5 S Practice Policies

8/3/2019 5 S Practice Policies

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5 S Practice Policies

For effective implementation of the 5S practice, its Committee joined heads tocome up with these policies to ensure proper and total commitment to this

program for each and every department/section/ward.


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Preliminary Action: The 5S Committee has its memberassigned to each hospital / department / section / unit.

They will inspect/check and furnish pointers /guidelines to the departments staff (See pointers /

guidelines enclosed herein) 5S Committee will inspect the departments / sections /

units twice ( 2x) a month unannounced andunscheduled.

The Committee will provide list of ratings on 5Spractice, percentage ranking, and a color monitoringscheme to ensure proper evaluation on the saidprogram.


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3.1. Ratings:0 = Poor

1 = Fair

2 = Satisfactory

3 = Very Satisfactory

4 = Excellent

3.2. Percentage Ranking:3.2.a Get the Total Points of items evaluated

e.g.

0 1 2 3 4

1. desk 2. chair 3. tables 4. cabinets 5. drawers

_______________________

Total = 20 Points


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3.2.B Get the Total No. of Items evaluated:e.g. 0 1 2 3 4

1. desk

2. chair

3. tables

4. clothes

5. drawers_____________________

5 = Total Items evaluated

3.2.C Multiply the Total No. of items evaluated by the 4 ( as the highest rankingcategory).

e.g.

Total items evaluated = 5X

Highest Category = 4

_____

20


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3.2.D To get the Percentage Ranking:Divide Total Points of Items Evaluated bythe Total No. of items Evaluated, Mulitply

by 100.e.g.

20 ( 3.2.A)

________________ X 100 =100%20 ( 3.2.C )


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3.3. Color Coding:Red = Poor ( 050%)Yellow = Fair ( 5180%)Green = Go/Passed ( 81100%)

4. Preventive /Corrective action will be served to the following.4.1. Four ( 4 ) Consecutive Yellows in 6 visits= RED

(Failure to improve the areas despite the 5S committee advice).4.2. Three (3) Reds in 6 visits = The Department will

undergo re-orientation, wherein they will take a refresher seminaron 5S practice.

5. Certificates will be awarded to those who got Three (3) Greens in6 visits; and a Recognition in during General Assembly.


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5S GUIDELINES

OFFICE5S1. Furniture and Fixtures

1.a.Desk/Drawer 1. No unnecessaryitems on desk top and

inside drawer.Unnecessary means:

a. Sira / defective

b. unknown

c. sobrad. hindi ginagamit

e. Obsolete

f. Personal


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2. No file up documents on desktop.

3. No items under the table

4. Arrange and label items for easyretrieval

5. Personal items must have one

designated area.6. Desk top must be kept clean andtidy.

1.b. Chairs 1. Fix all defective chairs ( isrepairable)

2. No coat placed on chair3. Dispose all unrepairable chairs

4. Tuck chairs under the desk whenleaving the office


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1.c. File cabinets/Supply 1. No unnecessary items inside

Cabinets/bookshelves/ 2. All documents/books/filesFile rack are up to date.

3. Cabinets must be properly

labeled indicating its contents.4. Classify/label books/files bycategory for easy retrieval.

5. Return books/files to their

original location after use.6. Keep all cabinets/shelvesclean and tidy.


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2.Equipment:

2.a. Office Equuipment 1. Clean equipment regularly.

e.g. Computer,Printer 2. Place at most convenient location foreasy use.

Typewriter,Telephone 3. Fix defective equipment if repairable, ifnot dispose

& aircondition 4. Location/condition of equipment mustnot cause accident/danger.

2.b. Hospital Equipment 5. Set electric wirings neatly for safety andgood appearance.

3. Bulletin Board/Exhibit 1. All notices must have completeinformation.

2. Remove old poster. Keep it up to date.

3. Circulars, memos, posters must beposted in an orderly fashion.


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4. Floors/Walls/Windows 1. Clean floor, walls andwindows regularly.

2. No unnecessary marks andfree from cobwebs.

3. Fix all broken

tiles/floors/windows.4. Floor must be kept dry and norubbish scattered.

5. Lighting /Ventilation 1. All defective lights must bereplaced/repaired.

2. Must be placed properly andsafely.3. Clean it regularly

4. Must be adequate for efficientoperation.


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6. Comfort Rooms 1. Floors must be kept dry and norubbish scattered

2. Absence of foul odor

3. Toilet bowls are clean and not

clogged. 4. No leaking faucets.

5. Place waste can for propergarbage disposal.

6. Maintain cleanliness at all time.

7. Uniforms 1. Wear clean prescribed uniformduring the tour of duty.

2. Wear ID all the times.


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8. Waste Disposal 1. Provide a cleanwaste/garbage can

2. Proper segragation ofwaste.

a. Bio-degradable Waste(nabubulok basa, atbumabaho).

b. Non-biodegrable Waste(di-nabubulok,di-basa atmabaho).

