6 Steps to Start a Health and Safety Management-System

6 STEPSFor Starting A

Health & Safety Management System

A Health and Safety Management System (HSMS) oversees all safety policies and procedures in your facility.

It is not required by OSHA, but it helps keep safety programs organized and sets the tone for a safe work environment.

INTRO What is an HSMS?

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According to OSHA, workplaces with an HSMS experience lost workday incidence rates 60-80% lower than other companies in their industries.

Starting your own HSMS takes work, but ultimately it will be good for business.

INTRO Why you need an HSMS?


236 daysinjury free!



Management needs to develop key documents and communicate with key employees to start a system.

Management sets the tone for safety in the workplace, so starting at the top is necessary.


Read on to discover the6 Simple Steps

INTRO Getting Started...



The Policy Statement

Management should begin by writing a policy statement – a vision statement for safety.

This statement will explain the value the company places on safety, and safety managers, employees and management will refer back to it in the future when making safety decisions.

STEP 1




Set GoalsNext management needs to get more specific and set goals.

Goals give safety managers, supervisors and employeesparticular areas forimprovement to focus on.

Example Goals:1) Reduce injuries this quarter.2) Involve more employees in safety programs.

STEP 2




Create objectives

Now it’s time to get even more specific. How will those goals be accomplished? Create objectives – tasks that can be completed and measured to help achieve goals.

Example: If the goal is to reduce the number of injuries from repetitive motion this quarter then...

1) Have stretch breaks twice per shift

2) Do a walk-through to observe ergonomics weekly*Remember: Objectives need to be realistic and measureable.

STEP 3




Form an Action Plan

Now that you have specific goals and objectives, how will you ensure they’re carried out? Make an action plan dealing with the details:

Who will be in charge of tasks? How soon do objectives need to be accomplished? Are resources like money or equipment needed?

Plan it out, write it down, tell people about it.

STEP 4


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Assign Responsibilities

Employees need to see management takesthe new HSMS seriously. Assigning roles and conducting training can help with this. Don’t just leave safety up to a safety manager. Give everyone responsibilities.Ensuring safety is enforced and good behavior rewarded will communicate to employees that safety matters at the company. Keep in mind positive reinforcement is often more effective than punishment.

STEP 5




Involve Employees

Engaging employees with the new system is the best way to encourage participation. Involve employees by doing the following: - Consult them when creating safety procedures- Involve them in hazard investigations- Encourage them to submit suggestions (and recognize those whose ideas are implemented)- Discuss possible changes to operations, training, PPE, etc.

STEP 6




To keep an HSMS from losing steam, be sure to provide sufficient training, create mechanisms for regularly assessing hazards and make plans for how to roll out updates.

Keep the culture of safety alive with safety discussions and visual reminders like signs and posters.

INTRO Keep Safety A Priority




The leaders in visual safety

We’ve got you covered.Creative Safety Supply works with companies both

large and small to help them with theirArc Flash Labeling, Software and Signage needs.

We also carry a host of PDCA, Lean, 5S, 6S Kaizen,

Kanban and Continuous Improvement products.




6 Steps to Start a Health and Safety Management-System

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