4.3World Bank Environmental and Social Safeguards Policiesmma.gov.jo/Files/Docs/16062019_025209MSSRPRamthaMunicipal… · Web viewWhereas, Ramtha municipality is fully responsible

ENVIRONMENTAL AND SOCIAL IMPACT ASSESMENT STUDY (ESIA)

Governmental Complex in Ramtha Municipality

Irbid Governorate

Municipal Services and Social Resilience Project

(MSSRP)

Date: May 2019

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No.Chapter 1: Executive Summary1.1 Introduction 61.2 Project Objectives 61.3 ESIA Methodology 61.4 Legal and Institutional Framework 71.5 Baseline Data and Project Existing Environment 71.6 Environmental and Social Impacts 81.7 Analysis of Sub-Project Alternatives 91.8 Environmental and Social Management Plan –ESMP 91.9 Environmental and Social Mitigation Measures 101.10 Environmental and Social Monitoring Plan 271.11 Public Consultations 27Chapter 2: Sub-project Description2.1 Sub-project objectives 322.2 Location 322.3 Project Size & Land Requirements 332.4 Land Ownership & Current Land Use 332.5 Project Activities &Expected Equipment 352.6 Environmental & Social Assessment and Review Process 37Chapter 3: Existing Environment and Baseline Data Geology & Soils 3.1 Water Resources & Hydrogeology 393.2Air Quality & Noise level 393.3Flora & Fauna 393.4 Wetlands & Protected Areas 403.5 Population 403.6 Services & Facilities 403.7 History, Heritage, and Touristic Sites 403.8Climate & Topography 41Chapter 4: Legal and Institutional Framework4.1 Jordanian Environmental Regulations 434.2 Jordanian Environmental Impact Assessment Policy 43

4.3World Bank Environmental and Social Safeguards Policies 434.4 Gap analysis between Jordanian Legislations and the WB Policies 44Chapter 5: Environmental and Social Impacts5.1Scope of Impact Assessment and Methodology 475.2 Potential Impacts during Construction Stage 495.2.1 Removal of Existing Debris and Standing Trees 49

5.2.2 Impact of Site Leveling and Excavation Works 49

5.2.3 Impact of Constructing the Building Floors & Main Components 505.2.4 Potential Impact during Finishing & Indoor Works 505.2.5 Potential Impact on Social &Economic Conditions 515.2.6 Potential Social Impacts 515.3 Potential Impacts during Operation 525.3.1 Impact of Waste’s Generation& Poor Disposal Plan 525.3.2 Safety of Workers & Employees 525.3.3. Impact on Health Condition of Employees 535.3.4 Impact on Landscape &General View of Site 535.3.5Impact on Soil & Green Spaces 535.3.6 Potential Impact of Materials Handling& Storage 53

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TABLE OFCONTENTSLIST OF FIGURES, TABLES,, AND ABBREVIATIONS

5.3.7 Impact on Socio-economic Condition 53Chapter6: General Analysis of Project Alternatives6.1 Sub-Project Location Alternatives 556.2 ‘No Project’ Alternative 55Chapter 7: Environmental & Social Management Plan ESMP, and Mitigation Measures

7.1 General 587.2 Responsibilities & Procedures 587.3.1 Mitigation Measures During Preparation & Construction 807.3.2 Mitigation Measures During Operation Stage 89Chapter 8: Environmental and Social Monitoring Plan8.1 Monitoring Arrangement 1078.2 Reporting 107Chapter 9: Social Study9.1 Social Consultation Program 1149.2 Findings of Social Study & General Recommendations 115

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LIST OF FIGURES

Figure No.

Figure (1): the location of the proposed land using the Department of Land And Survey website 10

Figure (2): Front view of the expected sub-project 41

Figure (3): The locationof the proposed landusing the Department of Land And Survey website 42

Figure (4): View of sub-project construction area 44

Figure (5): Electrical convertor in the land of the sub-project 44

Figure (6): Bushes and existing species in the site 50

Figure (7): ESIA Community Consultations 136

Figure (8): Letter of Designation from Department of Land and Survey to Ramtha Municipality 154

Figure (9): Community Consultations for the Design of the sub-project 158

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LIST OF TABLES

Table No.

Table (1): ESMP Detailed Tables. 14

Table (2): Sub-Project’s Land Basic Information 43

Table (3):Sub-Project’sActivities and Equipment46

Table (4): Environmental and Social Assessment and Review Process 47

Table (5): Safeguards Policies of the Bank 54

Table (6):E&S Impact Assessment Matrix for Constructing a New Governmental Complex in Ramtha

Municipality

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Table (7): ESMP Detailed Tables 72

Table (8): Mitigation Measures Detailed Plan 107

Table (9): Detailed Monitoring Plan 129

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Abbreviations

MSSRP Municipal Services and Social Resilience Project

MOMA Ministry of Municipal Affairs

CVDB Cities and Village Development Bank

WB World Bank

PMU Project Management Unit

ESMF Environmental and Social Management Framework

ESIA Environmental and Social Impact Assessment

GRM Grievance Redress Mechanism

OP Operational Policy

PAPs Project Affected Persons

PMU Project Management Unit

RAP Resettlement Action Plan

RPF Resettlement Policy Framework

ARRAP Abbreviated Remedial Resettlement Action Plan

MoEnv Ministry of Environment

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Chapter 1

Executive Summary

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1.1 Introduction

This Environmental and Social Impact Assessment ESIA is conducted for Ramtha municipality sub-project, the construction of a governmental complex, under the Municipal and Social Resilience Project funded by a number of donors and administered by the World Bank. More than five years of violent conflict in Syria has resulted in massive movements of people within Syria, as well as into neighboring countries. The displacement crisis has put enormous pressure on basic service delivery and social resilience in Jordan. The latest Jordan census records of 2016 indicate that Jordan is currently hosting nearly 1.3 million Syrian refugees, 80 percent of whom live in host communities. This number represents about 13 percent of Jordan’s population. During the first two years of the Syrian refugee crisis, the international community’s response focused almost exclusively on providing humanitarian assistance to the refugees, including to those who fled to Jordan. As the numbers of Syrian refugees living in host communities in Jordan gradually increased, the country’s systems and structures have been strained, adding pressure on basic service delivery in water, sanitation, electricity, solid waste management, and overstretching health and education systems. Relevant to this, through the large influx into cities and its effects on service delivery, social tensions are increasingly common in many communities.

The Government’s response has shifted from an emergency framework to longer-term resilience and economic stability. In response to the growing pressures, the GOJ committed the Jordan Compact in February 2016 which put forward a more holistic framework for addressing the crisis, that:

(i) addresses the wellbeing of the Syrian refugees while responding to the immediate needs of the host communities; (ii) supports Jordan’s growth agenda and longer-term resilience and economic stability. To help translate the commitments under the Jordan Compact, the GOJ has requested the World Bank to extend and scale up its support and prepare the Jordan: Municipal Services and Social Resilience Project (MSSRP). The project is a continuation and scale-up of an earlier emergency program, and has the project development objective (PDO) to support Jordanian municipalities affected by the influx of Syrian refugees in delivering services and employment opportunities for Jordanians and Syrians. The project is aligned with the Government’s commitment under the Jordan Compact, and aims to(iii) strengthen resilience of local governance systems and communities to crisis with a particular focus on social cohesion, and to create short-term employment opportunities in host communities.

Based on the construction plan of the proposed governmental complex - the sub-project - this building consists of seven floors; the ground floor is proposed to be used as a multi-purpose hall to be utilized by the municipality for public meetings, and to be also let for the community to organize events, social occasions, etc… Such a facility does not exist in the city. The other six floors are proposed to be used:(i) to host the Municipality offices, as the municipality is currently renting some offices in one mall,(ii) and to host other governmental agencies that will be renting the space inside the governmental complex. Renting this space to government offices will combine the objective of bringing critical government services in one place for the benefit of the community, and also providing a source of revenue for the municipality (from rental fees).

1.2Sub-project Objectives

The sub-project main objective is to construct a governmental complex in Ramtha municipality in order to minimize the time and effort on citizens in achieving their paper work when these government offices are grouped in one place. In addition to that, the Municipality would move its offices to one of the floors, hereby creating savings that replace the rental fees being paid now from rental of the Municipality offices. .Moreover, this sub-project will provide an extra source of revenue to the municipality from renting the complex spaces to the government offices. This sub-project was ranked as the top priority among the various groups representing Ramtha community in the community consultations held earlier in the municipality as part of the requirements under MSSRP.

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1.3ESIA Methodology

The sub-project location and area physical systems are studied in detail within this document. Collection of data included gathering available information from the technical reports and drawings draft of the building. In addition, information like climate and geography were collected from different sources like the official relevant websites. Moreover, the ESIA included conducting field visits and making visual observation for the site and data on existing debris, economical activities, and project area facilities were gathered and included in this document.

As stated before, the sub-project was selected through conducting several community consultation sessions and was ranked number one priority for the citizens of Ramtha municipality. Screening forms for the sub-project were filled, and they indicated that the sub-project would have some environmental and social impacts during construction.

On September 13th, 2018, a field visit was conducted by the PMU Safeguards specialist and the Feasibility Study specialist, to observe the site and its surroundings. According to baseline studies and field visit, two major problems were identified in the site of the project:

1. An existing kiosk owned by a number of Project Affected Persons (PAPs), for which an Abbreviated Remedial Resettlement Action Plan ARRAP was prepared and approved.2.An electrical convertor nearly on the edge of the land, for which the design of the building was slightly modified to avoid any contact with the convertor.

On October 2nd, 2018, another field visit was conducted to the municipality, by the PMU Safeguards specialist and the supervision engineer, to make sure that the design was modified in order to deal with the problem of existing electrical convertor. The engineering design also took into consideration accessibility of people with special needs and appropriate waiting spaces.

Preliminary scoping of the site, based on the field visits, indicated the potential occurrence of some impacts that are considered site-specific and could be mitigated through applying an Impact Assessment Matrix, which is part of the ESIA document. Potential impacts include:

- Impacts on natural Environment: such as air quality, soil compaction, agricultural lands, noise and vibration.- Socio-Economic Impacts: such as resettlement, job creation, health and safety.

Those impacts are detailed in the Assessment Matrix, according to the sub-project activities, and determine whether the impact is negatively low, medium, high, or is positive.

An environmental and social management plan (ESMP) was prepared to present all possible impacts of the sub-project construction and the appropriate mitigation measures for those impacts. Consultation sessions were also held for the community to have their feedback on the sub-project selection and implementation, as well as on the proposed design of the complex with the latter having the objective of ensuring the community, more specifically females, youth, and other marginalized groups, such as disabled persons, are able to optimally benefit from the proposed complex spaces and services. .

1.4 Legal and Institutional Framework

The legal and institutional framework of this assessment depends on investigating and including national regulations and the World Bank policies that relate to environment and social safeguards. Jordanian Law of Environmental Protection, No. 52 of 2006 that went into effect on Oct. 16, 2006and the Bank operational policies are the legal foundation of this work and formed the general framework of this study. Actually, this sub-project –is under category B for World Bank, which is equivalent to category 2 in the Jordanian Environmental Law.

The World Bank Operational Policy OP 4.01 on “Environmental Assessment” is triggered for this project. The “Involuntary Resettlement Policy OP/4.12”is another policy that is triggered for his project taking into

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account the project’s potential unconformity with existing regulations and possible impact causing any resettlement due to sub-project implementation for which an ARRAP document was prepared.

In addition, the ESIA refers to some clauses in the FIDIC for Works, that are considered relevant to regulations and articles arranging construction activities and identifying required documents and construction work permission and safeguards issues. Chapter II, General Conditions, Section 4, Contractor Responsibilities, and Chapter III, Particular Conditions, as well as the Supplementary Particular Conditions, contains specific clauses that are directly related to applying safety measures in the site.

1.5Baseline Data and Sub-Project Existing Environment

The sub-project land is almost located in the middle of Ramtha city with 80 m along the main street of Alsakhrat Almusharifa. The availability of public transportation raises the strategic importance of the proposed land, which was assessed as the most suitable land for constructing such a complex. The municipality owns other lands but those are far away from the center of the city and hence are not appropriate for the proposed scheme. This specific site had been designated since 2011 for this purpose, and citizens would only need one transportation to get there minimizing the cost and effort. The existing Governmental agencies are spread out in different locations around the city in which travel time for citizens, travel costs, as well as traffic jam could be a serious problem. The location of the proposed land is also near very important public buildings that include two schools, a healthcare center, and a Public Park. The coordinate of the land is (32.55905815, 36.00076154).The selected Governmental Complex lies on a land in Abu AlBasal AlSharqi area, and is surrounded by the following governmental buildings:1.Comprehensive health center.2.Musab bin Omair Secondary School for Boys.3.Ramtha Health Directorate.4.IbnHazm Elementary School.5.Public Park.

Figure (1): the location of the proposed land using the Department of Land And Survey website

In the sub-project site, there are no protected areas or unique species to be included in this report. Whereas, pollution sources that may deteriorate air quality or disturb noise normal levels are not found.

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The only activity that might be mentioned here is the traffic movement at AlSakhra al Mosharafa Street the nearest road to the sub-project area. Actually, there are no measures for emissions level caused by traffic, but air and noise levels are estimated to be within acceptable limits. Moreover, current economic activities are simple and they are not expected to cause significant impact on air and noise levels. Groceries, commercial shops, and a number of public entities including two schools, Directorate of Education, Directorate of Public Health, a comprehensive health center and an amusement park, are the main activities in the surroundings of the sub-project area. In addition, there are no touristic, cultural heritage assets in the sub-project area that might be affected by the sub-project's activities.

As an urban area, services and facilities like water and sanitation networks, telecommunications, health services, and electricity connectivity are available in this location.

The new building will be owned and operated by Ramtha municipality.

1.6 Environmental and Social Impacts

All potential impacts of sub-project preparation, construction, and operation stages are deeply investigated in this assessment. Both positive and negative environmental and social impacts are addressed as well.

The analysis under this ESIA indicates that this sub-project will cause temporary and localized environmental impact especially during construction stage. Those were already explained to the communities in the community consultations mentioned earlier. Moreover, social and economic long-term benefits of the sub-project are high compared to the current situation for the municipality, while concerns like creation of conflicts, land acquisition, resources competition, and project failure arenot evident in this project.Small scale socio-economic impacts to operators of a small kiosk on the subject site were evaluated and compensated through an Abbreviated Remedial Resettlement Action Plan that is publicly disclosed.

Generally, the ESIA investigation indicates several potential impacts of this sub-project as the following:

During Construction Stage

1. Temporary deterioration of Air quality caused by increasing dust concentration and small emission produced from work place involved trucks;2. Temporary increase in noise levels due to construction activities and noise of involved equipment;3. Temporary accumulation & scatter of waste during construction activities;4. Temporary obstruction of traffic & mobility pattern; and5. Temporary exposure to work place hazards and accidents.6. Temporary community exposure to hazards and accidents

During Operation Period

1. Mismanagement of waste &poor disposal techniques;2. Negative visual impact;3. Normal wear and tear and deterioration of facilities, including wall paint, doors, toiled facilities, etc...4. Lack of following up and implementing workplace safety measures; and5. Poor storage of materials and equipment.

1.7 Analysis of Sub-Project Alternatives

Sub-project alternatives’ investigation shows that the selected location, construction activities, construction materials, involved equipment, and social & economic aspects comport with the ESIA study considerations to construct this sub-project in this exact location.

As it was stated before, Ramtha municipality offices are rented within a commercial mall, and this sub-project shall give the municipality a chance to have its own offices while using the rent paid in some

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other useful infrastructure sub-projects for better services of the citizens. Extra revenue will also be available for the municipality budget from renting other governmental entities in the complex, as well as using the multi-purpose hall which is intended to be built in the ground floor for different occasions. The social and economic benefits of the sub-project implementation are expected to be high.

Alternatives were considered to use another piece of land owned by the municipality, but was rejected by the municipality, as the land of the sub-project was already designated for the construction of this governmental complex and is highly favored by Ramtha citizens due to its strategic location in the center of the city, which was clearly shown in the Community Consultations conducted earlier when prioritization of sub-projects was done.

Hence, this document presents the current alternative as this site reflects high Socio-economic benefits and its temporary and localized environmental impact can be controlled through the implementation of mitigation measures included in this document. Other reasons for choosing the sub-project land include:

-The municipality staff are currently renting a building on the main street that connects Amman with Damascus, for a total amount of 39,000 JDs (almost US$56,000) per year. The intended governmental complex project shall have offices owned by the municipality, so as to save the amount of rent when they move there.

-The sub-project is supposed to generate revenue for the municipality and provide one location for the citizens in Ramtha, hence minimizing the time and effort needed to accomplish any governmental paper work for the citizens in Ramtha. Parking space is also planned to provide more convenience to citizens

and to employees working in this complex .

-Providing employment opportunities and providing better municipal services are core objectives of MSSRP, which is the key purpose of building this governmental complex in Ramtha municipality.

The “No Project Alternative” means that all the above mentioned advantages would not be achieved. Thus, the land alternative provided by the municipality is considered most suitable for the sub-project construction.

1.8 Environmental and Social Management Plan –ESMPThe ESMP is an effective means to manage and monitor the implementation of the mitigation measures for the potential negative impacts of the project. Generally, ESMP consists of five components; Potential impact of the project Mitigation measures Monitoring activities Institutional arrangements & responsibility Implementation cost & required budget.

All those contents are detailed in the ESMP Table (1) below. These tables are prepared to cover construction and operation stage of the project and, therefore, to guide the contractor and responsible agency how to apply mentioned measures & treatment methods.

The cost of implementing the construction ESMP will be borne by the contractor and will be incorporated into the construction budget. The cost of supervision of the contractor’s performance will be borne by the Municipality. The cost of implementing the measures during operations phase will be part of Ramtha municipality responsibilities to include it within its maintenance and monitoring plans over operations phase. During this period, short training for employees is recommended to follow measures and procedures included in this document.

Overall, implementation of the ESMP is the responsibility of the contractor and the subcontractors who implement the work activities in accordance with their contractual obligations, along with the municipal engineer who provides oversight against the contractual requirements. The contractor and municipal

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engineer must have appropriate environmental and health & safety qualifications and will be supported by the Safeguards specialist in the PMU. . Work’s methodology and monitoring procedures are explained in detail within ESMP’s tables and will be defined in the contractor’s site-specific ESMP to be prepared by the contractor and approved by the Municipal Engineer and PMU Safeguard Specialist.

Regular Construction Progress Reports prepared by the Contractor and submitted to the Municipal Engineer for review, shall contain a section on Environmental, Social and Health and Safety. . An ESHS section of the Progress Report, as well as site monitoring reports will be prepared periodically by the PMU in every site visit conducted and will be revised by the safeguards specialist in the PMU, and submitted to the World Bank (WB) team who will follow up progress of the sub-project.

1.9 Environmental and Social Mitigation Measures

Environmental and Social Mitigation Measures (ESMM) for the potential impacts of the proposed sub-project consist of short-term procedures and long-term precautions.

For instance, preparation stage may require reviewing and making slight correction on the design in order to incorporate safety requirements for office buildings and public constructions. Actually, such additions may reflect on quantity tables, work contract, and maybe on the total cost of the project. This is just a case if such considerations have not been addressed on project designs. Concerning preparation and construction stage, it is the most expected phase to make adverse impact on surrounding environment despite its short implementation time in comparison with sub-project designed age. Therefore, ESIA focuses more on this critical period and suggests particular mitigation measures to minimize and control potential impacts. Potential impacts and mitigation measures are listed, but are not limited to those in the table below. The contractor is required to prepare a site-specific ESMP (includes health and safety) as well as Traffic Management Plan and these plans will be approved by the Municipal Engineer and the PMU Safeguard Specialist:

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Table (1): ESMP Detailed Tables

IMPACT MITIGATION MEASURES

MONITORING ACTIVITY FREQUENCY RESPONSIB

ILITY ESTIMATED COST

Preparation, Excavation, and General Waste of Work Site

1. The contractor must follow & implement waste management measures included within ESMP documents whenever needed.2. Re-use of construction waste within the work site, if possible. 3. Collection of undesired construction waste and debris in specific collection points in the site within special receptacles. Selection of waste collection site must be pre agreed with the site supervisor engineer.4. Constructio

There must be a previous list of expected waste during construction stage based on used materials and involved equipment. Decision must be made about the most critical waste to be monitored

Waste collection points should be clearly identified before launching the construction work

Determine which waste can be left and

The Municipal Engineer will monitor works on a regular basis and prepare weekly progress reports

The environmental specialist in CVDB/ the Municipal engineer

-Cost of carrying out Mitigation Measures by the Contractor would be already included in the Bill of Quantities according to the different items of construction, and shall be monitored by the municipal engineer and the Safeguards specialist in CVDB.

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n work may be avoided during rainy periods in order to avoid transmitting of waste and debris. Whereas all work materials must be covered with proper sheets. 5. Scatter of waste should be avoided. While workers temporary room in the site should be supplied with waste garbage and disposal of such waste must be done based on waste type and quantity, and in cooperation with municipal engineer. 6. Disposal of all waste must be done in the landfill and follow instruction of construction

re-used on site and which must be taken

Monitoring form to include date, contractor abidance by Health and Safety measures, any excavations found in the site and any emerging matters to be filled regularly by the site engineer and spot checks by the environmental Safeguards specialist in CVDB.

