5yrplan.93

Black Data Processing Associates

Greater Philadelphia Chapter

DRAFT DRAFT DRAFT DRAFT DRAFT DRAFTDRAFT

BUSINESS PLAN

1994 - 1998

Prepared By: Chapter Board of DirectorsDate: August 1993

Edited and Approved By: Chapter Executive Committee

Priscilla Wynn-Brown - PresidentNancy Sewell - Vice PresidentHoward M. James, Jr. - Immediate Past PresidentLeslie V. Holland - TreasurerCarmella Salley - Recording SecretaryStephen E. Peters - Corresponding Secretary

BDPA - Greater Philadelphia ChapterBUSINESS PLAN 1994-1998

Table of Contents

1.0 EXECUTIVE SUMMARY

1.1 INTRODUCTION

1.2 PURPOSE and SCOPE

1.3 The PLANNING PROCESS

1.4 CHAPTER SUPPORT of NATIONAL GOALS

2.0 BUSINESS PLAN

2.1 OVERVIEW

2.2 NATIONAL VISION, GOALS, and STRATEGIES

2.3 PHILADELPHIA CHAPTER PRODUCTS/SERVICES(categorized by the strategies they support)

3.0 APPENDIX

3.1 PHILADELPHIA CHAPTER PLANNING MEETING AGENDA

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1.0 EXECUTIVE SUMMARY

1.1 INTRODUCTION

Black Data Processing Associates (BDPA) has been experiencing a growing need for a more formalized planning process both on the national and local levels. In response to this need, the Greater Philadelphia Chapter extended its planning process beyond the development of its long range (3 year) strategic plan (see "Master Plan 1993") to include a longer term (5 year) plan as requested by National BDPA. This plan is defined herein.

1.2 PURPOSE and SCOPE

The purpose of this document is to record the long term business plan for the Greater Philadelphia Chapter of BDPA.

Its intent is to:

» facilitate the accomplishment of Black Data Processing Associates' (BDPA) goals and objectives.

» provide a vehicle for monitoring and controlling the Greater Philadelphia Chapter's planned activities for the five year planning period.

» share the approved chapter business plan and related resource requirements information with the Chapter's membership.

NOTE:

**** This Business Plan is a high level working document which may change periodically as a result of events occurring both on the local and national levels as well as local chapter resource and budget constraints. Specific tasks and their related resource allocations, dates, and budgetary information will

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be provided under separate cover, in the two year operating plan to be submitted to National BDPA by local chapters annually.

1.3 The PLANNING PROCESS

The Greater Philadelphia Chapter Board of Directors engages in a formal planning process on an annual basis. The primary driving factors in this process are the National BDPA goals and strategies as well as the supporting local goals and objectives. The schedule for this process is shown below:

September: Officers and Chairpersons are notified to prepare plans and budgets.

Responsibility:

Strategic Planning Committee(Coordinates Strategic Planning)

Finance Committee(Coordinates Budgets)

Standard electronic formats are provided by the Strategic Planning and Finance Committees, respectively.

October: Strategic Planning Meeting (All Day - 8 hours +)(Preliminary Approval of Plans and Budgets)

Responsibility:

Strategic Planning Committee(Coordinates and Chairs the meeting)

Finance Committee(Coordinates Budget aspects of meeting)

Officers and Chairs(Required to attend the meeting with all planning materials completed)

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November: Refine Plans and Budgets

Responsibility:

Officers and Chairs(Make modifications to plans and budgets as determined at the planning meeting and upload to the Philly BBS)

December: Finalize Plans and Budgets

Responsibility:

Officers and Chairs(Make modifications to plans and budgets as determined at the planning meeting)

Early January: Release "Master Plan 19xx" (Strategic Plan)

(Contains high level strategy for a three year period, including current year).

Responsibility:

(Chapter Board of Directors)

Late January: Release "Operating Plan 19xx"

(Contains details on tasks, events, budget,for the current operating year)

Responsibility:

(Chapter Board of Directors)

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*** NOTE: The following changes will be made to the above planning process to bring it more in line with submission of Business Plans to National BDPA:

1) Dates will be changed to coincide with National requested document submission dates.

