4 UNIVERSITY COLLEGE DUBLIN GOVERNANCE …Freedom of Information Act, 1997 Section 15 Reference Manual 16 PART 2 4 UNIVERSITY COLLEGE DUBLIN GOVERNANCE AND MANAGEMENT 4.1 DESCRIPTION,

Freedom of Information Act, 1997 Section 15 Reference Manual

16 PART 2 4 UNIVERSITY COLLEGE DUBLIN GOVERNANCE AND

MANAGEMENT 4.1 DESCRIPTION, LEGAL ORIGIN, FUNCTIONS AND OBJECTIVES

4.1.1 DESCRIPTION University College Dublin, National University of Ireland, Dublin, is the largest University in Ireland. Its long tradition in the provision of University education commenced in 1851 with the establishment of its predecessor, the Catholic University of Ireland, from which it expanded through amalgamation with other institutions of higher learning and through pioneering study in new disciplines to become what is now University College Dublin. With over eighty academic Departments offering courses of study through the Faculties of Agriculture, Arts, Celtic Studies, Commerce, Engineering and Architecture, Law, Medicine, Philosophy and Sociology, Science and Veterinary Medicine, the University’s teaching embraces a variety of disciplines, providing programmes ranging in intensity from part-time certificate courses to professional qualifications and doctoral and post-doctoral study and research. The University is unique in Ireland in offering teaching in the four life sciences of agriculture, science, medicine and veterinary medicine.

UCD is a dynamic modern University that is renowned nationally and internationally for its research in the humanities and the sciences. The academic staff are engaged in teaching and research in their disciplines and in the communication of research findings through publication and participation in international conferences and seminars. They also engage in research endeavours in partnership with other universities in Ireland and throughout the world, with industry and with national and international government agencies.

The academic activities of the University are supported by an administrative framework that provides a wide range of services to both academic Departments and to students, including student health and welfare, student accommodation, language and laboratory facilities, careers advice, catering, computing services, conference and lecture facilities, examinations co-ordination and support, equipment, information and process management, library and research facilities, property management and maintenance, security and sports facilities. Administrative offices and Departments also facilitate the formulation and implementation of university policies and procedures in such areas as dignity and respect, equality of opportunity, freedom of information, procurement, and health and safety.

There are approximately 20,000 students at UCD, twenty-five per cent of whom are engaged in postgraduate study. Over 5,000 adults enrol annually in the University’s adult education programme, attending full-time and part-time courses on the main campuses of the University and at its various outreach centres. Students from abroad are well represented, with over 1,500 students attending from countries worldwide, many through student exchange programmes in which the University participates.


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The main campus of the University is at Belfield, a 132 hectare site situated 5km to the south of the centre of Dublin city; there are also campuses at Blackrock, which accommodates the Graduate Business School; at Earlsfort Terrace in the centre of Dublin city, which houses Departments within the Faculty of Engineering and Architecture and the Faculty of Medicine; at Ballsbridge, which is the site of the School of Veterinary Medicine; and in Co. Dublin, where the Lyons Research Farm accommodates Departments and activities under the aegis of the Faculty of Agriculture and the Faculty of Veterinary Medicine. The University also occupies Newman House on St. Stephen’s Green in Dublin’s city centre, originally acquired by the Catholic University during the latter half of the nineteenth century. Development of the Belfield campus began in 1934, with the purchase of Belfield House in Stillorgan, Co. Dublin, to which was gradually added the adjacent properties of Merville House, Ardmore House, Richview, Roebuck Castle, White Oaks and Woodview House during the period 1949 to 1958. In 1960, Dáil Éireann approved the transfer of UCD from its various city centre locations to Belfield and in 1964 the Science Building was opened and an international competition was launched to design new buildings for the Faculty of Arts and to house the University administration. Today, the University continues the programme of capital investment to accommodate relocation and expansion.

4.1.2 LEGAL ORIGIN Foundation of the Catholic University of Ireland University College Dublin originated in the Catholic University of Ireland, founded in 1851 through the efforts of Paul Cullen (1803-1878), Archbishop of Armagh, and the Catholic University Committee, a body set up by the 1850 National Synod of Thurles in response to the Colleges Act, 1845 (8 and 9 Vict., c.66). This Act, which enabled the establishment of the Queen’s University of Ireland in 1850 as a regulatory and degree conferring body for the three nondenominational Queen’s Colleges at Belfast, Cork and Galway, had not, in the view of the Roman Catholic hierarchy, addressed the question of University education in Ireland for Catholics.