Monitor and inspect the contractor compliance with

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permission and landfill management requirements. 7. Liquid waste like water needed during construction should be collected on a separate tank and water should not accumulate on site. Besides, drainage of water to outside area is forbidden.

ESIA report

Recording all work sites, activity location, date, time, work expected period in each site

Transportation line and times of waste disposal must be mentioned in the report, in collaboration with the Traffic Management if necessary

Review all documents relating to waste management and disposal including construction permission

All hazardous waste and disposal

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methods should be mentioned. Whereas, time to occur and sites should be explained

Consider climate influence and waste scattering

Identifying used equipment, construction materials, trucks, volume of water requirement, and manual work tools

Decide about PPEs required within each activity of waste disposal and handling.

Record any spill, accidents,

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waste poor management during supervision visits

Counting of workers & trucks number and identify their different waste. Cost of disposal must be mentioned

Make photographic documentation

Soil Compaction & Contamination

1. Surface soil can be kept aside to be used later within green spaces2. Trucks and involved vehicles should follow specific & identified truck ways 3. Spill accidents must be

Make sure that soil top surface has been removed aside to be used later on for green spaces purpose

Identify the most sites subject to soil compaction or contamination.

The Municipal Engineer may follow up within 1-2 weeks

The environmental specialist in CVDB/ Municipal supervisor engineer

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prohibited. If any spill accidents occurs, it should be cleaned immediately and collected in separate disposal container.

And follow mitigation measures to maintain such impact

Record soil collection containers and available garbage in work site

Monitoring identified working paths and workers compliance to avoid soil compaction

Refer to ESIA and make photos documentation of soil condition, as soil tests must be done by the contractor in the design phase.

Air Quality & Noise 1. Spraying Define The Municipal The Included above

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Levels water on foundations before excavation work takes place. Water must be used when there is raise up of dust like sand lifting and handling2. Spraying of water may take place every day to prevent dust concentration. This action might be required in many places in work site 3. Dust and fine particles should be always within low level during all construction activities 4. Transportation trucks are preferably selected based on motor performance and low emission or

air pollution sources, type, locations, remaining time, weather main drivers Ensure water is used to maintain dust concentration and scattering of fine articles Ensure all equipment and trucks are in a good condition and emission does not exist Identify noise disturbance sources, duration, time, most affected group, number of affected workers, mitigation requirement (supply workers with earplugs

Engineer will monitor works ion a regular

basis

environmental specialist in CVDB/ Municipal supervisor engineer

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filtered exhaust presence. Old vehicles & trucks with high emissions shouldnot allowed to be used 5. Truck engine must be switched off when on site. 6. Noise barrier should be constructed around work area and should be high to prevent noise transmission and taking neighboring facilities attention, in particular nearby school students.7. Noise within work site can be minimized by providing workers with special equipment like ears protective equipment and

when necessary) Make sure that noise prevention measures are applied. For instance, noise barrier and noise protective equipment, and to abide by allowed time to work in during the day.

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masks. Workers in stone quarry location must be provided with PPEs as well. 8. Transportation of materials and waste might be scheduled during the afternoon period in order to avoid disturbing neighboring facilities’ users, as working hours are restricted between 6:00 p.m. and 9:00 a.m., and noise levels are NOT to exceed 55 decibels during the day and 45 decibels at night.

Transportation of Materials & Storage

1. Materials transferred to the site must be tight well to the truck and covered by an appropriate sheet.2. Sand is liable to scatter

Identify materials temporary storage locations and make sure such locations are not disturbing

The Municipal Engineerwill monitor activities on a regular basis and as needed.


Included above

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during truck movement. So, water must be sprayed on it and it should be covered by appropriately. 3. Truck back door must be closed during transportation. 4. Materials and equipment storage location must be agreed previously with site engineer. It must not be far from work site location. 5. Separation of materials based on their nature and type.6. Flammable or oil components materials and machinery equipment should not be aggregated with construction or organic materials.Materials on storage location must be covered with suitable

construction activities. Also, they must be away of truck & vehicles ways All transported materials & waste should be covered with proper sheet. And scattering of waste must be avoided Drivers should follow safety procedures when making this task. While all materials should be tight well to the truck Water might be used to prevent scattering of sand during transportation Identify truck routes, truck condition, materials type, applied safety procedures. Tempora

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plastic wrap and surrounded by short stones wall to prevent weathering and rainfall effects

ry storage location must address protection against rain & weather conditions. Materials should be covered and surrounded by short traditional wall and drainage channels Materials should be stored in compatible group. Flammable materials should be separate from other construction materialsSmoking is not allowed in storage locations

Health and Safety Impacts

. Contractor Prepares a site-specific ESMP (includes H&S) to fulfill contractual obligations to

Monitor implementation of the contractor’s plan that defines& anticipates work potential

The Municipal Engineer will follow up on a

daily basis


Included above

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protect workers and the public and to comply with Jordanian Laws2. The contractor is required to have a code of conduct covering worker interactions with the community, including children. The Code of Conduct is applicable to all of its workers as well as subcontractors. 3. All workers including subcontractors, are required to acknowledge that training in the code of conduct has been received.1.2. The location of electrical power line and cables must be determined before digging and excavation work

hazards, health hazards, and work place safety measures. Make sure all required PPEs are available and workers are assigned based on physical condition capacity Work site must provide protection against any risk and work hazards. Any indicator of potential injury exposure must be recorded Check out scaffolds, ladders, floors, openings, and machinery used in this construction Inspect any potential threat of involved

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takes place (in our case, the Electric Convertor in the site should by isolated by a wall to avoid any accidents)3. Work sites must be clean and orderly. While all site surface must be kept dry. Otherwise, proper means might be taken to assure the surface is slip-resistant. 4. Items and materials that are not required during work hours must be removed from the work site 5. PPEs are necessary during all times of work. Hardhats, proper safety shoes, inspiration masks, and ear protective tools should be worn by workers. Moreover, safety devices during indoor work like electrical

equipment on project’s components. In addition , equipment must be checked up to make sure they are in a good condition and they are safe to be used Inspect the existence of firefighting agents and workers ability to handle fire extinguishers. Make sure First Aid Box is on site Ensure the availability of PPEs for handling chemical & painting substances. While such materials should be labeled with explanation about its contents and use

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connection, painting, and plastering work are all required.6. Storing debris and waste safely and removing them immediately from the construction site. 7. All construction safety requirements must be addressed in this project. Workplace injury must be avoided and the contractor is responsible to follow up safety procedures, as well as providing basic medical services and supplies to workers8. Workers must be careful when working near floor and ground openings. While, openings should be marked and easily identified by all workers and

requirements All electrical connections and involved devices must be evaluated and protective measures of applying those devices must be attached to product boxes

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drivers. 9. Bending & forming of construction steel must be done with care and high safety measures application. Suitable manual tools and safety protective agents must be applied during this work 10. All aisles and passageways must be identified and marked.11. Lifting and moving of heavy objects should be done by mechanical devices.12. Ladders & scaffolds must be checked out each time before climbing. Damaged ladders & scaffolds should never be used. 13. If metal ladders & scaffolds are to be used, they must be checked up on

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corrosion and they must be isolated from communication with any electrical connections14. There must be rain clear paths and proper drainage system to avoid accumulation of rain water on site. 15. All electrical power supplies and connections must be grounded while dangerous voltage and current must be isolated by covers & enclosures. 16. All painting and chemical containers must be labeled and workers must be aware how to handle those materials. Leaking containers should not be accepted while workers should not pour paint remaining

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onto ground. There must be sealed containers to collect and dispose such substances. 17. There must be a washing tank on site to wash manual and work tools at the end of each working day. 18. Firefighting equipment and fire extinguishers should be available while workers must be trained to handle fire prevention cylinders. 19. Smoking is not allowed at site. Disposal of cigarettes may lead to break out of fire. 20. All drivers and workers must be trained about environment and safety measures

Safety of Transportation 1. All drivers should drive safely2. Transportat

Make sure drivers are driving safely

The Municipal engineer will monitor works

The environmental specialist

Contractor shall submit a Traffic Management Plan to be approved by the municipal

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ion’s instruction and signs must be posted on site, and the contractor shall ensure that roads remain open to traffic during construction activities.3. Drivers must follow a limit speed. 30-45 km/ h might be a good acceptable limit.4. Drivers must avoid driving and transporting materials & waste during rush time.5. Vehicles must follow specific routes and avoid obstructing traffic6. During transportation all transported materials and equipment must be tight well to the truck and waste scattering is not

and following traffic safety measures Ensuring their compliance towards preventing waste scattering Check out trucks and vehicles applied speed based on mitigation measures recommendation and record any violation on this regard Ensure all requirements mentioned on mitigation measures table are followed accordingly.

on a regular basis .

in CVDB/ Municipal supervisor engineer

engineer and the Safeguards specialist in CVDB,

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accepted7. Trucks & vehicle must be switched off when on site8. Drivers should avoid passing near to flammable source and smoking is not recommended when driving9. All materials should be covered and sand may require spraying water before covering with a sheet.

Management of Workers temporary room in the site

1. Management of workers room and all potential waste must be maintained through direct supervision of site engineer and the Environmental specialist in CVDB. 2. Room must be established on

Ensure the room is equipped with suitable wastewater system and connected to local network or waste is disposed regularly through a special tank

The Municipal Engineerwill follow up on a

regular basis .


Included above

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free space area and should be near project’s location3. It must be supplied with solid waste storage tank that must be connected to the local network or to separate sink. Design of this system and disposal process should be discussed & agreed with municipal supervisor engineer.4. If kitchen to be included in this container, there must be gray tank to collect water of kitchen activities considering use of water for existing trees and nearby green spaces. While organic waste should be collected and disposed of outside the site in designated

Identify waste produced from the room and number of residents Ensure hygienic condition of the room and the supply of adequate water sources for cooking and washing purposes Make sure workers are not using facilities of surrounding employees and guards Identify waste disposal methods Identify garbage and containers used to collect waste.

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garbage containers. 5. There should be a temporary tank within the room area to be used for washing purpose.

6. All safety procedures of temporary establishment must be taken into account when constructing this room, such as adequate signage, lighting devices, barriers and safe drinking water.

Public Health of Workers 1. Work assignment is preferably given based on physical condition and worker’s capability2. The contractor must cover health insurance of workers during work3. Temporary

Make sure worker is assigned based on physical condition and qualification First aid box availability Medical checkup is recommended Workers with allergy to

The Municipal Engineerwill follow up on a regular basis.


Included above

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room in the site must be comfortable and hygienic conditions should be monitored by site engineer4. Workers are prohibited to directly communicate with chemical substance like painting materials. Therefore, workers with allergy should not handle cement and concrete materials. 5. Smoking must be avoided when on work6. First Aid Box should be available during all construction phases.

any of materials of construction should not be working and if there is simple allergy to concrete or cement materials then worker must not communicate with such substances Make sure all workers are health ensured by the contractor.

Socio-Economic Development

1. Nearby residents and work site near houses must be given priority when selecting local labors, within the labor intensive

Ensure the involvement of local labors in this project and nearby residents and workers should be given priority

The Municipal Site Engineer will follow up on a regular basis


Included above

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arrangements to be implemented under MSSRP project. This activity shall be monitored by the ILO specialist in the MSSRP project regularly.2. Workers should not disturb employees of nearby agencies. 3. The contractor must follow engineering design of the project and use entrances pointed by the site engineer.4. Materials required for work activities can be purchased from near shops and markets unless such materials are not available in this area or their prices are not reasonable.

when handling this work Workers must not disturb nearby residents and employees Purchasing materials required during construction from nearby markets and shops.

WorkplaceHazards&

1.All electrical and electronic cables, and equipment

There must be always an inspection of

Over project designed age

Municipality No Cost. Measures should be applied only

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Health must be designed to provide personal protection while cables must be covered and prove high resistance to electricity fluctuation and voltage variations

2.Parking area should be identified with marked lines and blocks

3. Municipality should make regular inspection of firefighting extinguishers. This action might be conducted twice a year to ensure validation of fire extinguishers

4.Handling and storing of

the following; Storage room and storage materials condition Fire extinguishers and validation of hydrants All electrical cable and uncovered connections Stability of involved supplies and materials First aid box availability Following other procedures mentioned in ESIA.

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chemical substances & cleaning materials should follow official safety & health precautions

5. It is always recommended to equip constructions and office building with First Aid Box

Corridors and aisles must not be used for storage purposes

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Implementation of mitigation measures during the construction phase is the responsibility of the contractor and cost of these interventions should be part of the Bill of Quantities tables and highlighted clearly in the special conditions of the contract prior to announcing project tender. Whereas, Ramtha municipality is fully responsible to carry out mitigation measures during the operation phase. In fact, these actions will not require a significant budget and such expenditures might be incorporated within the annual budget of the municipality.

1.10 Environmental and Social Monitoring Plan

Ensuring and monitoring the application of mitigation measures during preparation, construction, and operation phase is the responsibility of Ramtha municipality. Direct supervision of construction activities will be carried out by the municipal engineer, under the direct supervision of the safeguards specialist in the PMU who will be in charge to monitor and record work activities by following monitoring activities included in ESMP.

The safeguards specialist will monitor the application of environmental and social mitigation measures and result of monitoring activities should be reflected in quarterly reports according to contract conditions and site works performance. In case monitoring report indicates neglect or careless behavior from the contractor side, direct suggestions and correction actions should be delivered to the contractor and labors as well. Such recommendations should follow ESIA and ESMP suggested measures included already in these documents.

Entity Responsibility FrequencyMoMA PMU overall supervision on sub-

project implementationMonthly

CVDB / Safeguards specialist and supervision engineers

monitoring of environmental, social and health and safety performance of contractor and municipal engineer including implementation of site-specific ESMP application in the site

Weekly

Ramtha Municipality / Engineers Oversight of contractor Environmental, Social Health and Safety Performance in accordance with contractual obligations and site-specific ESMPand preparation of progress reports

Daily

Contractor Implementation of sub-project in accordance with contractual obligations and site specific ESMP (includes HS) Plan

Daily

1.11 Public Consultations

Public consultations for the proposed sub-project could be categorized in three parts: (i) community consultations with the purpose of achieving/confirming the top prioritized sub-projects for proposal to receive funding for implementation under MSSRP Municipal Grants allocation; (ii) community consultations to discuss potential social and environmental impacts during the construction phase and proposed mitigation measures; and (iii) a consultation meeting to discuss with the community, especially marginalized groups including females, youth, disabled, Syrians, and others, the proposed design scheme of the government complex. The latter was organized to ensure such community groups have the opportunity to influence the final design of the proposed sub-project in a manner that provides them with a more effective use and accessibility, and to take into consideration their specific concerns, if any.

Community prioritization consultations:

Sub-project selection included conducting consultations with several groups and potential direct beneficiaries and end users of the sub-project. During the sub-projects prioritization process, seven

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community consultation sessions were conducted in Ramtha municipality, which included youth, both Jordanian and Syrian, women, people with disabilities, local council female members, and of course men, with a total number of 333 participants in all the sessions. Afinal comprehensive public consultation session was conducted in May, 2018 in which most of the participants voted for the Governmental Complex project as their top ranked priority. Those detailed Community Consultation sessions can be found in the ARRAP document which was prepared for the purpose of economic displacement of five identified PAPs, and in Annex 1, as well.

Consultations to discuss Impacts and Mitigation Measures:

On January13th, 2019 a specific environmental and social consultation session was conducted in Ramtha municipality in which attendants from the private sector, government sector, NGOs, women and charity associations were given a rapid and short explanation about general activities of this sub-project, its social and economic benefits, the environmental and social impacts it may have and the suggested mitigation measures to minimize those impacts.

Attendants expressed their enthusiasm and full support for the construction of the Governmental Complex. No concerns were raised except for the quality of the engineering work to be done, which shall be closely monitored by the supervising engineers whether from the PMU or municipality to get the best performance and abidance to laws and regulations by the contractor. Attendants of the January 13, 2019 consultation meeting included:

1. Ramtha mayor and municipal staff2. Deputy Director of MSSRP3. Safeguards specialist in PMU4. Community Outreach specialist in PMU5. Procurement and supervisor engineer in PMU

Summary Report and Attendance sheet is found in Annex 3.

The ESIA also included carrying out a visual observation for existing natural resources and economical elements within the area of the proposed sub-project. Moreover, consultation contained documenting positive feedback from the attendants and including their suggestions, comments, and concerns about this sub-project. One of the main concerns indicated by the consultation participants was related to the temporary potential environmental impacts during construction stage with some comments regarding the traffic congestion that the sub-project may cause. The attendants suggested increasing the number of parking spaces in the intended sub-project or making an agreement with the Ministry of Transport to provide more buses for Ramtha municipality to minimize the usage of cars. Both of these recommendations are under consideration by the Municipality. Mitigation measures to minimize potential environmental impacts were explained in this consultation meeting, as well as a follow up dedicated meeting which was organized on April 15, 2019, to discuss with the community members the design aspects of the proposed governmental complex.

Community Consultation to Discuss the Design aspects of the proposed sub-project

As mentioned earlier, a dedicated consultation meeting which was organized on April 15, 2019, to discuss with the community members the proposed design aspects of the governmental complex. The meeting focused on representatives of women organizations, youth representatives, and representatives of disabled Societies and other community representatives, including elders. During this meeting, the governmental complex design engineer provided an overview of the layout and objective of each of the planned complex floors. The Project Management Unit also reiterated the potential social and environmental impacts described in the ESIA and proposed mitigation measures, to confirm awareness of the community. Attendees renewed their overwhelming support to see this sub-project being

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implemented. They also provided a set of recommendations under discussion by the Municipality and the design engineer. Some of these recommendations included: (i) creating space for day-care services which would benefit female staff in the building who are parents of children in the pre-school stage; (ii) providing a separate entrance to the section hosting the public court (one of the government agencies that will move into this complex), to protect the privacy of court users; (iii) provision of multiple staircases and multiple elevators in different sections of the building, a recommendation which has already been considered in the design; (iv) ensuring proper lighting exposure in the building, leaving no dark, or badly-lit areas; (v) provision of facilitates for public use during waiting hours, including prayer rooms for males and females, restaurant and food catering services. In addition, the meeting recommended reaching an agreement with the construction contractor to include, as much as practically possible, unemployed engineers/graduates from Ramtha to provide site supervision support. The meeting attendees and summary as well as the answers and recommendations from both the municipal staff and the engineering design office are provided in Annex 4.Those recommendations shall be taken into account, alongside technical and financial considerations, through conducting documented meetings with the design office to modify any potential changes in the final detailed design phase before tendering, and revising the tendering documents thoroughly by a technical committee that has members of the Safeguards Specialist, Procurement Specialist and ILO representative, to guarantee that all safeguards aspects mentioned in the ESMP are taken into consideration, including the costing of all mitigation measures that need to be clear for the contractor. This will be reflected in the Progress Reports provided to the Bank and donors, and upon any request at any time.

Conclusion:

The construction of the Governmental Complex in Ramtha municipality will definitely lead to temporary (but not adverse) impact on local environment especially during construction stage. Whereas, construction of this project is not expected to contribute in creating adverse impact on social side. In fact, Social and Economic returns of this project are high and beneficial compared to current situation. Such benefits can be summarized as below:

1. Providing Ramtha municipality with an appropriate place to practice daily work without paying any rent that can be used in providing other services for the benefit of the people.2. Providing a space for the community through the construction of the multipurpose hall to host its social (and others) events 3. Facilitating dealings and transactions between Ramtha municipality and other nearby authorities;4. Gathering & increasing number of employees in one place which is expected to improve the sale rate of surrounding markets and shops. 5. Decrease the time and effort on people in doing their routines and governmental paper work.On the other hand, potential environmental impact of the project is localized, temporary, and can be mitigated through implementing mitigation measures and procedures included in ESMP.

Therefore, this sub-project can be implemented BUT with application of mitigation measures mentioned in this document, and application of ARRAP document that includes compensation packages for the 5 Project Affected People (PAPs) identified, as a result of the economic displacement that occurred during the preparation phase of the sub-project. The ESIA/ESMP will be included as an integral part of the tender documents. Also, the contractor shall be requested, through the Contract Particular Conditions, to submit a site specific Environmental and Social Health and Safety Plan. This Plan will be reviewed and approved by the Municipal Site Engineer and PMU Safeguards specialist after having also received the World Bank approval, and as an indicative measure for the sub-project.

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Chapter 2

Sub-project Description

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Figure (2): Front view of the expected sub-project

The sub-project is a construction of a governmental complex in Ramtha municipality that will have a multi-purpose hall, offices for the municipality and offices of other governmental entities that will pay rent for the municipality. This building

The project is located in Abu Basal Sharqi area, within Ramtha municipality which is located in the Northern part of Jordan in Irbid governorate, and in direct contact with the Syrian border.

The project is a governmental complex that shall consist of 7 (seven) floors in its final stage: a Basement that shall be used as a multi-purpose hall for the municipality in conducting its meetings and official use, with an area of 1250 m2. A Ground floor that contains the offices of the municipality, with an area of 1250 m2, as well. The other 5 (five) floors shall be offices rented by the governmental entities, according to certain legal contracts with the municipality, with an average wage of 30 (thirty) JDs per m2 a year.

