6 August 2020 6:00pm Raetihi - ruapehudc.govt.nz · Councillors (non-voting): Ben Goddard . Elijah Pue . Mayor (non-voting): Don Cameron . Clive Manley . CHIEF EXECUTIVE. Roles and

Thursday 6 August 2020

6:00pm

Raetihi Chambers 44 Seddon Street

Raetihi

WAIMARINO-WAIOURU COMMUNITY BOARD

NOTICE OF MEETING

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI

ON THURSDAY 6 AUGUST 2020, AT 6:00PM

Members

Chairperson: John (Luigi) Hotter Board Members: Allan Whale

Cynthia Dowsett Councillors: Rabbit Nottage

Vivienne Hoeta Councillors (non-voting): Ben Goddard

Elijah Pue Mayor (non-voting): Don Cameron

Clive Manley CHIEF EXECUTIVE

Roles and Powers of Community Boards

The Community Board has already been delegated the task of co-ordinating rural reserves and hall committees. It also has a major input into the development of Council’s Long Term Plan.

The Community Board’s prime objective is to be the interface between Council and the ratepayers and public of the Ward.

Role of Community Boards The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):

(a) Represent and act as an advocate for the interests of the community.(b) Consider and report on all matters referred to it by the territorial authority, or any other

matter of interest or concern to the community board.(c) Maintain an overview of services provided by the territorial authority within the community.(d) Prepare an annual submission to the territorial authority for expenditure within the

community.(e) Communicate with community organisations and special interest groups within the

community.(f) Undertake any other responsibilities that are delegated to it by the territorial authority.

Powers of Community Boards A Community Board shall perform such functions and duties and exercise such powers as are delegated to it by Council from time to time.

Powers of Community Boards (Section 53 – LGA): 1 A community board has the powers that are:

(a) Delegated to it by the relevant territorial authority in accordance with Clause 43 ofSchedule 7 of the LGA.

(b) Prescribed by the Order in Council constituting its community.2 The powers of a Community Board prescribed by Order in Council expire at the close of six

years after the Order comes into force.3 Despite subsection (1), a community board may not:

(a) Acquire, hold or dispose of property.(b) Appoint, suspend or remove staff.

Powers Delegated to the Community Board by Council • The co-ordination of rural reserves and hall committees.• To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage.

• To approve: Temporary road closures for events (subject to administrative imperatives); Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures.

Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to

amendment either by addition or withdrawal of items contained therein.

Waimarino-Waiouru Community Board – Public Business – 6 August 2020 Page 4

WAIMARINO-WAIOURU COMMUNITY BOARD ORDER PAPER

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI

ON THURSDAY 6 AUGUST 2020, AT 6.00PM

PUBLIC BUSINESS

Page

1 Apologies

2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968

3

4

Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Deputation: Trevor Carswell and Victoria Main, Club Targa Incorporated

5

6 - 7

5

6

7

8

9

10

Confirmation of Minutes: 2 July 2020

Ohakune to Raetihi Walk and Cycle Way Proposal

Ohakune Mardi Gras 2020 Proposed Road Closure Update

Annual Tree Programme South 2020/21

Waimarino-Waiouru Citizen Awards 2020

Capital Works and Members Request for Information

PUBLIC EXCLUDED BUSINESS

11 Resolution to Exclude the Public for Consideration of Board Business

67

8 - 11

12 - 43

44 - 45

46 - 52

53 - 55

56 - 66

Report to: Waimarino-Waiouru Community Board

Meeting Date: 6 August 2020

Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders

Purpose of Report 1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders in

their entirety to allow Members and the Public to address the Board.

Significance and Engagement

2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.

Public Forum Guidelines 3.1 The Community Board has adopted the following Public Forum Guidelines:

(a) Five minutes speaking time will apply to each speaker or group.(b) Members of the public wishing to speak must advise the Community Board of the reasons

and subject he/she wishes to address the Board a minimum of two clear working daysprior to the meeting.

(c) The Chair may refuse applications which are repetitious or offensive and may terminatea speaker in progress where the subject matter is disrespectful or offensive.

(d) There are not to be criticisms of individual Board members or individual staff members.(e) The Public Forums are designed for people to speak about matters of interest to them to

the Community Board. It is not intended that people should be questioning Boardmembers on these occasions. However, Board members may ask questions of speakersto clarify their statements.

Suggested Resolution(s) 1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders

be received.

2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Board.

The Board received addresses as follows:

RESOLVED

That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the agenda.

Liana Mua GOVERNANCE OFFICER

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Subject: Deputation: Trevor Carswell and Victoria Main, Club Targa Incorporated

Purpose of Report 1.1 The purpose of this report is to advise that Trevor Carswell and Victoria Main from Club

Targa Incorporated will be dialling in to speak about the Silver Fern Rally and answer any queries and or concerns you may have before the Road closure process begins. The Rally is scheduled to occur throughout the district on Friday 27th November and Saturday 28th November 2020. More details have been attached for Members’ information.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement or Social Policies.

Suggested Resolution(s) That the report on Deputation: Trevor Carswell and Victoria Main, Club Targa Incorporated be received.

Liana Mua GOVERNANCE MEETING OFFICER

Attachment: 1 Silver Fern Rally Information

6

Proposed Road closure details for the Silver Fern Rally 2020 are as follows:

Friday 27 November 2020 Turakina Valley Road - Start in Rangitikei District, finish 500m from SH49. Road Closure Time: 1:25pm - 5:55pm

Saturday 28 November 2020 Kaitieke Road - Start 600m from SH4, finish at intersection with Mangahoe Road. Road Closure Time: 10:10am - 2:40pm Kawautahi/Hikumutu Roads - Start on Kawautahi 200m from Oio Road, finish at house 874 Hikumutu Road. Road Closure Time: 7:50am - 12:20pm Ararimu East/Otunui North/Kururau Roads - Start on Ararimu East Road, down Otunui North, down Kururau to finish 300m from SH 43. Road Closure Time: 9:05am - 1:35pm Ohura North/Waikaka/Mangakahikatea/Aria-Matiere/Matiere Roads - Start on Ohura North 200m from Ohura Road, down Waikaka, down Mangakahikatea, down Aria-Matiere, down Matiere and into the Waitomo District. Road Closure Time: 11:10am - 3:40pm

Our timeline for the road closure process is as follows: • Silver Fern Rally to speak to National Park Community Board at meeting on 21 July.• Silver Fern Rally to speak to Waimarino Waiouru Community Board at meeting on 6

August.• Silver Fern Rally to speak to Taumarunui Ohura Ward Committee at meeting on 27

August.• Proposed road closure advert published in the Ruapehu Bulletin on Wednesday 5

September and the Taumarunui Bulletin on Friday 7 September, asking forobjections to be lodged.

• Objections close Friday 25 Sept.• Final reports to Waimarino Waiouru Community Board 1 October, National Park

Community Board 13 October, Taumarunui Ohura Ward Committee 29 October.• Road closure advert published in the Ruapehu Bulletin Wednesday 11 November

and Friday 13 November.• Event Friday 27 November and Saturday 28 November.

This means we will bring a report to you after objections have closed, for you to approve or not approve the proposed road closures as you see fit.

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Unconfirmed Unconfirmed

Waimarino-Waiouru Community Board – Public Business – 2 July 2020 Page 1

WAIMARINO-WAIOURU COMMUNITY BOARD MINUTES

A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD ONLINE ON THURSDAY 2 JULY 2020, AT 6.02PM

PUBLIC BUSINESS

Present

Board Members: John (Luigi) Hotter Cynthia Dowsett Allan Whale

Councillors: Vivienne Hoeta Rabbit Nottage

Councillors: Ben Goddard (Non-voting) Elijah Pue

Mayor: Don Cameron (Non-voting)

Staff: Clive Manley Chief Executive Pauline Welch Group Manager, Customer Services Warren Furner Economic Development Manager Stuart Watson Projects, Environmental Services Andrea Nicol Team Leader, Land Transport Rebecca Van Orden Team Leader, Community Property Shona Spadotto Team Leader, Customer Services Liana Mua Governance Officer

The Chair opened the meeting at 6:02PM and held a moment of silence for Board Member Missy Biddle.

1 Apologies

That the apology for lateness from Mayor Cameron be accepted.

RESOLVED Moved: Cr Hoeta Seconded: Dowsett

2 Declarations of Interest

There were no declarations of interest.

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3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders

The Board Temporarily suspended Standing Orders in their entirety to allow Members and the public to address the Board.


1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.

2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Community Board.

Received addresses as follows:

Clive Manley: • Updated members on meetings around the future of Ohakune.• A public meeting will be held on August 5th and Manley encouraged people to

attend.

Cr Goddard: • Thanked King Country Electric Power Trust for funding the replacement of the

St John’s Health shuttle, amounting to $50,000.