Although not chartered and with no state support, the new University was formally established with five Faculties, Theology, Law, Medicine, Philosophy and Letters on 18 May 1854, and John Henry Newman (1801-1890), later Cardinal Newman, was installed as Rector. On 3 November 1854, lectures in the Faculties of Theology, Philosophy and Letters began. In November 1855, the Catholic University Medical School opened as a constituent college of the University at Cecelia Street, Dublin. The granting of licences to practise to graduates of the medical school by chartered licensing bodies meant that the school did not suffer the fate of the University proper, where the lack of official recognition soon told in student numbers, which fell from over one hundred in 1854 to twenty by 1874.

University Education Act, 1879 (42 and 43 Vict., c.65) The University Education (Ireland) Act, 1879 provided state recognition for degrees of the Catholic University by replacing the Queen’s University of Ireland with a new chartered examining and conferring body, the Royal University of Ireland, located at Earlsfort Terrace, Dublin. The Royal University had no affiliate colleges, did not provide tuition and students were prepared for its examinations in a range of educational institutions, including several secondary schools with University Departments. It directed its


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courses and examinations under a system of fellowships, whereby the fellows determined the courses of study, set the examinations and were the chief examiners. Although the fellows were drawn largely from the Catholic University, that too became just one of a number of institutions preparing students for Royal University examinations.

The administrators of the Catholic University consequently altered its constitution to allow it to form a conglomerate of several constituent colleges in the Dublin area, preparing students for Royal University examinations. The Catholic University administrators also founded a new constituent college at the establishment on St. Stephen’s Green entitled University College. The Catholic University’s administration of University College ceased in October 1883 when the college was placed under the direct management of the Society of Jesus (Jesuits). The Catholic University Medical School remained a constituent college of the Catholic University until 1908. The University prospered under the management of the Jesuits and by 1908 had over five hundred enrolled students.

Irish Universities Act, 1908 (8 Edw. VII, c.38) The Irish Universities Act, 1908 dissolved the Royal University and replaced it with two new non-denominational universities, the National University of Ireland and the Queen’s University, Belfast. The Queen’s College at Belfast became a constituent college of the Queen’s University. University College and the Catholic University Medical School formed the nucleus of University College Dublin, one of the constituent colleges of the National University of Ireland, the others being University College Cork, the former Queen’s College at Cork, and University College Galway, the former Queen’s College at Galway. Now titled University College Dublin, it was granted its charter in December 1908.

University Education (Agriculture and Dairy Science) Act, 1926 (No. 32 of 1926) Under the University Education (Agriculture and Dairy Science) Act, 1926, the Royal College of Science, established in 1865 to train engineers, chemists, geologists and teachers of science subjects, was absorbed by UCD to form the basis of the Faculty of Science. Under the terms of the Act, the Albert Agricultural College in Glasnevin, Dublin, an agricultural training school, which, like the Royal College of Science had functioned under the auspices of the Department of Agriculture and Technical Instruction since 1899, was also transferred to University College Dublin.

Universities Act, 1997 (No. 24 of 1997) This legislation raised the status of the colleges of the National University of Ireland to be independent but constituent universities of the NUI. It also provided a revised composition for the governing authorities and provided structures for greater accountability and transparency in the affairs of universities. Although titled National University of Ireland, Dublin under the Act, the name was changed to University College Dublin, National University of Ireland, Dublin in 1998 by statutory instrument (S.I. No. 447 of 1998).


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4.1.3 FUNCTIONS AND OBJECTIVES As set out in the 1997 Act, the University’s main objects are the advancement of knowledge through teaching, scholarly research and scientific investigation; to promote learning and to foster in its students a capacity for independent critical thinking; to educate, train and retrain higher level professional, technical and managerial personnel; to promote the highest standards in, and quality of teaching and research; and to facilitate life-long learning through the provision of adult and continuing education.

The functions of the University are to do what is necessary to further these objects by the provision of courses of study, the conduct of examinations and awarding of degrees and other qualifications. The University also seeks to promote and facilitate research, and to collaborate with other institutions to further the objects of the University.

Mission Statement and Vision Statement

Mission Statement University College Dublin strives to achieve the highest standards in the advancement of knowledge through research and scholarly publications. We communicate that knowledge to successive generations of students through excellence in teaching. We also try to contribute, in as far as it is practicable, to the interests and development of the wider community, regional, national and international.