The design of the building, checked by the Safeguards specialist includes also several entrances, along with passages and bathroomsfor people with special needs, as well as some green areas in different parts of the building.

In general, launching construction stage of this sub-project depends upon delivering project technical documents including Environmental & Social Impact Assessment study (ESIA) that must address project potential impacts on environment and local residents. In addition, this study should include required measures and recommend practical methods to avoid and minimize that impact. Also, an ARAP document was prepared as a result of an economic displacement action that was caused by the sub-project preparation phase.

General components of the sub-project can be summarized as the following;1. Construction of the main building of the Complex2. Gates and fences construction and people with special needs entrances,

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3. Construction of free and parking areas,4. Green spaces,5. Water and sanitation network,6. Facilities and services connections,7. Safety and traffic signboards installation,8. Indoors and finishing works,9. Generator and power supply room to be connected with the electrical generator which is already present in the land,10. Security room,11. Sidewalk and onsite pavement works, and 12. Others

2.1 Sub-project objectives

The main objective of constructing this governmental complex is to have the municipality offices and other governmental entities’ offices gathered in one building, so as to minimize time and effort needed by citizens in achieving their paper work. Extra income for the municipality will be available due to rent amounts paid by the different governmental entities for the municipality. A multi-purpose hall is another benefit that the sub-project is intended to have as well.

2.2Location

The subproject land is almost located in the middle of Ramtha city with 80 m along the main street of Alsakhrat Almusharifa as shown in Figure 1. The availability of public transportation raises the strategic importance of the proposed land, which is the most appropriate land for constructing such a complex. The municipality owns other lands but is far away from the center of the city. This specific site was chosen years ago, since 2011, and People would only need one transportation to get there minimizing the cost and effort. The existing Governmental agencies are spread in different locations around the city in which traffic jam could be a serious problem. In addition, most of the city population works in public sector agencies. Gathering such population in one place could achieve the social feasibility of the proposed subproject. The location of the proposed land is also near very important governmental buildings such as schools, healthcare center and Public Park. The coordinate of the land (32.55905815, 36.00076154) could be used to observe clearer information about neighboring land properties. Such importance makes the subproject socially feasible.

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Figure (3): the locationof the proposed landusing the Department of Land And Survey website

Table (2): Sub-Project Land Basic InformationParameter Value

Governorate Irbid governorate

City Al Ramtha

Land number 161

Neighborhood 29

Total Area(m2) 6,186.00

Near the Location 1. Comprehensive health center.2. Musab bin Omair Secondary School for Boys.3. Ramtha Health Directorate.4. IbnHazm Elementary School.5. Public Park.

On Main Street Yes, AlSakhrat Almusharifa St.

2.3 Project Size & Land Requirements

The size area of this project is around 6,000 m2. This size contains land required to construct the main building of Ramtha Governmental Complex. It is expectedthat,this sub-project will be constructed over 12 months since signing the contract.

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2.4 Land Ownership & Current Land Use

Land Ownership: The land is owned by Jordanian Treasury/MoMA, and re-assigned for the purpose of building a governmental complex in Ramtha municipality and under the Public Building Regulation of Ministry of Municipal Affairs, with a total area of 6134 m2. A formal letter was issued by MoMA to the Land and Survey Department to speed the designation process. The approval is provided in the letter from the Land and Survey Department.

As for the land use of project site, this location is currently free from any activities. A kiosk was evicted from the land of the sub-project which resulted in triggering WB Resettlement Policy 4.12 and an ARAP was conducted for this case of economic displacement. Figure (4): View of sub-project construction area

Figure (5): Electrical convertor in the land of the sub-project

2.5 Project Activities &Expected Equipment

Establishment of this sub-project will require conducting many activities during the different stages of implementation. Interventions during each proposed phase is detailed in the following tables;

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No Phase Details Equipment& Expected Materials

01 Site preparation

This phase will include (but not limited to) making the following; Making studies and site

investigations Drawing site’s maps, designs, and

related documents Reviewing and correction of designs

to include safety measures Identification of site possible

materials to be kept in site during construction

Making list of materials & involved equipment

Preparation of time framework & work plan

Site delivery Identify waste collection points,

construction work route, and site exits.

Removal of exist waste, trees, and undesired debris

Site leveling works

Papers & administrative work requirements PC & office programs application Survey, field visit, and making rapid inventory work Plastic collection bags, boxes, wood cutting machines, and PPEs. Manual construction tools, heavy truck for site leveling, and digging work equipment.

02 Construction phase

This stage includes the following activities; Excavation & fill up activities Concrete works Construction & buildings works Plastering works Flooring & slab works Rain water drainage works Carpentry work Painting Water & sanitation works Electricity works Decoration Furniture & building supplies

installation Out& Indoor activities; Fences & gates work Free spaces work Garden & site pavement work Water supply & sanitation activities Electricity & external lamps work Instruction boards & traffic signs Construction of gray water tank Solar energy installation Ventilators designs Line phone & internal

communication network All electrical works Safety applications work Installation of firefighting systems &

equipment

This intensive phase will involve using different kind of materials and equipment like the following; Establishment of temporary noise barrier and fences around work area Applying heavy trucks &machines such as bulldozer, excavation axe tools forklift, concrete mixer machine, cranes, and Transportation means Construction materials &manual construction tools. Materials and equipment like cement, stones, construction’s steel, water, sand, breaks, water plastic tubes, ladders, scaffolds, ropes, and wood are involved when making this part Local and intensive labor is required in collaboration with the ILO Establishing worker’s room and its supplies including waste disposal receptacles Supplying the site with washing water temporary tank & waste collection bags, Construction the site with water designs & irrigation equipment

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No Phase Details Equipment& Expected Materials

Sanitation connections &storage tank of solid waste Place room for the site engineer Plantation& garden work Painting materials and involved chemical substances Electricity & electronic work devices Installation of safety supplies Materials & equipment related to plastering works Cables and site gates installation Others

03 Operation phase

Activities of this stage can be summarized as below ; Authority Daily work Holding meetings & related

workshops Documentation & archiving authority

documents Preparation of studies Correspondence & coordination

works Storage of authority supplies

&equipment Printing, copying, and administrative

office works Traffic & parking of the municipality’s

vehicles Maintaining &preparation of out

spaces Frequent operation of electricity

generator Activities related to maintenance &

operation kiosks for different services Communication & training Security & secretary works Toilette & water cycle uses Oil & lubricant frequent change Cleaning and building arrangement

During this period, materials & work requirements may include the following; Materials related to administrative work & offices activities Cleaning substances & furniture purificationUsing equipment like;

copy machines& scanners PC s & printers Internet & communication network Faxes, phones, and servers Equipment related to municipality main duties

Table (3): Sub-project’s Activities and Equipment

2.6 Environmental & Social Assessment and Review Process

In order to prepare and review the environmental and social investigations required for this sub-project, Ramtha municipality and the PMU follow and adopt the below activities and policies;

Phase Activities Condition ResponsibilityScreening & preparation of

- Investigation of ESIA study scope- Meeting related stakeholders and involved agencies

Done PMU / Municipality

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Phase Activities Condition ResponsibilityESIA’s outlines

- Making an initial site visit &gathering available documents

- Identification of issues and applicable safeguard policies in regards to kiosk issue and preparation of ARAP document

- Investigating related studies and project’s documents

- Categorization- Making study action plan

Conducting ESIA/ESMP

- Conducting field visit and project site investigation - Conduct consultations with affected groups&

beneficiaries - Outline findings of meetings &site documentation - Making ESIA/ ESMP draft

Done PMU

Review of ESIA draft

- Review of ESIA draft - Review of ESMP tables - Discuss comments with municipality

Done Municipality / Safeguards specialist in PMU

Comments incorporation and final pre review of final document

- Integration of municipality comments and discussion of all critical points related to ESIA’s study

- Improving ESIA draft and revising its contents- Reviewing of ESIA & ESMP all chapters

Done Safeguards specialist in PMU

Preparation of final study of ESIA/ ESMP

- Making the final ESIA and ESMP report- Review of ESIA, ESMP final document - Incorporation of PMU final comments and

suggestions

Done Safeguards specialist in PMU

Approval of ESIA & ESMP final report

- Consent of ESIA & ESMP study- Submission of the final document of ESIA/EMP to

the WB- Formal acceptance of the study by the World Bank

team- Printing out the document and providing the client

with required copies

Upcoming /The WB team/ PMU

Disclosure of ESIA & ESMP

- Disclosure of ESIA on project Website- Making information letter to related agencies&

involved parties

Upcoming PMU / Municipality

Procurement of work contract and incorporation of ESIA measures

- Incorporation of ESIA/ ESMP measures in the work contract documents

- Announcing project tender documents and bids qualifications

- Signing with the contractor

Upcoming CVDB / Municipality

Implementation & Monitoring

- Construction of the project with mitigation measures included in ESIA/ESMP document

- Monitoring & reporting applications of work mitigation measures

- Reviewing field monitoring reports - Submission of final reports to the WB

Upcoming PMU / Municipality

Table (4): Environmental and Social Assessment and Review Process

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Chapter 3

Existing Environment and Baseline Data

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3.1 Geology & Soils

Irbid governorate, in which Ramtha municipality lies, is situated the Yarmouk River Basin that covers an area of about 1160 km2. The headwaters of the basin fall in the Ajloun highlands south of Irbid, but the Yarmouk River itself begins permanent flow at WadiShallaleh near the Syrian border. The geology is dominated by Upper Cretaceous limestone with sinkholes mixed with marl in the lower formation sand chert in the upper formations. Finally, early in the rifting and uplift process, volcanism led to basalt flow along much of the northern part of that area. However, project location has no indication of soil contamination or soil erosion to be mentioned in this study, while top soil might be removed aside to be used later within green spaces and may be for garden purposes, as it has significant agricultural values.

3.2 Water Resources & Hydrogeology

Generally, Jordan’s primary sources of water are aquifers and basins fed and recharged through annual rainfall. The groundwater resources are subdivided into groundwater basins on the bases of natural boundaries and administrative boundaries. The Yarmouk Basin in which Ramtha municipality lies, is considered the largest as it covers an area of about 1,500 km2. This area has a semiarid climate of the Mediterranean Sea region with a limited amount of rainfall and high temperatures. Meteorological records collected by the Jordan Meteorological Department at Irbid station in the North, gave the mean annual rainfall and temperatures as 410mm and 18degrees C. Depletion of this valuable and scarce resource may be inevitable due to the increase in population, especially after the Syrian crisis, and the misuse and mismanagement of water resources.

3.3 Air Quality & Noise levelIn general, current activities in the sub-project area are not considered to make adverse impacts on air quality or contribute in disturbance of noise levels since existing investments are simple and involvement of industrial complicated processes and large equipment are not accounted.

However, this sub-project is expected to temporarily increase dust concentration and disturb noise level during construction stage, especially for the students in the nearby schools and the visitors of the health center near the site, IF mitigation measures that are explained in details and included in this document are not taken into consideration.

3.4 Flora & Fauna

Based on site investigation and field visit for sub-project area, the site is clear from perceptible diversity while unique and endangered species are not known to exist in the area and were not observed during the field visit, even no trees exist in the site except for a few bushes -of species which are common in the project’s area- that were removed when the kiosk was demolished, these bushes are common in the area and have no special biological significance.

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Figure (6): Bushes and existing species in the site

3.5 Wetlands & Protected AreasThere are no wetlands or protected areas recorded in the sub-project area.

3.6 PopulationWith a population of approximately 165,000, Ramtha city is the second largest city in Irbid Governorate. However, the total population in the project area is estimated to be around 5,000 people as a maximum and most of them are not living permanently in this place. This number is of students and school staff in the nearby schools, employees of the comprehensive health center and health directorate near the site, as well as the local people and citizens who live in the adjacent area and may use the amusement park which is located near the site as well. In addition, small number of surrounding residents is included to figure out the total number of area population and to identify the most affected groups of project construction and operation activities.

3.7 Services & Facilities Since this sub-project is located in an urban city, services such as public water networks, telecommunication, electricity, roads network, sanitation services, and education and health centers are all available in the sub-project’s area. In addition, facilities like transportation means and private business are available in this area.

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3.8 History, Heritage, and Touristic Sites

Field visits and site investigation indicate the absence of historical and heritage culture elements in this site while touristic sites are not recorded. Therefore, the proposed sub-project has no impact on this domain.

3.9 Climate & Topography

There is no weather station to give accurate data about climate parameters on sub-project’s location. Generally, Ramtha climate is characterized by its moderate temperature and moderate rainfall patterns.

Topography of sub-project’s site is part of Ramtha city that is located in the far northwest of Jordan, with a population of approximately 165,000, making it the second largest city in Irbid Governorate. The city experiences a Mediterranean climate with relatively hot summers and cold winters. Sub-project location is a flat and urban open area with no adjacent hills and height features.

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Chapter 4

Legal and Institutional Framework

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4.1 Jordanian Environmental Regulations The Ministry of Environment (MoEnv) was established in 2003 as Jordan’s lead institution for environmental management, with one of its responsibilities to coordinate national efforts to protect the environment. Jordan has an extensive web of laws and regulations pertaining to environmental protection and management. The following regulations have been initially identified to discuss within the framework of the legal requirements for the project and accordingly the ESIA study.

Law of Environmental Protection, No. 52 of 2006, went into effect in the Official Local Newspaper on Oct. 16, 2006:The provisions under this Law include the requirement to protect the environment and all of its elements; the requirement to set policies for the protection of the environment and the preparation of plans for such policies; the requirement to monitor elements of the environment; the requirement to set principles for the handling of harmful substances; approval for the establishment of natural reserves, national parks, and their management and supervision; the requirement to issue environmental emergency plans; and the monitoring and inspection of projects and facilities to ensure that they are in compliance with Jordanian standard specifications. As per the law, MoEnv is responsible for setting Jordan’s environmental protection policy, monitoring activities, coordinating national efforts for environmental protection, and preparing environmental contingency plans. • Article 7 of the law assigns the MoEnv with the environmental monitoring and inspection responsibilities, and grants its employees the right to enter any facility for inspection needs;• Article 13 sets the requirements for conducting Environmental Impact Assessment for projects;• An Environmental Protection Fund was established under articles 16 and 17 and sets fees for violation of its provision, terms for delegation of authority, and the operation of environmental non-governmental organizations in Jordan. Finally, it lists the regulations that should be issued in accordance to the law. Of the required 12 regulations set by law; the following regulations have already been issued: marine and coastal environment; environment protection from pollution in emergency cases; air protection; nature reserves and national parks; management, transport and handling of harmful and hazardous substances; management of solid wastes; environmental impact assessment; and soil protection.Many other agencies retain their environmental responsibilities and structures. Environmental sections and departments are present in a number of institutions such as the Ministry of Water and Irrigation, Water Authority of Jordan, and Ministry of Health, among others. Institutions that do not have dedicated environmental departments often resort to naming environmental focal points whose responsibilities often include liaising with institutions on issues that pertain to both their respective agencies’ mandate and the environment. Furthermore, Article 23 mandates MoEnv to issue a number of bylaws which include natural reserves and national parks. To date, the following by-laws have been issued: • EIA regulation No. 37 for the year 2005; • Noise Level Control Regulation for the year 2003;• Hazardous Waste Management and Handling Regulation for the year 2003;• Regulation for the Control of the Use of Ozone Depleting Materials for the year 2003; • Regulation for the Management, Transport and Handling of dangerous and Hazardous Materials number 24 for the year 2005; • Public Heath Law (No. 54, 2002);• Water Authority Law (No. 18, 1988) and related standards;• Regulations for protection of birds and wildlife and roles covering their hunting (No. 113, 1973);• The Antiquities Law (No. 21, 1988);• Civil Defense Law (No. 18, 1999);• Traffic Law No. 47, 2001;• Labor Law;

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• Penalty Law (No. 16, 1960);• Ministry of Agriculture Law (No. 44, 2002);• Natural Resources Authority Laws 2002;• Jordanian Standards for Air Pollution (JS 1189/2006);• Handling and discharge of used oil by-law of 2003;• Natural Reserves and national parks by-law (No, 29, 2005); and• Soil protection by-law (No.25, 2005)4.2 Jordanian Environmental Impact Assessment PolicyEnvironmental Impact Assessment (EIA) is a key tool to ensure that decisions taken at the legislative and regulatory level are actually executed and built into the design and implementation of development projects. All development projects (including this project), regardless of EIA classification, must adhere to the Jordanian Standards in regards to air, emission, water, wastewater reuse; industrial and municipal discharge, in case triggered by the project. Requirements in the General Conditions of the FIDIC are applied.

The Municipality as local executing agency must consult and refer to several Jordanian governmental institutions, regulatory authorities as well as other stakeholders from public & private sector several times during the clearance process to ensure environmental compliance; others must be approached prior to construction to take permissions.

4.3World Bank Environmental and Social Safeguards Policies

The World Bank (WB) has ten operational safeguard policies that apply to various development projects that the Bank is either implementing or funding. The purpose of these policies is to prevent and mitigate negative social and environmental impacts of development projects. At the same time, these policies aim to increase socio-eco returns of constructed project on people and local environment through investigating and ensuring effectiveness and efficiency of development project and implementing proper mitigation measures to leave no adverse impact of the project.

The table below liststheWorldBank10 safeguard policies which shall be considered when conducting ESIA study for development projects;

No. Policy ReferenceApplicable to Ramtha sub-project

1 Environmental Assessment OP / BP / 4.01 Yes2 Involuntary Resettlement OP / BP/ 4.12 Yes3 Natural Habitats OP / BP 4.04 No4 Cultural Property OP 4.11 No5 Pest Management OP 4.09 No6 Indigenous Peoples OP 4.10 No7 Forestry OP / BP 4.36 No8 Safety of Dams OP / BP 4.37 No9 Projects in Disputed Areas OP / BP / 7.60 No10 Projects on International Waterways OP / BP / 7.50 No

Table (5):Safeguards Policies of the Bank

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MSSRP would include small-scale investments in eligible municipalities selected based on the positive list and pre-approved selection criteria. During the implementation process, some negative environmental impacts which are easily mitigated may occur due to construction, rehabilitation and maintenance of sub-projects. As a result, MSSRP is rated a category “B” in accordance with World Bank Operational Policy 4.01 (January 1998). It is, anticipated that subprojects activities will have some negative environmental impacts which will need to be managed. The ESMF is therefore a precautionary measure and details steps to be undertaken for each specific category of investment through preparation of subproject specific environmental and social management plans.

In the case of Ramtha municipality sub-project; the Governmental Complex, it is a category B, which needs ESIA including site-specific ESMP as the appropriate tool to implement this project, so that any significant environmental or social impacts can be mitigated properly.

4.4Gap analysis between Jordanian Legislations and the World Bank Policies

In Jordan, the national regulations define a list of projects that must conduct a comprehensive Environment and Social Impact Assessment (ESIA). In addition, through the screening processes, unlisted projects could be required to conduct an ESIA if they prove to have significant negative environmental impacts. Further, the Jordanian regulations divide the projects into three categoriesthat correspond roughly to the three categories of the World Bank (i.e. A,B,C) .

It should be noted that an ESIA was not required for this sub-project under Jordanian national regulations. In accordance with the Project’s Environmental and Social Management Framework, the sub-project was screened and was considered Category B as the potential for impacts on the environment and human populations are considered less adverse than for a Category A project. The impacts are considered site-specific, and mitigation measures can be designed to address them. Accordingly, this ESIA was prepared, with emphasis on the ESMP.

Many features of the Jordanian EA system are compatible with the World Bank EA Policy (OP 4.01). These features are: (i) screening; (ii) scoping; (iii) ESIA report content; (iv) content of the Environment and Social Management Plan; (v) provisions for appeal; and (vi) requirements for monitoring and evaluation.

As for the World Bank Resettlement Policy 4.12, which implies that affected persons by any project implementation must be compensated based on a socio-economic study conducted by a third party or consultant. According to Jordanian Laws and regulations of land acquisition, the government has the right to use up to 25% of any citizen’s property, in case a project is intended to use this property and has an added value to the whole area, such as opening new roads that can add extra value to the land as the services shall be provided through this road to the area.

While the Bank’s policy for involuntary resettlement distinguishes between compensation for expropriated assets and rehabilitation measures to help improve, or at least restore, incomes or standards of living of PAPs and their communities, the Jordanian LAL pays little or no attention to the difference between simple compensation and resettlement for productive purpose. The LAL allows for cash compensation to be paid for the expropriated land but does not require development of alternative livelihood restoration strategies to address PAPs’ social and economic well-being and to build their productive capacity.

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In the case of Ramtha municipality governmental complex project, the owner of the kiosk which was removed is considered an affected person and has to be compensated in the appropriate amount his livelihood was affected, which is not the case according to Jordanian laws.

As previously mentioned, an A-RRAP was conducted by the PMU, in which 5 PAPs were identified that were directly affected by the removal of the kiosk within the land designated to build the Governmental Complex. Socioeconomic surveys were conducted for all PAPs, and a compensation arrangement that includes both monetary and in-kind compensation was suggested and accepted. A Grievance Committee will be formed to receive complaints from the PAPs, during the whole process of sub-project implementation and shall be monitored closely by the PMU.