2) Master Plan 19xx (3-year strategic plan) will be replaced with a 5-year business plan, per national requirements.

3) Operating Plan 19xx (1-year operating plan) will be replaced with a 2-year business plan, per national requirements.

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1.4 CHAPTER SUPPORT of NATIONAL GOALS

The National BDPA continues to draw from its past experiences and implements new and improved ideas on an ongoing basis. Consistent with this tradition are the Vision and Goal Statements recently issued by the newly elected National BDPA Executive Committee and approved by the National BDPA Board of Directors. Since the primary thrust of the Greater Philadelphia Chapter of BDPA is to strengthen BDPA as a whole, it seems appropriate to show how Philadelphia Chapter Products/Services support the Goals and ultimate Vision of National BDPA. This is accomplished in this document by associating local chapter products/services with the specific strategies outlined to lead to the realization of National goals.

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2.0 BUSINESS PLAN

2.1 INTRODUCTION

The primary thrust of this plan is to align Philadelphia Chapter Products/Services, provided both internally and externally, with the National strategies that lead to the accomplishment of BDPA Goals. The following sections of this document provide a look at those strategies and how they relate to BDPA goals, as well as how the Philadelphia Chapter supports or plans to support each strategy.

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2.2 NATIONAL VISION, GOALS, and STRATEGIES

The information in this section is extracted from the National BDPA Business Plan 1993-1998 dated May 1993 (Working Draft).

National Vision Statement

BDPA is the leading provider of technical resources for business and education that positions our members and community at the forefront of the information industry.

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National Goals

GOAL REFERENCE NUMBER GOAL

I BDPA is an internationally recognized organization structured around its BET Legacy.

II BDPA has an infra-structure that facilitates the use of state of the art technology for communications, business practices and operational procedures.

III BDPA has World Class Training programs that increase the value of its members skills, competitiveness and economic potential.

IV BDPA is positioned to influence and supplement our educational systems in the use of information technology.

V BDPA provides incentives to corporations, government and educational institutions to motivate them to become partners that are identified as resource centers to support our Business, Education and Technology initiatives.

VI BDPA provides resources for entrepreneurs in the Information Technology industry that will yield them a distinct advantage in existing and new markets.

VII BDPA establishes libraries of information comprised of scientific research and development, scientific literature and published journals for dissemination.

VIII BDPA continues to construct means by which it can acquire and distribute wealth for the realization of its mission.

IX BDPA is a professional organization that is managed and functions in a progressive business environment.

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National Strategies

GOAL REF. NUMBER

STRATEGY REF. NUMBER STRATEGY

Business

I,III,VI A Develop and implement programs which will allow BDPA to promote and strengthen entrepreneurial efforts of BDPA members. This strategy will be realized through the increase in numbers and quality of entrepreneurial businesses as well as increased profitability of those businesses.

I,II,IX B Establish an information base for managing all BDPA business, educational and technical initiatives.

Education

I,III,IV,V,VII C Establish national education programs for BDPA members

I,IV,V D Enhance and standardize national educational programs for youth.

I,VI E Support BDPA entrepreneurs by providing training programs and activities to strengthen existing businesses and assist in establishment of new businesses.

I,III,V Acquire government and university support of BDPA technical and scientific research and development.

I,III,IV,V,VI,VII G Be a positive and active force in the community, and its educational systems, as role models and diseminators of information, encouraging interaction and participation in the industry.

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National Strategies (continued)

GOAL REF. NUMBER


Technology

I,II,VI,IX H Develop business technology that is confined to those technologies which originate under the control and ownership of BDPA and its entrepreneurs (e.g. information base of venture capitalists).

I,II,V,IX I Procure technology and its support to facilitate the Business, Educational and Technological processes of BDPA.

I,II,IX J Establish centers of internal information networks to support the dissemination of information for BDPA's Business, Education and Technology processes.

I,VII K Establish a forum for sharing and developing ideas through the establishment and support of special interest groups (SIGs) focused in Information Technology.