Vision Statement As the University enters the twenty-first century, it will secure its position among Europe’s leading universities for research and teaching by:

•= providing an enhanced research and learning environment •= encouraging further innovation within and across Faculties •= attracting top-quality students and fostering their development •= recruiting and retaining the best academic, management and

administrative staff in order to provide highly skilled graduates and more internationally recognised scholars and leaders in their chosen fields

4.2 GOVERNING AUTHORITY AND COMMITTEES The Governing Authority is the principal administrative authority in the performance and direction of the University’s functions.

The objectives of the Governing Authority as laid out in the Universities Act, 1997, are to preserve and promote the principles of academic freedom, to preserve and promote equality of opportunity and access to the University, to use the resources of the University efficiently and effectively and to fulfil its obligations as to public accountability.

Its functions are to control and administer the land and property of the University, to appoint the President, professors, lecturers and other staff of the University, and to make and amend the statutes and regulations of the University. It consults with the Academic Council in the making of statutes


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relating to academic activities and with trades unions and staff associations in the making of statutes relating to terms and conditions of employment. It appoints the Finance Committee and the Buildings Committee and such other committees as are necessary to assist in the performance of its functions.

Besides the President and a member of the senior administrative staff, the membership of the Governing Authority comprises those elected by the University’s professorial staff, by non-professorial academic staff, by non-academic staff, postgraduate students, National University of Ireland graduates and the General Council of County Councils and elected officers of the Students’ Union. Its membership also comprises those nominated by outside organisations, by the NUI and by the Minister for Education and Science. The Lord Mayor of the City of Dublin is also a member.

Members of the second Governing Authority for the period 1 February 2001 – 31 January 2005:

The President: Art Cosgrove BA (QUB) PhD (QUB) MRIA, UCD.

Senior Administrative Staff: E. Caroline Hussey, BSc PhD (Dubl), The Registrar, UCD.

Elected by the Professorial Academic Staff: Thomas Brazil BE PhD, Department of Electronic and Electrical Engineering, UCD. Fergus D’Arcy MA PhD (Hull) FRHistS, Faculty of Arts, UCD. Gerard Doyle BSc PhD MIBiolI, Department of Botany, UCD. Muiris X. FitzGerald MD BCh BAO FRCPI MRCP (Lond), Dean of the Faculty of Medicine, UCD. Frank Hegarty PhD DSc FRSC MRIA, Department of Chemistry, UCD. Mary V.Lambkin BSocSc MBA PhD, Department of Marketing, UCD.

Elected by the Non-Professorial Academic Staff: Joseph Brady MA PhD, Department of Geography, UCD. Maureen Killeavy BA MLitt HDipinEd PhD(Dubl), Department of Education, UCD. Moore McDowell MA BPhil, Department of Economics, UCD. Vera Regan MA Dr de l’Université (Aix-en-Provence), Department of French, UCD. Paul Ryan BComm MBS DPA PhD (Lond) ACA, Department of Banking and Finance.

Elected by the Non-Academic Staff: Irene M. Dixon BA, Faculty of Medicine, UCD. Carl Lusby BA (Dubl) Dip Counselling, International Office, UCD. Dermot Francis McKeon, Department of Botany, UCD.

Elected Officers of the Students' Union: President of the Students’ Union, UCD And 2 others


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Elected by the Postgraduate Students: Susan Quinn BSc, 7 Newington Terrace, Castlewood Avenue, Rathmines, Dublin 6

Nominations from Organisations: Ron Bolger, KPMG, 1 Stokes Place, St Stephen's Green, Dublin 2 Berni Brady BA MEd, Aontas, 22 Earlsfort Terrace, Dublin 2 Annette Kennedy RN RM RNT BNS MSc, Irish Nurses' Organisation, 11 Fitzwilliam Place, Dublin 2

Nominated by the Minister for Education and Science : Breege Boland, 74 Mount Anville Wood, Goatstown, Dublin 14 Seamus Cullimore, 41 Upper Grand Canal Street, Ballsbridge, Dublin 4 Tom FitzGerald, Dingle Heights, Ballinaboula, Dingle, Co Kerry

Elected by the NUI Graduates: Joyce Andrews BA MEd HDipinEd DipFroebel, Belfield Lodge, Goatstown Road, Dublin 14 Matthew A. Harmey BSc PhD MIBiolI, Department of Botany, UCD. Maurice Anthony Manning MA DLitt, Department of Politics, UCD.