Cr Nottage: • Apologized for the delay in tidying up the mess on Mangawhero Walkway.• Discussed the speed reductions in Auckland CBD to 30k.


That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the Board reinstates Standing Orders in their entirety for consideration of the Agenda.

4 Confirmation of Minutes: 4 June 2020

RESOLVED Moved: Cr Hoeta Seconded: Cr Nottage

That the minutes dated 4 June 2020 be confirmed as a true and correct record.

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5 Capital Works and Members’ Requests for Information

Members considered a report on Capital Works and Members’ Requests for Information. Relevant staff spoke to the report and answered members’ questions around a number of items. It was agreed that the Pipiriki speed bump will be added to the list. RESOLVED Moved: Whale Seconded: Dowsett

That the Report on Capital Works and Members Requests for Information be received.

6 Resolution to Exclude the Public for Consideration of Committee Business

Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Committee the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section.

RESOLVED Moved: Whale Seconded: Dowsett

1 That the Report on Resolution to Exclude the Public for Consideration of

Committee Business is received. 2 That the public is excluded from the following part of the proceedings of the

meeting. 3 That the general subject of each matter to be discussed while the public is

excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under S48(1) for passing this resolution

C1: Confirmation of Public Excluded Minutes: 4 June 2020

The reason(s) for excluding the public is/are recorded in the Public Business Minutes of the meeting.

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C2: Confidential Briefing

Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

There being no further business, the meeting concluded at 7:30PM.

Dated at Raetihi this 6th day of August 2020.

John Hotter CHAIRPERSON

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Report to: Waimarino-Waiouru Community Baord


Subject: Ohakune to Raetihi Walk and Cycle Way Proposal

Purpose of Report 1.1 The purpose of this report is seek the Waimarino-Waiouru Community Board’s

endorsement of the Ohakune 2000 proposed Walk & Cycle Way Ohakune-Raetihi, to enable it to be submitted to Council as a part of the Ruapehu District Long Term Plan 2021-2031.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy.

2.2 This report does not trigger the Social Policy.

Background 3.1 For many years, Ohakune 2000 have embarked upon many community-based projects and

have a track record of delivering projects such as the Junction Après Ski Zone, Ohakune Old Coach Road walk/cycle trail and Hāpuawhenua Viaduct restoration and more recently, working as partners with Council, Iwi and Department of Conservation on the proposed Te Ara Mangawhero Cycle trail and Carrot Park development.

3.2 This new initiative follows on these successes and looks towards connection of Raetihi and Ohakune by a new recreational walking and cycling route.

Discussion 4.1 The Detailed Concept Walk & Cycle Way from Ohakune to Raetihi is attached to and forms

a part of this report. Members of Ohakune 2000 will attend to present the plan and will seek inclusion of $506,000 to support the implementation of the project in Council’s draft LTP for public consultation.

Suggested Resolution(s) 1 That the report on Ohakune to Raetihi Walk and Cycle Way Proposal be received.

2 That the Waimarino-Waiouru Community Board endorses this plan in principle, subject to further detailed design.

Warren Furner RUAPEHU TOURISM DEVELOPMENT MANAGER

Email address for point of contact: [email protected]

Attachments: Ohakune 2000 - Detailed Concept Walk & Cycle Way from Ohakune to Raetihi

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mailto:[email protected]

DETAIL CONCEPT

DETAIL CONCEPT Bike Way Ohakune to Raetihi V1.8 DSC 20200506 Page 1 of 31 06/05/2020

Walk & Cycle Way from Ohakune to Raetihi

Date 05.05.2020 / V1.8

IntroductionWith this new Walk & Cycle Way from Ohakune to Raetihi, the existing Walk & Cycle Way in Ohakune gets con-nected. The visitors are then able to walk from the Mangawhero River Walk & Cycle Way and from the Jubilee Walk & Cycle Way into the extension towards Raetihi with some viewpoints and points of interest on the way.

Our idea is to split the project into phases to make at least a part of it available as soon as possible and add on the next stages in steps.

13Attachment

Detail Concept Walk & Cycle Way from Ohakune to Raetihi

DETAIL CONCEPT Bike Way Ohakune to Raetihi V1.8 DSC 20200506 Page 2 of 31 06.05.2020

Detail Concept as part of the Masterplan Bike Ohakune – Region

This detail concept is part of the Masterplan Bike Ohakune – Region. In there you find the big picture of our idea and our goals for biking in the Region of Ohakune.

Management Summary

We propose to subdivide the project Walk & Cycle Way Ohakune-Raetihi into different subprojects. Some sections will be implemented relatively quickly, others may be more challenging. Alternatively, the main road can be used as a temporary alternative route virtually throughout the route (for sections of the project not yet completed).

Project Stage 1: Mangawhero River Walk & Cycle Way extension to connect to Jubilee Walk & Cycle Way

Project Stage 2: Extension of the Ohakune Walk & Cycle Ways to end of Burn street to connect to picnic area

Project Stage 3: Creating a picnic area with view to the mountain in beautiful surrounding in the river bend

Project Stage 4: Mangawhero River Road reopening with a single lane bridge for bikers, walkers and people who life at the Mangawhero River Road

Project Stage 5: Using the existing Mangawhero River Road as connector to Raetihi

Tourist aspect for this project

From our point of view, the connection between Ohakune and Raetihi for cyclists has a particular sense for the lo-cal population. Students and cyclists can cycle to school more safely. However, there is also a tourist component. Because on the way we will have some stops for which it is worth stopping and enjoying:

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Table of contents of the detail concept

1 Project Stage 1: Mangawhero River - and Jubilee Walk & Cycle Way Connector ... 4

2 Project Stage 2: Along the Burn Street to picnic area .............................................. 6

3 Project Stage 3: Mangawhero peninsula with rest- and viewpoint .......................... 8

4 Project Stage 4: Mangawhero River Bridge & Mangawhero River Road ............... 10 4.1 Mangawhero River Bridge ............................................................................................11 4.2 Mangawhero River Road ............................................................................................. 14

5 Project Stage 5: Connection from Mangawhero River Road to Raetihi ................. 15 5.1 Details to consider on the way from Ohakune to Raetihi .............................................. 16 5.1.1 Accurate fence line: ..................................................................................................... 16 5.2 Challenges along the road to Raetihi ........................................................................... 16

6 The Financing ............................................................................................................ 30

7 The Schedule ............................................................................................................. 31

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1 Project Stage 1: Mangawhero River - and Jubilee Walk & Cycle Way Connector

Starting at the parking where the Mangawhero River Walk now ends. In a first step, the walkway should underpass the main street (HW 49) and then continue along the river, where he meets later on the Jubilee Park Walk & Cycle Way back to town. Where the two streams come together, it is planned to build a view point. We can explain here about the history of this rivers and Maori history in this region.

Challenges:

• Path under the bridge must be leveled with a digger and protected from flooding with heavy stones.

• A little wooden bridge is needed over a ditch

• Further along the river, landowners own land right to the river. Will they support our idea? Specials in this phase:

• Old carrot cleaning place could be “restored” and showed to the public

• Junction from Mangateitei-Stream and Mangawhero River could be a viewpoint (one way)

• When this Connection to Jubilee Park Walk & Cycle Way is finished, there is a nice Walk- & Cycle Way around half of Ohakune

Involved persons/authorities:

• Landowners along Burn Street must be asked for permission (Mr. Nash and Mr. Sue)

• NZ Transport and/or Ministry of Justice are in charge of the street

• Council is in charge of some crownland along the river

• Horizons Regional Council (River Access) Building costs for:

• Leveling the way under the bridge (State Highway 49, Bridge Nr. 000)

• Wooden Bridge over a little stream (bridge 6m wide)

• Building the path (in total 650m)

• maintaining in subsequent years (yearly costs)

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Involved persons: John King / [email protected] / 021 117 3903 Robert Milne / [email protected] / 027 231 1844 Daniel Schlumpf / [email protected] / 021 292 2883 Current works to be carried out:

Who What Till when Status

John King Talk to Joe Sue & Garry Nash (land owners) 31. Nov. 2018 In progress

Robert Milne Talk to Warren Furner (Council) 31. Nov. 2018 In progress

Daniel Schlumpf Update project plan and send it to involved people 18. Nov. 2018 Done

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2 Project Stage 2: Along the Burn Street to picnic area

Because the land was transferred to the landlords along the river, it makes no sense in our view to ask them all to plan the Walk & Cycle Way along the river. After all, if only one homeowner of the idea does not want our Walk & Cycle Way, this section cannot be implemented. Our recommendation is therefore is, to follow Burn street and create a clearly marked bike path next to the car lane (maybe even color-coded). The street could be marked as Walk & Cycle Way and with a color at the road everyone would know, that this is not for cars. Please note that we are applying for this road marking for a section that is currently used exclusively for residents. Although it is public, it is practically unused.

