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Contents
CITY OF ARMADALE
AGENDA OF COMMUNITY SERVICES COMMITTEE TO BE HELD IN THE
COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE
ON TUESDAY, 6 NOVEMBER 2012 AT 7.00 PM. A meal will be served at
6:15 p.m. PRESENT: APOLOGIES: OBSERVERS: IN ATTENDANCE: PUBLIC:
“For details of Councillor Membership on this Committee, please
refer to the City’s website – www.armadale.wa.gov.au/your
council/councillors.”
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COMMUNITY SERVICES 2 6 NOVEMBER 2012 COMMITTEE
DISCLAIMER The Disclaimer for protecting Councillors and staff
from liability of information and advice given at Committee
meetings to be read. DECLARATION OF MEMBERS’ INTERESTS QUESTION
TIME DEPUTATION CONFIRMATION OF MINUTES
RECOMMEND Minutes of the Community Services Committee Meeting
held on 4 September 2012 be confirmed.
Items Referred from Information Bulletin (1.1)
ITEMS REFERRED FROM INFORMATION BULLETIN
Outstanding Matters & Information Items
Report on Outstanding Matters – Community Services Committee
Monthly / Quarterly Departmental Reports Community Development
Report –Community Development Report September 2012 Manager Library
& Heritage Services Monthly Report – September 2012
Tourism/Visitor Centre Monthly Report – September 2012 Events –
October 2012
Manager Ranger & Emergency Services Monthly Report
–September 2012 Minutes of Occasional/Advisory Committees If any of
the items listed above require clarification or a report for a
decision of Council, this item to be raised for discussion at this
juncture.
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CONTENTS
COMMUNITY SERVICES COMMITTEE
6 NOVEMBER 2012
1. PRESENTATIONS
1.1 IGNITE BASKETBALL -
PRESENTATION..................................................................................4
2. LEISURE SERVICES 2.1 REGISTRATION OF INTEREST PROCESS FOR
PIARA WATERS (NORTH)
COMMUNITY AND SPORTING FACILITY.
...............................................................................5
3. RANGER AND EMERGENCY SERVICES 3.1 AUTHORISED
OFFICERS..............................................................................................................9
3.2 TENDER NO 26/12 - SUPPLY OF 4 X VARIABLE MESSAGE BOARDS
...............................12
3.3 AUTHORISED
OFFICERS............................................................................................................15
4. COUNCILLORS’ ITEMS NIL
............................................................................................................................................................
17
5. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT NIL
............................................................................................................................................................
17
SUMMARY OF “A”
ATTACHMENTS......................................................................................................18
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COMMUNITY SERVICES 4 6 NOVEMBER 2012 COMMITTEE -
Presentations
Presentations ite Basketball - Presentation 2. Ign
1.1 - IGNITE BASKETBALL - PRESENTATION The Presentation will
delivered by Ms Rebekah Milnes Coordinator Community Development
and Mr Jamie Barr Ignite Basketball Coordinator. ATTACHMENTS
ATTACHMENTS ATTACHMENTS
ATTACHMENTS There are no attachments for this report.
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COMMUNITY SERVICES 5 6 NOVEMBER 2012 COMMITTEE - Leisure
Services
Leisure Services gistration of Interest Process for Piara Waters
(North) Community and Sporting Facility. 3. Re
2.1 - REGISTRATION OF INTEREST PROCESS FOR PIARA WATERS (NORTH)
COMMUNITY AND SPORTING FACILITY. WARD
: LAKE
FILE No.
: M/764/12
DATE
: 19 October 2012
REF
: FG
RESPONSIBLE MANAGER
: Executive Director Community Services
In Brief: This item outlines the process taken to
allocate sporting clubs usage of the Piara Waters (North)
Community and Sporting Facility.
It recommends that Council note the Registration of Interest
process for the allocation of sports clubs at Piara Waters (North)
Community and Sporting Facility.
Tabled Items 1. Piara Waters (North) Community and Sporting
Facility Registration of Interest pack
Officer Interest Declaration Nil Strategic Implications 1.5.1
Provide and promote Council sport, recreation and leisure
facilities. 2.1
Long term planning and development that is guided by a balance
between economic, social and environmental objectives.
2.1.1 Review, update and implement the City’s Town Planning
Scheme, taking into account the Local Biodiversity Strategy and
other environmental considerations.