The Lord Mayor of the City of Dublin: Lord Mayor of the City of Dublin, Mansion House, Dawson Street, Dublin 2

Nominated by the National University of Ireland: J. Ronan Fanning BA PhD (Cantab) MRIA, Department of Modern History, UCD. Clíona de Bhaldraithe Marsh MA, Department of German, UCD.

Elected by the General Council of County Councils: Michael Ahern, 3 Kenley Crescent, Westgate Road, Bishopstown, Cork Tom Ambrose, Dun Mhuire, 7 Melview, Clonmel, Co Tipperary Patrick Joseph Cawley, Emmett Street, Tubbercurry, Co Sligo Richard Dowling BA HDipinEd, Glencara, Newrath, Waterford Tom Harrington, Upper Knockalton, Nenagh, Co Tipperary Patrick Kenneally, Curradarra, Aglish, Cappoquin, Co Waterford Maura Cal McCarthy, Cool House, Rossmore, Clonakilty, Co Cork Colm Wiley, Coolready, Bodyke, Broadford, Co Clare

Committees of the Governing Authority The Governing Authority establishes a number of committees, whose membership need not be confined to its own members. The standing committees of the Governing Authority are as follows:

Finance Committee Buildings Committee Equal Opportunities Committee Grounds Committee Human Resources Committee Internal Audit Committee


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Bord na Gaeilge Library Committee Summer School Committee Student Health Service Board Student Residences Committee Committee on Promotions and Tenure Academic Publications Committee Computing Services Board

Finance Committee The Finance Committee is the only statutory committee of the Governing Authority, from which its members are drawn. Its functions are to supervise the financial affairs of the University and to advise the Governing Authority on any matter relating to the financial management of the University. It reports to the Governing Authority on a regular basis.

Members The President, ex officio The Registrar, ex officio The Bursar, ex officio Mr Ron Bolger Ms Clíona de Bhaldraithe Marsh Mr Richard Dowling Professor Ronan Fanning Professor Muiris X. FitzGerald Professor Frank Hegarty Mr Patrick Kenneally Mr J. Moore McDowell Ms Susan Quinn

Buildings Committee The functions of the Buildings Committee are to supervise the management of the physical resources of the University and to advise the Governing Authority on any matter relating to the management of the physical resources of the University. It presents a report to the Governing Authority.

Members President ex officio Registrar ex officio Bursar ex officio President of the Students’ Union ex officio Chair of the Grounds Committee (co-opted) Mrs Joyce Andrews Professor Tom Brazil Mr Patrick Joseph Cawley Professor Fergus D’Arcy Ms Irene Dixon Mr Tom Harrington Ms Carl Lusby Dr Vera Regan Mr Colm Wiley


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Equal Opportunities Committee The terms of reference of the Equal Opportunities Committee are to promote all aspects of equality of opportunity in the University and to monitor the implementation of the University’s equal opportunities policies; to monitor the representation of men and women in all grades and categories of employment in the University and to monitor the numbers of male and female students in each Faculty. It also brings to the attention of the Personnel Office and, where necessary, discusses problems that arise from regulations, conditions or practices in the University which, in the view of the committee, have a discriminatory effect on individuals or groups of staff or students. The Committee reports annually to the Governing Authority.

Members Registrar (or her nominee) Professor Gerard Doyle Ms Berni Brady Ms Clíona de Bhaldraithe Marsh Ms Irene Dixon Professor Matthew Harmey The Committee may co-opt not more than two members.

Grounds Committee The terms of reference of the Grounds Committee are to advise, in consultation with the Buildings Committee, on the maintenance and development of outdoor and indoor sports facilities, the maintenance and development of roads and car parks, the grounds and leisure facilities, and the formulation and introduction of campus safety and bye-laws. The Committee also provides advice in relation to outdoor safety and security on campus, including lighting, the public use of campus, vandalism and other aspects of outdoor security. The Committee is responsible for the development of relations with the community and residents’ associations and encourages occasional public events. The Grounds Committee makes its recommendations through the Buildings Committee and submits an annual report directly to the Governing Body.

