigation.
6.2.A. Magnolia Construction has mobilized, installed several project signs, and began work on Lift Station 7.
6.3. Miscellaneous Items.
6.3.A. The District did not receive any damage as a result of Hurricane Nate.
6.3.B. Item 11.1. on the agenda is a motion to accept the best proposal for performing the 2016-2017 Audit. The Audit is expected to be completed by January 15, 2018.
1 I October 12, 2017 Regular Meeting
6.3.C. Item 11.4. on the agenda is a motion to allow water and wastewater operators to attend MDEQ training and receive continuing education credits at no cost to the District.
6.3.D. Item 11.5. on the agenda is the updated DWSD Organizational Chart. No action on this
item is required .
6.3.E. There will be a conference ca ll on Thursday, October 19, 2017@ 3:00pm to discuss the SCADA software upgrades needed for the new server.
7. Minutes.
7.1. Motion by Commissioner Nolan, second by Commissioner Boan to approve the Minutes for the Regular Meeting held on September 28, 2017. AYE: Nolan
and Boan. RECUSED: Kirschenbaum. Motion carried. (Attachment A).
7.2. Motion by Commissioner Boan, second by Commissioner Kirschenbaum to approve the Minutes for the Special Meeting held on October 6, 2017. Motion
carried unanimously. (Attachment 8).
8. Construction Projects.
8.1. WWTP Construction Project. Update in the GM's report.
8.2. Lift Station Repair and Mitigation PW8429, PW11280 and PW11247.
9. Financial Motions.
9.1. Motion by Commissioner Boan, second by Commissioner Nolan to
approve the Docket of Claims in the amount of $121,602.93. (Attachment C). Report by Secretary/ Treasurer - Mr. David Boan. 9.2. Treasurer's Report 09/30/2017. (Attachment D) 9.3. Revenue & Expense Summary Report 09/30/2017. (Attachment E).
10. Old Business. None.
11. New Business/ Discussion Item.
11.1. Motion by Commissioner Nolan, second by Commissioner
Kirschenbaum to accept the best proposal for performance of the 2016-
2017 Fiscal Audit from Necaise and Company in the amount of $13,400.00. Motion carried unanimously. (Attachment F).
11.2. Motion by Commissioner Nolan, second by Commissioner Kirschenbaum to spread upon the minutes the letter ofresiqnation from Commissioner Thomas Schafer effective October 3, 2017. Motion carried unanimously. (Attachment G).
October 12, 2017 Regular Meeting
12. Next meeting.
11.3. Motion by Commissioner Nolan, second by Commissioner Boan to
spread upon the minutes Resolution 2018-001 passed by the City of Diamondhead to appoint John Kirschenbaum as a Commissioner to the Diamondhead Water and Sewer District with term expiring September 28, 2022. Motion carried unanimously. (Attachment H}.
11.4. Motion by Commissioner Nolan, second by Commissioner
Kirschenbaum for wastewater operators Joe Higginbotham, Jarvis Bracknell and Heath Dubuisson to attend the Mississippi Department of Environmental Quality Activated Sludge Treatment training on October 25, 2017 at the St. Martin Community Center, Biloxi MS at no cost to the District and receive continuing education hours for the training as required by MDEQ for operators. Motion carried unanimously. (Attachment I}.
The next meeting of the Board of Commissioners is scheduled for October 26, 2017 at 6:00PM at Diamondhead City Hall, 5000 Diamondhead Circle, Diamondhead, MS.
13. Adjournment @ 6:13pm. Motion by Commissioner Nolan, second by Commissioner Kirschenbaum. Motion carried unanimously.
October 12, 2017 Regular Meeting
DIAMONDHEAD WATER AND SEWER DISTRICT BOARD MEETING MINUTES
September 28, 2017 - 6:05 p.m. (Central Time)
City Hall, Diamondhead, MS 39525
PRESENT: Vice-Chairman Thomas Schafer; Secretary/Treasurer David Boan; Commissioner David Malley, and Commissioner Dick Nolan.
ABSENT: None.
ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; and Comptroller, Toni Wilson.
The presence of a quorum was noted and the meeting was called to order at 6:00 p.m. The public was duly notified in compliance with the District's open meeting policy.
