6 th Annual Focus Users’ Conference HQ Licensure Status Presented by: Bethany Heslam.

6th Annual Focus Users’ Conference

HQ Licensure Status

Presented by:Bethany Heslam

HQ

Licensure Status Agenda:• Reasons for the Process• Course Catalog • User Setup• Report Logic• HQ/LIC Status Report• System Preferences• Scheduled Job

Reason for HQ/Lic St

• Eliminate the manual need by the school data entry to update HQ and Lic status from lists provided by HR

• Eliminate the need to produce spreadsheets to HR to cross-reference

• Ensure accurate data is present at all times and is transmitted to DOE

Logic – What Fields are Needed?

Missing Data elements necessary for determining in and out field as well as HQ status was missing from Focus.

Fields were added to the course catalog and the users table

Logic - User Field Setup

The user logging field and the importance of each fieldCertification, type of certificate, scope of certification and valid date range are all needed to compute appropriate values for Lic St and HQ

Logic - User Field Setup

ELL endorsement fieldTeachers may have certification that contains ELL endorsement or the teacher may have a separate ELL endorsement based on hours of in-service.

Logic - User Field Setup

User Logging Fields ConsideredUser_field_id 20120005

certName = 'LOG_FIELD1’certLevel = 'LOG_FIELD2’certType = 'LOG_FIELD3’certHQ = 'LOG_FIELD6’certScope = 'LOG_FIELD7’certIssueDate = 'LOG_FIELD4’certExpirDate = 'LOG_FIELD5’

Logic - Master Schedule Section Fields

Master Schedule Fields Consideredcourse_periods.custom_28 Lic Stcourse_periods.custom_5 HQ

co-teachers

Logic - Course Catalog Setup

• District must have a current course catalog• Set ESE type, ELL and Reading columns as applicable

Logic - Course Catalog Setup

Course Catalog FieldscourseHQ = 'CUSTOM_FIELD_4’dualEnroll = 'CUSTOM_FIELD_13’courseFlags =

'CUSTOM_FIELD_6’'CUSTOM_FIELD_7’'CUSTOM_FIELD_8’ 'CUSTOM_FIELD_9’

Logic – Scope of Project

ScopeDo the check for expired certificationsGet the required certifications for the course sectionRecursively update all the co-teachers for this sectionFrom the course catalog get the graduation subject, certification category, low and high grades, ELL, ESE, READING values

Check for the reading endorsementLook for values of 1(Y) for ELL and Reading and if there is a value selected for ESEIf reading is 1(Y) then check the grade level set in the course catalogIf reading is 1(Y) check the teacher for reading endorsement/1046 or 1013 in certification

Logic – Scope of Project

ScopeCheck for the gifted endorsementIf Gifted is 1(Y) then check the user endorsements or scopeCheck the teacher for [E] endorsement/1062 in certification or scope has local board approved

Check for teacher's ELL certificationIf ELL is 1(Y) then check the user endorsements or certificationCheck the teacher certification 1016 or ELL endorsementEndorsement code needed is based on subject area being taught

For ELL/ESOL classes, certification goes by the catalog requirements like any other class.There is additional work we need to do involving FEFPs of students in the ELL class.

We need to see whether the teacher has the ELL Endorsement or ELL Hours based on the subject of the class.

Logic – Scope of Project

ScopeIf this is an ELL class we also need the scope of the ELL Certification UNLESS we're going by ELL endorsement field

Loop through the certs and compare them to the course section's requirementsOnce we find one that is acceptable we stop – only one is needed

Go through all the required certs and see if there is a matchCheck specifically for 999, 914 or ANY - For these requirements, a teacher just needs to have ANY certification in order to be in field and potentially HQ

Check Therapy ClassesOCC – 900PHY – 902SPC – 901LAN – 901

Logic – Scope of Project

ScopeTeacher has no certs so we want to say that s/he is Out of Field and obviously NOT highly qualified.

If scope is V, they are virtual teachers and go in field

If HQ field on Certification logging field is blank (doesn't exist), don't use it

Logic – Scope of Project

ScopeThis field contains additional information about the certificate the teacher holds that might affect the certification status.Valid Values:A: Adjunct teaching Certificate (Certification Status I would have to change to A)G: Grandfathered for NCLBH: HOUSSE for NCLB (Certification Status I would have to change to H)E: Exam for NCLB (Certification Status I would have to change to S)S: Substitute teacher with Regular teaching certificateP: Pending CertificationO: Out of field Board approvedM: Certificated instructional staff member teaching in a field that was the teacher’s minor field of study, as per s. 1012.42, F.S. Does not apply in Escambia.N: Non-certificated instructional staff member possessing expert skill in or knowledge of a particular Subject or talent appointed by the school board under Rule 6A-1.0502, FAC. Does not apply in Escambia.

In and Out of Field Report

• To view a summary of teachers, schedules and Lic/HQ status select the Teachers On/Out of Field report from the Florida Reports menu

In and Out of Field Report

Report Options Include:• Viewing co-teachers• Displaying out of field records only• Shows data for all schools• The report can also be filtered on any available column

System Preferences

• Convert course catalog certifications to newer certification types

Scheduled Job

• If the Users’ file is imported nightly, certification information may change. Focus allows the district to schedule a job to update the Lic and HQ status nightly after the new users’ file is loaded

Scheduled Job

• Click Create Job to set the job parameters.

• Be sure the time is set to run after the new users’ file is loaded

Questions?

Bethany HeslamDirector of Implementation, Focus School Software

[email protected] ph: (727) 388-6010 fax: (727) 213-6999

focusschoolsoftware.com

Thank YouPlease be sure to complete the comment card for this session and

enjoy the rest of the Users’ Conference!