Management

I,V,VII,VIII L Develop and Implement programs that will position BDPA to become financially solvent. This will be realized through the provision of funds for all National and Local programs and activities.

I,V,VIII,IX M Promote BDPA within corporate America that will result in higher levels of support.

I,IX N Establish, document and standardize National sales and marketing strategy for all of BDPA's products and services.

National Strategies (continued)

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GOAL REF. NUMBER


Management (continued)

I,II,III,IX O Enhance BDPA training and support efforts to ensure that all chapters are functionally strong.

I,II,III,IX P Create and maintain a positive atmosphere among BDPA members that encourages group interaction, that provides access to the tools and procedures necessary to develop good leadership and management skills as well as support BDPA operations.

I,II Q Enhance the member's networking opportunities; actively encourage and promote cooperation between BDPA and other professional organizations.

I,IX R Grow our active membership.

I,IX S Develop and propose an improved set of by-laws and a more effective Board of Director's structure.

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2.3 PHILADELPHIA CHAPTER PRODUCTS/SERVICES(categorized by the strategies they support)

The information in this section aligns all Philadelphia Chapter Products/Services with the applicable National Strategy that they support. Note that the letters to the left represent the strategies set forth in section 2.2; an abridged version of each strategy statement appears to the right of each of the letters.

* = Not yet implemented (all other products/services are already in place

and are expected to be ongoing)

BUSINESSA. Entrepreneur

Entrepreneur Team (Assist entrep.,exchange info) Entrep. TeamPrograms and workshops:

Where to find resources for assistance Entrep. TeamProject management Career Dev.Development of Business Plan * Entrep. TeamStarting Your Own Business * Entrep. TeamBusiness Automation * Entrep.

Team

B. Establish Information Base-* Office Facility (obtaining a permanent site) Finance

(administrative reponsibilities) Cor'g & Rec'g Secs- BBS Automation- Policies & Procedures Strategic Planning-* Management Training Tools/Materials (estab. by) Career Dev

(maintained) Recording Secretary

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EDUCATIONC. Establish educational Programs (members)

- Workshops* Develop Series

Tech ProgramPersonal ProgramProfessional Career Dev

- Programs Program- Technology Exchange Sessions (skills DB maintainer) Membership

(less interest then a workshop)- On-the Job Training (ie. Handling BDPA responsibility) All cmtes &

officers- ICCP Career Dev-* Certification Credit for Workshops (CEUs) Program

D. Youth Education- Computer Literacy (middle school)- Computer Competition (high school)- Mini-Conference (Jr & high school)- Student workshops (all levels)- Partnership for Achieving Careers in Technology & Science program

PACTS-* College establish activities-* New Innovators in Technology establish- Youth Career conferences (all levels)

E. Entrepreneur Training-* Develop Business Plan Entrep. Team- Start Your own Business Entrep. Team- Project Management Career Dev-* Business Automation Entrep.

Team-* Planning Entrep. Team- Business Operations Entrep.

Team-* Human Resource Management Entrep. Team-* Gov't Requirements Entrep. Team-* Time Management Career Dev-* Quality Career Dev-* Conflict Management Career Dev

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F. Gov't/Univ Support of BDPA R&D (1996)-* Franklin Institute-* Develop document of Gov't & Univ support available and process for

acquiring support for R & D-* Follow-up with DREXEL, CHEYNEY, TEMPLE, West Chester, College of

Pharmacy and Science-* Identify Areas of R&D that are most beneficial-* Natl Science Foundation

G. Force in Community & Education System- School Career Fairs Education- PACTS (Franklin Institute, NSF) Education-* High School Liaisons Education- Employee Groups Pub Relations

Team- Black Expo Membership-* Radio Program (regular) Pub Relations

Team-* Greek Week Seminars (Picnic) Pub Relations

Team(Comptr Literacy Seminar) Education

- NCC Membership,Corporate

Relations,Career Dev

- Neighborhood Tech Centers Education

TECHNOLOGYH. Develop business technology that originates under BDPA or BDPA

entrepreneurs- Job Resume DB (development completed 1993) Automation

(maintained by) Career Dev-* Develop process to handle entrep. development ideas Entrep.