Legislation Implications Planning and Development Act 2005 Town
Planning Scheme (TPS) No.4 Town Planning Regulations 1967 Council
Policy/Local Law Implications RECN4 Hire of Halls and Buildings
Local Planning Strategy 2005 ENG 13 – Asset Management Vision
Budget/Financial Implications Nil Consultation 1. Development
Services 2. Community Services 3. Corporate Services
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COMMUNITY SERVICES 6 6 NOVEMBER 2012 COMMITTEE - Leisure
Services
BACKGROUND The Piara Waters (North) Community and Sporting
Facility is expected to be complete for the 2013/14 summer season,
with the playing surface due for completion in February 2013 and
Pavilion/car park in September 2013. The opening of this facility
is timed to meet the population growth of residents in the local
area, the majority of the project being funded through the City's
North Forrestdale Development Contribution Plan (DCP) No.3. Funding
for the project is as follows:
Development Contribution Plan $3,402,206 Community Sport and
Recreation Facility Funding Program
$1,000,000
City of Armadale $1,429,774 $5,831,980
The North Forrestdale DCP No.3 requires developers and
landowners to equitably contribute to the cost of common
infrastructure, such as road upgrades and community facilities that
are required to facilitate the urban development of Piara Waters
and Harrisdale. As manager of DCP No.3, the City is required to
ensure the appropriate use of DCP No 3 funds. In this circumstance,
the City must be able to demonstrate that the clubs using the
facility are meeting the requirements of the residents within the
DCP No.3 area and not a pre-existing service gap or issue.
Therefore, consideration will be given to newly formed clubs who
will meet the community’s needs and to existing clubs who have the
capacity for growth and will meet the needs of Piara Waters and
North Harrisdale residents. The City risks jeopardising the level
of funding currently apportioned to this facility through DCP No.3
if this criteria is not met. In keeping with the City’s principle
of ensuring its community facilities are for multi-purpose use, it
is intended that the facility will be managed directly by the City.
This does not preclude the possibility of a future management
arrangement such as a leasing agreement. The South East Regional
Recreational Advisory Group (SERRAG), of which the City is a
member, is currently reviewing the management of local government
management facilities to determine a consistent approach. The
management of facilities includes the options of direct management
(hire), management agreements and leasing. It is anticipated that a
further report to Council regarding the City’s approach to
management of its community facilities will be forthcoming pending
that review. Due to the level of interest in the new facility, and
with the above parameters in mind, it was deemed appropriate that a
Registration of Interest was a suitable process for determining
fair and equitable access/usage of the facility.
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COMMUNITY SERVICES 7 6 NOVEMBER 2012 COMMITTEE - Leisure
Services
Registrations of Interest applications are now open for
submission with sporting clubs given a six week period to complete
the required form. Any clubs (new and existing) are welcome to
apply; however, as previously stated applicants must meet
requirements of the North Forrestdale Development Contribution Plan
No 3. A Registration of Interest pack, including full details of
the facility and club requirements was emailed to clubs and
interested individuals who contacted the City. In May 2012 the City
completed a community consultation process distributing 2700
surveys to residents in Piara Waters and Harrisdale. From the 2700
surveys distributed, 17% of the residents consulted responded
providing an excellent sample to determine community interest in
relation to sport and recreation activities in the area. Results
from this survey will be used when assessing applications for Piara
Waters (North) Community and Sporting Facility. Survey results have
been distributed to residents in Piara Waters and Harrisdale and
are included in the attachments to this report. The evaluation of
applications will focus on: Compliance with funding arrangements
The North Forrestdale Development Contribution Plan No 3 funds a
majority of the Piara Waters (North) Community and Sporting
Facility and the City has a requirement to ensure the new facility
is utilised to meet the demand from Harrisdale and Piara Waters
catchment. Community needs This will be considered from the
community survey results. When considering existing clubs, the City
will look at what the current membership base is from residents
within the City of Armadale and importantly how the club intends to
attract new members from Piara Waters and Harrisdale area. Club
growth and registration numbers This information will be used to
consider if the club is the right fit for Piara Waters playing
field. An optimal club membership base has been recognised for the
playing field size and consideration will be given to clubs with
opportunity to increase memberships without “outgrowing” the
facility. Club structure and management Any applications require a
business plan and budget; this includes applications from new and
existing clubs. The expectation is that clubs will also work with
the City’s Club Development Officer to engage the local community
and ensure a well developed club structure and administration
process. Support from State Sporting Association Any clubs applying
must have a letter of support from the appropriate state sporting
association. DETAILS OF PROPOSAL That Council note the process
being undertaken to allocate access/usage of the Piara Waters
(North) Community and Sporting Facility.