Involved Authorities include:

-Ministry of Municipal Affairs

Being the implementing agency of the MSSRP project, under which the Governmental Complex in Ramtha Municipality lies. According to the Project Operations Manual, all Project agencies and entities are committed to implement the Project following the Grant Agreement, the Project Environmental and Social Safeguards Framework (ESMF), the Project Resettlement Policy Framework (RPF), and other relevant rules, regulations and guidelines of the World Bank and the Government of Jordan (GOJ), as applicable.

-Cities and Villages Development Bank

Being the Technical implementing agency in the MSSRP projectand responsible for overseeing technical, fiduciary and safeguards compliance. CVDB will also be responsible for the procurement of the sub-project which includes preparing the bidding documents with the municipality, advertising, tendering, evaluation of submitted proposals and follow up on the sub-project while implementation to ensure abidance of the contractor with all specifications before approving his payments, through conducting continuous supervising field visits in collaboration with CVDB branch in Irbid, which is closer

to Ramtha municipality that is located in Irbid Governorate .

-Ramtha Municipality

The municipality shall bear overall responsibility for implementation of Municipal Grants in compliance with the Grant Agreement, the Project OM, the ESMF and the RPF, and will have direct supervision on the sub-project implementation and the contractor’s performance through all the phases. Qualified Municipal engineers will be responsible for reporting to the PMU in CVDB and MoMA on any issue raised during implementation, and to follow up with the contractor on applying the ESMP contained in this document, after explaining the document to relevant staff by CVDB Safeguards specialist.

-Land and Survey Department (LSD)

The role of LSD was completed once the final designation letter was issued by their side to MoMA, in order to start implementing the sub-project.

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Chapter 5

Environmental and Social Impacts

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5.1 Scope of Impact Assessment and Methodology

Impact assessment is the corner stone of this study. Usually, impact assessment requires investigating all relative documents and conducting comprehensive field study for sub-project area. In this study, assessment studied the project components and expected materials required during construction. These details were obtained from tables of quantities and project designs included in technical studies made by a private engineering office, under the supervision of Ramtha municipality..

Additionally, assessment methodology depended on gathering information and data about the sub-project area and Ramtha city in general. Actually, collection of data included going through site investigation reports and investigating operational policies related to ESIA topics.

In this sub-project, ESIA assessment focused more on construction stage since this period appears to be the critical stage that may lead to degradation of local environment and may make an adverse impact on Social and Economic condition of surrounding residents and entities.

However, this chapter starts with brief and simple matrix table that gives an overview of sub-project different stages and impact levels. This table aims to facilitate understanding and making quick analysis of potential impacts of the sub-project. At the same time, it enables reader to realize type and quantity of the impact and to have a complete picture about the critical stage of this sub-project. The table includes a matrix of potential impacts likely to occur during construction & operation stage and it shows the most group subject to this impact.

In this table, type and magnitude of impact are represented in literal ranks and levels based on its severity and time of occurrence. Actually, this technique depends upon giving each impact a rank starting from the less impact (L) to the highest impact ones (H).Moreover, several social and environmental benefits of the sub-project are included within this matrix even though ESIA expects further advantages on this side.

From this exercise one may realize that, the most and expected environmental impacts of this sub-project are summarized as the following;1. Waste of construction & general waste of the site

2. Workplace and community hazards (particularly during construction)

3. Dust concentration and deterioration of Air quality

4. Increase of noise levels,

5. Waste of workers &General Waste of their room

6. Traffic & violation of road safety

7. Mismanagement of waste especially during operation stage

8. Misapplication of safety measures &proper storage of materials

9. Potential absence of Instantaneous Maintenance for ruinous parts of the building

On the other side, this sub-project will have many advantages that include the following points:

-Once the project is completed, the parking area of the proposed project shall be used by citizens in case they wanted to visit the amusement park in the afternoon, with some kind of minimal fee that can create an extra income for the municipality.

Overall, ESIA sees potential environmental impact of this sub-project to be Site Specific Impact and it can be controlled through applying mitigation measures mentioned in this document. Whereas, social investigation resulted in one economic displacement incident in which OP 4.12 was triggered. Therefore, a Remedial Abbreviated Resettlement Action Plan (ARRAP) was prepared and submitted to the World Bank for approval before tendering any documents of this sub-project.

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Table (6):E&S Impact Assessment Matrix for Constructing a New Governmental Complex in Ramtha Municipality

IMPACT CATEGORY NATURAL ENVIRONMENT ECOSYSTEMS & BIODIVERSITY SOCIO-ECONOMIC SIDES

PROJECT ACTIVITIES

AIR

QU

ALI

TY

SO

IL C

OM

PA

CTI

ON

SO

IL C

ON

TEM

INA

TIO

N

RU

NO

FF A

LTE

RA

TIO

N

GR

OU

ND

WA

TER

AG

RIC

ULT

RA

L LA

ND

S

SU

RFA

CE

WA

TER

NO

ISE

& V

IBR

ATI

ON

SLO

PE

STA

BIL

ITY

RE

SO

UR

CE

S &

E

NE

RG

Y

PR

OTE

CTE

D A

RE

AS

HA

BIT

ATS

CH

AN

GE

DIV

ER

SIT

Y

DE

GR

AD

ATI

ON

WIL

DLI

FE M

OV

EM

EN

T

WE

TLA

ND

S

LAN

DS

CA

PE

RE

STT

LEM

EN

T

HE

ALT

H &

SA

FETY

CO

NFL

ICTS

JOB

CR

EA

TIO

N

EC

ON

OM

ICA

L D

EV

ELO

PM

EN

&

SO

CIA

L B

EN

EFI

TS

Construction Activities& Site Excavation Works H H L H 0 0 0 H 0 0 0 0 0 0 0 L 0 H 0 B B

Transportation of Materials and Storage Process H H M L 0 0 0 H 0 L 0 0 0 0 0 M 0 H 0 B B

Waste of Workers & General Waste of the Site L L L 0 0 0 0 L 0 0 0 0 0 0 0 H 0 M 0 0 0

Operation of Vehicles& Involved Equipment H 0 L 0 0 0 0 L 0 0 0 0 0 0 0 H 0 H 0 0 0

Vibration &Disturbance of Soil 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 H 0 0 0Traffic Mobility & Violation of Road Safety H L 0 0 0 0 0 M 0 L 0 0 0 0 0 0 0 H M 0 0

Poor Disposal of Waste during Operation L L H 0 L L 0 0 0 0 0 0 0 0 0 H 0 H M 0 0

Lack of Safety Measures Application &Poor Storage of Materials & Equipment

0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 H 0 0 0

Removal of existing debris and Standing Trees L L L 0 0 L 0 0 0 0 L L L 0 0 L 0 M 0 M 0

Economic Displacement of 5 identified PAPs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H 0 0 B B

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Legend: L= Low impact; M= Medium impact; H= High adverse impact; B= Beneficial Impact 0= No Impact

Positive impact of the project Negative impact of the projectNOTE; above table does not include ALL direct & indirect benefits of the project. Such gains are detailed within the study’s context. For instance, building’s operation is the highest beneficial stage.

5.2 Potential Impacts during Construction StageWithin the sub-project different stages, construction is considered to be the most critical period to produce adverse impact onto local environment and to make significant influences on surrounding residents. Usually, construction activities are carried out within an environment full of hazard and risks while magnitude of hazards varies from project to another. In this document, ESIA have investigated all effects of the project including both positive and negative sides. Result of this investigation divides impacts during this period into two main categories:

Impacts related to Local Environment and Workplace Safety, and Impact on Socio-economic Condition

5.2.1 Removal of Existing Debris and Standing TreesThe proposed location to construct this building does not contain any kind of waste or unused debris. The main obstacle found in the site was the Electrical Convertor that is located on the edge of the land. It was recommended by the PMU to modify the design of the building so as to stay away from the convertor, which was done by the private engineering office who conducted the first design. The Electrical Convertor will be isolated using a fence, as it will be used to generate electricity for the new complex.

5.2.2 Impact of Site Leveling and Excavation WorksEstablishment of this sub-project requires conducting activities like site leveling and excavation works. This activity will involve using heavy equipment like bulldozer and applying several types of manual and modern pavement and excavation tools. In addition, an intensive labor approach is needed to accomplish this work on time, which will be done in collaboration with the ILO.

During this period, work activities may generate the following impacts:

Raising up of dust and fine particles of sand Production of small amount of emission from used equipment and trucks Disturbance of noise levels Increasing of vibration caused by used heavy trucks& machines Alteration of site landscape &area’s general sight Generation of water spots due to using water for excavation activity Removing rich & top soil layer Accumulation of waste & work general debris Impacts related to spill accidents & oil fueling process Disturbance of traffic & current mobility pattern

Scatter of transported materials &work requirements

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Workers and drivers are subject to workplace different hazards. Risks of over tension, carrying heavy materials, exposure to dust and emission, equipment handling, and traffic accidents may associate this work. General waste of workers room and residence place of the supervisor engineer

5.2.3 Impact of Constructing the Building Floors & Main Components Construction of the building and its main elements requires establishing sub-project’s foundations, building the main walls, and carrying out all other works related to the construction of the building body and its supplements. Materials like cement, breaks, stones, sand, water, and construction’s steel will be transported and used during this stage.

Whereas, an intensive labor & special equipment like cement mixture truck, concrete cartridge, and forklifts truck will be employed to contribute in performing this work. In addition, manual construction tools, scaffolds, ladders, ropes, stone embellishment machine, and mechanical devices will be used during this work.

Potential impacts of this stage can be summarized as the following;

Disturbance of noise levels Deterioration of air quality Accumulation of waste and contaminated water of the work site Scatter of debris & carton waste Contamination &soil compaction impact Impact related to spill accidents Occupational hazards & potential risks on workers and truck drivers Vibration impact due to applying heavy equipment Workers waste & solid waste of their residence Impact on traffic Impact of material’s transportation Health impact of workers and site supervisor engineer

5.2.4 Potential Impact during Finishing & Indoor Works

After finishing the construction of the building’s main body and internal walls, the contractor is supposed to continue working indoor and some other outdoor works. Generally, this part of works contains several activities as the following:

1. Electrical connections &light supplies activities2. Plastering works3. Painting activity4. Flooring &slab work5. Decoration6. Furniture & building supplies installation 7. Free spaces work8. Garden & site pavement work9. Installation of instruction boards & traffic signs

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10. Solar energy designs11. Ventilators designs12. Installation of communication network 13. Installation of firefighting systems

Therefore, all the above activities may result in different environmental and some workplace hazards as the following:

Potential impact of electricity’s misconnection and mishandling of relative tools Accumulation of electrical and carton debris Falling down and impact related to workplace safety Impact of handling paint materials &painting chemical substances Mismanagement of chemical substance & paint materials disposal Lack of ventilation & potential impact of short light environment Smoking serious health impact particularly in confined work environment Breaking out of fire due to careless behavior of workers and cigarette improper disposal Slip down and enrichment of unresisting floor and surfaces Disposal of waste through windows and building openings Potential impact of noise level disturbance Potential impact owing to absence of safety’s application. General health impacts on workers &involved parties

5.2.5 Potential Impact on Social &Economic ConditionsConcerning socio-economic condition of sub-project’s area, ESIA believes that, construction stage will offer short work opportunities for local labor and drivers. Also, construction activity will improve sales rate of surrounding shops due to purchasing dealings of workers and selling different requirements of construction work.

In general, this location will be improved through the infrastructure facilities and service networks that are going to be established on this location. Whereas, involvement of local residents and adjacent users of entities in a social consultation process is another indirect profit of this project as it provides a good opportunity for this group to rise up their voices and to participate in improving sub-project’s construction activities. This consultation session was conducted on January 13th, 2019 in one of the schools in Ramtha municipality, where attendants expressed their full support for constructing such a facility in order to minimize the time and effort in doing governmental paper work.

Nevertheless, environmental potential impact of the sub-project and traffic congestions during construction phase as well as road safety may lead to social conflicts if mitigation measures included in this document are not applied.

5.2.6 Potential Social Impacts

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- Impact of noise and dust emissions; which can be reduced through spraying water to minimize the dust emissions. The noise can be minimized through working for limited hours during the day, when students are in their schools. These procedures can be applied in reference with the ESMP, and monitored by the municipal site engineer.

- Safety of public including children near the site from trip/fall/hazards, moving vehicles, etc. The contractor is required to prepare a site-specific ESMP plan outlining the mitigation measures necessary to meet the contractual obligations to protect the public, workers and the environment, as well as a Traffic Management Plan. The implementation of the plans will l be monitored closely by the supervising engineer and.

- Negative Interactions of workers with the public including children;

- Accessibility of the building to people with disabilities.

5.3 Potential Impacts during OperationOperation of this building includes occupational daily work and employment regular activities of management and departments of the governmental entities in the building. In fact, operation of this building will not lead to adverse impact on local environment like the ones mentioned in construction stage. Generally, this phase does not involve massive works or require complicated production processes that may lead to consumption of natural resources or contribute to degradation of local environment.

Therefore, ESIA expects a few number of potential impacts to come up during this period especially if practical & mitigation measures of this study are not considered.

5.3.1 Impact of Waste’s Generation& Poor Disposal PlanDaily work involves using supplies and materials related to administrative works and fieldwork measurements. This activity is performed through using office equipment and machines such as Copy Machines, Scanners, Printers, PCs supplies, Fax machines, Phones, Papers, Box Files, and other office work requirements. Moreover, the building may include a place for the cafeteria and snack bar whose waste and outputs require special management.

Therefore, when operating this building, using such equipment & materials will generate several kinds of waste like:

Paper & carton waste Inks & band colored papers Food and drinking waste Woody & desk debris Cables & electrical loose parts Waste of PCs & external supplies Organic garden waste Plastic waste Ink empty cans & cleaning materials bottles Glass waste

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Others

5.3.2Safety of Workers & EmployeesEmployers and supervisors are obliged to implement all reasonable precautions to protect the health and safety of workers. Municipality should hire a contractor that have the technical capability to manage the occupational health and safety issues of their employees, extending the application of the hazard management activities through formal procurement agreements.

During working hours, governmental staff might be exposed to different workplace hazards such as electrical contact hazard, misuse of office machines, falling and slip down risk, failure of materials handling, fire potential hazard, low light risks, lack of ventilation, sun strike hazard, storage and parking risks, and potential of natural hazards. Actually, occupational hazards vary based on work nature and used materials. In this project, associated hazards might be maintained through following and integrating measures included in this document.

5.3.3 Impact on Health Condition of EmployeesHealth condition of employees might be affected because of long duration and frequent exposure to a certain workplace hazard. For instance, radiation of copy machine has a negative and accumulative health impact. In addition, direct contact with printer inks and color cans has a serious health effect as these substances have an ability to penetrate the skin and observed through blood circulation system. Smoking is another health concern while long time working hours and handling cleaning materials are considered to make harmful and accumulative health effects on cleaners& building occupants as well.

5.3.4 Impact on Landscape &General View of Site Waste scattering & carelessness of cleaning process will deteriorate site view and make area landscape looks unsightly. In addition, such neglect will lead to raising dust up and disturb work environment which indirectly depress employees willingness to work under this condition.

Small debris, plastic bags, garden’s lefts, and cigarettes are part of these wastes while discolored walls and destroyed parts of the building body and project’s supplements can disfigure project general view.

5.3.5Impact on Soil & Green SpacesDuring operation stage especially when employees move around, vacant spaces, surface soil, and green areas are subject to deterioration and compaction effects. Usually, leaves and trees’ stem are the most affected parts whereas compaction of soil prevents trees from irrigation requirements because of sever compaction influence and decrease of porosity ratio in the soil. Absorption property will reduce and irrigation water will accumulate on the surface for quite some time and that may attract insects like Mosquito and squalors.

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5.3.6 Potential Impact of Materials Handling& Storage Insufficient handling of materials and bad storage of supplies may create a habitat of undesired rodents and encourage fire to break out. Usually, storage of combustible materials and scrap in a small room deteriorate the air, create odor, and leave debris on storage floor.

In addition, paint and exist electrical connections may get corroded and make electrical shock as a reason of materials mismanagement and poor application of storage procedures.

5.3.7 Impact on Socio-economic ConditionIt is believed that construction of this building will surely improve social and economic condition of local residents. Since the main residents and beneficiaries are employees of the municipality and other governmental employees, this building provides an appropriate place for this group to carry out their employment requirements. At the same time, ESIA does not expect a concern or significant negative impact to rise up when operating this building.

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Chapter 6

General Analysis of Project Alternatives

Forward

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The aim of making this analysis is to identify project different alternatives and to choose the best option with highest visible and invisible returns on the sub-project’s area. Comparison of project alternatives considers aspects like social benefits, economical returns, and environmental sounds associated with the establishment of this sub project.

6.1 Sub-Project Location Alternatives

The sub-project site was selected years ago, to build this governmental complex on a land designated for this particular purpose. The sub-project land is almost located in the middle of Ramtha city with 80 m along the main street of Alsakhrat Almusharifa. The availability of public transportation raises the strategic importance of the proposed land, which is the most appropriate land for constructing such a complex. The municipality owns other lands but is far away from the center of the city. People would only need one transportation to get there minimizing the cost and effort. The existing Governmental agencies are spread out in different locations around the city in which traffic jam could be a serious problem. The location of the proposed land is also near very important governmental buildings that include two schools, healthcare center and Public Park. Other sites are not considered as they are far away from the center of Ramtha city, which is another advantage of selecting this site in specific.

Also, the municipality will be able to save the rent currently paid for its offices, to be used in other useful projects and services for the citizens.

Therefore, ESIA sees this location to be the proper place to construct this building.

6.2 “No Project” Alternative

The ESIA does not give preference to a “No Project Alternative”, and presents the current land alternative as this site reflects high Socio-economic benefits and its temporary and localized environmental impact can be controlled through the implementation of mitigation measures included in this document. Other reasons for choosing this alternative include:

-The municipality staff is currently renting a building on the main street that connects Amman with Damascus, for a total amount of 39,000 JDs (almost 56,000$) per year. The intended governmental complex project shall have offices owned by the municipality, so as to save the amount of rent when they move there.

-The project is supposed to generate income for the municipality and provide one stop shop for the citizens in Ramtha that will help in providing a parking place, as well as minimizing the time and effort needed to accomplish any governmental paper work for the citizens in Ramtha.

-Raising the employment rate and providing better municipal services through local economic development, is the core objective of MSSRP, which is the key purpose of building this governmental complex in Ramtha municipality.

-The residual negative economic impacts for five PAPs as a result of this sub-project were offset with compensation. The removal of the kiosk which affected the livelihood of the above

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mentioned PAPs, resulted in preparing compensation packages for them, and obtaining their approval on the whole process.

The “No Project Alternative” means that all the above-mentioned advantages would not be achieved. Thus, constructing the complex in the selected land provided by the municipality is considered most suitable alternative.

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Chapter 7

Environmental& Social Management Plan ESMP and Mitigation Measures

7.1 General

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The main objectives of Environmental and Social Management Plan (ESMP) Table (7) are to establish a mechanism to carry out mitigation measures for the potential environmental and social negative impacts of the proposed sub-project and to monitor implementation of these mitigation measures during all stages of the sub-project. The ESMP Table (7) contains all mitigation measures mentioned in ESIA study. Moreover, this document identifies responsible agencies/ persons who must be in charge to follow up and to carry out ESMP while it includes details on durations and suggested times to conduct monitoring activity. This plan was prepared with full consideration to comply with the OP 4.01 Environmental Assessment Safeguards Policy of the World Bank and to follow national regulations on social & environmental sides. In fact, the Bank will review ESIA and ESMP according to above mentioned policy as well as the operational policy OP(4.12) which considers involuntary resettlements and potential social impact of the sub-project, described earlier. In case the ESIA and ESMP are not addressing complete treatment of potential impacts of the sub-project, the Bank will forward its comments and remarks to PMU as the sub-project cannot be processed with unsatisfactory ESIA & ESMP.

The budget of applying the ESMP, which shall be reflected on certain items in the Bill of Quantity, and monitoring shall be stressed upon on the Special Conditions of the Contract, should cover the cost of mitigation measures and monitoring activities during preparation, construction, and operation stage of the project. Workers and drivers will use very small portion of this budget towards the application of safety procedures on work site especially PPEs and safety devices required for machineries. Whereas, the majority of this budget will cover incorporation of mitigation measures within construction activities of this building. A short training can be held for workers and employees about the application of proper methods and measures to ensure safety compliancy of workplace and to preserve local environment. In fact, all employees must work towards achieving safe and clean workplace and Ramtha municipality management must point out the role of its employees especially during working hours and emergency. ESMP is an official and mandatory document when contract is signed. The contractor must commit to fulfill all required measures mentioned in this report, as it will be part of the tendering documents for Ramtha Municipality sub-project.

7.2 Responsibilities & Procedures

Overall, implementation of the ESMP is the responsibility of the contractor and the subcontractors who implement the work activities in accordance with their contractual obligations, along with the municipal engineer who provides oversight against the contractual requirements. The contractor and municipal engineer must have appropriate environmental and health & safety qualifications and will be supported by the Safeguards specialist in the PMU. . Work’s methodology and monitoring procedures are explained in detail within ESMP’s tables and will be defined in the contractor’s site-specific ESMP to be prepared by the contractor and approved by the Municipal Engineer. The plan addresses each potential impact during project working phases and designs applicable measures to control such impact or at least to maintain it at lowest level of influence.

