5401 S CORNELL AVE CHICAGO IL 60615 (773) 891-3313 C4WR · sponsorship and exhibition opportunities. 5401 s cornell ave chicago il 60615 (773) 891-3313 c4wr.org

SPONSORSHIP AND EXHIBITION OPPORTUNITIES

5401 S CORNELL AVE

CHICAGO IL 60615

(773) 891-3313

C4WR.ORG

OCTOBER 1-4, 2019 SHERATON MESA HOTEL

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ABOUT THE 2019 CWR CONFERENCE

CONFERENCE DATES

October 1-4, 2019

CONFERENCE LOCATION

Sheraton Mesa Hotel at Wrigleyville West

860 North Riverview

Mesa, Arizona 85201

Website

OUR MISSION

Communicators for Women Religious (CWR) is a professional organization of personnel re-

sponsible for communications of congregations of Catholic Sisters. CWR’s mission is to be a

network of professional support and education for members who promote understanding of

women religious, enhance their image and advance their mission. CWR is also a resource to

organizations serving women religious.

OUR AUDIENCE & ATTENDEES• CWR boasts a membership of more than 200 members from better than 140 congregations

and two dozen associated ministries and other organizations.

• Our members’ professional responsibilities include public relations, marketing, social media,

fundraising, advocacy, donor relations, and grant management for religious communities

and their sponsored ministries.

• Our members report that their top job responsibilities include:

Newsletter and magazine editing

Website development

Public relations

Media relations

Fund development

Advertising

https://www.marriott.com/event-reservations/reservation-link.mi?id=1556313003876&key=GRP&app=resvlink


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• Members most often outsource photography, website maintenance, video production,

and special event planning.

• Members are primarily based in the United States, Canada, Ireland, Italy, and Australia.

• Our members manage a wide variety of budgets from a few thousand dollars up to

$500,000, with influence over marketing, development, technology and other decisions.

• CWR members represent religious congregations that range in size from 18 to 4,000 vowed

members worldwide.

Interest in our conference is growing to include professionals outside of our traditional

audience, both outside of North America and in organizations tangentially related to

women religious.

Our conference is attended by approximately 145 communications and development

professionals each year, and we have a goal to welcome 180 attendees for our 25th

anniversary this year. In addition, CWR’s total membership has access to shared

materials, resources, and live-streamed or recorded portions of the event.

CONFERENCE TOPICS

This year’s conference will include sessions focused on the following topics and more.

Attendees will likely be looking for more information on these subjects from experts

and vendors.

• Web and social media analytics

• Crisis communications

• Podcasting

• Blogging

• Search engine optimization (SEO)

• Lobbying and advocacy

• Connecting with millennials

• Additional topics to be determined

Present your own workshop! With the Gold Exhibitor package, your

organization can present a workshop about your area of expertise

promoting your products or services (subject to approval by our

Conference Committee). See page 5 for details.


KEYNOTE SPEAKER

For this anniversary year, CWR is thrilled to

welcome best-selling author and international

speaker Sr. Joan Chittister, OSB, who will deliver

the conference's keynote address.

IMPORTANT DATES FOR EXHIBITORS

Early Bird Exhibitor Sign Up Deadline: July 1, 2019 *Save $50!*

Sign Up Deadline for Inclusion in Exhibitor Showcase and Print Materials: August 15, 2019

Exhibitor Showcase: October 2 & 3, 2019, 7:30 a.m. - 4 p.m.

Tuesday, October 1 Set-up: any time on: or before 7:30 a.m. on: Wednesday, October 2

Tear down: any time after 4 p.m. on: The conference concludes at noon on Friday, October 4. All materials must be removed by 1 p.m. on:

Thursday, October 3

Friday, October 4

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SPONSORSHIP AND EXHIBITION OPTIONSAs a sponsor or exhibitor at this year’s conference, you become a vital part of our efforts

to advance the mission of Catholic sisters. In gratitude, we offer a range of opportunities

to share your services, work, or products with our members, including both attendees

and those experiencing the conference online.

You will find more details about the benefits of each sponsor or exhibitor level

on the following pages.

EXHIBITOR OPPORTUNITIES

See pages 6-7 for more information on the benefits of the three exhibitor levels.

Incentives will be offered to attendees who visit our vendors in the Exhibitor Showcase.

Level Rate

Gold Exhibitor $2,000

Silver Exhibitor $1,250

Bronze Exhibitor $750

SPONSORSHIP OPPORTUNITIES

See pages 7-9 for more information on the benefits of our various sponsorship opportunities.