Team

I. Procure technology and its support to facilitate the Business, Educational and technical processes of BDPA and its chapters- Upgrade S/W & H/W (BBS, WP, LAN, etc.) Automation- Integrate Donated H/W into our environment Automation- Establish Tech Center w/ open systems approach Automation-* Establish Asset Management system: inventory H/W, S/W, furniture, any

other assets (developed by) Automation,

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Finance(maintained by) Recording

Secretary-* Record MBR personal H/W S/W config (own or Access to)

on-line system access. Automation

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J. Info Network Center- Office

- Manual Files Recording Secretary

- Distribution of mailings and newsletters Communications- Office PCs Automation- Voice Hotline Corresponding Sec

- BBS Automation- Establish Contact List for Info (Quick Call List) Communications- Job Resume system Career Dev

K. Sharing Technology Ideas- Establish Special interest Groups (SIGs) Automation

- Survey members for SIG focus (on-going) Automation- Technology Exchange Sessions (ad-hoc) Automation- Acquire membership in existing industry SIGs Automation

MANAGEMENT

L. Financially Solvent (measurement of success/Increaseour financial base)- Ad-hoc Fundraising from entities outside of the designated

funds generators (membership, fundraising, corporatesponsorship), i.e. Education committee All entities

- Matching Funds Pilotw/ E & T Foundation Membership

- Develop Tech Manuals for sale and/or sale of WorkshopMaterials where applicable Education

-* Sell Workshops to other professional & privateorganizations Finance,

Pub Relations Team

- Increase membership (through Marketing &Public Relations) Membership,

Pub Relations Team

- Corporate Advisory Committee President- Corporate Relations

(Increase Financial Support and Sponsorships)Corp Relations- Fundraising Fundraising

- Xmas Party- Quarterly Afterwork Mixers

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- Annual Awards Banquet- Member Badges- Ad-hoc

- Public Relations Events Pub Relations Team

-* Sale of Job Resume Book Corp Relations

M. Promote BDPA in Corporate America- Corporate Relations Corp Relations

- Exec/ Corp Rel cmte Road Show- Corporate Advisory Committee President- Entrepreneur Entrep. Team

N. Standardize National Sales and Marketing- Establish and document marketing strategy

and procedures (4th quarter 1993) Pub Relations Team

- Implement Marketing Strategy (1st quarter 1994) Pub Relations Team

O. BDPA Training and Support- Chapter Building Workshops Program-* Develop Transition Plan for Chapter Leaders Vice President-* Crosstrain Committee Chairs Vice President-* Train backups for committee chairs Vice President-* Leadership training (including chapter operations) Program-* Project management for officers and chairs Program

P. Positive Atmosphere Among Members- Team Building Workshops Program- Member Only Meetings Membership

- Chapter Business-* General Discussion

- Prospective Member Meeting Membership- Social Networking Gathering (with better publicity) Fund Raising,

Pub Relations Team

- Policies and Procedures Strategic Planning- Availability of Minutes (BBS) Recording Sec- Availability of Committee Meeting Schedule (BBS) Corresponding Sec- Membership Drive (semi-annual) Membership

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Q. Enhance Member Networking- Annual Xmas Networking Dance Fund Raising-* Professional Picnic Pub Relations

Team-* Offer other organizations the opportunity to participate

in BDPA workshops and Program Meeting. Pub Relations Team

- Include organizations Presidents on BDPA mailing list Pub Relations Team

- Participate in Joint Community activities w/other orgs Pub Relations Team- Women in Science- Omega/PECO Career Fair

R. Grow Active and Participating MembershipTo get new ideas- Prospect meeting Membership- Membership Drive (semi-annual) Membership- NCC Membership,

Career Dev- Black Expo Membership- Black Family Reunion MembershipEncourage Participation of Current Members- Membership Participation Membership