4. Approve Agenda.
Motion by Commissioner Boan, second by Commissioner Nolan to table Item 11.3 and to approve as amended. AYE: Boan, Nolan, & Schafer. ABSTAINED: Malley. Motion carried.
5. Public Comments. None.
6. GM's Report was read by Ms. Tisdale.
6.1 . WWTP Construction Project.
6.1.A. Volkert will need to provide (1) As Built Plans, (2) electronic and original copies, and (3) Project Wise files prior to the final closeout.
6.1.B. The District has not received Volkert's approval to release remaining retainage to Max Foote Construction.
6.1.C. Item 8.1.A. on the agenda is Volkert's Invoice No. 23 in the amount of $63,219.73. 6.1.D. Item 8.1.B. on the agenda is Linfield, Hunter, & Junius' Invoice No. 24 in the amount of
$1,586.70.
6.2. Lift Station Repair & Mitigation Project.
6.2.A. The Ribbon Cutting Ceremony was held on 9/25/17@ 10:00am at the site of Lift Station 30. The contractor will begin work on Monday, 10/2/17.
6.2.B. Item 8.2.B on the agenda is a motion to approve the use by Magnolia Construction of the rear office area of the meeting trailer during the project.
6.2.C. Item 8.2.A on the agenda is Digital Engineering's Invoice No. 2 for special services in the
amount of $21,210.00.
6.3. Miscellaneous Items.
6.3.A. Item 11.1 on the agenda is a motion to reschedule the 11/23/17 Board Meeting to 11/30/ 17 due to the Thanksgiving Holiday.
6.4. Item 11.4 on the agenda is a motion to approve the 2017 /2018 Fiscal Budget.
1 I Meeting
September 28, 2017 Regular
Attachment A
6.5. The District has been invited to a Radio Read Water Meter Presentation hosted by Consolidated Pipe on Thursday, 10/4/17@ 6:00pm at City Hall Council Chambers.
7. C-Spire Franchise Agreement.
Commissioner Schafer acknowledged the delivery to legal counsel for review a preliminary contract from C-Spire for the installation of fiber optic lines throughout the City of Diamond head.
8. Minutes.
7.1. Motion by Commissioner Malley, second by Commissioner Nolan to approve the Minutes for the Regular Meeting held on September 14. 2017. Motion carried unanimously. (Attachment A).
9. Construction Projects.
8.1. WWTP Construction Project. Update in the GM's report.
8.1. A. Motion by Commissioner Boan, second by Commissioner Nolan to approve Invoice No.23 from Volkert Inc. for special services in the amount of $63,219.73 for the time period August 12 to September 15, 2017. Motion carried unanimously. (Attachment BJ.
8.1.8. Motion by Commissioner Malley, second by Commissioner Nolan to approve Invoice LHJ23513 (24) from linfield, Hunter & Junius, Inc. for Project Management
Services in the amount of$1,586.70 for the period of August 13, 2017 to September 24, 2017. Motion carried unanimously. (Attachment C).
8.2 . Lift Station Repair and Mitigation PW8429, PW11280 and PW11247. Update on GM's Report.
8.2.A. Motion by Commissioner Nolan, second by Commissioner Boan to approve Pay Request No.12 from Digital Engineering for special services in the amount of $21,210.00 for the period of August 13, 2017 to September 16, 2017. AYE: Nolan, Boan, & Schafer. ABSTAINED: Malley. Motion carried. (Attachment DJ.
8.2.B. Motion by Commissioner Boan, second by Commissioner Nolan to allow Magnolia Construction use of the rear trailer office during construction of the 2016 FEMA lift Station Project and for Magnolia Construction to pay the monthly power bill for same. Motion carried unanimously.
10. Financial Motions.
9.1. Motion by Commissioner Boan, second by Commissioner Nolan to approve the Docket of Claims in the amount of $42,376.40. Motion carried unanimously. (Attachment E).
Unapproved Docket of Claims. (Attachment F) (Approved by Board Motions on this agenda)
2 I Meeting
September 28, 2017 Regular
11. Old Business. None.
12. New Business/ Discussion Item.
11.1. Motion by Commissioner Malley, second by Commissioner Nolan to reschedule the regular scheduled meeting of the Board on November 23, 2017 to Thursday, November 30, 2017@ 6:00 pm due to the Thanksgiving Holiday. Motion carried unanimously.