MoMA and CVDB are considered the implementing agency in the MSSRP, and therefore are responsible for ensuring and monitoring the application of mitigation measures during

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preparation, construction and operation phase. Direct supervision of construction activities will be carried out by CVDB Engineers in Irbid Branch and the Municipal Engineer, who will be in charge to monitor and record work activities included in the ESMP, and report directly to the Safeguards specialist in CVDB.The safeguards specialist, shall monitor the performance of the contractor and the municipal engineer implementation of environmental, health and safety, and social mitigation measures and findings of monitoring activities should be reflected in quarterly reports according to contractor on-site compliance with the ESMP and performance. In case monitoring report indicates neglect or careless actions from the contractor side, direct suggestions and correction measures should be delivered to the contractor. Such recommendations should follow ESIA and ESMP suggested measures, and appropriate measures shall be taken to make sure that the contractor performs against his contractual obligations which includes conformance with the ESMP in this ESIA, the contractor’s own site-specific ESMP, and the General and Special conditions that are included in the contract.

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Table (7): ESMP Detailed Tables


MONITORING ACTIVITY

FREQUENCY RESPONSIBILITY

ESTIMATED COST


1. The contractor must follow & implement waste management measures included within ESMP document whenever needed.2. Re-use of construction waste within the work site, if possible.3. Collection of undesired construction waste and debris in specific collection points in the site within special receptacles. Selection of waste collection site must be pre agreed with the site supervisor engineer.4. Construction work may be avoided during rainy periods

There must be a previous list of expected waste during construction stage based on used materials and involved equipment. Decision must be made about the most critical waste to be monitored

Waste collection points should be clearly identified before launching the construction work

Determine which waste can be left and re-used on site and which must be taken

The Municipal Engineer may follow up within 1-2 weeks, and prepare weekly progress reports

The environmental specialist in CVDB/ the Municipal supervisor engineer

-Cost of carrying out Mitigation Measures by the Contractor would be already included in the Bill of Quantities according to the different items of construction, and shall be monitored by the municipal engineer and the Safeguards specialist in CVDB.

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MONITORING ACTIVITY


ESTIMATED COST

in order to avoid transmitting of waste and debris. Whereas all work materials must be covered with proper sheets. 5. Scatter of waste should be avoided. While workers temporary room in the site should be supplied with waste garbage and disposal of such waste must be done based on waste type and quantity and in cooperation of municipal engineer. 6. Disposal of all waste must be done in the landfill and follow instruction of construction permission and landfill management requirements. 7. Liquid waste like

Monitoring form to include date, contractor abidance by Health and Safety measures, any excavations found in the site and any emerging matters to be filled regularly by the site engineer and spot checks by the environmental Safeguards specialist in CVDB.

Monitor and inspect the contractor compliance with ESIA report

Recording all work sites, activity location, date, time, work expected period in each site

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MONITORING ACTIVITY


ESTIMATED COST

water needed during construction should be collected on a separate tank and water should not accumulate on site. Besides, drainage of water to outside area is forbidden.

Transportation line and times of waste disposal must be mentioned in the report, in collaboration with the Traffic Management if necessary

Review all documents relating to waste management and disposal including construction permission

All hazardous waste and disposal methods should be mentioned. Whereas, time to occur and sites should be explained

Consider

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MONITORING ACTIVITY


ESTIMATED COST

climate influence and waste scattering

Identifying used equipment, construction materials, trucks, volume of water requirement, and manual work tools

Decide about PPEs required within each activity of waste disposal and handling.

Record any spill, accidents, waste poor management during supervision visits

Counting of workers & trucks number and identify their different

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MONITORING ACTIVITY


ESTIMATED COST

waste. Cost of disposal must be mentioned

Make photographic documentation


1. Surface soil can be kept aside to be used later within green spaces2. Trucks and involved vehicles should follow specific & identified truck ways 3. Spill accidents must be prohibited. If any spill accidents occurs, it should be cleaned immediately and collected in separate disposal container.

Make sure that soil top surface has been removed aside to be used later on for green spaces purpose

Identify the most sites subject to soil compaction or contamination. And follow mitigation measures to maintain such impact

Record soil collection containers and available garbage

Five times during construction stage / Municipal Engineer may follow up within 1-2 weeks


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MONITORING ACTIVITY


ESTIMATED COST

in work site

Monitoring identified working paths and workers compliance to avoid soil compaction

Refer to ESIA and make photos documentation of soil condition, as soil tests must be done by the contractor in the design phase.

Air Quality & Noise Levels

1. Spraying water on foundations before excavation work takes place. Water must be used when there is raise up of dust like sand lifting and handling2. Spraying of water may take place every

Define air pollution sources, type, locations, remaining time, weather main drivers Ensure water is used to maintain dust concentration and

The Municipal Engineer may follow up on a daily

basis


Included above

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MONITORING ACTIVITY


ESTIMATED COST

day to prevent dust concentration. This action might be required in many places in work site 3. Dust and fine particles should be always within low level during all construction activities 4. Transportation trucks are preferably selected based on motor performance and low emission or filtered exhaust presence. Old vehicles & trucks with high emissions should not be allowed to be used 5. Truck engine must be switch off when on site. 6. Noise barrier should be constructed around

scattering of fine articles Ensure all equipment and trucks are in a good condition and emission does not exist Identify noise disturbance sources, duration, time, most affected group, number of affected workers, mitigation requirement (supply workers with earplugs when necessary) Make sure that noise prevention measures are applied. For instance, noise barrier and noise protective equipment, and to

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MONITORING ACTIVITY


ESTIMATED COST

work area and should be high to prevent noise transmission and taking neighboring facilities attention, in particular nearby school students.7. Noise within work site can be minimized by providing workers with special equipment like ears protective equipment and masks. Workers in stone quarry location must be provided with PPEs as well. 8. Transportation of materials and waste might be scheduled during the afternoon period in order to avoid disturbing neighboring facilities’ users, as working

abide by allowed time to work in during the day.

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MONITORING ACTIVITY


ESTIMATED COST

hours are restricted between 6:00 p.m. and 9:00 a.m. and noise levels NOT to exceed 55 decibels during the day and 45 decibels at night.


1. Materials transferred to the site must be tight well to the truck and covered by an appropriate sheet.2. Sand is liable to scatter during truck movement. So, water must be sprayed on it and it should be covered appropriately. 3. Truck back door must be closed during transportation. 4. Materials and equipment storage location must be agreed previously with site engineer. It

Identify materials temporary storage locations and make sure such locations are not disturbing construction activities. Also, they must be away of truck & vehicles ways All transported materials & waste should be covered with proper sheet. And scattering of waste must be avoided Drivers should follow safety

The Municipal Engineer may follow up

on a daily basis


Included above

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MONITORING ACTIVITY


ESTIMATED COST

must not be far from work site location.5. Separation of materials based on their nature and type.6. Flammable or oil components materials and machinery equipment should not be aggregated with construction or organic materials.7. Materials on storage location must be covered with suitable plastic wrap and surrounded by short stones wall to prevent weathering and rainfall effects.

procedures when making this task. While all materials should be tight well to the truck Water might be used to prevent scattering of sand during transportation Identify truck routes, truck condition, materials type, applied safety procedures. Temporary storage location must address protection against rain & weather conditions. Materials should be covered and surrounded by short traditional wall and drainage channels Materials

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MONITORING ACTIVITY


ESTIMATED COST

should be stored in compatible group. Flammable materials should be separate from other construction materials Smoking is not allowed in storage locations

Health and Safety Impacts

1. Contractor Prepares a site-specific ESMP (includes H&S) to fulfill contractual obligations to protect workers and the public and to comply with Jordanian Laws2. The contractor is required to have a code of conduct covering worker interactions with the community, including children. The Code of Conduct is applicable to all of its workers as well as

Monitor implementation of the contractor’s plan that defines& anticipate work potential hazards, health hazards, and work place and community safety measures. Make sure all required PPEs are available and workers are assigned based on physical condition capacity Work site

The Municipal Engineer may follow up

on a daily basis


Included above

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MONITORING ACTIVITY


ESTIMATED COST

subcontractors. 3. All workers including subcontractors, are required to acknowledge that training in the code of conduct has been received.4.. The location of electrical power line and cables must be determined before digging and excavation work takes place (in our case, the Electric Convertor in the site should by isolated by a wall to avoid any accidents)2. Work sites must be clean and orderly. While all site surface must be kept dry. Otherwise, proper means might be taken to assure the surface is slip-

must provide protection against any risk and work hazards. All accident/incidents must be recorded and serious incidents should be reported immediately to the Municipal Engineer and authorities as required. Inspect accident/incident logs. Check out scaffolds, ladders, floors, openings, and machinery used in this construction Inspect any potential threat of involved equipment on project’s components. In addition , equipment must be

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MONITORING ACTIVITY


ESTIMATED COST

resistant. 3. Items and materials that are not required during work hours must be removed from the work site 4. PPEs are necessary during all times of work. Hardhats, proper safety shoes, inspiration masks, and ear protective tools should be worn by workers whenever necessary. Moreover, safety devices during indoor work like electrical connection, painting, and plastering work are all required.5. Storing debris and waste safely and removing them immediately from the construction site.

checked up to make sure they are in a good condition and they are safe to be used Inspect the existence of firefighting agents and workers ability to handle fire extinguishers. Make sure First Aid Box is on site Ensure the availability of PPEs for handling chemical & painting substances. While such materials should be labeled with explanation about its contents and use requirements All electrical connections and involved devices must be evaluated

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MONITORING ACTIVITY


ESTIMATED COST

6. All construction safety requirements must be addressed in this project. Workplace injury must be avoided and the contractor is responsible to follow up safety procedures, as well as providing basic medical services and supplies to workers7. Workers must be careful when working near floor and ground openings. While, openings should be marked and easily identified by all workers and drivers. 8. Bending & forming of construction steel must be done with care and high safety measures application. Suitable manual tools and

and protective measures of applying those devices must be attached to product boxes The Contractor should prepare and submit an ESMP including emergency response procedure Provide OHS training to supervisors and workers, including daily toolbox meeting for workers Provide first aid kits

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MONITORING ACTIVITY


ESTIMATED COST

safety protective agents must be applied during this work 9. All aisles and passageways must be identified and marked.10. Lifting and moving of heavy objects should be done by mechanical devices.11.Ladders & scaffolds must be checked out each time before climbing. Damaged ladders & scaffolds should never be used. 12. If metal ladders & scaffolds are to be used, they must be checked up on corrosion and they must be isolated from communication with any electrical

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MONITORING ACTIVITY


ESTIMATED COST

connections13.There must be rain clear paths and proper drainage system to avoid accumulation of rain water on site. 14. All electrical power supplies and connections must be grounded while dangerous voltage and current must be isolated by covers & enclosures. 15. All painting and chemical containers must be labeled and workers must be aware how to handle those materials. Leaking containers should not be accepted while workers should not pour paint remaining onto ground. There must be sealed

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ESTIMATED COST

containers to collect and dispose such substances. 16. There must be a washing tank on site to wash manual and work tools at the end of each working day. 17. Firefighting equipment and fire extinguishers should be available while workers must be trained to handle fire prevention cylinders. 18. Smoking is not allowed at site. Disposal of cigarette may lead to break out the fire. 19. All drivers and workers must be trained about environment and safety measures

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MONITORING ACTIVITY FREQUENCY RESPONSIBILITY ESTIMATED COST


1. Management of workers room and all potential waste must be maintained through direct supervision of site engineer and the Environmental specialist in CVDB. 2. Room must be established on free space area and should be near project’s location3. It must be supplied with solid waste storage tank that must be connected to the local network or to separate sink. Design of this system and disposal process should be discussed & agreed with municipal supervisor engineer.4. If kitchen to be included in this

Ensure the room is equipped with suitable wastewater system and connected to local network or waste is disposed regularly through a special tank Identify waste produced from the room and number of residents Ensure hygienic condition of the room and the supply of adequate water sources for cooking and washing purposes Make sure workers are not using facilities of surrounding employees and guards Identify waste disposal methods Identify garbage and

The Municipal Engineer may follow up weekly


Included above

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container, there must be gray tank to collect water of kitchen activities considering use of water for existing trees and nearby green spaces. While organic waste should be collected and disposed of outside the site in designated garbage containers. 5. There should be a temporary tank within the room area to be used for washing purpose. 6. All safety procedures of temporary establishment must be taken into account when constructing this room, such as adequate signage, lighting devices,

containers used to collect waste.

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barriers and safe drinking water.

Public Health of Workers

1. Work assignment is preferably given based on physical condition and worker’s capability2. The contractor must cover health insurance of workers during work3.Temporary room in the site must be comfortable and hygienic conditions should be monitored by site engineer4. Workers are prohibited to directly communicate with chemical substance like painting materials. Therefore, workers with allergy should not handle cement and concrete materials. 5. Smoking must be

Make sure worker is assigned based on physical condition and qualification First aid box availability Medical checkup is recommended Workers with allergy to any of materials of construction should not be working and if there is simple allergy to concrete or cement materials then worker must not communicate with such substances Make sure all workers are health ensured by the contractor.

The Municipal Engineer may follow up within 1-

2 weeks


Included above

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avoided when on work6. First Aid Box should be available during all construction phases.

Socio-Economic Development

1. Nearby residents and work site near houses must be given priority when selecting local labors, within the labor intensive arrangements to be implemented under MSSRP project. This activity shall be monitored by the ILO specialist in the MSSRP project regularly.2. Workers should not disturb employees of nearby agencies. 3. The contractor must follow engineering design

Ensure the involvement of local labors in this project and nearby residents and workers should be given priority when handling this work Workers must not disturb nearby residents and employees Purchasing materials required during construction from nearby markets and shops.

The Municipal Engineer may

follow up within 1-2 weeks


Included above

94



of the project and use entrancespointed by the site engineer.4. Materials required for work activities can be purchased from near shops and markets unless such materials are not available in this area or their prices are not reasonable.

Workplace Hazards & Health

1. All electrical and electronic cables, and equipment must be designed to provide personal protection while cables must be covered and prove high resistance to electricity fluctuation and voltage variations

2. Parking area

There must be always an inspection of the following; Storage room and storage materials condition Fire extinguishers and validation of hydrants All electrical cable and uncovered connections Stability of involved supplies and

Over project designed age

Municipality No Cost. Measures should

be applied only

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should be identified with marked lines and blocks

3.Municipality should make regular inspection of firefighting extinguishers. This action might be conducted twice a year to ensure validation of fire extinguishers

4. Handling and storing of chemical substances & cleaning materials should follow official safety & health precautions

5. It is always recommended to equip constructions and office building

materials First aid box availability Following other procedures mentioned in ESIA.

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with First Aid Box

6. Corridors and aisles must not be used for storage purposes.

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7.3 Environmental & Social Mitigation Measures

Mitigation measures plan addresses potential environmental and social impact of proposed sub-project on the targeted area and beneficiaries. This plan includes required mitigation measures and treatment methods to control and minimize potential impacts over sub-project different stages. Actually, mitigation measures plan aims to minimize and control negative impact of the project at low level while it considers increasing project profits on local people and environment.

Moreover, mitigation measures plan identifies agencies and stakeholders involved in carrying out its measures while implementation activities are detailed within the following tables.

7.3.1 Mitigation Measures during Preparation & Construction

Preparation Stage

Before going through construction activities, project documents and engineering studies may require making short and rapid revising. Therefore, review and correction of building drawings and designs may be required to ensure application of environmental and safety considerations in this building. This is just if such measures are not included. However, reviewing may focus on the inclusion of following aspects:1. Fire & Emergency Exits2. Ventilation openings especially in stores and power supply room,3. Ventilation & wash up outlets within supposed water tank,4. Women separated toilet and an independent storage room.

Mitigation Measures during Site Leveling & Removal of Existing Debris

Potential environmental impacts during site leveling and removal of existing debris can be avoided through identifying waste type and existing debris before collection and removing process takes place. Generally, mitigation of potential impact during this phase can be done through applying the following measures;

Work boundaries should be identified and fences must be established before making any intervention on work site. Making rapid inventory of existing debris and waste Identifying waste collection tools, equipment, and waste collection points Anticipating potential personal injury, property damage, and workplace accidents before launching this work. Based on the contractor's experience, the contractor has to anticipate workplace hazards and draw specific plan to control and treat any accidents that may occur during construction activities. For instance, PPEs and other safety measures to protect workers and property will be applied based on work nature. While, capacity of nearby health centers and emergency responses of hospitals should be considered within the safety plan prepared by the contractor. Luckily, there is one comprehensive health center very close to the sub-project’s site. Identifying traffic and transportation line while instruction signs and traffic boards must be posted and installed within the sub-project’s area. Construction of this building must be announced prior to launching any physical work on sub-project’s site.

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Safety transportation measures must be applied while contractor should compel drivers to follow transportation safety procedures. Soil top surface (15-30 cm) might be kept aside to be used later for garden and green spaces purposes. Inspect the load to be lifted for sharp edges, slivers, and wet or greasy spots. Recommendation on personal protective clothing and equipment (PPEs) should be identified previously. And workers should wear proper gloves, masks, eye protective glasses, and safety shoes when working. Wear gloves when lifting or handling objects with sharp or splintered edges. These gloves must be free of oil, grease, or other agents that may cause a poor grip. Work assignment should be given based on work type, worker experience, and worker physical qualification. Workers should be trained and guided before using any lifting or cutting machines. Health examination might be a good option for the contractor before selecting workers. Waste collection points should be designed to be easy accessible by vehicles and transportation means. Segregation of waste must be considered based on waste type and quantity. The contractor and involved workers should make sure all walkways are identified, clean, and promote slip-resistant surface. Spraying water JUST when it is needed. This action may be applied when work leads to raising dust or other fine substances. In this case, sprayed water must not accumulate on site. Work and site general activities can be scheduled based on noise leveling disturbance and air quality deterioration. For instance, using noisy and vibration machine, transportation means, and removing of waste with ability to raise dust up, can be done on the afternoon period to minimize potential effects on workers and passengers in the area. Manual lifting and handling of material must be done by methods that ensure the safety of both the worker and the material. Any spill accidents or soil contamination, should be cleaned immediately and disposal must consider segregation of waste and taking out collected waste to nearby landfill. Safety procedures must be taken to ensure all electrical exist supplies and connections are out of electricity before working. Consideration might be given to reuses and recycling of debris like electricity cables and metal substances through reuse and recycling agencies. Under no reasons, waste scattering must be avoided. In addition, smoking should be prohibited during collection of waste and debris.

Mitigation Measures During Construction of Building Main Components

Construction of the Governmental Complex will involve carrying out many activities and integration of very detailed engineering designs and structures. For instance, intensive labor, construction materials, and heavy equipment and manual tools are required to accomplish this work. Based on the potential impacts mentioned in this document, ESIA suggests the following mitigation measures to avoid adverse impacts of this stage, in which most of the activities related to Health & Safety and decent working conditions will be monitored closely through ILO supervision, according to their contract with the PMU under MSSRP Project, which includes the development of guidelines and specifications on labor based methodologies for different categories of works, which indicates amendment of FIDIC Special Conditions of Contract to cover labor-intensity provisions, decent work provisions and safeguards such as welfare and safety. Also, propose social safeguards and mitigation measures for social impact on local communities possibly resulting from labor-based works.

1. ENVIRONMENTAL GENERAL CONSIDERATIONS

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Construction of the building must be designed according to quantity tables and engineering drawings. Construction might be scheduled to avoid working during rainy periods while framework plan may contain details of construction activities including waste disposal plan and waste treatment methods. In addition, construction work should be prohibited in the evening. Identify all construction’s requirements including mechanical and manual equipment. Identification of waste collection points and safety procedures during this stage. For example, Personal Protective Equipment (PPEs) should be worn over construction period while construction safety precautions like shoring and covering floor openings must be considered. The location of electrical power lines and cables (overhead, underground, under floor, other side of walls) must be determined before digging, drilling or similar work is undertaken.

Hardhats are required at all times especially when carrying out falling work or dealing with flaying objects. Whereas, workers must be supplied with proper safety shoes, respiration masks, and maybe ear protective tools. Identify waste collection baskets and bags (plastic, metal, woody boxes). Construction of Noise prevention barrier around project site. Barrier with 4 m high might be enough to make this part. Besides, workers should be provided with Ear muffle and work equipment must be maintained and repaired to prevent production of nuisance noises. Work sites must be clean and orderly. While all site surfaces must be kept dry or appropriate means might be taken to assure the surfaces are slip-resistant. Workers room must be constructed with a sanitation system that contains primary storage tank. The tank should be connected to local main sanitation network. Besides, the contractor must provide the room with waste garbage and temporary water tank. Before conducting excavation work, water should be sprayed over foundations site in order to minimize Dust Concentration and to facilitate excavation works. All dust concentrations must be mitigated through spraying water over proposed work sites On Condition that, water not to accumulate in work site or drain to outside areas. However, water might be used every day. So this issue must be handled properly. Using equipment and trucks with low emission exhaust. Any spills must be cleaned up immediately. All combustible scrap, debris and waste must be stored safely and removed promptly. Smoking is not allowed when on site while fire extinguishers should be made available and remains accessible at all times. All workers and drivers must be trained about environment protection measures and safety procedures application included in this document. This action can be implemented prior to carrying out any activities at work site. As much as possible, reuse of work-produced waste within the work site.