Challenges: • Negotiations with the owner of the street (Council, Government?)

• Several rules and regulations may apply for this section along the Burn street

• Which side of the street Is better to use?

• A bit boring to walk for pedestrians

Specials in this phase:

• Easy cycling along the street with no traffic Involved persons/authorities:

• Landowners along Burn street (just to inform)

• NZ Transport ‘?? (Road owner)

• Council Building costs for:

• Building a cycling stripe along the main street

• Building the path in the section with gravel road (in total 500m)


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Involved persons: Daniel Schlumpf / [email protected] / 021 292 2883 Dave Scott / [email protected] / 027 485 76 93 Current works to be carried out:


Neville & Dani Walk along the river to find possible obstacles 12. April 2018 Done

David Scott Talk to council about restrictions footpath along main street

31. Nov. 2018 In progress


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3 Project Stage 3: Mangawhero peninsula with rest- and viewpoint

From the asphalt surface it goes back to gravel road. Currently we are not sure if it needs an additional track for the Walk & Cycle Way, or if the gravel road itself can be used as the Walk & Cycle Way. At the far end, we would like to design the Mangawhero Peninsula as a picnic area (as the landowner allows). The place has a great view to the mountain and is beautifully situated between trees and the river. The access to the river allows the people to swim or at least play at the water.

Challenges:

• Negotiations with the owner of the land piece and Horizon Regional Council

• Creating a nice picnic area with all the necessary things that people visit it and enjoy the place Specials in this phase:

• Great place at the river with stunning view to the mountain. Ideal to rest at the river and enjoy water and view Involved persons/authorities:

• Landowner from this little peninsula (G. A. Whale, M. E. Christensen)

• Council is probably the gravel road owner Building costs for:

• Picnic installations

• Signs

• maintaining in subsequent years (yearly costs) for rubbish removal, landscaping and damaged goods

Involved persons: Neville Partridge / [email protected] / 021 728 150 Daniel Schlumpf / [email protected] / 021 292 2883 Dave Scott / [email protected] / 027 485 76 93

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Current works to be carried out:



David Scott Talk to Mr. Whale 31. Nov. 2018 In progress


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4 Project Stage 4: Mangawhero River Bridge & Mangawhero River Road

At this point has been a fort, but the farmer has closed it because of flooding in the past. We would like to build a bridge which is wide enough that cars can drive over it (locals, delivery, guests and emergency only!!). So, the bridge should be strong enough to hold cars, but most of the use will be walkers and bikers. We recommend a wooden bridge which match the nature in the area. Challenges:

• Negotiations with the owner of the street (Government or council?)

• Several rules and regulations may apply for this section along the Burn street

• How can we make sure, that only the aloud people use the bridge?

Specials in this phase: Challenges:

• Building a bridge (costs) and sort out who is allowed to drive over the bridge

• Safe of Water flooding for the future, so build high enough to be safe Specials in this phase:

• Already existing gravel road (Mangawhero River Road) can be used. Needs only another 600m more main-taining

Involved persons/authorities:

• Council is probably the gravel road owner Building costs for:

• Bridge (wooden or concrete prefabricated). Base could be built from local builders or volunteers


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4.1 Mangawhero River Bridge

In the early days, the Mangawhero River Road was the main street from Ohakune to Raetihi. But it was never sealed and it never had a bridge over the Mangawhero River at that place. Here was a fort before. But some years ago, the river floated the farmland. To avoid that for the future, the local farmer closed the fort and builded a bridge to his own costs. So far, we can see on the maps, the bridge is NOT on private land, but it’s definitely paid by a local farmer. The idea is now, to build a proper bridge which is high enough above the river, so that the farmer must not worry about floating river. Purpose/size of the new bridge: The bridge should be strong enough, that cars and light trucks can drive over it (2.5m wide) too, but restricted to 5t max. weight at the bridge. Length of the bridge needs to be approx. 15m. It probably makes sense to build up bases for the bridge on both sides out of concrete to be strong enough, when the river gets high.

Access from direction Raetihi and from Ohakune:

Overview from the existing bridge:

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Bridge Building and delivery Information:

At this stage of the project (05. May 2020), we are waiting for quotes for a bridge. We have asked for a 15m long wood or concrete bridge which gets prebuilt and delivered to the place. A big truck and a heavy crane can access to the place and can also turn around in grassland (as long as the ground is hard and dry, we recommend winter delivery). At the picture in green.

Bridge Styles:

Emmets Bridges:

Humes Bridges:

Bridge it NZ:

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Restriction of use: If it is possible somehow, we would like to restrict the access of the bridge to locals, guests and delivery partners and of course bikers and hikers. We have to avoid, that the Mangawhero Road becomes a highly used shortcut or speed junkie’s road. This for safety-, maintenance- and noise/dust rea-sons. In Europe, we use signs like this: Maybe with 1m2 Blocks we can slow down traffic.

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4.2 Mangawhero River Road

The Mangawhero River Road is gravel road at the moment and we recommend to leave it this way. Alt-hough we have big dust problems! Maybe there is a solution between loosen gravel and fully paved road to reduce the costs. The two main corners (see circles), are a problem, if we have a higher speed at this street. We highly recommend to reduce the speed at the Mangawhero River Road to 50km/h! 700m of the Mangawhero Road is actually not in a good condition and needs to be updated.

Involved persons: Neville Partridge / [email protected] / 021 728 150 Daniel Schlumpf / [email protected] / 021 292 2883 Dave Scott / [email protected] / 027 485 76 93 Current works to be carried out: Who What Till when Status


Dave Scott Quotes for landscaping 15. April 2020 In progress

Dani Schlumpf Quotes for a bridge are out to this companies: Emmetts Bridges, Humes Bridges, Palmerston North, Bridge it NZ, Tauranga

01. May 2020 In progress

Daniel Schlumpf Talk to Murray Fredricksen 18. Nov. 2018 tbd

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5 Project Stage 5: Connection from Mangawhero River Road to Raetihi

The land ownership towards Raetihi is complicated and the area of the former railway is no longer in public hands. We therefore recommend a direct connection to Raetihi along the main road. This would then also been used by cyclist who go to work. They now ride on the main street.

We suggest that the north side of the road be expanded so that the road does not have to be crossed from Man-gawhero River Road. Additionally, after consultation, we recommend to use this side of the road also because we expect less earth works. A hiking and biking trail should be more or less 1.5-2 m wide and one meter from the main street. On this meter we imagine using bushes and other plants to have a "pretty" street and a clear separation from traffic.

Sample how this could look like (filled with scoria metal):

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5.1 Details to consider on the way from Ohakune to Raetihi

5.1.1 Accurate fence line:

During our investigations we found out, that not all fences are at the original border of the land. Checking the available maps online made the picture even more unclear. The Council need to check for us the accuracy of the fence line. Here an example of an area where the boundaries do not match the road layout:

5.2 Challenges along the road to Raetihi

We walked all along the Street (exact 5’100m) and checked of the challenges which may cause some problems or would make our project maybe almost impossible. Lucky wise, we have not seen big problems which cannot be solved. But following, we will point some sections, which cause additional effort to the normal (see below) and will take more effort than only clearing, flattening and building the cycle path: Normal roadside with entrances some hundred meters from landowners. We measured 4’500m (decisive for quotes)

All other areas/sections we have named and measured, which should give a base for quotes to build this cycle path.