11.2. Motion by Commissioner Boan, second by Commissioner Schafer requesting Commissioner Malley continue to serve on the Board of Commissioners of the DWSD until such time as the Diamondhead City Council fills his position. AYE: Boan, Schafer, & Nolan. ABSTAINED: Malley. Motion carried.
11.3. tiAotion to E1ppro11e notifriRq the DiE1monfiheE1fi City Co1:1nci! th€1t the Bowel; fi1:1e to the Co1:1nci!'s [€1i!1:1re to €1ppoint €1 new Cofflffll-ssioner, h€1s req1:1estefi Goff/missioner ME1!!e~1 c0Rtin1:1e to serv-e OR the B0E1rfi of Commissioners of the DWSD 1:1ntil s1:1ch time as the Co1:1ncil fills his position.
11.4. Motion by Commissioner Boan, second by Commissioner Nolan to approve the 2017-2018 Fiscal Budget. Motion carried unanimously. {Attachment G}.
13. Executive Session. None.
14. Next meeting.
The next meeting of the Board of Commissioners is scheduled for October 12, 2017 at 6:00PM at Diamondhead City Hall, 5000 Diamondhead Circle, Diamondhead, MS.
15. Adjournment @ 6:27pm. Motion by Commissioner Malley, second by Commissioner Boan. Motion carried unanimously.
September 28, 2017 Regular Meeting
DIAMONDHEAD WATER AND SEWER DISTRICT SPECIAL MEETING MINUTES
October 6, 2017 - 12:00 p.m. (Central Time)
City Hall, Diamondhead, MS 39525
PRESENT: Secretary/Treasurer David Boan; Commissioner Dick Nolan and Commissioner John Kirschenbaum.
ABSENT: None.
ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; Nancy Depreo, Seymour Engineering; Director of Operations, Joe Higginbotham and Field Supervisor, Jeromy
Cuevas
The presence of a quorum was noted and the meeting was called to order at 12:04 p.m. The public was duly notified in compliance with the District's open meeting policy.
1. Commissioner Nolan, second by Commissioner Kirschenbaum to to proclaim existence of a local emergency in the City of Diamondhead due to potential localized impacts of Tropical Storm Nate landfall commending on or about October 6, 2017. A YE: Boan,
Nolan and Kirschenbaum. Motion carried unanimously.
2. Adjourn@ 12:09 p.m. Motion by Commissioner Boan, second by Commissioner
RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF DIAMONDHEAD APPOINTING JOHN KIRSCHENBAUM TO SERVE AS A COMl\llSSIONER FOR THE
DIAMONDHEAD WATER & SEWER DISTRICT BOARD OF COMl\llSSIONERS
WHEREAS, the Mayor and Council (the governing body) for the City ofDiamondhead have been vested the authority as of July 1, 2015 with the passage of House Bill No. 896 amending MS Code § 19-5-167 to appoint the five commissioners to serve on the Diamondhead Water and Sewer District Board of Commissioners, that one (1) Commissioner from each Ward within the City ofDiamondhead be appointed and further that such appointment shall be for a term of five (5) years, and
WHEREAS, a vacancy on Diamondhead Water and Sewer District Board of Commissioners will occur by term expiration on September 28, 2017, and
NOW, THEREFORE, BE IT RESOLVED, the Mayor and Council of the City of Diamondhead do hereby appoint John Kirschenbaum, a resident of Ward 3, to serve as Commissioner to be seated on the Board of Commissioners for the Diamondhead Water & Sewer District for a term of five (5) years beginning September 29, 2017 and expiring on September 28, 2022.
so BE IT RESOLVED, this the 3 A(\ day of C Q..iob2< ' 2017. The above and foregoing Resolution of the Mayor and Council of e Ci~ of Diamondhead, after
having been first reduced to writing, was introduced by Councilmember C l , seconded by Councilmember l ~ f/ (' 4 ..Pr and the matter being put to vote, the result was as follows:
Aye Nay Absent
Councilmember Depreo Rt?cAJ~d Councilmember Moran _L Councilmember Morgan L Councilmember Koenenn m~ .. c\