3. Implement recyclingprocess.


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Department Auditor/s5S CHECKLIST

N

O.

Checking Item

1. DESK

2. CHAIRS

3. CABINETS/SHELVES

4. INCOMING/ OUT

GOING RACK

5. FORMS/ OFFICE

SUPPLIES6. TELEPHONE/

FACSIMILE

7. OFFICE EQUIP. eg.

Computer, Typewriter

Evaluation Criteria

1. No unnecessary items on desk top, under the desk and

inside the desk drawers

2. Items are arrange neatly for easy retrieval.

3. Tidy and convenient organized

1. Clean and well maintained1. Documents/files are properly labeled for easy retrieval.

2. Clean and well maintained.

1. No pile of documents

1.Tidy and conveniently stored for easy retrieval.

2.Must be properly labeled.1. Clean and well maintained


Marks: Previous Mark:

MARKS

0 1 2 3 4


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8. BULLETIN

BOARD/EXHIBITS

9. HOSPITAL EQUIP.

eg. X-ray Machine

10. FLOOR/WALLS/ WINDOWS

12. ELECTRIC WIRES

13. COMFORT RMS.

1. Clean and updated.


2. Place at most convenient location for easy use.

1. Adequate for efficient operation.

1. Safe and convenient laid out for operation.

1. Clean, well maintained and floor kept dry.

14. UNIFORMS 1. Clean and present good image.

2. Wears ID all the time

15. FIRE EXTINGUISHER 1. Adequate and well maintained.

Placed at most convenient locations

16. SAFETY DEVICES 1. Adequate and well maintained.

17. WASTE DISPOSAL 1. Strictly followed the proper waste segregation guidelines

2. Followed recycling process.


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No. of items/areas evaluated: ___________ TOTAL SCORE:__________

COMMENTS:

RATINGS: 0-4

0 - Poor implementation of 5S 3 -- Very Satisfactory

1Needs Improvement 4Excellent implementation of 5S Fair2 -- Satisfactory


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5SGUIDELINES HOSPITALWARDS

A. PATIENTS ROOM1. BEDS 1. Clean and well dusted.

2. Beds are aligned and with clean bed

sheet that are properly intact

3. No bed pans under the beds.

4. No unnecessary items put/hang in

the beds

5. oxygen tanks must be placed safely

besides the patients bed

2. BEDSIDE TABLES 1. Must be neat and tidy

2. Patients belonging must be placedproperly

3. Foods should properly covered

4. No. unnecessary items inside the

cabinets


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3. SINKS 1. Must be kept clean.

2. Ensure that faucet is functioning, if not,

report it immediately.

3. No-food trays placed on top.

4. FLOOR/WINDOWS/WALLS

1. Must be dry.

2. No strain, no unnecessary poster and

no cobwebs.

5. LIGHTING/ VENTILATION

1. All defective lights must be placed/

repaired

2. Must be placed properly and safely.

3. Clean it regularly.

4. Must be adequate for efficient

operation.


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B. NURSES STATION

1. PATIENTS CHART 1. Clean and well arranged on the rack.

2. No unnecessary marks or strain on

the charts.3. Must be properly filled up with patient

information.

2. FORMS 1. Must be arranged, neat and tidy

2. Classify and labeled forms for easy

retrieval.

3. DESK/ DRAWERS 1. No unnecessary items on desktop

and inside drawer.

1. sira/ defetive

2. unknown

3. sobra

4. Hindi ginagamit5. Obsolete

6. Personal

2. No file up documents on desktop


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3. No items under the table.4. Arrange and label items for easy

retrieval.

5. Personal items must have onedesignated area.

6. Desk top must be kept clean and tidy.4. CHAIRS

1. Fix all defective chairs (if repairable)

2. No coat placed on chair.3. Dispose all unrepairable chairs.

4. Tuck chairs under the desk when leaving

the station.

5. FILE CABINET/

SUPPLY CABINETS/

SHELVES 1. No unnecessary items inside

2. All documents/books/files are up todate.

3. Cabinets must be properly labeled

indicating its content.


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4. Classify/label books/files by categoryfor easy retrieval.

5. Return books/files to their original

location after use.6. Keep all cabinets/shelves clean and

tidy.6. BULLETIN BOARD

1. All notices must have complete

information.

2. Remove all posters. Keep it up to date.

3. Circulars, memos, posters must beposted in an orderly fashion.

7. MEDICINE ROOMS 1. All patients medicines must be placed

in the medicine room.

2. Medicines must be properly labeledand arrange in the medicine cubicles.

3. Clean and asepsis maintained.

4. All medicines cubicle must be dust free

and no cobwebs.


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8. EQUIPMENTeg. Telephone, Refrigerator, 1. Clean equipment regularly

Typewriter 2. Place at most convenient location

for easy use.3. Fix defective equipment if

repairable, if not dispose it.