2. FLOOR & GROUND OPENINGS

Workers must be careful when working near floor and ground openings. Such openings should be marked and easily identified by all involved workers. All floor’s openings (holes) should be guarded by a cover or equivalent barrier on all sides except at the entrance to stairways and ladders. Toe boards might be installed around the edges of a permanent floor opening. If ground openings to be constructed on roadways and driveways, covers with capacity to carry a truck rear axle load must protect all openings and trenches. Excavation and trenches shoring must be considered when conducting foundations and concrete work. While, applied walls within site openings must address erosion resistant surface.

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As it mentioned before, water might be sprayed out on foundations site before launching excavation work in order to mitigate dust impact and to facilitate excavation work as well. Considering a distance of 30 cm between excavation produced waste and proposed trench or floor openings to prevent filling up of produced waste and to prevent work accidents.

3. CONCRETE & WORK PLATFORMS

Bending & forming of construction steel must be done with care and high safety measures application. For instance, sunhats, eye protective glass, and proper gloves must be worn when making this assignment. Suitable manual tools with plastic end edge should be provided especially when welting work is involved. Workers with skin allergy diseases should not make direct contact with cement and construction concrete materials. Work distance of90 cm (at least) from cement mixing machinery must be recognized. All work sites must be clean and orderly. All work surfaces must be kept dry or appropriate means taken to assure that surfaces are slip-resistant. Suitable safety (PPEs) such as suitable safety shoes, gloves, strong pants , and head protection hats must be worn all times during this stage Water shouldn’t accumulate on surface and simple drainage system might be designed to take used water into water collection point or tank. Instead, involved worker may adjust water pipe and install valve to provide work site with proper requirements of water.

4. WALKWAYS

All aisles and passageways must be marked and kept clear. Wet surfaces must be covered with non-slip material and all holes should be marked with warning guards. In cases of passageways used by forklifts, cranes, trucks or other machinery, use a separate aisle for walking, if available. If no separately marked aisle is available, use extreme caution.

5. LIFTING & MOVING Lifting and moving objects must be done by mechanical devices rather than manual efforts whenever this is practical. Used equipment must be appropriate for lifting or moving task. Lifting and moving devices must be operated only by authorized and trained person. Workers must not be required to lift heavy or bulky objects that overtax their physical condition or capability.

6. LADDERS &SCAFFOLDS Check ladders &scaffolds each and every time before climbing. Damaged ladders & scaffolds must never be used; they should be repaired or destroyed. Ladders used near electrical equipment must be made of a non-conducting material like wood. Installation of scaffolds should be designed to provide safe work site and to prevent any work accidents among workers. They must be tight well and address free and flexible work environment. If metal scaffold to be used, check out of corrosion and connections damage must be undertaken before installation. In addition, it must be isolated from touching or communicating any electricity connection and supplies. Ladders & scaffolds should be maintained in a good condition: joints between steps and side rails should be tight; hardware and fittings securely attached; and movable parts operating freely without binding or undue play.

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Non-slip safety feet must be provided on each ladder & scaffolds. Ladder rungs and steps should be free of grease and oil. While workers hands should be free to grasp the larder when ascended or descended. Workers are prohibited from using ladders that are broken, missing steps, rungs, or cleats, or that have broken side rails or other faulty equipment. It is prohibited to place ladders on boxes, barrels, or other unstable bases to obtain additional height. Face the ladder when ascending or descending. Whereas, unstable objects such as barrels, boxes, loose brick, or concrete blocks must not be used to support scaffolds or planks It is required that when portable rung or cleat type ladders are used, the base must be so placed that slipping will not occur, unless it is lashed or otherwise held in place. All portable metal ladders must be legibly marked with signs reading “CAUTION” Metal ladders should be inspected for tears and signs of corrosion. Rungs of ladders should be uniformly spaced at 12 inches, center-to-center.

7. DRIVING & MATERILAS TRANSPORTAION Drive safely. Transportation’s instructions and signs must be posted and attached alongside the main road to project area. Also, signs must be attached to all exits& entrances of work site. Drivers must wear seat belts at all times during the work day. Drivers must not exceed the speed limit. For instance, 30-45 km /h is accepted limit speeds when transportation of materials takes place. Vehicles must follow specific route and avoid obstructing exist traffic. Transported materials must be well tightly to the truck and scattering of waste must be avoided. Materials can be covered by a proper plastic sheet to avoid scattering waste along transportation side Water might be used additionally to avoid scattering of transported materials. For example, spraying water on Sand before putting the cover and prior to transportation process is a good mitigation option. Posting work site & transportation caution signs within the work area and transportation proposed line. Emission of transportation means must be mitigated through using trucks with improved exhaust system or less emission motors. Trucks and vehicles must be switch off when on site. Drivers should comply with all safety procedures including wear of safety protective agents, considering materials safety, and safety of traffic in general. However, identifying transportation line and time should be applied based on permission of traffic department and local state. Whereas, transportation of materials and site waste might be carried out during the afternoon period in order to minimize taking attention of MWE employees and to reduce making any disturbance on traffic. Any accident must be reported in accordance with legal requirements and quick action must be taken to manage the accident. Serious incidents and accidents must be reported immediately to CVDB and the World Bank.

8. CARRYING & HANDLING CONSTRUCTION MATERIALS

Evaluation of material-handling and storage facilities, such as manual and mechanical handling devices, slings, ropes, chains, and hooks.

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Manual lifting and handling of material must be done by methods that ensure the safety of both the workers and the material. Good footing that set feet about 10 to 15 inches apart will help to set one foot forward of the other. Additionally, workers should assure knees to be bend and to keep back straight and upright position especially when carrying heavy object. For example, lifting the object by straightening knees - not the back. In addition, carrying the load close to the body (not on extended arms). Mechanical devices must be used for lifting and moving objects that are too heavy or bulky for safe manual handling by workers. Workers who have not been trained must not operate power-driven mechanical devices to lift or move objects of any weight. Heavy objects that require special handling or rigging must be moved only by riggers or under the guidance of workers specifically trained and certified to move heavy objects.

Mitigation Measures during Finishing & Indoor Works

Finishing activities are accounted to be the longest stage throughout the sub-project construction period. Because of very detailed requirements and installation& equipping of many supplies and equipment inside the building, this phase takes around 65% of construction’s allocated time and maybe from the total cost of building establishment.In this stage, ESIA contains safety and health requirements of indoor works and discusses mitigation measures of potential environmental impacts of outside associated activities like preparation of green spaces and parking area. However, suggested mitigation measures cover the potential impact of the following activities: Electrical connections & light supplies installation, Plastering works, Painting activity, Flooring & slab work, Decoration, Furniture &Building’s supplies installation, Free Spaces work& site instruction signs, Garden &Site preparation work, Ventilators designs, and Installation of firefighting systems

1. Mitigation Measures Related to Electricity Works The following rules are the minimum, but not limited to, measures to be applied when making electrical

work in this building;

Power: All ac and dc power cabling to equipment not having a separate external ground but having wire-to-wire or wire-to-ground voltage of 50 volts or more must carry a ground conductor unless cabling is inside an interlocked enclosure, rack, grounded wire way, or conduit, or feeds a commercial double-insulated or UL-approved device. This requirement will ensure that loads such as portable test equipment, temporary or experimental, is grounded. UL-approved devices such as coffeepots, timers, etc., used per the manufacturer’s original intent are permissible. Isolation: All sources of dangerous voltage and current must be isolated by covers and enclosures. Access to lethal circuits must be either via screw-on panels, each containing no less than four screws or bolts, or by interlocked doors. The frame or chassis of the enclosure must be connected to a good electrical ground with a conductor capable of handling any potential fault current.

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Cable Clamping: A suitable mechanical-strain-relief device such as a cord grip, cable clamp, or plug must be used for any wire or cable penetrating an enclosure where external movement or force can exert stress on the internal connection. Grommets, ad lets, or similar devices must not be used as strain relief. Lighting: Adequate lighting must be provided for easy visual inspection. Labels: All disconnects and breakers should be clearly labeled as to which loads they control. Overload Protection: Overload protection and well-marked disconnects must be provided. Local “off” controls must be provided on remote-controlled equipment. Safety Grounding: Automatic discharge devices must be used on equipment with stored energy of 5 joules or more. Suitable and visible manual grounding devices must also be provided to short-to-ground all dangerous equipment while work is being performed. However, all electrical system of the building must be grounded. Emergency: There must be an emergency lighting system that activates when normal power fails. Either safety glasses or a face shield must be worn when working on electrical equipment. Moreover, Personal Protective Devices such as face shields, blast jackets, gloves, and insulated floor mats are required. All covering, clothing, and metal items that might cause hazardous involvement must be removed. Adequate and workable lock-out/tag-out procedures must be employed. Automatic safety interlocks must be provided for all access to high-hazard equipment. Any bypass of such an interlock should have an automatic reset, display conspicuously the condition of the interlocks, and ensure that barriers cannot be closed without enabling the interlock. All electrical equipment should have convenient, comfortable, and dry access. Equipment must be designed and constructed to provide personnel protection. First-line and backup safeguards should be provided to prevent personnel access to energized circuits.2. Mitigation Measures during Plastering & Painting Work All produced waste must be collected in temporarily collection points inside the building. Segregation of waste must be considered before disposal and removal of waste takes place. Personal Protective Equipment should be worn, while workers with allergy to any materials of plastering and painting works should not be allowed to communicating with such agents. All electrical connections and cables must be identified and clearly marked before going through this activity. As much as possible, burying & filling up work waste within building floor especially remaining waste of plastering. While grounds and work surfaces must be dry during all activities inside the building Painting involves using chemical and hazardous chemical substance. Therefore, handling and storage of such agents must be done under direct supervision of site supervisor and the contractors well. Sealed containers to keep such components and used liquids are required, whereas, containers must be covered and closed all times. Mixing tools, proper equipment, and protective instructions should be available prior to make painting work. Direct contact with painting materials is not allowed while workers must be provided with eye protection devices, protective masks, gloves, shoes, and head protection devices when working on both plastering and painting. All painting and chemical containers must be labeled to identify their contents while workers must be aware about posted information and use requirements. All ladders and scaffolds required during this work must be convenient and provide protection against potential work hazards. Leaking containers of any sort must not be accepted on any account. Washing tank should be provided to wash work tools and devices at the end of each day.

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All chemical and painting substances must not be placed in salvage or garbage receptacles. Whereas, pouring onto ground is not recommended. There must be enough ventilation in building when performing this task. Painting materials may cause serious health effect especially if it is swallowed or enter inspiration system. Thus, safety precautions should be applied and considered by all workers. Spill accidents is prohibited. Any spill must be cleaned up immediately. Smoking is not allowed and any flammable action may lead to breaking out of fire inside the building. Disposal of painting substance should follow instructions and methods of landfill management rules otherwise Re-use &Re-cycling may be recognized. During transportation, scattering is prohibited and containers should be well tight and close all during transportation. Caution & danger signs might be posted on trucks and label might be attached to disposal materials.

3. Flooring & Decoration Work Mitigation Measures Using of available & construction debris to filling up and leveling ground before lunching flooring work. All flooring & decoration equipment and manual devices should be available. Personal safety devices and suitable manual tools should be provided. Workplace safety & health procedures must be considered by all involved workers. There must a short break over flooring periods to avoid adverse health impact owing to long time sitting and standing. Workers must be aware of handling sharp devices and tools with incisive ends and edges. Small amount of chemical substance and coloration materials must be handled with care and based on handling requirements attached to the products. All waste must be collected in special garbage boxes. Whereas, workers should segregate waste before disposal is lunched. Workplace must address enough ventilation and suitable illumination environment.

4. Installation of Furniture &Building’s Supplies All safety measures related to materials handling must be recognized Furniture and offices supplies should be wood made or plastic resistive materials including doors, chairs, and desks. Metal supplies are not preferred. Care must be given to avoid electrical connection with metal materials and supplies. Floor of power supply room must be cemented well to prevent any penetration of spills and contamination into underground layers. Generator must be selected based on low emission exhaust. Motor may supplied with filter and long pipe outlet. In addition, it is recommended the generator to be equipped with suitable type of barrier to avoid personnel injury or property damage. All equipment and supplies must be designed and constructed to provide personnel protection. As much as possible, including environment-friendly products and environmentally sound equipment within all work supplies. Glass used in windows, doors, and walls (including glass block) must be able to withstand a human impact, and if required by code, be shatterproof “safety glass.” The building might be equipped with self-closing features that break fire through proper closures installed on doors and hallway closures. Building must be supplied with fire hydrants and proper fire extinguishers. Instructions and labels must be provided on all fire cylinders.

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All disconnecting switches and circuit breakers must be labeled to indicate their use or equipment served. All electrical cables, breaks, switches, and connections must be covered to prevent direct contact. Whereas, installation of electronic equipment and devices should comply with safety procedures of office constructions. All interior wiring systems must include provisions for grounding metal parts or electrical raceways, equipment and enclosures. All electrical raceways and enclosures must be fastened securely in place. All unused openings (including conduit knockouts) in electrical enclosures and fittings must be closed with appropriate covers, plugs or plates. First Aid Box is recommended during construction and operation stage5. Mitigation Measures of Free & Green Spaces Free space including parking area, passageways, and green spaces must be identified and marked Preparation of land must avoid creating dust concentrations through spraying water before and during land preparation. All safety measures have to be implemented while noise levels must be minimized through using equipment with low nuisance noise and implementing mitigation measures discussed in this document. Parking area must not be very close to employees’ offices but it must not be far from the building. There must be enough space between cars and parking lines. This area might be equipped with flexible sunshade to prevent potential damage caused by direct sunshine. When preparing green space, one may consider using allocated Top Soil for planting purposes. Plants and flowers should be selected based on plant low water requirements and dry resistant capacity. Additionally, there are different kind of flowers and plants that prove its ability to absorb pollution through its stomata and pores. Thus, this consideration might be taken into account when making this work. The contractor should consider leaving and incorporating exist standing and ligneous trees within these spaces. Garden should be supplied with modern irrigation techniques whereas asphalt spaces are required in parking area.6. Installation of Fire Extinguishers & Ventilators During all construction activities, fire extinguishers must be provided to fight unexpected fire caused by work mistakes or equipment’s’ failure. Whereas, workers must be trained previously to use and handle fire cylinders. The building should be equipped with at least three fire extinguishers in each floor. Additional extinguisher is required in the power supply room which might be used during emergency to fight fire in parking and garden area too. The building is recommended to contain one to two fire hydrants. They can be installed near to the building’s main entrance and storage room. Charge source of water must be designed close to the hydrants in order to supply water during emergency. Use instructions and safety handling of hydrants & extinguishers must be made available by the contractor or dealer. It is recommended to allocate place for body and hands washing purposes especially after handling chemical materials. Artificial ventilators are required particularly in offices that include heat- very- sensitive- equipment and materials while work environment must be cool to practice daily work. Therefore, building should include adequate ventilation & lighting openings based on project’s construction details.

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7.3.2 Mitigation Measures during Operation Stage

Mitigation Measures of Waste & Site General View

During operation, waste management & maintenance of building’s general view can be achieved through applying the applicable techniques mentioned below:

There must be a clear and detailed waste management plan for the building over this period. Disposal methods and schedule times must be mentioned in the plan. Identification of responsibilities and nominated employees to follow up implementation of waste management. However, the municipality management must allocate budget to handle this activity. There must be an inventory list of regular used materials, supplies, equipment, and all work requirements. Nominated department must be aware of all requirements. Waste management must be shared by all employees. All involved workers and building should be given a short training about their role in managing work environment and following safety procedures. All offices and rooms should be equipped with proper garbage and waste collection receptacles based on generated waste within each room. Potential liquid waste like ink, cleaning chemical substance must be collected in proper sealed containers Safety measures and personal protective equipment must be available when making this task. Waste should be segregated based on its nature and type. Employees should take part on this side by helping segregation of waste at their offices. Disposal plan should give preference for Re-use, Re-cycling of waste before another decision is taken. Waste scattering is totally prohibited by all workers and employees. Smoking area must be identified and special collection receptacles must be provided. It is recommended to enclose Green spaces with short fences and garden internal routes can be identified to minimize walk and moving around impacts. Planting green space with plants capable to absorb major pollution of surrounding air. Waste must be disposed off on time while green and free spaces must be maintained regularly. Operation of electrical generator and handling of motor materials must be undertaken with high considerations to follow safety measures attached to the motor and requirements of waste management of lubricant & oil. Spill accidents in power supply room are prohibited while liquid waste must be collected in plastic and special metal containers. Liquid collected waste might be reused or recycled by workshops & waste recycling agencies Minor impact of motor emissions can be mitigated through making regular maintenance of the motor and avoid using second hand oils. Moreover, motor may include outlet with filter or low emission performance exhaust. Whereas, motor’s noise is not expected to make adverse impacts especially with designed barrier on the motor and the quite far distance of power supply room from offices. The building must be equipped with waste collection containers. Those containers may contain separated compartments to facilitate waste collection and segregation process.

Table (8): Mitigation Measures Detailed plan

Preparation & Construction Stage

IMPACT MITIGATION MEASURES RESPONSIBILITY ESTIMATED COST


1. The contractor, must follow &implement waste management measures included in ESMP document.2. Re-use of construction waste within the work site. 3. The contractor commits to make segregation of worksite waste. Whereas, the site should be supplied with different type of garbage containers. Colored plastic garbage and labeled boxes can be used 4. Collection of undesired construction waste and debris in specific collection points in the site within special receptacles. Selection of waste collection site must be pre agreed with the municipal site supervisor engineer.5. Construction work may be avoided during rainy periods in order to avoid transmitting of waste and debris. Whereas all work materials must be covered with proper sheets. 6. Scatter of waste should be avoided. While workers room should be supplied with waste garbage and disposal of such waste must be done based on waste type and quantity. 7. There must be solid waste storage tank in the room and must be connected to local network. 8. Disposal of all waste should be done in the landfill and follow instruction of construction permission and landfill management requirements.9. Liquid waste like water needed during construction should be collected on separate tank and water should not

The Contractor To be part of the Contract.

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Preparation & Construction Stage


accumulate on site. Besides, drainage of water to outside area is forbidden.


1. Surface soil must be kept aside to be used later within green spaces, if possible.2. Trucks and involved vehicles should follow specific & identified traffic routes. 3. Spill accidents must be prohibited. If any spill accidents occur, it should be cleaned immediately and collected in s separate disposal container.4. In case soil is compacted in some unavoidable places, plowing is urgently needed particularly for green spaces allocated area.

The Contractor Part of the Contract.

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IMPACT MITIGATION MEASURES RESPONSIBILITY Est. COST


1. Spraying water on foundations before excavation work takes place. Water must be used when there is raise up of dust like sand lifting and handling. 2. Spraying of water may take place every day to prevent dust concentration. This action might be required in many places in work site. 3. Dust and fine particles should be always within low level during all construction activities. 4. Transportation trucks are preferably selected based on motor performance and low emission or filtered exhaust presence. Old vehicles & trucks with high emissions are not allowed to be used. 5. Truck engine must be switched off when on site. 6. Noise barrier should be constructed around work area and should be high enough to prevent noise transmission and taking neighboring residents’ attention.7. Noise within work site can be minimized by providing workers with special equipment like ears protective equipment and masks. Workers in stone quarry location must be provided with PPEs as well. 8. Transportation of materials and waste might be scheduled during the afternoon period to avoid making any disturbances

The Contractor

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Materials Transportation & Storage

1. Materials transferred to the site must be tight well to the truck and covered by an appropriate sheet.2. Sand is liable to scatter during truck movement. So, water must be sprayed on it and it should be covered appropriately. 3. Truck back door must be closed during transportation. 4. Materials and equipment storage location must be agreed previously with site engineer. It must not be far from work site location. 5. Separation of materials based on their nature and type, is preferable.6. Flammable or oil components materials and machinery equipment should not be aggregated with construction or organic materials.7. Materials on storage location must be covered with suitable plastic wrap and surrounded by short stones wall to prevent weathering and rainfall effects.

The Contractor Be part of the Contract

Transportation Safety 1. All drivers should drive safely2. Transportation’s instruction and signs must be posted on site and along transportation way3. Drivers should commit to wear PPEs when driving. For example, seat belt must be fastened all times during transportation.4. Drivers should follow a limit speed of 30-45 km/ h which might be a good acceptable limit.5. Drivers must avoid driving and transporting materials & waste during rush time.6. Vehicles must follow specific routes and avoid

The Contractor To be part of the Contract.