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COMMUNITY SERVICES 8 6 NOVEMBER 2012 COMMITTEE - Leisure
Services
CONCLUSION The Registration of Interest will provide a fair
process for allocating access/usage to sporting clubs and community
groups at Piara Waters (North) Community and Sporting Facility. The
approach to club allocation will meet the North Forrestdale
Development Contribution Plan No 3 requirements and ensure that the
incoming club will have a well planned management structure in
place for future financial sustainability and development.
Recommendation
RECOMMEND
That Council:
1. Note the process being undertaken to allocate access/usage of
the Piara Waters (North) Community and Sporting Facility.
ATTACHMENTS
ATTACHMENTS 1. Piara Waters (North) Community and Sporting
Facility Letter inviting Registration of Interest 2. Piara Waters
(North) Community and Sporting Facility ROI Application Form 3.
Piara Waters and Harrisdale Information Sheet 4. Piara Waters
(North) Community and Sporting Facility Simplified site layout plan
5. Piara Waters (North) Community and Sports Facility Simplified
Floor Plan
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COMMUNITY SERVICES 9 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
Ranger and Emergencthorised Officers
y Services 4. Au
3.1 - AUTHORISED OFFICERS WARD
: ALL
FILE No.
: M/727/12
DATE
: 8 October 2012
REF
: BW
RESPONSIBLE MANAGER
: Executive Director Community Services
In Brief: The appointment of persons as
“Authorised Person” for the purpose of carrying out the duties
of a Registration Officer pursuant to the Dog Act 1976.
Tabled Items 1. Nil Officer Interest Declaration Nil Strategic
Implications Nil Legislation Implications Section 11(1)(3) Dog Act
1976 Council Policy/Local Law Implications Local Laws Relating to
Dogs Budget/Financial Implications Nil Consultation Nil BACKGROUND
Nil DETAILS OF PROPOSAL To enable the following staff member, and
nominated persons at external dog registration facilities, to
undertake the appropriate responsibilities it is a requirement that
Council shall, in writing, appoint them to exercise on behalf of
the Local Government the powers conferred on an “Authorised Person”
for the purpose of carrying out the duties of a Registration
Officer pursuant to the Dog Act 1976. It is further proposed that
all previous appointments to the herein listed veterinary
establishments be cancelled.
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COMMUNITY SERVICES 10 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
COMMENT The recommended appointment of the following persons as
“Authorised Person” is consistent with their position role
description and will serve to facilitate and assist in the orderly
business and performance of the Ranger Services.
Recommendation
RECOMMEND
That the following persons be appointed as “Authorised Person”
in accordance with the provisions of Section 29 (1) of the Dog Act
1976, for the purpose of effecting dog registrations only.
City of Armadale Administration
Elizabeth Ann Jones
Rhoda Lesley Primrose
Alison Cora Golebiowski
Railway Ave Vet Hospital
Lue Jones
Dr Tim Piper
Dr David Kirke
Dr Wendy Hobley
Jackie Atkinson
Gemma Sillitto
Leigh Green
Jasmin Hart
Phoebe Spencer
Stephen Treanor
Helen Potkura
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COMMUNITY SERVICES 11 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
Ark Veterinary Clinic
Jo Baxter
Stacey Phelps
Tahlia Barry
Armadale/Byford Veterinary Hospital
Glenda Miller
Kelly Coppins
Michelle White
Keely Schofield
Libby Muller
Jennifer Meyrick
Karen Wallace
Tegan Della-Franca
Amanda Backshall
Roleystone Animal Hospital
Dr. Richard Holdway
Dr. Andrew Hughes
Debra Carrier
Rebecca Banting
Jade Pitman
ATTACHMENTS
ATTACHMENTS There are no attachments for this report.
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COMMUNITY SERVICES 12 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
5. Te
nder No 26/12 - Supply of 4 x Variable Message Boards
3.2 - TENDER NO 26/12 - SUPPLY OF 4 X VARIABLE MESSAGE BOARDS
WARD
: ALL
FILE No.
: M/748/12
DATE
: 16 October 2012
REF
: BW
RESPONSIBLE MANAGER
: Executive Director Community Services
In Brief: Tender No 26/12 was advertised for
Supply of 4 x Variable Message Boards. Two tender submissions
were received. The tender from Kenwick Auto Electrics
has been evaluated as being the most advantageous to
Council.
Recommend that Council accept Tender No 26/12 for the Supply of
4 x Variable Message Boards from Kenwick Auto Electrics for the
tendered price of $119,600 (ex gst) in accordance with the
submitted tender and Council’s budget allocation.