Adhoc Committee- Track Membership Participation electronically

at BDPA events and meetings. Membership- Define levels of participation Membership

S. Improve Bylaws and BOD Structure Parlimentarian- Revise local bylaws to bring up to date,

document existing bylaws- Annual Chapter Structure Review at Strategic Planning Meeting

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IMPLEMENTATION YEARS for NEW PRODUCTS/SERVICES

BUSINESS

Development of Business Plan *1994Resources

ExpertFacilityWorkbookBudget

Entrepreneur Directory1994

Business Automation *1994Same resources

Office Facility *1994Resources

BudgetHuman Resource

Implementation TeamAdministration Team

EDUCATION

Management Training Tools/Materials?

Certification Credit for Workshops1996Resource

HumanBudget

college1994

Elementary Student1994

New Innovators in Technology

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1994Resources

HumanFacilityBudget

Entrepreneur TrainingHuman Resource ManagementGov't RequirementsTime ManagementQualityConflict Management

Force in Community & Education SystemHigh School Liaisons

1994Radio Program (regular)

1994Greek Week Seminars

?

TECHNOLOGY

Develop business technology that originates under BDPA or BDPA entrepreneursDevelop process for handling entrepreneur development ideas

1995Procure technology and its support to facilitate the Business, Educational and tech.

Establish Asset Management system (inventory H/W, S/W)Record MBR personal H/W S/W config (own or Access to) on-line system access.

Info Network CenterOffice

Voice Hotline1994

Establish Contact List for Info1993

Sharing Technology IdeasEstablish Special interest Groups (SIGs)

Survey members for SIG focus (on-going)1994

Technology Exchange Sessions (ad-hoc)- Acquire membership in existing industry SIGs

MANAGEMENT

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Financially Solvent (measurement of success/Increase our financial base)- Sell Workshops to other professional & private organizations

1994- Sale of Job Resume Book

1997BDPA Training and Support

Develop Transition Plan for Chapter Leaders1994

Crosstrain Committee Chairs1994

Leadership training (including chapter operations) strategy1994Project management for officers and chairs

Positive Atmosphere Among MembersMember Only Meetings

General Discussion1994

Provide more chapter info on the BBS1993

Enhance Member Networking- Participate in Joint Community activities w/other organizations

- Women in Science- Omega/PECO Career Fair- Urban League Young Professionals Picnic support- NIIT_

Grow Active and Participating MembershipTo get new ideas

Black Family Reunion1995

Encourage Participation of Current MembersPerformance measures of BOD

1994

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3.0 APPENDIX

3.1 PHILADELPHIA 5-YEAR PLANNING MEETING AGENDA

5 YEAR BUSINESS PLANDEVELOPMENT SESSION

&CHAPTER BUILDING WORKSHOP

Coffee

IntroHousekeeping and Admin

Roll Call - Philadelphia, PAPriscilla Wynn-Brown - PresidentNancy Sewell - Vice PresidentHoward James - Immediate Past PresidentPatricia Wynn - Corporate SponsorshipVictor Brooks - Finance ChairWintino Jones - Communications ChairNate Stone - Fundraising ChairPriscilla Dinkins - Program ChairJames Averett - Membership Co-chairMary Ann Lowery - NominationsFrank Bright - Entrepreneur Team LeaderPauline Wynn - Mailing Team LeaderPam White - Public Relations Team LeaderSylvia Bryant - Fundraising,Bill Allen - Fundraising, Education

Roll Call - Wilmington, DERosa Mae Emily - PresidentRosa Brown - Education ChairTyrone Austin - DE entrepreneur

Purpose and Objectives of Meeting

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- To Communicate input to the process of development of a 5 year business plan for the chapter.

- Review National's Business Plan (working draft/ May 1993)- List Phila's current product/service offerings.- Categorize the products/services according to the Strategy items listed in

National's Business Plan- List suggestions for New Local Products/Services- Assign Suggestions to Strategy categories (National's)

- Suggest target implementation year- Suggest type of resources needed

List Current Products/ServicesInterpret strategy, list our products/services in that category

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5yrplan.93

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