5 th September 2003Diane Tough Content Creation at the NHM or The evolving catalogue!

5th September 2003 Diane Tough

Content Creation at the NHM

or

The evolving catalogue!

5th September 2003 Diane Tough

NHM Libraries

• 1 million items in 4 LibrariesGeneral & ZoologyEarth Sciences BotanyEntomology

5th September 2003 Diane Tough

Cataloguing Aims & Standards

AIMS Maintain & develop a

catalogue of the Collections.

Achieve an accurate catalogue record on Unicorn for every item the Libraries hold.

STANDARDS AACR2 MARC21 OCLC AUTHORITY

FILES

5th September 2003 Diane Tough

Current Cataloguing

• Team of 2.5 cataloguers.

• Downloading records from OCLC carried out by Assistant Librarians in the different subject libraries.

5th September 2003 Diane Tough

Material catalogued

Monographs Manuscripts Maps Drawings Electronic resources

Serials Map series Serial parts catalogued

as analyticals Serial parts catalogued

as monographs

5th September 2003 Diane Tough

Formats created

CATALOGUING Monograph Map Manuscript Graphic Serial Analytical Audio-Visual

AUTHORITY Personal name Corporate name Series Subject Uniform title

5th September 2003 Diane Tough

Authority control

• Names checked against OCLC and authorized.

• Subjects – no authority control as yet. Library of Congress headings not consistent or specific enough for taxonomic purposes. Considering a mix of LC & ITIS (International Taxonomic Information System).

5th September 2003 Diane Tough

SmartPORT

• Based on the Z39.50 technology

• Z39.50 is a protocol that translates commands back and forth between the local system and the external database provider.

• Local Unicorn user friendly interface that enables the user to capture records directly into Unicorn.

5th September 2003 Diane Tough

SmartPORT at NHM

• Use to capture a complete cataloguing record and replace an existing brief record.

• External databases used – OCLC & RLIN.

• Not used yet at NHM for acquisition purposes or for new authorities.

5th September 2003 Diane Tough

Configuration of SmartPORT

• Requires OPAC manager training.

• Needs gateway elements and destinations to the relevant databases.

• Necessary to have agreements with required databases.

5th September 2003 Diane Tough

SmartPORT settings

5th September 2003 Diane Tough

Connection to SmartPORT

5th September 2003 Diane Tough

Successful search

5th September 2003 Diane Tough

Record found?

5th September 2003 Diane Tough

Load record

5th September 2003 Diane Tough

First Fleet Project

• First eleven convict ships to sail to Australia in 1787 are known as “The First Fleet”

• Three collections of drawings from that voyage held in NHM.

• Thomas Watling• George Raper• Port Jackson Painter

5th September 2003 Diane Tough

Project aims

• Digitise all the drawings

• Catalogue each drawing in Unicorn

• Export Unicorn entries to website

• Combine text and image on website

5th September 2003 Diane Tough

Creating the entries

• Graphic format needed modification – extra descriptive MARC fields added.

• Original drawings studied.

• Descriptive catalogue entry produced.

• Subject indexing of people, places, concepts, subjects and taxonomy.

5th September 2003 Diane Tough

Subject Indexing

• Subject heading schemes choosen:-LCSHThesaurus of Geographical Names (TGN)Union List of Artists’ Names (ULAN)Intergrated Taxonomic Information System

(ITIS)

5th September 2003 Diane Tough

Raper drawing no. 66

5th September 2003 Diane Tough

Raper drawing no. 66

5th September 2003 Diane Tough

Raper drawing no. 66

5th September 2003 Diane Tough

Raper drawing no. 66

5th September 2003 Diane Tough

Raper drawing no.66

5th September 2003 Diane Tough

On-going projects

• Collection Level Description Project.

• Linnaeus Link Project.

• For more information contact:-

Diane Tough

[email protected]