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obstructing traffic.7. During transportation all transported materials and equipment must be tight well to the truck and waste scattering is not accepted.8. Trucks & vehicle must be switched off when on site.9. Drivers should avoid passing near to flammable source and smoking is not recommended when driving.10. All materials should be covered and sand may require spraying with water before covering with a sheet

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Work Site & Workers Safety

1. The contractor must comply with all Jordanian requirements regarding health and safety.

The location of electrical power line and cables must be determined before digging and excavation work takes place.2. Work sites must be clean and orderly. While all site surface must be kept dry. Otherwise, proper means might be taken to assure the surface is slip-resistant. 3. Items and materials that are not required during work hours must be removed from the work site. 4. PPEs are necessary during all times of work. Hardhats, proper safety shoes, inspiration masks, and ear protective tools should be worn by workers whenever necessary. Moreover, safety devices during indoor work like electrical connection, painting, and plastering work are all required.5. Storing debris and waste safely and removing them immediately from the construction site. 6. All construction safety requirements must be addressed in this project. Workplace injury must be avoided and the contractor is responsible to follow up safety procedures.7. Workers must be careful when working near floor and ground openings. While, openings should be marked and easily identified by all workers and drivers.8. Floor openings and trenches must be shored and distance of 30 cm between excavation produces waste and proposed hole should be considered to avoid filling up of waste and to

The Contractor Will be part of the Contract.

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prevent work accidents.9. Bending & forming of construction steel must be done with care and high safety measures application. Suitable manual tools and safety protective agents must be applied during this work. 10. All aisles and passageways must be identified and marked.11. Lifting and moving of heavy objects should be done by mechanical devices.12. Ladders & scaffolds must be checked up each time before climbing. Damaged ladders & scaffolds should never be used.13. If metal ladders & scaffolds to be used, they must be checked up on corrosion and they must be isolated from communication with any electrical connections.14. Manual lifting and handling materials must be evaluated before undertaking relative work.15. There must be rain clear paths and proper drainage system to avoid accumulation of rain water on site. 16. All electrical power supplies and connections must be grounded while dangerous voltage and current must be isolated by covers & enclosures. 17. All painting and chemical containers must be labeled and workers must be aware how to handle those materials. Leaking containers should not be accepted while workers should not pour paint remaining onto ground. There must be sealed containers to collect and dispose such substances.

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18. There must be a washing tank on site to wash manual and work tools at the end of each working day. 19. Firefighting equipment and fire extinguishers should be available while workers must be trained to handle fire prevention cylinders. 20. Smoking is not allowed at site. Disposal of cigarettes may lead to break out of fire. 21. All drivers and workers must be trained about environment and safety measures.

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Management of Workers Residence

1. Management of workers residence or room and all potential waste must be maintained through direct supervision of site engineer.2. Residence must be established on free space area and should be near to sub-project’s location3. It must be supplied with solid waste storage tank that must be connected to the local network or to separate sink. Design of this system and disposal process should be discussed & agreed with municipal site supervisor engineer.4. If kitchen to be included in this room, there must be gray tank to collect water of kitchen activities considering use of water for existing trees and nearby green spaces. While organic waste should be collected and disposed off outside the site in designated garbage containers. 5. There must be temporary tank within the area to be used for washing purpose. 6. There should be enough garbage bins for waste disposal.

The Contractor

Public Health of Workers

The contractor must comply with all Jordanian regulations regarding health and safety.

Work assignment should be given based on physical condition and worker’s capability.2. The contractor must cover health insurance of workers during work.3. Worker’s residence must be comfortable and hygienic condition should be monitored by site

The Contractor Must be included in the contract

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engineer.4. Workers are prohibited to directly communicate with chemical substance like painting materials. Therefore, workers with allergy should not handle cement and concrete materials. 5. Smoking must be avoided when on work.6. First Aid Box should be available during construction.

Designs of the Building & its Supplements

1. The building should have at least two emergency exits and one fire door.2. There must be a separate toilet for women. Its location must not be close to men toilet. 3. Additionally, there must be small prayer area and rest place for women. It can be near to toilet location. 4. Cafeteria room and rest place is required. 5. Small smoking area might be included. 6. Free & green spaces area should be designed with separate water source. Construction should follow project’s quantity tables that include installation of modern irrigation technique within green spaces area.7. Installation of water rational automatic taps is preferred. 8. Power supply room should be designed to include enough ventilation and light openings. Also, it has to be cemented well to prevent any soil contamination.

Ramtha municipality/ Engineering firm/

the Contractor

Designs to be reviewed / Contractor should follow final design of the project

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9. Using the top soil for green spaces and garden purposes.

Socio economic Development

1. Nearby residents of work site and near houses must be given priority when selecting local labors. 2. Workers should not disturb employees of nearby agencies.3. The contractor must follow engineering design of the project and use entrance pointed by the site engineer. Preferably, purchasing materials required for work activities from near shops and markets, unless such materials are not available in this area or its price is not reasonable.

The Contractor Must be included in the work Contract

Community Health and Safety

The contractor is required to have a code of conduct covering worker interactions with the community, including children. The Code of Conduct is applicable to all of its workers as well as subcontractors. All workers including subcontractors, are required to acknowledge that training in the code of conduct has been received.

The contractor Must be included in the contract

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During Operation Phase


Waste Management

1. All involved workers should be given a short training about their role in managing work environment and following safety procedures.2. All offices and rooms should be equipped with proper garbage and waste collection receptacles. 3. Potential liquid waste like ink, cleaning chemical substance must be collected in proper sealed containers.4. Waste should be segregated based on its nature and type.5. Disposal plan should give preference for Re-use, Re-cycling of waste before another decision is taken.6. Waste scattering is totally prohibited by all workers and employees.7. Smoking area must be identified and special collection receptacles must be provided.8. Waste must be disposed off on time while green and free spaces must be maintained regularly.

Ramtha Municipality To be included within the monitoring & maintenance budget of Municipality

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During Operation Phase



1. All electrical and electronic cables, and equipment must be designed to provide personal protection while cables must be covered and prove high resistance to electricity fluctuation and voltage variations.2. Parking area should be identified with marked lines and blocks.3. Municipality should make regular inspection of firefighting extinguishers. This action might be conducted twice a year to ensure validation of fire extinguishers.4. Handling and storing of chemical substances & cleaning materials should follow official safety & health precautions.5. It is always recommended to equip constructions and office building with First Aid Box. 6. Corridors and aisles must not be used for storage purposes.

Ramtha Municipality To be included within the Monitoring Plan Budget

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IMPACT MITIGATION MEASURES RESPONSIBILITY

Est. COST

Soil Compaction & Green Space Deterioration

1. There must be paved routes across and surrounding the green areas.2. It is recommended for green spaces to have instructions and warning signs about proper use of the garden.3. Workers and employees should be aware about the necessity to avoid making soil compaction and deteriorating of grass and existing plants.4. There must be enough garbage and constant metal baskets to collect potential waste.5. Scatter of waste is not allowed within this space.6. Safety equipment and plantation manual tools must be available and cleaned all the time.7. Smoking is prohibited in green spaces.8. Mixing of long live trees, salinity resistant flowers, and plantation diversity is a good option to avoid applying pesticides. While this technique is considered to be a natural treatment method should be improved and encouraged.9. In order to avoid accumulated

Ramtha municipality

To be included within maintenance budget of the Authority

121

IMPACT MITIGATION MEASURES RESPONSIBILITY

Est. COST

impact of salinity, green spaces might be constructed with surface or underground channels connected to rainwater existing streams. Direct rain water is enough to minimize salinity concentration but this technique helps to wash up salinity within the soil.10. Vehicles are forbidden from entering this area.11. In case compaction occurs, plowing with spraying water is an appropriate method to recover compacted soil. However, water should not accumulate on surface to avoid attracting pests and dirt.12. Modern irrigation techniques like drip irrigation and sprinkler can be used.13. It is recommended to enclose green spaces with short fences.

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Handling & Storage of Materials

1. Materials and equipment must be separated into compatible groups. Storage is based on nature and type of stored materials and equipment. 2. Storage room must be equipped with adequate ventilation openings and lighting sources.3. Storage room must be clean all times and well arranged. Whereas, materials should be kept in separate shelves and labels must be posted on each shelf explaining contents and safe handling instructions. 4. Special handling of chemicals must be considered. For instance, cleaning materials and ink used for copy machines and printers must be handled with care. Direct contact with such substance should not happen. 5. Personal safety equipment must be provided when handling such materials. 6. Recycling and reuse policy should be in account when disposal of waste.7. Storage room might be supplied with fire detector and

Ramtha municipality

To be included with Municipality ongoing plan

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fire alarm system. While firefighting cylinders should be always available.8. Application of chemicals must follow instructions attached to the product.9. There must be regular follow up of materials storage and room condition. Dust concentration should be cleaned while spills must be removed immediately. 10. Water taps and accessible water source must be constructed near to storage room.

Emergency Plan & Hazards Prevention Program

1. There must be annual allocated budget to meet emergency plan requirements. This budget can be incorporated within the authority total budget of renovation and maintenance.2. The authority may design own preparedness & response program and to include it on its ongoing strategy. What to do during emergency? Is the best explanation statement to make program contents.3. Short training course on

Ramtha municipality

To be included with municipality ongoing plan

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safety measures and emergency response is recommended for all staff and employees. 4. During emergency, documents and equipment are subject to damage or loss. Therefore, securing authority’s information may require back up or other methods to save files and documents. 5. Any damage of building materials, body, equipment must be maintained on time and renovation work should be carried out whenever it is required.6. As much as possible, the authority may take into account having back up place to practice its work during emergency. 7. From time to time, checkup of emergency & fire exits and maintenance work should be taken into consideration. 8. Free spaces might be used for temporary evacuation during emergency. Thus, they must be considered to be free from any obstacles. 9. Safety instructions &

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warnings can be posted on the most hazardous places and attached to the information board of the authority.10. Municipality should have an inventory list and details about daily work requirements and used equipment. 11. All equipment, hardware, and objects inside and outside of buildings must be adequately restrained and/or anchored to ensure that they do not block escape routes during emergency.12. The building might be supplied with emergency & evacuation alarm system. It is available as manual & automatic devices.

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Chapter 8

Environmental and Social Monitoring Plan

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8.1 Monitoring Arrangement

During sub-project construction phase, Periodic Monitoring Report should be prepared by the site engineer and revised by the Safeguards specialist in the PMU. It is the Municipal site supervisor engineer’s task is to observe work site activities and to ensure the contractor’s compliance with the contract requirements, the ESMP for all potential environmental and social impacts mentioned in the ESIA study. The ESMP and ESIA will be included in the tender documents for the project.

Preparing monitoring reports requires conducting field visits to sub-project site and in some exceptional cases, the supervisor may require taking sample tests from different places of the sub-project to compare it with former tests of the site. However, results of site observations should be mentioned clearly in this report while time and duration of monitoring activity must be stated. Suggestions of each report and any recommendations should be discussed and considered by the municipality.

Monitoring activity may also include meeting surrounding residents and nearby affected groups considering any emerging issue from social and health side. Such aspects should be handled on time and reported to the municipality as to involve the Community Outreach specialist in the PMU in any case of grievances regarding this sub-project, within the monitoring report. Shall mitigation measures are not applied or monitoring field reports indicate incomplete management of environment and safety; then, the supervising municipal engineer should report to the management in the municipality and the Safeguards specialist in PMU.

Generally, the World Bank (WB) is responsible to review and approve findings & recommendations of ESIA to determine whether they provide an adequate basis for processing the sub-project. If the ESIA and the ESMP satisfy WB safeguard policies, then the document will be approved and the project can proceed. In fact, the WB would not continue funding any sub-project that might lead to environment degradation or social conflicts. Therefore, monitoring report should follow procedures and recommendations included on those two documents.

8.2 Reporting

Reporting on the implementation of ESIA especially during construction period is the responsibility of the supervising municipal engineer, in collaboration with the Safeguards specialist in the PMU. Once, the WB approves to fund this sub-project, Ramtha municipality in collaboration with CVDB will be in charge to complete contracting procedures and to directly follow up progress of project construction including following up the implementation of ESMP. When field report is made, the municipality must review its contents and send a copy of each monitoring report to PMU and then to the WB. Report must follow monitoring activities and procedures mentioned within ESMP. Based on suggested measures, the municipality and the site engineer may design a specific format or short pointed report to be used during field monitoring process. It is expected that, the site engineer will prepare several monitoring reports over construction period while time to make this work depends on construction work performance and construction stages. In addition, the municipality and the site engineer have to determine when to make this report on this basis, in collaboration with the Safeguards specialist in the PMU.

During each inspection, the site engineer should inform the contractor and the workers about any neglect concerning environment, social, and safety sides. Findings of this discussion must be included with the monitoring report even though problem under discussion is over. Afterward, the site engineer may conduct quick and sudden visits to ensure undertaking matter is not reoccurring.

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Reviewers of the monitoring reports should not exclude any details or shortcomings mentioned in field report and transparency must be in account when reporting to the Bank. The field report may indicate undertaken treatment methods or ongoing actions made by the municipality to handle such failure of project activities. In fact, this action will not affect progress of the sub-project rather than making all efforts to maintain sub-project’s activities and to avoid any impact on local environment and residents.

In case, the contractor or site supervisor does not comply with ESMP & ESIA mitigation measures at all, corrective actions should be taken by Ramtha municipality and information on this regard should be delivered to responsible team in the PMU. The corrective actions may include certain fine that has to be taken from the contract's budget as a reason of not implementing ESMP. In addition, CVDB may stop delivering financial allowances of the contractor. If mentioned actions do not work, the municipality has the option of going to the court and the contractor must be included within the black list. However, the municipality must decide which action should be taken to manage this issue, and ALWAYS report to the PMU.

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Table (9): Detailed Monitoring Plan

IMPACT MONITORING ACTIVITY FREQUENCY RESPONSIBILITY


There should be a list of expected waste during construction stage based on used materials and involved equipment. Decision must be made about the most critical waste to be monitored Waste collection points should be clearly identified before launching the construction work Determine which waste can be left and re-used on site and which must be taken Monitoring form to include date, contractor abidance by Health and Safety measures, any excavations found in the site and any emerging matters to be filled regularly by the site engineer and spot checks by the environmental Safeguards specialist in CVDB. Monitor and inspect the contractor compliance with ESIA report Recording all work in the site, activity location, date, time and work expected period. Transportation line and times of waste disposal must be mentioned in the report, in collaboration with the Traffic Management if necessary Review all documents relating to waste management and disposal including construction permission All hazardous waste and disposal methods should be mentioned. Whereas, time

The Municipal Engineer may follow up within 1-2 weeks, and prepare weekly progress reports

The environmental specialist in CVDB/ the Municipal Site supervisor engineer, through Site inspection,

Visual observation and photographic documentation.

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to occur and sites should be identified. Consider climate influence and waste scattering Monitor used equipment, construction materials, trucks, volume of water requirement, and manual work tools Monitor PPEs used for each activity of waste disposal and handling. Record any spill, accidents, waste poor management during supervision visits Counting of workers & trucks number and identify their different waste. Make photographic documentation


Make sure that top soil has been removed aside to be used later on for garden purpose; Identify the most sites subject to soil compaction or contamination. And follow mitigation measures to maintain such impact; Identify soil potential source of pollution, pollution type, treatment methods; Deal withany spill accidents or soil contaminated by handling oil & liquid substance on worksite; Record soil collection containers and available garbage in work site;Monitoring identified working paths and workers compliance to avoid soil compaction.


The environmental specialist in CVDB/ Municipal Site supervisor engineer through

Site inspection& Visual observation and photographic documentation


Define air pollution sources, type, locations, remaining time and weather main drivers. Ensure water is used to maintain dust concentration and scattering of fine articles. Ensure all equipment and trucks are in a good condition and emission does not exist.

The Municipal Engineer may follow up on a daily basis


Site inspection& Visual observation.

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Identify noise disturbance sources, duration, time, most affected group, number of affected workers, mitigation requirement and cost of application. Make sure that noise prevention measures are applied. For instance, noise barrier and noise protective equipment.


Identify materials temporary storage locations and make sure such locations are not disturbing construction activities. Also, they must be away of truck & vehicles routes. All transported materials & waste should be covered with proper sheet. And scattering of waste must be avoided Drivers should follow safety procedures when making this task. While all materials should be tight well to the truck Water might be used to prevent scattering of sand during transportation Identify truck routes, truck condition, materials type, applied safety procedures, and estimated cost of application Temporary storage location must address protection against rain & weather conditions. Materials should be covered and surrounded by short traditional wall and drainage channels Materials should be stored in compatible group. Flammable materials should be separate from other construction materials Smoking is not allowed in storage locations

The Municipal Engineer may follow upon a daily basis



Health and Safety Ensure the Contractor performs against The Municipal Site Engineer may The environmental specialist in CVDB/

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Impacts his contractual obligations and the site-specific ESMP to mitigate work hazards, health hazards, and protect the public. Make sure all required PPEs are available and workers are assigned based on physical condition capacity Work site must provide protection against any risk and work hazards. All accidents and incidents should be recorded. Serious injuries should be reported to the Municipal Engineer immediately. Municipal Engineer checks accident/incident logs Check out scaffolds, ladders, floors, openings, and machinery used in this construction Inspect any potential threat of involved equipment on project’s components. In addition , equipment must be checked up to make sure they are in a good condition and they are safe to be used Inspect the existence of firefighting agents and workers ability to handle fire extinguishers. Make sure First Aid Box is on site Ensure the availability of PPEs for handling chemical & painting substances. While such materials should be labeled with explanation about its contents and use requirements All electrical connections and involved devices must be evaluated and protective measures of applying those devices must be attached to product boxes

follow up on a daily basis Municipal Site supervisor engineer through Site inspection&

Visual observation and photographic documentation

Safety of Transportation

Make sure drivers are driving safely and following traffic safety measures

The Municipal site engineer may follow up on a daily basis


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Ensuring their compliance towards preventing waste scattering Check out trucks and vehicles applied speed based on mitigation measures recommendation and record any violation on this regard Ensure all requirements mentioned on mitigation measures table are followed accordingly.

Site inspection& Visual observation


Ensure the room is equipped with suitable wastewater system and connected to local network or waste is disposed regularly through special tanker Identify waste produced from the room and number of residents Ensure hygienic condition of the room and the supply of adequate water sources for cooking and washing purposes Make sure workers are not using facilities of surrounding employees and guards Identify waste disposal methods Identify garbage and containers used to collect waste, with consideration to segregation, if necessary

The Municipal Site Engineer may follow up weekly



Occupational Health of Workers

Make sure worker is assigned based on physical condition and qualification First aid box availability Medical checkup is recommended, when necessary. Workers with allergy to any of materials of construction should not be working and if there is simple allergy to concrete or cement materials then worker must not communicate with such substances Make sure all workers are health

The Municipal Site Engineer may follow up within 1-2 weeks


Site inspection& Visual observation

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ensured by the contractor.Socio-Economic Development

Ensure the involvement of local labors in this project and nearby residents and workers should be given priority when handling this work Just when it is required to have qualified and skilled labor , it can be brought from outside this area Workers must not disturb nearby residents and employees Purchasing materials required during construction from nearby markets and shops.

The Municipal Site Engineer may follow up within 1-2 weeks

The environmental specialist in CVDB/ Municipal Site supervisor engineer


There must be always an inspection of the following; Storage room and storage materials condition Fire extinguishers and validation of hydrants All electrical cable and uncovered connections Copy machines and printers Medical checkup of employees Stability of involved supplies and materials Furniture and equipment validation First aid box availability Following other procedures mentioned in ESIA.

Over project designed age Municipal Engineer through Site inspection &Visual observation and photographic documentation that are reflected in progress reports provided for the PMU

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Chapter 9

Social Study

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9.1 Social Consultation Program

Social study and consultations program started by conducting the following steps;

Gathering documents and official letters of land ownership and land use permissions from Ramtha municipality and MoMA.

Conducting field visits and making rapid survey for social and economic activities within surrounding area of the sub-project. Preparation of several social meetings with community members and social consultation program, in which the prioritization of the sub-project was concluded, and is found in Annex 1. Documentation and taking photos of sub-project site and surrounding area. Meeting employees and direct beneficiaries of the project. Making interviews with local residents and nearby shopkeepers. Making list of meeting participants and interviewees. Incorporating consultation findings and comments in ESIA & ESMP document.

Seven community consultations took place during sub-project selection, a brief of those consultations and the Community Consultations Methodology steps can be found in Annex 1.

A consultation session was conducted on January 13th, 2019 in one of the schools in Ramtha municipality, as an invitation letter was prepared and sent to different governmental agencies, private sector, NGOs, Women’s associations, direct PAPs of the sub-project and of course the mayor and his staff. The PMU team made a brief presentation on the characteristics of the sub-project, World Bank Policies on Environmental issues and Resettlement, how it was selected through community consultations, and its expected impacts and mitigation measures of those impacts. The audience showed clear support for the application of the sub-project, as it will minimize their time and effort in doing their governmental paper work. Attendants included (46) persons, out of which were (19) women representing different entities.

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Figure (7): ESIA Community Consultations9.2 Findings of Social Study & General Recommendations

The construction of a new Governmental Complex for Ramtha municipality shall definitely lead to temporary (but not irreversible) impact on local environment especially during construction stage. Whereas, construction of this project is not expected to contribute in creating adverse impact on social side.

In fact, social and economic returns of this project are high and beneficial compared to current situation. Such benefits can be summarized as follows:

- Provide Ramtha municipality and the other governmental entities with an appropriate place to practice daily work and service of the community.

- Reducing expected cost to lease another building.

- Facilitating dealings and transactions between the municipality and other nearby authorities and citizens, as it will present a one stop shop for them.