4. Location/condition of equipment

must not cause accident/danger.

9. FLOORS/WALLS/

WINDOWS 1. Clean floor, walls andwindows regularly

2. No unnecessary marks and free

from cobwebs.

3. Fix all broken floors/tiles/ windows

4. Floor must be kept dry and no

rubbish scattered.


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10. Lighting /Ventilation 1. All defective lights must bereplaced/repaired.2. Must be placed properly and safely.

3. Clean it regularly

4. Must be adequate for efficientoperation.

C. COFFERENCE ROOM/ EXAMINING ROOM

1. TABLES/DESK/DRAWERS

1. No. unnecessary items on desktop and

inside the drawer.2. Must be clean and well arrange.

3. No file up documents on desk top4. No items under the table.

5. Repair all defective tables/desk.

2. CHAIRS

1. Fix all defective chairs (if repairable)

2. No coat placed on chair.

3. Dispose all unrepairable chairs.

4. Tuck chairs under the desk when

leaving the station.


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5. Must be clean and well arrange.3. CABINETS/SHELVES

1. No unnecessary items inside

2. All documents/books/files are up to date.

3. Cabinets must be properly labeledindicating its content.

4. Classify/label books/files by category

for easy retrieval.

5. Return books/files to their original

location after use.

6. Keep all cabinets/shelves clean and

tidy.

4. BULLETIN BOARD/EXHIBITS

1. All notices must have complete

information.

2. Remove all posters. Keep it up to date.

3. Circulars, memos, posters must be

posted in an orderly fashion.


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5. EQUIPMENT

eg. Overhead, white board 1. Clean equipment regularly

soundsystem 2. Place at most convenient location for

easy use.3. Fix defective equipment if

repairable, if not dispose it.

4. Location/condition of equipment

must not cause accident/danger.

5. Set electric wirings neatly for safety andgood appearance.

6.FLOOR/WALLS/WINDOWS

1. Clean floor, walls and windows

regularly

2. No unnecessary marks and freefrom cobwebs.



rubbish scattered.


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7. LIGHTING/VENTILATION1. All defective lights must be

replaced/repaired.2. Must be placed properly and safely.



operation.

D. STORE ROOM

1. CABINETS/SHELVES

1. No unnecessary items inside

2. Cabinets must be properly labeled

indicating its content.

3. Keep all cabinets/shelves clean and

tidy.


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2. FLOOR/WALLS/WINDOWS

1. Clean floor, walls and windows

regularly


from cobwebs.



rubbish scattered.

3. LIGHTING/VENTILATION

1. All defective lights must be

replaced/repaired.

2. Must be placed properly and

safely.



operation.


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4. LINENS/TRAY AND OTHERS1. Must be clean and well arrange

2. Must be labled properly for easy retrieval.

3. Must be placed safely and properly.E. COMFORT ROOMS

1. FLOOR/WALLS/WINDOWS1. Clean floor, walls and windows

regularly


from cobwebs.3. Fix all broken floors/tiles/ windows4. Floor must be kept dry and no

rubbish scattered.

5. No strain, unnecessary marks and

posters6. Absence of foul odors.

2. TOILET BOWLS

1. Must be clean and not clogged.


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3. FAUCETS/SINK/LAVATORY

1. Leaking faucets must be fixed/repaired

2. No unnecessary items placed on the top

of the sink

F. WASTE DISPOSAL

1. Provide a clean waste/garbage can.

2. Proper segregation/disposal of waste.

a. Black bagfor general wastes(non-inflammatory, dry; non biodegradable)

b. Green bagfor general wastes(non-infectious. wet; biodegradable)

c. Yellow bagfor infectious, pathological andpharmaceutical waste; biodegradable)3. Implementing recycling process


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1. EXAMINATION TABLE 1. Clean and properly maintained

2. Must be functioning

3. No unnecessary items on top

2. LIGHT / VENTILATION 1. Must be properly maintained and adequate

3. EQUIPMENT 1. Must be functioning

2. Must be properly labeled

3. Must be clean, tidy and adequate

A. EXAMINATION / TREATMENT ROOMS

B. MEDICATION ROOM

1. MEDICINE / SUPPLIES 1. Must be properly labeled

2. Syringes and needles must be arranged properly

3. Properly segregation pf amps., syringes and needles

4. IVtraymaintain asepsis


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1. CABINETS 1. Clean and well maintained

2. Must be properly labeled

2. LINENS 1. Clean and well arrange at the shelf

C. STOCK ROOMS

D. COMFORT ROOMS

1. FLOOR / WALLS 1. Clean, dry, functioning and well maintained

2. Absence of foul odor

E. WASTE DISPOSAL

1. WASTE SEGREGATION 1. Strictly followed the proper waste segregation guidelines

2. Followed recycling process


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