Tabled Items 1. Nil. Officer Interest Declaration Nil. Strategic
Implications Community Wellbeing 1.6.1 Support the community in
emergency and fire management, planning, response
and recovery. Legislation Implications The Emergency Management
Act 2005 includes sections for Local Governments to ensure they
have emergency management provisions. Section 41 states that Local
Government is to ensure that arrangements for emergency management
in their Local Government district are prepared. These arrangements
include the prevention, preparedness, response and recovery to
identified emergency categories. Council Policy/Local Law
Implications Nil. Budget/Financial Implications The capital cost to
purchase of the Variable Message Boards (VMB) trailers are fully
funded by a Natural Disaster Resilience Program (NDRP) Grant. Two
trailers will become the assets of the City and two will become the
property and assets of City of Gosnells. There is associated annual
operating and licence renewal cost, estimated at $900 for a full
year.
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COMMUNITY SERVICES 13 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
Consultation Fire Emergency Services Authority (FESA) City of
Gosnells Relevant City of Armadale Departments
BACKGROUND In October 2011, the City of Armadale in conjunction
with the City of Gosnells made an application under the Natural
Disaster Resilience Program (NDRP) for the purchase of four (4)
Variable Message Signs – Emergency information Trailers (VMB
trailers) to be used in an ongoing strategic and coordinated
approach to emergency preparedness information for the community.
The City of Armadale, in conjunction with the City of Gosnells, has
been successful in obtaining a grant of $132,000 from NDRP for the
purchase of the VMB trailers for use in providing key community
safety messages to residents in all areas of the City’s of Armadale
and Gosnells. DETAILS OF PROPOSAL The outright purchase of four (4)
VMB trailers, two (2) licensed to the City of Armadale and two (2)
licensed to the City of Gosnells. The signs will be used in an
ongoing, strategic and coordinated approach to emergency
preparedness for the community. Specifically the Variable Message
Board (VMB) trailers are planned to be used in the high bushfire
risk suburbs of Bedfordale, Roleystone, Martin and Orange Grove.
Though focussed on messages relating to bushfires it is intended to
maximise the use of the VMB trailers in an all hazards approach
promoting seasonal safety messages and volunteering opportunities
to enhance community resilience. Tender No 26/12 invited Tenderers
to Supply 4 x Variable Message Boards for the use in providing key
community safety messages to residents in all areas of the city and
was advertised in the West Australian on Saturday 18 August 2012.
Notices were also displayed at the Administration Centre, The
Armadale, Kelmscott and Seville Grove Libraries on the public
notice boards and on the City of Armadale website. The successful
tenderer is required to supply 4 x Variable Message Board trailers
for use in providing key community safety messages to residents in
all areas of the City. ANALYSIS Tenders received The Tender closed
at 2:00pm (WST) Thursday 6 September 2012. Tenders were received
from:
AD Engineering International Pty Ltd Kenwick Auto Electrics
No non-compliant tenders were received.
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COMMUNITY SERVICES 14 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
Selection Criteria An evaluation process was undertaken having
specific regard to the following qualitative criteria:
Table 1: Selection Criteria Item No. Description Weighting 1.
Relevant Experience 15% 2. Tenderer’s Resources 20% 3. Demonstrated
Understanding 15% 4. Tendered Price 50% Tender Ranking The ranking
of the compliant tender submissions as determined by the evaluation
panel is as follows: Tenderer Ranking Kenwick Auto Electrics 1 AD
Engineering International Pty Ltd 2 Based on the evaluation panel’s
assessment, using the selection criteria shown in Table 1, the
tender from Kenwick Auto Electrics provides the most advantageous
outcome for the City. Kenwick Auto Electrics through their tender
submission have demonstrated a sound understanding of the scope of
the project, provided extensive experience with similar projects
and have demonstrated that they are able to supply the required 4 x
variable message sign trailers. When combining the evaluation
scores based on the selection criteria, the tender submission
received from Kenwick Auto Electrics ranked first and was within
the budgeted (grant) allocation. CONCLUSION Based on the evaluation
of this tender, Kenwick Auto Electrics is the recommended supplier
for this project.
Recommendation
RECOMMEND
That Council:
1. Accepts the tender in relation to Tender No 26/12 from
Kenwick Auto Electrics, for the Supply of 4 x Variable Message
Boards, for an amount of $119,600 (ex gst), in accordance with the
submitted tender and Council’s budget allocation.
ATTACHMENTS
ATTACHMENTS There are no attachments for this report.
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COMMUNITY SERVICES 15 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
6. Au
thorised Officers
3.3 - AUTHORISED OFFICERS WARD
: ALL
FILE No.