Members Registrar President of the Students’ Union Mr Dermot McKeon (Chair) Mr Brian Mullins, Director of Sport Mr Aidan Grannell, Assistant Buildings Officer Dr Mary Forrest Professor Matthew Harmey Ms Maura Cal McCarthy Mr Colm Wiley

Human Resources Policy Committee The Human Resources Policy Committee was established to develop a policy framework within which the personnel function of the University can be managed with transparency, accountability, fairness and consistency and


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which facilitates the effective management and development of staff at all levels. Its role is to identify and prioritise areas that require policy initiatives, in consultation with the Personnel Office and key committees, such as the Equal Opportunities Committee, and to advise on human resource strategies that will enable all staff to contribute, both individually and collectively, to the short and long term success of the University and to develop their full potential. The Committee advises on the resource implications of proposed strategies and policies and monitors and reviews the effectiveness of human resource policies in the light of operational implications and changes in the internal and external operating environment. The Committee is required to report to the Governing Authority at least once each year.

Members President Registrar Head of Personnel Ms Breege Boland Dr Joe Brady Ms Irene Dixon Dr Maureen Killeavy Professor Mary Lambkin Ms Carl Lusby Two members from outside bodies : Ms Breege O'Donoghue and 1 other not yet appointed

Internal Audit Committee The Audit Committee is authorised to investigate any activity within its terms of reference and to seek any information it requires from any employee of the University, or of its subsidiaries, and all such employees are directed to co-operate with the Committee. The Committee is authorised to obtain outside legal or other independent professional advice and to secure the attendance of outsiders with relevant experience and expertise, subject to approval by the President. The duties of the Audit Committee are to review the annual financial statements and their format before submission to the Finance Committee and the Governing Authority, focusing particularly on the accounting policies to be adopted for financial statements, any changes in accounting policies and practices, major judgmental areas, significant adjustments resulting from the audit, compliance with accounting standards and compliance with legal requirements. The Committee is required to consider management procedures to ensure that the quality of the internal control environment is adequate and to review reports of the internal auditor and address issues arising therefrom and to discuss with the internal auditor his/her programme of work. The Committee is also required to consider and advise on the appointment, resignation or dismissal of an external auditor and on the audit fee and must, before each external audit commences, discuss the nature and scope of the audit with the external auditor, and consider problems and reservations arising from the audit and any other matters requested by the external auditor. The Committee must review the external auditor’s Management Letter and all other audit letters from the external auditor and to


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consider management’s response thereon. The Committee must consider such other topics as requested by the Governing Authority.

Members Mr Vincent Sheridan (Chair) Mr Ron Bolger Mr Seamus Cullimore Professor Dervilla Donnelly Professor Enda Hession

Bord na Gaeilge The role of Bord na Gaeilge is to make proposals to the Governing Authority in relation to extending and improving the use of Irish in the University generally and to promote the policies of the Governing Authority in relation to the use of Irish in the University and to monitor progress in their implementation. It reports regularly to the Governing Authority.

Members President or a nominee Registrar or a nominee Corporate and Legal Affairs Secretary or a nominee President of the Students’ Union Professor Séamas Ó Catháin (Chair and Convenor) Dr Michael Doherty Mr Richard Dowling Ms Honóra Ní Chríogáin Ms Clíona de Bhaldraithe Marsh Professor Seosamh Watson

Library Committee The function of the Library Committee is to advise the Governing Authority on all matters relating to the Library. Its membership includes representatives of the Faculties and of the Governing Authority, to which it submits its reports.

Members President ex officio Librarian ex officio President of the Students' Union ex officio Education Officer of the Students' Union ex officio

Governing Authority representatives: Mr Michael Ahern Mr Tom Ambrose Ms Maura Cal McCarthy Senator Tom FitzGerald Mr Paul Ryan

Faculty representatives: Dr Mary Forrest, Faculty of Agriculture Dr Russell Higgs, Faculty of Arts


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Mr Charles Doherty, Faculty of Celtic Studies Professor Frank O’ Brien, Faculty of Commerce Mr David Browne, Faculty of Engineering and Architecture Mr Anthony Kerr, Faculty of Law Professor John Bannigan, Faculty of Medicine Dr Timothy Mooney, Faculty of Philosophy and Sociology Dr Padraig Dunne, Faculty of Science Dr Bryan Markey, Faculty of Veterinary Medicine Library representatives: Mr Paul Murphy One other

Summer School Committee The Summer School Committee oversees the activities of the UCD International Summer School, which provides an annual thirteen-day programme in Irish Studies, consisting of lectures, question-and-answer sessions, cultural and social events and excursions. Members President ex officio Director ex officio Mr Michael Ahern Mr Tom Ambrose Ms Berni Brady Dr Joe Brady

Student Health Service Board The Student Health Service Committee advises the Director of the Health Service on the range and scope of services which should be available to students and the best method of delivery within the resources available. In consultation with the Bursar’s Office, it draws up three year rolling financial plans for the Health Service and agrees the annual budget for the Health Service to monitor performance against budget. The Committee is required to advise the University on the financial and other resources required for the satisfactory operation of the Health Service and to report regularly to the Registrar and annually to the Governing Authority on all matters relating to the management of the Health Service.