Road to ditch mostly 1m to 1.5m (grass)

Ditch mostly 0.5 m to 1.5m (dirt, swamp, grass)

Grass area for cycle path 1 - 1.5m (grass, rocks)

Fence all along over the 5.1km

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Obstacle 1 (at house 505):

This ditch goes 2m lower than street level and has an overgrown culvert with probably a of max. 1m. Additional soil needed. Length: 25m / Height difference: 2m Additional costs for: maybe a new culvert, additional digging, additional soil

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Obstacle 2 (at Banjo’s place, after house 501): Bank which probably cannot be removed, because of not wide enough. We recommend to find a way with the land-owner to use the already existing cow path. Length: 200m / Height difference: 15m Additional costs for: cutting trees/bushes, additional digging, additional soil, new fence line

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Obstacle 3 (after the bank near house 469): After the bank (obstacle 2), it goes down lower than the street level. Actually, there is no culvert, so the rainwater goes into the soil. Here we definitely need additional soil to flatten the path. Length: 30m / Height difference: 4m Additional costs for: additional digging, additional soil

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Obstacle 4 (before house 391): Culvert needed because floating water Length: 30m Height difference: 4m Additional costs for: new culvert, additional digging, additional soil

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Obstacle 5 (after house 391): Power pole is very close to the street. Is the fence line right? Can the power pole be moved two meters? Length: 30m / Height difference: 3m Additional costs for: additional digging, additional soil, maybe for moving power pole

33Attachment



Obstacle 6 (cross section to Pakihi Road): Here we have a tunnel which needs a bridge or tunnel extension. Length: 10m Height difference: 2m Additional costs for: cutting trees/bushes, extension of tunnel or for building a bridge, additional digging, additional soil

34Attachment



Obstacle 7 (after the Old Vegetable Road junction):

Colvert 1m needed and additional soil Length: 20m / Height difference: 2m Additional costs for: cutting trees/bushes, new culvert, additional digging, additional soil

35Attachment



Obstacle 8 (at Dr. Cobitts old house/house 231):

Colvert 1m needed Length: 20m / Height difference: 4m Additional costs for: cutting trees/bushes, new culvert, additional digging, additional soil

Obstacle 9 (at Dr. Cobitts old house/house 231): Remove of bank needed. We recommend to dig down the bank to a level of two meters above street level and have the cycle path then up there. Length: 40m / Height difference: 8-10m Additional costs for: cutting trees/bushes, additional digging, additional soil

36Attachment



Obstacle 10 (before house 207):


37Attachment



Obstacle 11 (at Ngapahiri road junction): Trees under the power lines Length: 150m / Height difference: 3m Additional costs for: cutting trees/bushes, additional digging, additional soil

Obstacle 12 (at opposite house no. 154):


38Attachment



Obstacle 13 (at opposite house no. 82):

Colvert 1m needed Length: 10m / Height difference: 3m Additional costs for: new culvert, additional digging, additional soil

Obstacle 14 (at Raetihi town sign): Bank needs to be lowered and flattened Length: 10m / Height difference: 5m Additional costs for: additional digging, additional soil, maybe move the power pole

39Attachment



Obstacle 15 (at Raetihi town/speed50 sign):

Culvert 1m needed Length: 15m / Height difference 1m Additional costs for: new culvert, additional digging, additional soil

40Attachment



Obstacle 12 (at Maori Marae entry, after town sign Raetihi/speed sign): Where the entry is to the Maori place, we plan to cross the street and connect to the already existing concrete foot path coming from Raetihi. We have chosen this place, because from here, the cyclist/hiker can overlook the road in both directions many hundred meters. So, a crossing of the road should be safe. Maybe additional signs warn the cars to be careful and watch out for cyclists. Construction: only street paint and maybe signs to warn cars Additional costs for: street signs, road painting

41Attachment



6 The Financing

actualized:16.04.2020

Total Costs NZ $ 506'000 NZ $ 20'000

NZ $ 20'000 NZ $ 5'000

Costs for map development and map printing (Cheal Ohakune) NZ $ 5'000 NZ $ 0

Costs for concept planning (Cheal Ohakune) NZ $ 10'000 NZ $ 0

base work and clarifications (Daniel Schlumpf) NZ $ 5'000 NZ $ 0

yearly fees for websites & other marketing costs NZ $ 0 NZ $ 5'000

NZ $ 225'000 NZ $ 2'000

Project Costs, Permits and Planning Costs (Cheal, Council, NZTA and like) NZ $ 5'000 NZ $ 0

Bridge (HW 49) underpass (Digging, Concrete blocks, gravel, labour) NZ $ 10'000 NZ $ 0

Footbridge over little stream near Clyde Street/HW49 NZ $ 0 NZ $ 0

Building of the pad ca 1000m $ 200 per m2 950 NZ $ 190'000 NZ $ 0

Signposting of the route section NZ $ 5'000 NZ $ 0

Viewpoint where the two rivers meet NZ $ 15'000 NZ $ 0

maintaining in the next years (yearly costs) NZ $ 0 NZ $ 2'000

NZ $ 23'000 NZ $ 2'000


red scoria gravel for along the mainstreet & paint $ 10 per m2 800 NZ $ 8'000 NZ $ 0

Earth works (Labour and Hiring machinery) NZ $ 5'000 NZ $ 0



NZ $ 32'000 NZ $ 4'000


red scoria gravel for along the mainstreet & paint $ 10 per m2 200 NZ $ 2'000 NZ $ 0

Earth works (Labour and Hiring machinery) for prep of the pick nic place NZ $ 10'000 NZ $ 0

Metal, wood and other building material for the pick nic place NZ $ 10'000 NZ $ 0



NZ $ 83'000 NZ $ 2'000


planing, building and installing of the wooden bridge NZ $ 50'000 NZ $ 0

Earth works (Labour and Hiring machinery) for prep of the riverbed for bridge NZ $ 20'000 NZ $ 0

Signposting of the route section (incl. Signage for who uses the bridge) NZ $ 8'000 NZ $ 0


NZ $ 123'000 NZ $ 5'000


red scoria gravel for along the mainstreet & paint $ 10 per m2 10'000 NZ $ 100'000 NZ $ 0

Earth works (Labour and Hiring machinery) NZ $ 10'000 NZ $ 0

Signposting of the route section (incl. Signage for who uses the bridge) NZ $ 8'000 NZ $ 0


Project Stage 5: Connection along the Main street to Raetihi

FINANCE PLANNING Construction

Costs

annual

maintenance

costs

Project Stage 4: Mangawhero River Bridge & Mangawhero River Road

Administration, Planning, Coordination, various (Initialization costs)

Project Stage 1: Connection from Mangawhero River Road to Burn Street

Project Stage 2: Along the Burn Street to Pick nic Area

Project Stage 3: Pick nic Area at the Mangawhero River Bend

Bike - Walkway

Ohakune-Raetihi

42Attachment



7 The Schedule

Not up to date, sorry

Estimated time in days / and costs in NZ $ 0 / 0

Idea & Concept 0 NZ $ 0

Creation of the concept NZ $ 0 X

…. NZ $ 0 X

Stage 1: Mangawhero River- & Jubilee Walkway Connector0 NZ $ 0

Planning the size and interior of the building NZ $ 0 X X

Final drawing of the building and submitting the

Resource consent documentsNZ $ 0 X X

Building of fundament and plumbing NZ $ 0 X

Building of the chalet NZ $ 0 X X

Installalation of electrical work and final plumbing NZ $ 0 X

Final inspection and approval NZ $ 0 X

Open for guests NZ $ 0 X X X

Stage 2: Along the Burn Street to Pick nick area 0 NZ $ 0

Planning the expansion and first talks to builder NZ $ 0 X X

Final drawing of the building and submitting the

Resource consent documentsNZ $ 0 X

Start physical work of builder NZ $ 0 X

work completed NZ $ 0 X

Installalation of electrical work and final plumbing NZ $ 0 X

Final inspection and approval NZ $ 0 X

Open for guests NZ $ 0 X X X X ->

Stage 3: Pick nic Area at the Mangawhero River Bend 0 NZ $ 0

Quote from a plumber NZ $ 0

Decision what can be done by me and what the plumber NZ $ 0

Plumber work done NZ $ 0

Stage 4: Mangawhero River Bridge & Walkway 0 NZ $ 0




Stage 5: Connection to Raetihi 0 NZ $ 0




Status of the data: 16.04.2020

Project Bike- & Walkway Ohakune to Raetihi

AU

G

SE

P

OK

T

DE

Z

JA

N

FE

B

NO

V

DE

Z

MR

Z

AP

R

MA

I

JU

N

JU

L

2020 2021

Do

ne

JA

N

FE

B

MR

Z

AP

R

MA

I

JU

N

JU

L

AU

G

SE

P

OK

T

NO

V

43Attachment

Report to: Waimarino Waiouru Community Board


Subject: Ohakune Mardi Gras 2020: Proposed Road closure update

Purpose of Report 1.1 The purpose of this report is to advise members of the progress of the proposed Road

Closure application for the Ohakune Mardi Gras 2020.

Significance and Engagement, Social Impact 2.1 SIGNIFICANCE

This report does not trigger the Significance and Engagement Policy.

2.2 SOCIAL IMPACT This report does not trigger the Social Policy.

Background 3.1 The purpose of the temporary road closure is to hold the Mardi Gras event on the Village

Green adjacent to Thames Street, Ohakune.

3.2 The Mardi Gras event will be held on Saturday 19 September 2020.

3.3 Expected crowd numbers are 9,000.

3.4 The event was originally scheduled for the month of June, but the COVID-19 situation meant the event had to be postponed. These were extraordinary circumstances and the event will go back to its normal time of year in 2021.

3.5 This date in September was the only available date for the NZ music artists performing at the event.

Discussion

4.1 The proposed road closures fall under the Local Govt. Act 1974 Sec 342 Schedule 10 and are as follows: (a) Part of Thames Street from Mangawhero Terrace, 17/09/20 9am to 2pm, one way

closure.(b) Thames Street from Mangawhero Terrace to Rimu Street, 17/09/20 10pm to 18/09/20

6am, full closure.(c) Part of Thames Street and Rimu Street, 18/09/20 10pm to 19/09/20 6am.(d) Thames Street, Tyne Street, Rimu Street and Utuhia Place, 19/09/20 10am to

20/09/20 6am.

