5/29/021 Informational Meeting May 29, 2002 Perry Township Administration Building Fourth Street/Bowman Road Sewer Improvement Area.

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Informational MeetingMay 29, 2002

Perry Township Administration Building

Fourth Street/Bowman Road Sewer Improvement Area

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Overview of Tonight’s Meeting

I. Review objective of tonight’s meeting.II. Review the history of the project.III. Review proposed sewer layout.IV. Review administrative procedures.V. Review design and construction cost.VI. Review tentative Community Development

Block Grant (CDBG) project funding.VII. Review additional property owner cost.VIII. Review tentative schedule IX. Questions and answers.

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A. To review the pollution problems in the project area, and informally discuss the options for correcting problems.

I. Meeting Objective

B. Discuss all cost, and funding options involved with constructing a public sanitary sewer to alleviate the pollution problems.

C. Develop a final project area.

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Most of 2000 Allen County Department of Public Health received complaints of maltreated sewage in the western portion

of the project area.

October 2000 Allen County Department of Health conducted a survey of 26 homes on the western end of

Fourth Street (Project A). Investigation Summary

II. Project History

Summer 2000 County Engineers representative performed field investigations for resolve of poor drainage. Standing septic discharge was observed

March 99 Storm water drainage, and standing septic complaints were made to the Allen County Engineers office for areas along East Fourth Street.

Spring 2001 County Engineers, Sanitary Engineers, and Department of Health met to discuss the ability of providing a public sewer to eliminate pollution problems.

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II. Project History (continued)

May 17, 2002 Samples were taken from various locations Sampling Locationsto determine the area of influence and severity of the pollution problems Sampling Results.

May 29, 2002 Informational meeting.

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III. Administrative Procedures(non-assessment)

A. Conduct first Informational Meeting.B. Conduct Public Hearing (CDBG requirement).

C. Make application to State of Ohio for CDBG money from theCompetitive Sewer and Water Program.

D. Conduct second Informational Meeting.

E. Begin design of project.

F. Bid construction of project.

G. Begin construction of project.H. Complete construction of project.

I. Notification to property owners for connection to project.

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IV. Proposed Sewer LayoutExisting Sanitary Sewer

Project A Project B

East Fourth Street

Gre

ely

Ch

apel

Roa

d

Bow

man

Roa

d

N

SR 117RR

I 75

8” Sanitary Sewer

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V. Design and Construction Cost

.

Project A

Engineering Design $ 22,500.00

Construction Cost 282,700.00

Construction Engineering 27,100.00

Service Connections 72,000.00

Miscellaneous 5,000.00

Contingency 72,800.00

Total Project Cost $482,100.00

Project B

$ 38,000.00

566,480.00

48,200.00

151,540.00

8,000.00

56,500.00

$868,720.00

Total Project A and Project B = $1,350,820.00

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VI. Tentative CDBG Project Funding

The Ohio Department of Development through CDBG Competitive Water Sewer Program will provide 50% grant funding, up to a maximum of $500,00.00 for qualified and approved projects. 51 % or more of the property owners need to be low-to-moderate income level (LMI).

The Ohio Department of Development may also provide up to $100,000.00 grant funding for connection and permitting fees to qualified and approved LMI property owners.

General

Qualification

Project A – This part of the overall project area does qualify for the CDBG project funding (50% or $500,000.00 max).

Project B – This part of the overall project area does not qualify for the CDBG project funding (50% or $500,000.00 max)

Project A + Project B – The combined project area does qualify for the CDBG project funding (50% or $500,000.00).

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VI. Tentative CDBG Project Funding(continued)

Project A Project Cost to Property Owners

Total Project Cost (less service connection cost) = $410,000.00

Less the 50 % CDBG Funding -$205,000.00

Debt Service Balance $205,000.00

Therefore the tentative Principal amount to be charged to property owners through additional monthly sewer billing collections = $205,000.00 ÷ 30 property owners = $6,833.33 per property owner.

Note: The replacement of an on-lot private system could cost anywhere from $7,000.00 to $10,000.00 per property owner.

Monthly Debt Retirement: $6,833.33 (30 years at 3.95%) = $32.43 per month

$6,833.33 (30 years at 2.0%) = $26.63 per month

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VI. Tentative CDBG Project Funding(continued)

Project B Project Cost to Property Owners

Total Project Cost (less service connection cost) = $716,880.00

Less the 50 % CDBG Funding -$ 0.00

Debt Service Balance $716,880.00

Therefore the tentative Principal amount to be charged to property owners through additional monthly sewer billing collections = $716,880.00 ÷ 57 property owners = $12,576.84 per property owner.

Note: The replacement of an on-lot private system could cost anywhere from $7,000.00 to $10,000.00 per property owner.

Monthly Debt Retirement: $12,576.84 (30 years at 3.95%) = $59.68 per month

$12,576.84 (30 years at 2.0%) = $46.49 per month

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VI. Tentative CDBG Project Funding(continued)

Combination of Project A and Project B Project Cost Property Owners

Total Project Cost (less service connection cost) = $1,127,280.00

Less the 50 % or $500,000.00 Max CDBG Funding - $ 500,000.00

Debt Service Balance $ 627,280.00

Therefore the Principal amount to be charged to property owners through additional monthly sewer billing collections = $627,280.00 ÷ 87 property owners = $7,210.11 per property owner.

In Summary: Project A does not need Project B, but Project B needs Project A!

Note: The replacement of an on-lot private system could cost anywhere from $7,000.00 to $10,000.00 per property owner.

Monthly Debt Retirement: $7,210.11 (30 years at 3.95%) = $34.21 per month

$7,210.11 (30 years at 2.0%) = $26.65 per month

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VII. Additional Property Owner Cost

1. Abandonment of existing private sewage system/tanks and installation ofa sanitary sewer lateral to the project - $1,000 (possible grant assistance).

4. Monthly Sewer Billing – City of LimaUsers of 300 cu. ft. of Water or Less per MonthMinimum Charge for under 300 cu. ft. water usage $18.29 per month

Users of over 300 cu. ft. of Water per MonthMinimum Charge for over 300 cu. ft. water usage$24.25 per monthplus Volume Charge for every 100 cu. ft of water $3.425 per month per

100 cu. ft.Example: Typical family of five (5) uses 800 cu. ft. of water per month

Minimum Charge ($24.25) + Volume Charge (5 x $3.425) = $41.38 per month

2. City of Lima Impact Fee - $1,000.00 (possible grant assistance).

3. City of Lima Permit Fee - $568.50 (possible grant assistance).

Total Monthly Sewer Charges With Debt Retirement = $66.64 to $101.06 per month.

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VIII. Tentative Schedule

First Informational Meeting May 29, 2002

Conduct Public Hearing June 13, 2002

Make application to CDBG July 5, 2002

Conduct Second Informational Meeting August 30, 2002

Begin design September 30, 2002

Bid project March 30, 2003

Begin construction April 15, 2003

Complete construction October 30, 2003

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IX. Questions & Answers

Note: Please State Your Name and Address, for the record, before asking your question.