VisibleThread Docs – What’s new in version 2.12? VisibleThread Users Conference – November 2015 Eoin Wren, VP of Engineering and Support Fergal McGovern, founder and CEO
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VisibleThread Docs – What’s new in version 2.12?
VisibleThread Users Conference – November 2015
Eoin Wren, VP of Engineering and SupportFergal McGovern, founder and CEO
2.12 - New
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2.12 - Summary of what’s new
1. New Summary Screens
2. Document Acronym Report
3. More Flexible Compliance Matrix Generation
4. Extensions to Clear Language
5. Extensions to Discovery
6. More Flexible Excel Exports
7. Support for Duplicate Dictionary Terms
1 --> New Summary Screens and other UI enhancements
2.12 - New New Summary Screens
New summary views for ‘Home’, and for each folder and document
Summary views provide summary stats for the selected item
Summary views provide shortcuts to common tasks appropriate for the selected item
Most common tasks highlighted
Net Results: Information more easily accessible, common tasks easier to complete.
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New Summary ScreensHome Summary Screen
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New Summary ScreensFolder Summary Screen
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New Summary ScreensDocument Summary Screen
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2 --> Document Acronym Report
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Document Acronym ReportTargeting two key use cases:
A. Extracting a list of Acronyms and their definitions from any document
B. Verifying the integrity of Acronyms
Report Identifies:
1. Well-defined acronyms
2. Acronyms with no definition
3. Acronyms with multiple definitions
4. Acronyms where usage occurs before the definition
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Document Acronym Report
Use Case 1: Extract list of Acronyms from RFP
Step 1: Click the Acronym Report shortcut from the Document Summary Screen
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Document Acronym Report
Use Case 1: Extract list of Acronyms from RFP
Step 2: Review List of Acronyms in the Report Viewer
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Document Acronym Report
Use Case 1: Extract list of Acronyms from RFP
Step 3: Export to Excel and filter appropriately.
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Document Acronym Report
Use Case 2: Verify the integrity of Acronyms in your Docs
Step 1: Click the Acronym Report shortcut from the Document Summary Screen
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Document Acronym Report
Use Case 2: Verify the integrity of Acronyms in your Docs
Step 2: Use the Acronym Report to identify issues
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Document Acronym Report
Use Case 2: Verify the integrity of Acronyms in your Docs
Step 2: Use the Acronym Report to identify issues
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Document Acronym Report
Use Case 2: Verify the integrity of Acronyms in your Docs
Step 2: Use the Acronym Report to identify issues
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3 --> More Flexible Compliance Matrix
Generation
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Flexible Compliance MatrixTwo new options that will reduce effort required to process a Compliance Matrix:
1. Ignore all paragraphs in the RFP that contain specific words/phrases
2. Ignore specific pages, or page ranges (e.g. 1-10) in the source RFP
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Flexible Compliance Matrix “Ignored” content is not really ignored
It is still processed for matches against ‘will’, ‘shall’ etc
Results are placed in a separate worksheet
Allows for post generation review in case of mistakes etc.
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4 --> Extensions to Clear Language
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Extensions to Clear LanguageTwo new improvements to help you get the most out of clear language
1. New Readability Metrics
2. New Folder level Clear Language View
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New Readability Metrics1. New ‘Grade Level’ Metric – are we writing for our target audience
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New Readability Metrics1. New ‘Grade Level’ Metric – are we writing for our target audience
2. Readability metrics at paragraph level – helps identify what parts of the document to target for improvements.
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New Readability Metrics1. New ‘Grade Level’ Metric – are we writing for our target audience
2. Readability metrics at paragraph level – helps identify what parts of the document to target for improvements.
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Folder Level Clear Language• Provides Language Complexity metrics for each document in the folder
• Allows for easy comparison between documents, e.g. different revisions of a response document
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5 --> Extensions to Discovery
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Extensions to DiscoveryNew layout at Folder level Discovery
Provides clearer explanation of what searches/filters etc are currently active
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Extensions to DiscoveryNew layout at Folder level Discovery
Provides clearer explanation of what searches/filters etc are currently active
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Extensions to DiscoveryNew Visual Indicators to highlight areas where there is alignment between all documents in the folder
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Extensions to DiscoveryNew Visual Indicators to highlight areas where occurrences of items has changed from one document to the next
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Extensions to DiscoveryNew Compliance Filter ‘Show all Items in One Doc’
Compares themes found in one document versus all other documents in folder.
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6 --> More Flexible Excel Exports
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Excel Exports
2.11
• Export to Excel from Discovery, Concept Analysis, and Quality Analysis did not export all content from source document
• Only paragraphs that matched the dictionary terms selected were exported.
2.12
• Option to include all document content in export, and markup matching paragraphs
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Excel Exports
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7 --> Duplicate Dictionary Terms
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Duplicate Dictionary Terms
2.11 Dictionary Terms must be unique across entire dictionary
2.12 Duplicate terms allowed, but term must be unique within its category.
Applies to both Quality and Concept Dictionaries
User notified when creating a duplicate term
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Thanks – Q&A
Mail [email protected] for deployment and usage questions
Mail [email protected] for commercial questions
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