4.2 The Traffic Management Plan has been approved.

44

Ohakune Mardi Gras 2020 – Proposed Road Closure update 2

4.3 Council staff are consulting with Police and Waka Kotahi New Zealand Transport Agency

regarding their approval for the proposed closure. 4.4 Controlled road closure points will have marshals to allow resident access to their properties

throughout the duration of the event. 4.5 A bond has been collected from the organisers to protect against damage to the Village

Green. 4.6 The proposed closure was advertised in the Ruapehu Bulletin on Wednesday 1 July 2020

and posted on the Council Facebook page on the same date. 4.7 Any person affected by the closure had until 4pm on Friday 24 July to lodge their notice of

objection to the Council, in writing. 4.8 No objections were received during this time. 4.8.1 However, a late objection was received on Monday 27 July 2020, which we are currently

working through. 4.9 The final road closure report will come to you for approval at the meeting scheduled on

Thursday 3 September 2020, once the objection has been resolved. 4.10 If the road closures are approved, the final road closure information will be advertised in the

Ruapehu Bulletin on Wednesday 9 September 2020.

Suggested Resolution(s) 1 That the report on Ohakune Mardi Gras 2020 – Proposed Road closure update be received.

Nikki Fieldes TECHNICAL SERVICES COORTINATOR Email address for point of contact: [email protected]

45



Subject: Annual Tree Programme South 2020/21

Purpose of Report 1.1 The purpose of this Report is to advise Members of planned tree work in Raetihi and

Ohakune for the 2020/21 financial year.

Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy.

2.2 This report does not trigger the Social Policy.

Background 3.1 Council has an annual budget for planned tree work throughout the District.

3.2 The planned tree schedule for work to be carried out by the Parks and Reserves contractor has been developed to ensure that the community is notified and has the opportunity to feed back any concern over planned work, and to ensure that Council Officers have the appropriate approval to allow work to proceed. The process entails presentation of the work list to the Ward Committee or Community Board for the area and notification to the property owner immediately adjacent to the Council property or road reserve where a tree is planned to be felled.

3.3 Tree work is completed by the Parks and Reserves contractor for trees that are in decline, dead, or where a tree may have become a problem due to location or size. Stump grinding is also completed by the Parks and Reserves contractor although, this is often completed a number of years after the tree has been felled due to budgetary constraints.

3.4 Once a tree has been removed and the stump has been ground, the decision to replant must be made with appropriate species, size and location being considered. The tree programme notes where a replacement tree has been recommended. Planting of replacement trees is undertaken under this same budget.

3.5 There is also a demand in the tree work budget by contractors for The Lines Company; trees on Council property may have grown into the growth limit zone (i.e. within 1.5 metres) of a power line. To minimise the ongoing and long term costs of maintenance, often the decision is made to fell such a tree, unless it has a high amenity or historic value.

46

Annual Tree Programme South 2020/21 2

Discussion 4.1 The budget for the southern part of the District (south of National Park) is $30,000 for the

2020/21 financial year. This budget is allocated as $10,000 for Raetihi and $20,000 for Ohakune as per the Long Term Plan.

4.2 Attached is a list of tree planned work for Ohakune and Raetihi for 2020/21. This list

includes new maintenance requirements, as well as work approved in previous years but not yet undertaken. Items remain on the tree programme until the work is completed, as budget allows.

4.3 The majority of the trees remain on the programme from last financial year and have already

been approved. This work will be undertaken with the new budget available. There are two new trees in Ohakune requiring approval and one tree in Raetihi.

Suggested Resolution(s) 1 That the Report on Annual Tree Programme South 2020/21 be received. 2 That the Waimarino-Waiouru Community Board approves/does not approve the 2020/21

planned tree work for Raetihi and Ohakune.

Dean Hosking COMMUNITY PROPERTY OFFICER - OPERATIONS Email address for point of contact:[email protected] 7 July 2020 Attachments: 2020/21 Planned Tree Work for Ohakune and Raetihi

47


Date added

Location Description Images Council Approval

Notes

Ohakune

13.6.19

Outside 162 Miro St, Street verge

13/2/20 RFS 133915

162 Miro street, Ohakune

Chris is the property owner of 162 Miro Street, Ohakune.

The trees and bushes on the verge outside the property along to the corner of Southridge drive , Ohakune have become quite large and he would like them to be topped and trimmed back. One tree is leaning on a lamp post and the trees are stopping a lot of sun.

27.8.19

Manuka St

Ohakune, road verge

RFS 135539

13/2/20 Customer would like removed as not in keeping with the rest of the plantings on the verge.

48Attachment


6.12.19 17 Kaha St

Rangataua

Conifer

13/2/20 RFS 138543

Customer has concerns with tree falling onto powerline. Tree appears healthy

20.01.20

Jubilee Park, Ohakune

Remove -tree In decline

13/2/20

49Attachment


4.12.19

Council Local Purpose Reserve next to 15 Snowmass Drive

RFS138486

Customer complaining conifer tree on the council owned property (12763 356 68) next to his property (15 Snowmass Drive OHK) is proving to be a nuisance. The tree's leaves fall over his property and into his gutter and they also obstruct his view. Request for removal.

Note: Site visit was not 100% conclusive that these are not partially on neighbouring property so may need survey or approval from neighbour.

26.6.20

Opposite 96a Mangawhero Tce ext

RFS 143240

Causing shade on house, request for trim or removal.

Native.

50Attachment


RAETIHI

9.12.19

56 Ward Street

Raetihi

13/2/20 RFS 138588

Concerns with trees shading entire property with elderly mother living with customer. Powerlines further down interfering in trees also.

20.01.20 Duncan Street, Raetihi

Needs pollarding

13/2/20

51Attachment


20.01.20 Ward Street, Raetihi

Needs pollarding

13/2/20

13/5/20 On road reserve outside of Raetihi swimming pool, State Highway 4

Conifer remaining outside of Raetihi swimming pool

Added at request of WWCB. Conifer looks out of place.

52Attachment



Subject: Waimarino-Waiouru Citizens Award 2020

Purpose of Report 1.1 The purpose of this report is to inform elected members that nominations are being invited

from organisations and individuals throughout the Waimarino-Waiouru Ward to select one citizen who has made an outstanding contribution to the general well-being of the area.

Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy.

Discussion 3.1 Nomination forms for the 2020 Waimarino-Waiouru Citizens Award are available from the

Ohakune Service Centre, Raetihi Agency and Council’s website from 1 August. Nominations close on Friday 2 October 2020.

3.2 A copy of the nomination form is attached.

3.3 Advertising will be undertaken using local and social media and Council’s website and will continue until the closing date.

3.4 A report will be provided to the November meeting of the Waimarino-Waiouru Community Board for a decision on the successful nominee.

Suggested Resolution That the report on the Waimarino-Waiouru Citizens Award be received.


Email address for point of contact: [email protected]

Attachment: Waimarino-Waiouru Citizens Award 2020 Nomination Form

53


Waimarino-Waiouru Citizens Award

Important Note In order to assist the Waimarino-Waiouru Community Board to make a well-informed decision on the recipient of this Award, nominations should be accompanied with precise details of activities and achievements for which recognition is sought.

Additional information should be completed on a separate sheet and attached to this form.

General Information Nominations close:

Friday 2 October 2020 Please return the completed nomination form to: The Chief Executive Ruapehu District Council Private Bag 1001 TAUMARUNUI 3946 Please Note: It is a condition of nomination that the Board’s decision is final and no correspondence will be entered into.

Criteria for Award 1. Criteria for Award1.1 Unsuccessful nominees may be re-nominated in the following or subsequent years.

Nominations made in previous years are not automatically carried forward and fresh nominations should be made. A Queen’s Honour Award (for example, QSM) for the same activity as the person is nominated for, renders that person ineligible for a civic award.

1.2 Nominations for the Citizens Award will be called for each year. 1.3 Nominations should be made by two individuals or organisations. All details on the

nomination form must be completed. 2. Criteria for Nominees2.1 Voluntary, unpaid work – going above and beyond the call of duty consistently for no

personal gain. 2.2 Significant contribution over an extended period of time – unselfish sacrifice of time and

resources. 2.3 Work was for the benefit of the community – participation in a range of activities. 2.4 Work was for the sick, elderly, disadvantaged, youth or any service organisation – unsung

hero.