Level Rate

Patron Saint

Keynote Sponsor $7,500

Technology Sponsor $5,000

Night Out Sponsor $3,000

Welcome Reception Sponsor $2,500

Name Badge Sponsor $1,500

Meal Sponsor $1,000

Coffee Break Sponsor $750

Benefactor $500

Donor Up to $250


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EXHIBITOR OPPORTUNITIES

Gold Silver Bronze

Gift $2,000 $1,250 $750

Exhibitor

Showcase

Space

• Skirted 6’display table

• First pick ofexhibitor tablesfor prime location

• Skirted 6’ displaytable

• Second pick ofexhibitor tablesfor prime location

• Skirted 6’ displaytable

Conference

Access

• Full access to con-ference sessions andmeals for three repre-sentatives

• Full access to con-ference sessions andmeals for two repre-sentatives

• Full access to conferencesessions and meals for onerepresentative

Branding

Opportunities

• Your flier/promoitem included in eachwelcome bag

• Company namelisted on conferencesignage

• Sponsorship announcement onCWR social media

• Company logo onscreens during mealsand breaks

• Logo included inpre-conferenceemails

• Top billing on all con-ference sponsorshipsignage

• Your flier/promoitem included in eachwelcome bag

• Company namelisted on conferencesignage

• Sponsorship announcement onCWR social media

• Company logo onscreens during mealsand breaks

• Logo included inpre-conferenceemails

• Your flier/promoitem included in each wel-come bag

• Company name listed onconference signage

Mailing List

Access

• Access to attendeemailing list includingmailing and emailaddresses pre- andpost-conference fortwo mailings

• Access to attendeemailing list includingmailing and emailaddresses pre- andpost-conference fortwo mailings


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Gold Silver Bronze

Presentation

Opportunities

• Brief (2-3 minute)speaking opportunityto address all confer-ence attendees

• Opportunity to de-velop and present aone-hour workshopon best practices thatprofessionals usingyour product/serviceshould know, subjectto the approval of theconference commit-tee.

SPONSORSHIP OPPORTUNITIESCan’t join us for this year’s conference? As a sponsor or donor, you can still support our efforts

and share your services, work, or products with our members in attendance, as well as other

members experiencing the conference online.

SPONSORSHIP LEVEL BENEFITS

Patron Saint Benefactor Donor

Gift $750-$7,500 $500 $Up to 250

Branding

Opportunities

• Listed in printmaterials

• Listed on thewebsite andconference app,which reachmembers whoare not attending

• Your flier/promoitem included in eachattendeewelcome bag

• Logo on screen at theconference duringbreaks

• Logo displayed asspecified belowduring your spon-sored portion of theconference

• Listed in printmaterials

• Listed on thewebsite andconference app,which reachmembers whoare not attending

• Your flier/promoitem included in eachattendeewelcome bag

• Logo on screen at theconference duringbreaks

• Listed in print materials

• Listed on the websiteand conference app,which reach memberswho are not attending


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PATRON SAINT SPONSORSHIP OPPORTUNITIESStand out from the crowd by choosing one of the following exclusive sponsorships featuring unique and customizable branding and promotional opportunities.

Keynote Sponsor: $7,500• This year’s keynote speaker is internationally acclaimed author Sister Joan Chittister.• The keynote address will be referred to as “Our keynote speaker presented by

[your organization], Sister Joan Chittister.”• The Keynote Sponsor’s logo will appear on all materials mentioning the keynote

address and on screen prior to the presentation.

Technology Sponsor: $5,000• The Technology Sponsor may select the WiFi password for the event. For example,

attendees may type in the name of your organization in order to log in.• The Technology Sponsor’s logo will be shown on screen or on paper whenever

the WiFi password is shared.• The Technology Sponsor’s logo will be displayed on the AV table in the back of

the room throughout the conference.• Any live-streamed or recorded portions of the event, which will be shared with

all CWR members, will be referred to as “presented by [your organization].”

Night Out Sponsor: $3,000• On Wednesday evening of the conference, all attendees are invited to visit Goldfield

Ghost Town for a night out to encourage supportive relationships and connectionsamong members.

• The Night Out Sponsor’s logo will appear on the tickets for all attendees choosingto join in the fun.

• The Night Out Sponsor’s logo will be shown on the screen whenever it is discussedduring the conference.

Welcome Reception Sponsor: $2,500• A Welcome Reception cocktail party will be held for all attendees on the first night

of the conference: October 1.• The Welcome Reception Sponsor’s brochures or promotional materials may be

placed on tables throughout the reception area.• The Welcome Reception Sponsor’s logo will be printed on drink tickets for each

recipient and displayed on the photo booth.• The Welcome Reception will be referred to as “The Welcome Reception

presented by [your organization].”• Up to four representatives of your organization are invited to join us for the

welcome reception if you are able.

Name Badge Sponsor: $1,500• Every conference attendee, exhibitor, board, volunteer, speaker and staff member will

wear a name badge that may include your name/logo.


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• The Name Badge Sponsor’s name will be read from the podium and logo shown on screenduring sponsor recognition during the conference welcome and closing remarks.

Meal Sponsor: $1,000 (five available)• T he Meal Sponsor’s logo will be prominently displayed on or next to the buffet line during the

sponsored meal.• The Meal Sponsor’s fliers, business cards or other promotional materials can be placed on the

dining tables during the meal.

Coffee Break Sponsor: $750 (two available)• The Coffee Break Sponsor’s logo will be prominently displayed on or next to the table with re-

freshments during the sponsored break.• The Coffee Break Sponsor’s fliers, business cards or other promotional materials can be placed

on or near the refreshment table for distribution during the sponsored break.