: M/755/12
DATE
: 17 October 2012
REF
: BW
RESPONSIBLE MANAGER
: Executive Director Community Services
In Brief: Appoint Mr. Matthew Stewart Bazzica
and Mr. Adam Jason Covill as Bush Fire Control Officers for the
purpose of issuing burning permits only.
Tabled Items 1. Nil Officer Interest Declaration Nil Strategic
Implications Nil Legislation Implications Bush Fires Act 1954 –
Section 38 (1) A local government may from time to time appoint
such persons as it thinks necessary to be its bush fire control
officers under and for the purposes of this Act, and of those
officers shall appoint 2 as the Chief Bush Fire Control Officer and
the Deputy Chief Bush Fire Control Officer who shall be first and
second in seniority of those officers, and subject thereto may
determine the respective seniority of the other bush fire control
officers appointed by it. Council Policy/Local Law Implications Nil
Budget/Financial Implications Nil Consultation 1. Nil COMMENT From
time to time Council has appointed Volunteer Fire & Rescue
Service Officers as Bush Fire Control Officers for the purpose of
issuing burning permits only. These appointments are supported by
the Chief Bush Fire Control Officer (CBFCO) and considered to be
appropriate for the following reasons:-
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COMMUNITY SERVICES 16 6 NOVEMBER 2012 COMMITTEE - Ranger and
Emergency Services
To provide a continuity of service to the community in having
suitably qualified persons available to issue burning permits, as
appropriate. Mr. Matthew Stewart Bazzica and Adam Jason Covill have
the required skills and qualifications to carry out the duties
associated with the appointment.
Recommendation
RECOMMEND
That Council:
pursuant to Section 38 (1) of the Bush Fires Act 1954, Council
appoint Mr. Matthew Stewart Bazzica and Mr. Adam Jason Covill as
Fire Control Officers, for the purpose of issuing burning permits
only ATTACHMENTS
ATTACHMENTS There are no attachments for this report.
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COMMUNITY SERVICES 17 6 NOVEMBER 2012 COMMITTEE
COUNCILLORS’ ITEMS Nil EXECUTIVE DIRECTOR COMMUNITY SERVICES
REPORT Nil
MEETING DECLARED CLOSED AT ___________ Summary of “A”
Attachments
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COMMUNITY SERVICES 18 6 NOVEMBER 2012 COMMITTEE
COMMUNITY SERVICES COMMITTEE
SUMMARY OF “A” ATTACHMENTS 6 NOVEMBER 2012
ATT NO. SUBJECT PAGE
2.1 REGISTRATION OF INTEREST PROCESS FOR PIARA WATERS (NORTH)
COMMUNITY AND SPORTING FACILITY.
2.1.1 Piara Waters (North) Community and Sporting Facility
Letter inviting Registration of Interest
19
2.1.2 Piara Waters (North) Community and Sporting Facility ROI
Application Form 25
2.1.3 Piara Waters and Harrisdale Information Sheet 28
2.1.4 Piara Waters (North) Community and Sporting Facility
Simplified site layout plan 30
2.1.5 Piara Waters (North) Community and Sports Facility
Simplified Floor Plan 31
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Community Services 19 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 20 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 21 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 22 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 23 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 24 ATTACHMENT 2.1.1COMMITTEE - 6 November
2012
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Community Services 25 ATTACHMENT 2.1.2COMMITTEE - 6 November
2012
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Community Services 26 ATTACHMENT 2.1.2COMMITTEE - 6 November
2012
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Community Services 27 ATTACHMENT 2.1.2COMMITTEE - 6 November
2012
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Community Services 28 ATTACHMENT 2.1.3COMMITTEE - 6 November
2012
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Community Services 29 ATTACHMENT 2.1.3COMMITTEE - 6 November
2012
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Community Services 30 ATTACHMENT 2.1.4COMMITTEE - 6 November
2012
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Community Services 31 ATTACHMENT 2.1.5COMMITTEE - 6 November
2012
ContentsItems Referred from Information Bulletin (1.1)
Presentations2. Ignite Basketball - PresentationATTACHMENTS
ATTACHMENTSATTACHMENTS
Leisure Services3. Registration of Interest Process for Piara
Waters (North) Community and Sporting Facility.Recommendation
ATTACHMENTS
Ranger and Emergency Services4. Authorised
OfficersRecommendation
ATTACHMENTS5. Tender No 26/12 - Supply of 4 x Variable Message
BoardsRecommendation
ATTACHMENTS6. Authorised OfficersRecommendation
ATTACHMENTS
Summary of “A” Attachments