Please turn over to complete details of Nominee and Nominators

NOMINATIONS CLOSE: FRIDAY 2 OCTOBER 2020

54Attachment

Nominee Details

Full Name of Nominee (Mr/Mrs/Miss/Ms/Other):

Address (Not PO Box No):

Phone Number:

Occupation/Profession: (If retired, state previous occupation/profession):

Field of Service for which Recognition is sought:

Has Nominee been the recipient of any other Award/Decoration? If so, please give details. (Note: Nomination of persons recognised by Her Majesty the Queen are not considered eligible.)

History of Services Rendered: (Please attach details regarding history of services rendered by the nominee, together with copies of any supporting letters and other relevant information.)

To be Completed by Nominators

Form to be completed by two nominators or organisations. Please write clearly using block letters.

We nominate the under-mentioned person to be considered for the Waimarino-Waiouru Citizens Award in recognition of the voluntary and meritorious service rendered to the community in the Waimarino-Waiouru area. The Award will be made for unpaid, outstanding, significant and unselfish contributions.

1st Nominator/Organisation Details 2nd Nominator/Organisation Details

Name:

Address:

Phone No:

Club/Organisation:

Position in Club/Organisation:

(eg, President/Secretary)

Signature:

Date:

Privacy: This information is collected purely for the consideration of nominations for the Waimarino-Waiouru Citizens Award

NOMINATIONS CLOSE: FRIDAY 2 OCTOBER 2020

55Attachment



Subject: Capital Works and Members Request for Information

Purpose of Report 1.1 The purpose of this Report is to provide an update on the planned capital works and other

items of interest in the Waimarino-Waiouru Community Board area in 2020/21.

Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy.

Discussion 3.1 WORKS

3.1.1 The list is a combination of contracted items and other items that Members have displayed an interest in. Other items can be added to the list on request.

3.2 ROADING

Subject Action taken Target Completion

R1 Mangateitei Railway Over Bridge

Design underway, Kiwi Rail approval in principle has been received. Land owner agreement achieved for proposed alignment. We applied to do this work under the Low cost low risk category in the 2018/21 Block. NZ Transport Agency advised in late June 2018 that the project did not receive funding in the Block, but that we have the option to reallocate our existing LCLR budget for it. We re-inspected the bridge and found it is suitable for work to be deferred until 21/22. Any opportunity to advance the project using unspent funding elsewhere in our NZTA region will be pursued, but this has a low likelihood of success. In the meantime, Kiwirail permission to work around the lines is being sought through a Grant of Right application. This was submitted in October 2019 and we are actively chasing it up. This has been included in the Crown Infrastructure Fund Shovel ready application.

June 2022

R2 Pavement Rehabilitation

Rimu Street seal extension: Earthworks for Rimu Street seal extension will be carried out in this financial year, neighbouring land owner discussions underway. 5 March 2020 – earthworks have been deferred to 20/21 due to budget constraints.

June 2021

56

Capital Works and Members Request for Information 2


Ohakune Mountain Road RP 13km: The hairpin grade realignment on Ohakune Mountain Road has been completed with a temporary seal, due to Covid-Level 4. This will be completed permanently when the weather allows between December 2020 and February 2021. Work on the car park is complete. RAL and iwi have been kept informed.

February 2021

R3 Wilding Vegetation

Plant pest and trees budget ($50k) is being applied to good neighbour policy requirements of Regional Councils Plant Pest Policy. Council has had funding approved from the Provincial Development Unit to carry out this work on rural roads for a year. Locations and schedules are in development.

June 2021

R4 Ruapehu Road Rail Overbridge

Designs and economic evaluation underway. A decision to fund this will be made following evaluation as a regional improvement project. Deferred one year to fund Mangateitei RoB. May 19 – still awaiting NZ Transport Agency funding decision. July 19 – NZ Transport Agency advised in late June that the project has not been funded in 19/20 Financial year. The bridge has been inspected again and is suitable for work to be deferred until 21/22. Additional funding may be available for that if other nationwide projects are deferred. If this is not suitable, RDC will have to either use our entire Low cost low risk budget in 20/21 for the work or defer work until the new funding block in 2021 – 24, if the bridge condition allows. This has been included in the Crown Infrastructure Fund shovel ready application.

June 2022

R5 Matahiwi Bridge

16 T GVM suspension requires upgrading for Atihau forest harvest. Investigation beginning to secure advanced funding for the project as a regional improvement project. Awaiting funding approval from NZ Transport Agency. Funding not approved by NZ Transport Agency in late June 2019. Project on hold while alternative funding sources are sought. Negotiation between NZTA and Atihau now progressed as part of SH 4 realignment options. This project has been included in the Crown Infrastructure Fund shovel ready project application.

On Hold

R6 Minor Improvements

Clyde’s Access and Makino Road intersection and bridge approach to be sealed.

June 2021

R7 Pedestrian Crossings – Waimarino

Crossing on Clyde St fixed after damage earlier in financial year. NZ Transport Agency Safety Manager, Dan Tate, spoke to the Board in February 2020 and listened to concerns on speed and safety in the area. Pedestrian crossings were requested in Ohakune and Raetihi but are not able to be installed due to the low vehicle and pedestrian numbers. The township area of State Highway 1, Waiouru would be a suitable place to consider installing a pedestrian crossing, in conjunction with a lower speed limit. A

57



meeting has been held with locals to identify a safe and desirable crossing place. It is likely that any speed limit change would be part of the third tranche of the Agency’s (if it goes ahead). The Agency is currently in Tranche 1.

R8 Speed limits NZ Transport Agency indicated in February at this meeting that the extension of the 50km/hr speed limit on SH49 east of Ohakune to the Carrot Park will be included in the second tranche of speed limit changes the Agency is considering. Waiouru speed limit on State Highway 1 through the town area may be considered in the third tranche.

R9 Pipiriki Speed bump

Item requested by members at July meeting

3.3 ENVIRONMENTAL


E1 Flood Modelling River Works

Horizons Regional Council have commenced their meeting with key stakeholders. Council and Horizons have agreed to have a regular meeting around drainage issues to look at opportunities to collate our responses. Two such meetings have been held between Council. Awaiting response from Horizons. Waters Manager has a site meeting with Horizons 22 June 2020.

June 2020

E2 Government Freshwater Improvement Fund

RDC has submitted an application to the new Government Freshwater Improvement Fund for the upgrade of Ohakune and Raetihi Wastewater Treatment Plants (WWTPs), and for support of the Whangaehu Catchment Accord (a group established to protect and enhance the Whangaehu water catchment). RDC is one of many applicants from around the country. A response to the application is anticipated in late June/July. Council was not successful in securing funding for the WWTPs as these were not discharges to land. The catchment was successful at getting some funding through the Regional Council. The Nga Wai Ora O Te Whangaehu Freshwater Improvement project will cost $1.68 million, with $590,000 secured Freshwater Improvement Funding from MFE over three years: for 60 km fencing to prevent stock access, riparian planting of 12,000 native plants, five fish pass repairs and 10 community-led restoration projects. Horizons are negotiating contracts with the Government before works can commence. No contracts have been signed between the parties to my knowledge. Horizons Chief Executive was in Wellington to sign the Contract with ministers on the 21 June 2018. Horizons have signed with the government to uplift the money and spend it over the next three years. The Government agreement requires a governance group and Mayor Don Cameron is council’s representative on this group. HRC provided a one day drop in to help community members complete their funding applications on 4 October 2018, which had direct contact with six groups. The quality of the project was very high and they had some ambitious goals. The governance group met and allocated funding to community groups against their criteria. The first

Ongoing

58



governance report has been submitted to MFE and expected targets have been met. Ruapehu continues to co-ordinate the wider Whangaehu Catchment group and are gathering information around works being undertaken in the catchment. A Governance meeting was held April 2019, which covered the actions against targets for Riparian fencing, planting, fish pass improvements and community projects. Projects goal appear to be on track. The work programmed has been split across three years so there remain opportunities for more work across all the categories so please spread the word to those who might wish to participate. The community grant fund for this year has been allocated. This will leave one year of funding to remain opening. In general the works programme is being delivered to budget.

E3 Visitor Infrastructure Funding

Council has sought funding for a feasibility study of a joint wastewater treatment plant between Ohakune and Raetihi with Land passage. This will provide for the increasing environmental requirements being signalled by the Government. The feasibility study funding has been accepted by Government and Council awaits a contract before commencing the works. At this stage, funding has been allocated for GHD to undertake a feasibility study for a combined WWTP for Raetihi and Ohakune.