Design Your Own SponsorshipDo you want to support CWR, but don’t see what you need? Contact us with your ideas, and we

would be happy to customize an opportunity to fit your interests!


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REGISTRATION FORM

Yes! We would like to support the 2019 Communicators

for Women Religious Annual Conference as:

Contact Name ______________________________________________________ Email ________________________________________

Please print your information exactly as you would like it to appear.

Organization Name: ______________________________________________________________________________________________________

Address: _____________________________________________________________________________________________________________________

City: _____________________________________________________________________________________ State: __________ Zip: _____________

Phone: _____________________________ Fax: _____________________________ Website: _________________________________________

Make checks payable to Communicators for Women Religious.. Submit all forms and checks

no later than August 15, 2019, to Michelle Izguerra, Office Administrator, 5401 S Cornell Ave,

Chicago IL 60615 or [email protected]. For further information, contact CWR at (773)

891-3313.

Exhibitors: Please read the Guidelines for Exhibitors on pages 11-12.

Exhibitor (please select one)

Sponsor (please select one)

Gold Exhibitor ($2,000)

Silver Exhibitor ($1,250)

Bronze Exhibitor ($750)

Patron Saint

Keynote Sponsor ($7,500) Technology Sponsor ($5,000)

Night Out Sponsor ($3,000) Welcome Reception Sponsor ($2,500)

Name Badge Sponsor ($1,500)

Meal Sponsor ($1,000)

Coffee Break Sponsor ($750) Benefactor ($500)

Donor (Up to $250)


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GUIDELINES FOR EXHIBITORS

Early bird discount: Exhibitors who register on or before July 1, 2019, will receive

a $50 discount.

Deadlines: All registrations and logo files must be received by August 15, 2019,

for inclusion in print materials.

Set up and tear down: Exhibitors may set up their booths any time on Tuesday, October 1.

The Exhibition Showcase will be open to attendees on Wednesday, October 2 and Thursday,

October 3 from 7:30 a.m. until 4 p.m. Exhibitors can tear down any time after 4 p.m. on October

3. All materials must be removed by 1 p.m. on Friday, October 4.

Eligibility: The CWR Executive Director and Board of Directors determine the eligibility of any

company or organization to exhibit at the conference. The Executive Director and Board of

Directors may prohibit installation or request removal of any promotion that is not in keeping

with the character or purpose of the event.

Terms and Conditions

Required deposit is payment in full. Cancellations must be made in writing and are subject to

a 10% non-refundable fee. No refunds will be issued for cancellations made after September

30, 2019.

Exhibitor reservations for space are considered accepted only when the Exhibitor receives

written confirmation from CWR Office Administrator Michelle Izguerra..

The Exhibitor Agrees:• All provisions of the Exhibitor Showcase Rules and Regulations are shown below and will

be part of this contract.

• This contract is for: Exhibit space including a 6 foot by 30 inch skirted table and one (1) to

three (3) side chairs. Exhibit area is carpeted and defined by the table and adjacent chairs.

Materials may not extend forward beyond the table. Each table and chair will have ap-

proximately 8 feet of width defined as the Exhibitor Area.

• All additional expenses including, but not limited to, shipping and handling fees are the

sole responsibility of the Exhibitor.

• Exhibitor spaces are limited and will be assigned by CWR in the order in which paid

applications are received, with the exception of Gold and Silver Exhibitors, who may

choose their preferred table location. Please note that all sales or promotional activity is

limited to the confines of the Exhibition Showcase.


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• Exhibitors’ shipping materials should be addressed as follows: CWR Conference Oct. 1-4

ATTN: Michelle Izguerra, Sheraton Mesa Hotel at Wrigleyville West, 860 North Riverview,

Mesa, Arizona 85201 to arrive no earlier than Monday, September 30.

• CWR and the Sheraton Mesa Hotel at Wrigleyville West are not responsible for any loss,

damage or injury that may occur to the exhibitors, their employees or property. The Ex-

hibitor on signing the contract expressly releases CWR and the Sheraton Mesa Hotel at

Wrigleyville West from and agrees to indemnify same against any and all claims for such

loss, damage or injury.

• Exhibit Hall:

•The use of tape, paste, tacks, nails or other such devices affixing displays to the

walls and other permanent structures within the Exhibitor Showcase is forbidden. If

any-thing is to be attached to the walls, only masking or painter’s tape is allowed.

• All aisle and corridor space is under control of CWR and shall not be used for

demonstration purposes or literature distribution.

• Maximum height for any exhibit is seven (7) feet. Hanging displays from the ceiling of

the Exhibitor Showcase is forbidden.

•No space shall be sublet for any reason.

• At the end of the event, it is the responsibility of the Exhibitor(s) to arrange for their own

shipping, with the proper documentation for pick up. The hotel will not take responsibility

for this.

5401 S CORNELL AVE CHICAGO IL 60615 (773) 891-3313 C4WR · sponsorship and exhibition opportunities. 5401 s cornell ave chicago il 60615 (773) 891-3313 c4wr.org

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