Other benefits include:

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-The municipality staff is currently renting a building on the main street that connects Amman with Damascus, for a total amount of 39,000 JDs (almost 56,000$) per year. The intended governmental complex project shall have offices owned by the municipality, so as to save the amount of rent when they move there.

-The project is supposed to generate income for the municipality and provide one stop shop for the citizens in Ramtha that will help in providing a parking place, as well as minimizing the time and effort needed to accomplish any governmental paper work for the citizens in Ramtha.

-Raising the employment rate and providing better municipal services through local economic development, is the core objective of MSSRP, which is the key purpose of building this governmental complex in Ramtha municipality.

On the other hand, potential environmental impact of the project is localized temporary, and can be mitigated through implementing mitigation measures and procedures included in ESMP, as the contractor shall have to submit an environmental and social health and safety plan that includes the appropriate requirements to be reflected in the Special Conditions of the contract before signature.

In this study, the total expected cost of applying the ESMP shall be reflected in the tendering documents of the Governmental Complex in Ramtha municipality, through the General and Special conditions of the contract that the contractor must sign and abide by, according to FIDIC Regulations, and the Labor Intensive Methods that the ILO shall apply in the MSSRP project, as part of their tasks in training the PMU and municipal engineers, as well as the contractors, on Health & Safety issues and decent work conditions that must be applied in the construction site. Also, ILO will be the monitoring agency to insure that the percentage of Syrian workers is met, which was approved to be 30% The majority of this budget will be used to maintain mitigation measures during construction while applying mitigation measures during operation will be the responsibility of Ramtha municipality and throughout the project designed age.

It is also recommended that a session is held by the municipality, for the municipal staff and the contractor, in cooperation with the Safeguards specialist in CVDB, in order to explain the ESIA document and inform them on the procedure of implementing the ESMP, their responsibilities and the way of monitoring the whole project.

A Remedial Abbreviated Resettlement Action Plan (ARRAP) was also prepared for 5 identified PAPs, who were operating one kiosk in the land of the sub-project. Socioeconomic surveys were prepared for each PAP, the purpose of conducting this study was explained and compensation packages that include cash and in-kind compensations were discussed with them and approved.

The ARRAP has already been submitted to the WB specialists for approval.

Therefore, this project can be implemented BUT with application of mitigation measures mentioned in this document, under the direct supervision of the site engineer, municipal staff and Environmental specialist in CVDB.

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Annexes and References

- Environmental and Social Managenet Framewok- Field Visits and direct contact with Ramtha Mayor and Municipal Engineers- PMU Consultants- Different Project Documents.

Annex 1: First Round of Community Consultations (Sub-project’s selection)

-Community Outreach and Citizen Engagement process methodology for MSSRP:

STEP 1: Identifying the participating municipalities and the allocated funds.

STEP 2: Conducting preliminary meetings with the mayors and members of the participating municipalities to:

-Meet with them and identify the general conditions of the municipality

-Gather statistical information about the local community such as: percentage of the local

population, percentage of refugees…

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-Setting an outline for the next phase of the project in terms of meetings and consultation

workshops, to ensure optimal citizen engagement.

STEP 3: Selecting the most appropriate means and tools for community engagement and consultation

- Facilitating discussion groups or workshops, in which participants are selected randomly and

according to the demographic composition of a community.

- Preparing a plan that specifies the dates, venues and duration of the meetings with the

community members.

STEP 4: Setting up several meetings with community members and stakeholders to:

-Identify the views and needs of the local community

-Prioritize and arrange the issues and needs of the community

-Identify a preliminary list of the social and economic projects that address the community

needs identified previously.

STEP 5: Assisting in the identification of the project selection criteria that may include the following:

-The project set by the local community

-Benefiting the largest possible portion of the community

-Number of jobs to be created

-Meeting the needs of women, youth, children and the most vulnerable groups

-Sustainability of the project

-Improving the quality of municipal services

-Enhancing community cohesion

-Boosting local economic activity

STEP 6: Mapping of the Stakeholders

Identifying the target groups for community participation which include (but are not limited to):

NGOs, community organizations (CBO), women, community leaders, community activists, Syrian

refugees, people with special needs, youth and unemployed citizens.

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STEP 7: Publicly announcing and calling for community engagement meeting through:

- Informing the local communities of such meetings

- Inviting the local communities with the assistance of local NGOS, mosques, municipal

advertisement…

STEP 8: Setting up the community engagement meetings to openly discuss and perform the following:

- Setting the long list of projects

- Presenting the selection criteria of projects and the weighs of each criteria

- Narrowing down the long list based on the priorities and project criteria

- Coming up with the short list (top five projects)

Step 9: Assisting the Municipal committee in reviewing and analyzing the short list of projects to determine the most feasible project to implement, in terms of:

- Technical review

- Operational review

- Financial review

- Safeguards screening

- Preparing the procurement plan

- Conducting the initial feasibility studies

Step 10: Inform the local community through various media outlets

- The eligible project will be announced to the public through different media platforms

The local community will be granted 5 days to submit any objections through the established

grievance mechanism in the municipality

Throughout Steps 2 and 3, a preliminary assessment meeting was conducted in the municipality in order to have a clear idea about the local development unit tasks, establish the local community committee, the grievance and social engagement mechanisms and the strategic plan for the local community.

Step 4 and the rest of the steps included conducting seven community consultation sessions in Ramtha municipality for the youth, both Jordanian and Syrian, women, people with disabilities,

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local council female members, and of course men, with a total number of 333 participants in all the sessions. The final comprehensive session was conducted in May, 2018 in which most of the participants voted for the Governmental Complex project as their priority.

-Beneficiaries: Number of beneficiaries is expected to be as follows:

)A (Jordanians: 155,693 which is divided into 81,231 males and 744, 62 females.

)B (Syrians: 80,000 which is divided into 488, 31 males and 311, 69 females.

Those (7) focus group sessions with different stakeholders were as follows:

- Session (1): on 22/4/2018 (morning), target group was (38) women, with ages that range between (18-60) years old. Attendants included the Mayor, CVDB branch manager in Irbid, employees from the municipality and CVDB branch, as well as the Community Outreach specialist in the PMU. Priorities included:

*Nursery for the children of the female workers in the municipality.

*Market place for fruits and vegetables.

*Governmental Complex.

*Gym for the ladies in Ramtha municipality.

-Session (2): on 22/4/2018 (afternoon), the target group was (30) men, with ages that range between (19-76) years old. Attendants included the Mayor, CVDB branch manager in Irbid, employees from the municipality and CVDB branch, as well as the Community Outreach specialist in the PMU. Priorities included:

*Comprehensive plan for Ramtha and Bwayda areas.

*Pedestrian bridge in Al-Kokh area.

*Stray dogs alleviation.

*Opening new roads.

*Construction of Gabion walls on the sides of the valleys in Ramtha municipality.

-Session (3): on 2/5/2018, the target group was (69) male and female Syrians, with ages that range between (18-65) years old. Attendants included some employees from the municipality, as well as the Community Outreach specialist in the PMU. Priorities included:

*Training and employment for handmade crafts.

*Better transportation in the area.

*Parks and playgrounds.

-Session (4): on 6/5/2018, the target group was (20) male young people, with ages that range between (14-18) years old. Attendants included some employees from the municipality, as well as the Community Outreach specialist in the PMU. Priorities included:

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*Support of folklore activities.

*Rehabilitation of an existing meeting hall.

*Swimming pool.

*Productivity projects.

*Paper recycling.

-Session (5): on 12/5/2018, the target group was (62) male and female, representatives of the local NGOs, people with special needs, with ages that range between (14-70) years old. Attendants included the Mayor, some employees from the municipality, municipal council members, as well as the Community Outreach specialist in the PMU. Priorities included:

*Box culverts.

*Paving.


*Central market for fruits and vegetables.

*Sidewalks and curbs.

-Session (6): on 14/5/2018, the target group was (31) male and female Jordanian and Syrian young people, and some NGO representatives, with ages that range between (18-40) years old. Attendants included some Local Development Unit employees from the municipality. Priorities included:


*Box culverts.

*Opening new roads.

-Session (7): on 20/5/2018, a comprehensive meeting with all target groups of (72) participants including (30) males and (42)females from the local community with ages that range between (15-60) years old. Attendants included the Mayor, some employees from the municipality, municipal council members, as well as the Community Outreach specialist in the PMU and supervising engineers from CVDB branch in Irbid. Priorities included:

*Governmental Complex (almost 63%).

*Opening new roads.

*Sidewalks and curbs.

*Box culverts.

*Paving.

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Annex 2: Feasibility Study Summary

The project was listed as top priority in the community consultations conducted earlier in the municipality. The design of the project was awarded on a private consulting company with a total amount of 12,500 JDs (almost 18,000$). The project is expected to start by the end of 2018, and end in August 2019 as the first stage, while the second stage is expected to start in September 2019 and end in April 2020. The municipality provided documents to show its financial capability to fund the project, besides its allocation from MSSRP.

The table below shows the sub-project budget for the entire period of implementation:

Sub-Project BudgetFunding sourceAmount (JOD)Number

MSSRP FY2018668,0001

PM Budget FY2018325,7502



2,318,750 Total

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As the municipality is located directly on the Syrian border, a noticeable increase in the population as well as increase in most economical sectors in the municipality, thus an increase in the demand for the basic infrastructure services with a slight increase in the unemployment ratio in the municipality that reached almost 18.4% for year 2017.

According to the feasibility study, there are 8 governmental entities that are willing to rent offices in the governmental complex with a total amount of income that will reach 251,650 JDs (almost 366,000$) per year. Those entities include:

1- Directorate of Municipal Affairs2- Health Directorate of Ramtha3- Department of Land And Survey4- Civil Status And passport Department5- Directorate of Social Development6- Directorate of Antiquities7- Directorate of Public Works and Housing8- Directorate of Labor

The municipality shall prepare the site for construction using its equipment, after conducting a soil test for the site with a total amount of 6,000 JDs (almost 8,500$). The electrical convertor, which is located at the edge of the land, shall be used to provide electricity for the building, in coordination with the Jordanian Electricity Company.

As for the maintenance plan provided by the municipality, a qualified municipal staff shall operate the building and shall be paid from the budget of the municipality for this purpose, with an estimated amount of 18,350 JDs (almost 26,000$).

Annex 3: Summary Report and Attendance sheet of ESIA Consultations

Report Summary:

Date: January 13th, 2019Venue: Om Kalthoum Intermediate School, Ramtha MunicipalityTime: 10:00 a.m.

MSSRP Project Deputy and PMU members including the Safeguards specialist, Site engineer and Community Consultation specialist, gave a brief presentation to the audience, that included the mayor, municipal staff and community members from different backgrounds and representatives of some active NGOs in the community.

The presentation included brief description of the sub-project’s main components, the selection method, possible impacts that the sub-project would have on the environment, the mitigation measures that will be taken in coordination with the municipal staff and the contractor, monitoring procedures and some social impacts that might accompany the sub-project implementation.

The audience were very supportive of the idea of constructing such a governmental complex and that they have been waiting for this sub-project for years. Some expressed their concerns regarding the quality of work that needs to be monitored well, and the PMU assured them that this will be done closely with the municipal staff through submitting periodic progress reports and the reinforcement of grivance redress mechanisms applied in the MSSRP project as a whole, and in specific for Ramtha municipality, as an Environmental and Social Management Plan was prepared

for this purpose .

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Attendance: Provided in sheets below

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Figure (8): Letter of Designation from Department of Land and Survey to Ramtha Municipality

Annex 4: Community Consultations for the Design of the sub-project and Attendance Sheet

اجتماع محضرللبلديات االجتماعي والتكيف الخدمات تحسين مشروع

السوريين لالجئين المستضيفةالكبرى / الرمثا بلدية الحكومية الدوائر مجمع

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الشياح : حديقة االجتماع مكان

االثنين : 15/4/2019التاريخ

مساء : – الواحدة صباحا العاشرة الساعة الوقت

الحضور :

/ / / / : الحسن خولة العبدالله اسماء حلوش ريم قول سهى المشروع ادارة وحدةزيادنة ثائر

/ ( ) : السفارة عن ممثل شقور غادة عبدالله، لينا الدولي البنك المانحة الجهاتالكندية

– / : مدير العكور رقية الجراورة حسين البلدية رئيس نائب الكبرى الرمثا بلدية - / االعالم مسؤول الزعبي عبدالغفار المحلية التنمية وحدة

/ : المحلية المؤسسات البلدي المجلس اعضاء المحلي المجتمع من الحضور/ / / الخاصة: للحاالت األمل مركز العدالة جمعية للمعاقين الرمثا جمعية والجمعيات

. / المجتمع التطوير فريق للمتقاعدين البويضة جمعيةاالجتماع : موضوع

الهندسي والمكتب والقرى المدن تنمية وبنك الدولي والبنك المانحة الجهات بين لقاءالمجتمع أفراد من عدد مع الكندية السفارة من ومندوب المشروع لمخططات المصمم

الجمعيات من وعدد المبنى في االستئجار تنوي التي الحكومية والدوائر المحليمن المتوقعة االثار وتوضيح الحضور امام للمشروع الداخلي التصميم لعرض الخيرية

المشروع . تنفيذ

االجتماع : وقائعالرمثا رئيسبلدية نائب االجتماع افتتح وقد لالجتماع القاعة بتجهيز الرمثا بلدية قامت

المشروع . اختيار طريقة عن لهم والتوضيح بالحضور بالترحيب الجراورة حسين السيد

( بالحضور ( / بالترحيب التنمية وحدة مديرية الرمثا بلدية عكور رقية المهندسة قامت. له الحاجة ومدى واهدافه المشروع أهمية وتوضيح

( امام ( للمشروع بعرضتوضيحي المشروع ادارة وحدة حلوش ريم المهندسة قامتللمشروع . التنفيذ مدة خالل المتوقعة االثار وتوضيح الحضور

المشروع : تمويلالمستضيفة -1 للبلديات والتكيفاالجتماعي الخدمات تحسين مشروع من منحة

السورين ( اردني ) .668لالجئين دينار الف

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بقيمة (-2 البلدية موازنة من المشروع تكاليف باقي تمويل دينار) 1650750سيتماردني.

( عمان ( / دارة للمشروع المصمم الهندسي المكتب الجنيدي المهندساحمد قام وقديلي : ما بتوضيح

المبنىوهي (-1 طوابق ).7عدد طوابق وهي (-2 طابق كل ).2م1200مساحةوهي (-3 جناح كل ).2م450مساحة

بحيث حواجز بدون سيكون الدوائر لبعض الداخلي التصميم بان للحضور التوضيح تم . التصميم من عرضصور تم كما حاجتها حسب الداخلي بالتقسيم دائرة كل تستطيع

. الخاصة االحتياجات لذوي وحمامات رمبات وجود تراعي بحيث

( الموافقة ( اخذ تم التي الدوائر اسماء بذكر الرمثا بلدية رقية المهندسة وقامت. انشاؤه المقرر المبنى من االستئجار على مسبقا

( الفوائد ( عن للحضور بالتوضيح المشروع ادارة وحدة ريم المهندسة قامت كما: مثل للمشروع والبيئية االجتماعية

1-. للبلدية دخل مصدر كونه2-. المشروع تنفيذ فترة خالل والسوريين االردنيين للمواطنين فرصعمل خلق3-. الخدمة متلقي المواطنين على والجهد الوقت تقليل4-. الرسمي الدوام اوقات خالل والمراجعين للموظفين مواقفسيارات توفيرالدوائر -5 مجموعة جمع يتم الخدماتحيث متلقي على المواصالت مصاريف توفير

. واحد مبنى في الحكومية

( ) والتي المشروع انشاء مراحل المشروع ادارة وحدة الزيادنة ثائر المهندس وعرضتشمل:

1-. المدنية االعمالمثل -2 المرحلة هذه في الناتجة واالضرار االنشائية الموقع – 1االعمال تحضير

معينة لفترة االليات بسببوجود للمواطنين االزعاج يسبب االساساتمما وحفرمعينة - 2 لفترة البيئية معينة – 3تلوث لفترة مروري اعمال – 4ازدحام

المشروع بقايا بعضالنفاياتمن وتراكم المدارس – 2التشطيب ازعاج. معينة لفترة للمشروع المجاورة

( االثار ( لتخفيف بعضاالجراءات المشروع ادارة وحدة ريم المهندسة اقترحت وقدالتأثير بدون األعمال هذه في االسراع مثل المدنية المشروع أعمال عن الناتجة

. المتأخرة النهار ساعات في العمل عدم ومراعاة بالطبع العمل نوعية علىمختص قبل من للمشروع كاملة بيئية ادارة خطة تطوير تم قد بانه وأوضحت

. الدولي البنك من عليها موافق و االجتماعية و البيئية الضمانات

. اسماء د المشروع لدي المواطنين وإشراك المجتمعي الوصول أخصائية وعرضتحيث المشاريع اختيار فترة خالل تنفيذها تم التي المجتمعية المشاورات عن العبدالله

تنفيذ تم قد بأنه من 7أفادت المجتمع فئات كافة شملت مجتمعية مشاورات جلساتما الجلسات لهذه الحضور عدد وبلغ وسوريين، خاصة احتياجات وذوي ، نساء ، شباب

اختيار 333يقارب هو مخرجاتها اهم من كان والتي المحلي المجتمع شخصمن

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كاولويةمجتمعية الحكومية الدوائر مجمع .مشروع . هذا في االجتماعي النوع اهمية على الحسن خولة د واالدماج الجندر أخصائية واكدت

مراعاة طريق عن والخارجي الداخلي التصميم خالل الفرصمن وتكافؤ المشروعوغيرهم واالناث الخاصة االحتياجات وذوي السن كبار ....احتياجات

الذي المشروع هذا حول مالحظاتهم بتقديم المحلي المجتمع من الحضور وساهمانهاء في صعوبات يواجهون كانو الذين المواطنين معاناة وسينهي الرمثا لواء سيخدم

. التنقل وصعوبات للدوائر الجغرافي التوزيع بحكم معامالتهم

: الحضور توصيات و اقتراحاتمن -1 الكثر تتسع بحيث المبنى في االجتماعات سعةقاعة .350زيادة شخص المحلي -2 المجتمع منضمن المحلية العمالة تشغيل علىضرورة الحضور أكد

. فئاته بكافة المجتمع احتياجات تلبية وعلىضرورة الرمثا ألهالي3-. الشرعية للمحكمة خاصومستقل وتخصيصمدخل المبنى في المداخل توزيعمواقف -4 تأمين مع للمواطنين وجزء للموظفين جزء الىجزئين الكراجات تقسيم

. اصطفافمناسبة 5-. المبنى في الجمهور مكتبخدمة وجود مراعاة6-. المشروع اقامة من لالنتهاء الزمنية الفترة عن االستفسار7-. المبنى في الموجودة االكشاك عدد8- , او بجلساتومطعم المبنى تزويد الى اضافة التصميم في مصلى وجود مراعاة

كافتيريا.ومالفي -9 وقتوجهد من المواطن يتحمل ما بسبب المبنى تنفيذ في االسراع

. المنطقة في المتناثرة الدوائر من الخدمة تلقي10-. المبنى في اطفال حضانة وجود مراعاة11-. الوقت هذا حتى المشروع اقامة في التأخير اسبابوخاصة -12 العمل عن العاطلين المنطقة ابناء من المحلية العمالة تشغيل

. العمل في الخبرة الكتساب الجدد الخريجين المهندسين13-. العقد شرطمنشروط هذا يكون بحيث الرمثا نفسلواء من المقاول يكون ان14-. المبنى داخل بسيطة اسعافاتطبية غرفة او صغيرة عيادة انشاء اقتراح تم

المهندسة قبل من المناسب بالشكل المواطنين استفسارات جميع على الرد تم وقدالمصمم المكتب والمهندسمن المشروع وادارة الدولي البنك ومندوب رقية

للمشروع.

المواطنين : اقتراحات على الردود بعضبنسبة -1 الرمثا ابناء من المشروع في العاملة االيدي تشغيل و% 70سيتم اردني

30. سوري% الدوائر -2 جميع من الخدمة تلقي عملية يسهل مما للبناء مداخل عدة تصميم تم

بسهولة.3-. التصميم في الجمهور مكتبخدمة وجودنهاية -4 في المشروع انشاء من االنتهاء .2020فترة الله باذن5-. الحاجة حسب للزيادة وقابل التصميم في اكشاك عشرة وجود6-. المبنى في حضانة إلقامة كافية مساحة وجود

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سرفيسداخلي خط خلق على بالعمل الدولي البنك مندوب من اقتراح هناك كان كما , من الرد كان حيث المجمع امام المرورية االزمة لتخفيف الدوائر مجمع الى للوصول

( ) المبنى الى الوصول يتم التي اللواء باصات خط بوجود الرمثا بلدية رقية المهندسةلهذه الرئيسي السير خط كونه واللواء الرمثا مناطق جميع من سهولة بكل بواسطتها

. اليوم مدار وعلى المبنى امام من الباصات

مشاركتهم على للحضور الشكر بتقديم البلدية رئيس نائب قام اللقاء نهاية وفيواللواء الرمثا منطقة على البناء األثر و العالية القيمة ذي المشروع اختيار في للبلدية

بأكمله.

Figure (9): Community Consultations for the Design of the sub-project

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