Ongoing

E4 Ohakune Water Intake

Council is seeking new money to fund increase in capacity which is out for public consultation. Also Council has applied to the Tourism Infrastructure Fund for the funding part of the plant. Council has secured funding and has consulted with the Community as part of the requirements. The first stage of planning for the upgrade of the Ohakune Water Treatment Plant has commenced with GHD drawing up a procurement plan. Veolia to develop and design. A site visit to the Ohakune raw water intake site was planned for 30 April with Iwi representatives however this has been changed to an online meeting. Construction has not started. Site visit this month (May 2020) to Ohakune Water Intake with Council, Iwi and GHD. Adhering to social distancing guidelines with group size restricted to 10, no shared food and separate vehicles. Comments made in the Environmental Assessment indicate the design and location of the raw water line requires further understanding of the significance that Tongariro National Park is a world heritage site. Next Project Steering Group meeting scheduled for 4 August with progress report #2 due to MBIE on 31 August.

Ongoing

E5 New Zealand Defence Force

The New Zealand Defence Force in Waiouru is also working toward a new Water Safety Plan and Council has been invited to assess its risk matrix development, providing input around the Waiouru township reticulation works. Council attended a meeting in December to further the water safety plan and discuss general works between the organisations. High-level discussions around levels of service for the whole community of Waiouru (public and army) were held. More discussion are planned for 2019. NZDF are in the process of seeking a new resource consent for the abstraction of water. Council is providing assistance with this process. Pattle Delamore Partners are working with NZ Defence Force on upgrades to the water supply network and water treatment plant at the Waiouru

Ongoing

59



Military Base. The work is in the preliminary design stage and includes a second outflow from the base water treatment plant to the township that increase redundancy and security of supply. Site meeting 23 June 2020 in Waiouru to discuss proposed upgrades. A replacement water meter to be installed on the outflow of the WTP. The NZDF also intend to upgrade their WWTP.

3.4 COMMUNITY PROPERTY


C1 Re-pile Ohakune Railway Station

Soil test shows that re-piling will require much deeper foundations than existing, work will now consist of subfloor bracing and fireplace removal or strengthening in line with earthquake assessment recommendations. Awaiting advice from Heritage New Zealand. Cost to do the work is more than the budget, report to go to Council to make a decision on the work required. Further information is being sought regarding work required to bring building up to 34% New Building Standards (NBS) or 67% NBS to inform report. A proposal by AECOM for a detailed seismic investigation to be carried out on the Railway Building has been received for consideration. It is proposed to seek feedback from the community on the future of the building due to the indicative high cost of remedial work and seek a recommendation to Council from the Board at its August meeting. A report will be presented at the August WWCB meeting for a recommendation to Council as to whether the Community Board wish to see the building upgraded to meet new building standards as defined by the Building Act. The community has been made aware of the issues facing the Ohakune Railway Station Building on Council Facebook page. Report went to Council on 12 September to request funds be spent on detailed seismic assessment. Council resolved to seek approval from Heritage NZ for the permanent removal of the chimneys. Letter to Heritage NZ has been sent. A detailed seismic assessment was also approved to be undertaken. This will be requested once a response from Heritage NZ is received around the chimneys. Heritage NZ has responded with a recommendation for the chimneys to remain and be strengthened. Council will now arrange for a detailed seismic assessment to be undertaken. Engineering firm to undertake site inspection before end of November. Engineering staff from Miyamoto International NZ Ltd have inspected the site and are in the process of undertaking a Detailed Seismic Assessment (DSA). DSA report received from Miyamoto. Some points to be clarified before progressing further. Awaiting clarification from Miyomoto. Response received from Miyomoto and Council considering information and next step. Miyomoto proceeding with estimate of costs for concept strengthening design. Quote received for detailed design however will await costs for strengthening before proceeding. Strengthening estimate received and being taken to management to consider next steps. Following Miyomoto checking status of platform canopy connections and piles in the first week of September a report will be

July 2022

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prepared to update WWCB. Miyomoto has reported that the existing connections between the platform canopy and main building are satisfactory however may require some minor maintenance. The building piles, in their opinion, do not require any replacement however connections do need to be put in place between the piles and the bearers. Council awaits an updated strengthening price estimate based on the above observations. Advised that cost for connection of piles will have minimal effect on strengthening price estimate. Report to be provided at future meeting to update WWCB on findings. Miyamoto have submitted revised DSA and updated strengthening price estimate. Working through final queries with Miyamoto with aim to have report to WWCB in June. The DSA has been passed on to Heritage NZ for comment. Communication to KiwiRail has requested whether they will contribute to costs of strengthening the rail platform canopy, which is owned by them. Miyamoto have been asked for costs for an alternative option to lightweight replicas to complete information on strengthening options for the chimneys. Council has delayed the report to WWCB until these parties have responded. Heritage NZ has recommended Council engage the services of a Conservation Architect to work with Miyamoto on a suitable method for strengthening the chimneys. A Conservation Architect has been contacted and a cost estimate to get to the detailed design phase provided. Contact has been established with KiwiRail. Architect has completed a review of the station building and now working with Miyomoto on a strengthening concept in line with the heritage values for the building. Site visit arranged for beginning of August.

C2 Raetihi Revitalisation Project

Contact is being made with all known interest groups with a request for information on projects that have either been identified but yet to be funded and progressed, or that have been started. This will provide a better understanding of who is doing what and where assistance from Council/Community Board can be delivered to support these community initiatives.

July 2023

C3 Ohakune Swimming Pool Ablutions Block

Budget of $30,000 for either seed funding for bigger community project or an upgrade of existing facilities. Report to be brought to WWCB in future months. WWCB approved use of budget as seed funding for larger upgrade to Ohakune pool complex on 7 March 2019. Decisions for what this will include awaiting outcome of Ohakune town assessment. Ohakune 2000 Inc. meeting with Council mid-June to engage in Town Assessment. Council contracted pool operators, Community Leisure Management (CLM), have offered to meet with both Ohakune and Raetihi community representatives and develop concept plan for both pools. CLM met on site with both Raetihi and Ohakune community groups and are in the process of putting together a feasibility plan for development of both pools. CLM are making good progress with the development of proposals for the future of the Ohakune & Raetihi pools. There has been extensive consultation with interests in both towns including community, business and iwi groups as well as the immediate neighbours in Ohakune. Some clear ideas about the future of each facility have been developed, which now need to be aligned with

July 2025

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other proposals, (in Raetihi), and expressed in concept form. Elements of a draft feasibility have been prepared, but preliminary design and costing work is required to complete this. Lines Company replacement of old power meter has highlighted issue with safety of wiring in switchboard. Electrical quote being sought to replace switchboard.

C4 Parapara Road Reserve Development

Budget available of $10,000 to be allocated by WWCB after discussions with community. Raetihi Promotions presented WWCB with a project proposal for using available funding for a cultural gateway entrance to the Makotuku Walkway. The proposal was approved subject to a plan being provided to WWCB for funding required to complete the project. Seeking further information from Raetihi Promotions to inform report to enable final decision prior to end of financial year. Council has agreed to carry over funds to next financial year to enable more time for further funding to be found and proposal to be confirmed.

July 2021

C5 Tangiwai Reserve Development

Budget of $15,000 for the ongoing development of the reserve, as required by the Tangiwai Committee. A series of meetings have been held to discuss landscape designs.

July 2023

C6 Park Ave Reserve

There is an opportunity to develop a stormwater retention area on the Park Avenue Reserve area. This will be developed in conjunction with HRC flood evaluation works, stormwater models and engagement of what the community wish to see around stormwater. A report will then be brought to Community Board and Council. Council has requested information from Horizons on this project.

July 2021

C7 Raetihi Holiday Park Ablution Block

Site meeting held on 17 July 2019 to go over complaints and outstanding issues from the construction. List of issues being worked through by staff. Fortnightly meetings set to progress number of actions being addressed. Plumber and Builder engaged to address number of smaller issues around door handles and taps. The taps in the public toilets have been changed to timer taps to ensure taps are not left running using the hot water and causing additional expense. Toilet consumable units in the Holiday Park ablution block have been fastened to the wall with screws to ensure they remain in place. Having the gas setup made compliant has been prioritised and a quote has been received to undertake this work. Quote accepted for reinstatement of electricity to caravan sites, installation of heating in shower cubicles and to fit time to control heating unit in drying room. Electrical work completed and working well. Pipework for water supply to building has been upgraded to larger diameter which has improved water pressure considerably. Guests have been very complimentary. Gas has been signed off as being compliant by Envirohaz. Arrangements being made with supplier to install one 120kg and one 45kg gas cylinder for insitu filling. Gas cylinders for insitu filling are installed and in use. Stormwater disposal, landscaping and upgrade to car parks will be carried out in next financial year due to significant cost. Remaining to be completed are stormwater disposal works, landscaping and upgrade of the car park area and addressing an issue with the drying room door which was hung incorrectly. The suppliers and building contractor are in discussion as to who is responsible for fixing this. The stormwater and car park works have been

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delayed until next financial year due to the significant cost. A contractor has been scheduled to undertake Stormwater works around the new Ablution Block.

C8 Recycling Bins Staff have been working in background to source external funding for recycling bins through the Glass Packaging Forum (Love NZ) and solar compacting bins from the Tourism Infrastructure Fund (TIF). Both applications have been successful for bins which will be installed throughout the District. Installation of bins will be taking place over the coming months with final locations to be determined (one of which will be located in the Makotuku Reserve near the new BBQ area). The community needs to advise the Community Property Team where there is a perceived requirement for additional bins in their community. The decisions are made based on advice from the litter collection contractor. Side by side recycling bins have arrived and scheduled for installation at Pitt St Reserve and outside Angel Louise café on Seddon St, Raetihi. Contract received from TIF for signing for solar compacting bins. These to be installed outside I-Site, the Junction, Goldfinch Street (outside New World) & at the Carrot Park in Ohakune, at Tangiwai Memorial Site & outside the public toilets in Waiouru (replacing the existing one which is leased). TIF solar compacting bins to be installed in March following delivery. Delivery of bins into New Zealand has been delayed and a variation lodged with MBIE for a new completion date of the end of April. Bins have arrived in Auckland and await lifting of COVID-19 restrictions so that they can be delivered to the Ruapehu District for installation. The bins have been delivered to Taumarunui and work to install them will be scheduled with a contractor. Bins installed at Carrot Park, Clyde Street, Ohakune CBD, Tangiwai and Waiouru. Contractor scheduled to complete installation of final bin on Mangawhero Terrace.

July 2020

C9 Accessible Walkway

New funding allocation for 2019/20 of 21,420. Report to be provided. Report requesting decision for allocation of funds provided at this meeting. WWCB has approved $17,000 be allocated to Raetihi Promotions to complete the concreting of the Makotuku Walkway. Ohakune 2000 Inc. has been allocated $4,000 to complete the pathway to the picnic plaza. Further funding of approximately $16,000 to cover the cost of building the causeway (required following the installation of the footbridge) and connecting the footbridge to the existing footpath on State Highway 49 will be allocated to Ohakune 2000 Inc. from funds available for footpaths through the Roading Team. Council invoiced and funds to be paid to Ohakune 2000 Inc. this month. Raetihi Inc. awaiting completion of work by contractor who will invoice Council directly. One invoice received by Raetihi Inc. Continuation of walkway awaiting removal of conifer trees alongside Raetihi swimming pool to be carried out by PowerCo Lines Co. Scheduled for end of January. Treescape have removed conifers and left mulch for use on Makotuku Walkway. Removal of conifers means that work to complete walkway exit onto SH49 can now be scheduled with contractor. COVID-19 restrictions have delayed progress on completion of the walkway. Approx 30m of walkway from SH4 across the edge of reserve where the

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pool is situated remains to be excavated and concreted. Awaiting contractor to become available for excavation before concreting can be started. Fence panels at the Raetihi swimming pool have been removed and the walkway excavated to the State Highway ready for concrete to be poured in the coming weeks. Removal of the fence panels means that the outdoor grass area of the pool will not be secure from the general public when the doors at the North end of the pool are opened, however this will be remedied through rerouting of the fence in future. Art panels of native birds, funded by the Creative Art Grant, have been erected along the walkway. Work to complete footpath through swimming pool area to State Highway has been delayed by weather.

C10 Ohakune Cemetery Extension

New project 2019/20. Report to WWCB meeting held 1 August 2019. Resolved to create extension at top of hill near existing cemetery. Consulted with both Ngāti Rangi and Uenuku with approval received. Earthworks completed. Farm fence, knee-breaker fencing and landscaping underway. The farm fence has been completed and the knee breaker posts are in place and now require iron rope to complete. Installation of two berms and a concrete path are underway. COVID-19 restrictions have delayed progress on completion of the cemetery extension. Awaiting new financial year for budget to complete installation of wire rope on fencing, excavate and pour concrete berms and path. Contractor quoting to complete wire rope fencing, concrete berms and create footpath.

October 2020

C11 Raetihi Cemetery Extension

New project 2019/20. Locations for a new site are being explored and expected to have some direction by July 2020. Suitability of use of section of Reserve alongside existing cemetery on State Highway being investigated.

July 2020

C12 Ruatiti Domain Toilet Upgrade

New project 2019/20 (budget $81,600). Site visit to be arranged for November 2019. Site confirmed. Awaiting plans of cycleway toilets to compare with other options. Quotes have been received.

December 2021

C13 Waiouru Playground

New project 2019/20, need to discuss with community: location, budget ($30,600) and timeframes. Meeting to be arranged with representatives of community to discuss site (during May). Meeting for input from community held 23 July.

2020

C14 Raetihi swimming pool

Added by request of WWCB. CLM are developing a proposal for the future of the Raetihi pool and a draft feasibility study is in the process of being prepared. Quote sought to fence off outdoor area of pool which has been opened up to enable the Makotuku Walkway to be completed.

July 2025

R10 C15

Seddon Street footpath issues

Coach Café wooden pavers replaced with concrete by Land Transport team. Issue moved to Community Property section. Northern slippery pavers raised by Board and treatments are being investigated. Footpaths have been cleaned with steam unit which will have killed the lichen spores. Will continue to be maintained as required to ensure safety.

Complete

R14 C16

Ohakune Junction

Safety for walkers exiting Mangawhero Walkway onto Old Station Road is an issue, along with vehicle speeds heading towards the Junction – site visit held on 26 May 2020. Issue moved to Community Property section.

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Decision made to realign the entrance to the walkway to allow for safer crossing. Staff to work with the Walkway Committee to complete the work. Sightlines at Railway Row – vegetation has been removed, however could come back another few metres to further improve sightlines.

C17 Accessible Walkway 2020/21

Proposals requested from Ohakune Inc and Raetihi Promotions for use of funds for report to WWCB 1 Oct Meeting.

June 2021

C18 Ohakune Drinking Fountains

$10,000 available in 2020/21 Financial year. June 2021

C19 Seal Ohakune Flats Driveway

Quote being sought to seal driveway of Moore Street Flats.

June 2021

3.5 OTHER ITEMS

Subject Action Taken Target Completion

O1 Future of Taumarunui Landfill

Actions over June have been finalising food waste bin and compostable liner purchasing. Target delivery is liners in August with bins now scheduled for first week in September after which roll out to householders on kerbside collection. Still awaiting to hear from funding application for hot composting unit from Ministry of Environment but preparations for construction in progress. Information on changes in service being prepared for brochure distribution and communication through all channels over August and September.

Work ongoing to prepare for landfill closure October 2020

O2 Ore Ore Slip In November 2017, Whanganui District Council was contacted by a local landholder about a slip threatening to block the Mangawhero River at Matahiwi. A webcam was installed by Horizons so real-time monitoring could occur. Horizons installed a low flow-monitoring device at the Matahiwi Track bridge so if the slip was to come down the monitoring device would trigger. The device automatically warns Council, police, upstream and downstream property owners via cell or landline. The major threat would be the YMCA camp downstream and plans are in place for the camp. It is now a wait and see situation. This has slowly failed but is letting water through. The state highway 4 slip is monitored separately through NZTA.

Ongoing

O3 Security Cameras

The CCTV project Phase 1 was completed the first week in December 2019 and went live. Systems were upgraded in BP, TCD and iSite. Also a new monitoring PC was installed at the Ohakune Police station. We are still waiting on a quote for Phase 2 to be completed and submitted. This also requires a quote for the power supply to the Northern and Southern entrances from a power installation company. Staff have followed up with supplier. The IT manager has been into contact with Alpine Security and is compiling a report on the current system for consideration on any upgrade requirements.

Ongoing

O4 Proposed Raetihi

Preparing for roll out of communications and community engagement and consultation.

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Subject Action Taken Target Completion

Community Hub

Suggested Resolution(s) That the Report on Capital Works and Members Request for Information be received.


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Subject: Resolution to Exclude the Public for Consideration of Board Business

Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the

Board the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting on one or more of the grounds contained within that Section.

Significance and Engagement

2.1 Nothing in this report triggers the Significance and Engagement Policy.

Suggested Resolutions 1 That the report on Resolution to Exclude the Public for Consideration of Board Business be

received.

2 That the public is excluded from the following part of the proceedings of the meeting.

3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:




C1: Confirmation of Public Excluded Minutes: 2 July 2020

The reason(s) for excluding the public is/are recorded in the Public Business Minutes of the meeting.

48(1)(a)

C2: Confidential Briefing

Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above.

Liana Mua GOVERNANCE OFFICER

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6 August 2020 6:00pm Raetihi - ruapehudc.govt.nz · Councillors (non-voting): Ben Goddard . Elijah Pue . Mayor (non-voting): Don Cameron . Clive Manley . CHIEF EXECUTIVE. Roles and

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