Members Registrar, ex officio Director of the Student Health Service, ex officio Welfare Officer, Students’ Union, ex officio Bursar (or his nominee), ex officio Professor Gerard Bury (chair and convenor) Professor Conal Hooper Dr Patricia Noonan Walsh Professor Brendan Walsh


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Student Residences Committee The Student Residences Committee functions as a sub-committee of the Buildings Committee and is required to report twice a year to the Buildings Committee. The Committee advises the President on the management policy for the various residences, excluding financial policy, and has an input into policy matters relating to the welfare of the residents, including the number of students in each category and exercises an overall consultative role in general matters relating to the residences, including security.

Members President of the Students’ Union, ex officio Two students elected by and from the residents, ex officio Senior Chaplain, ex officio Professor Tom Brazil (Chair) Mr Aidan Grannell, Assistant Buildings Officer Mr Donal Doolan, Bursar’s Office Mrs Joyce Andrews Mr Tom Harrington Mr Paul Ryan Mr Colm Wiley Committee on Promotions and Tenure The function of the Committee on Promotions and Tenure is to consider and make recommendations on application for tenure and for promotion to the grade of College Lecturer. Members The President The Registrar The Deans of the Faculties of the College Four members of the full-time academic staff of the grade of Statutory Lecturer or College Lecturer (with tenure) elected by all full-time members of the academic staff. The Secretary and Bursar Academic Publications Committee The Academic Publications Committee considers applications for small grants-in-aid for academic publications (books, publications in journals), which would otherwise entail undue personal expenditure. Members Professor Thomas Brazil Professor Fergus D’Arcy Professor Gerard Doyle Professor Muiris X. FitzGerald Professor A.F Hegarty Professor Mary V. Lambkin


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Computing Services Board The Computing Services Board has overall responsibility for the supervision of Computing Services to ensure that the needs of the University are met and that the appropriate levels of service are developed and maintained. The Board advises the Governing Authority and is responsible for supervising Computing Services on matters of policy, budget, planning and development, and strategy; advising the University on the appropriate policies and strategies to be adopted in providing for the University’s computing requirements; advising the University on the resources required to provide the immediate and longer-term computing and computer communications facilities necessary to support quality teaching and research activities in the University. Members Professor Sean Scanlan (Chair) Professor Mary Burke Professor Leslie Daly Professor Kenneth Dawson Professor Vincent Dodd Professor David Fegan Professor Frank Hegarty Dr Caroline Hussey Professor Mark Keane Dr Ann Lavan Ms Mary Crowe Professor Eamonn Walsh


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4.3 ACADEMIC COUNCIL AND COMMITTEES

The Academic Council, subject to the Governing Authority, controls the academic affairs of the University. Its functions are to encourage research and scholarship; to advise the Governing Authority on academic matters; to make recommendations to the Governing Authority in relation to academic appointments; to design courses of study; to determine the results of examinations; to award scholarships and prizes; to review the procedures for examination appeals; to regulate the discipline of students; and to advise the Governing Authority on procedures for quality assurance. The majority of members of the Academic Council are members of the academic staff of the University. It includes the senior member of staff having responsibility to the President for each academic discipline, school, centre or Department, from a variety of levels of other academic staff representing a broad range of academic disciplines, and an appropriate number of students appointed by each Faculty. The President and Registrar are ex officio members. The Academic Council may establish as many committees as are necessary for the performance of its functions.

For members of the Academic Council, see Appendix 1.

Committees of the Academic Council:

Executive Committee The agenda of the Executive Committee includes matters referred to it by the Academic Council, routine recommendations from Faculties and such other matters as the President may direct. For members of the Executive Committee, see Appendix 2. Academic Council Committee on Chairs The committee, established in 1994, prepares job specifications for vacant chairs and nominates panels of assessors. The committee serves a three-year term and is comprised of the President, or his/her nominee, two members elected by Academic Council, and two members appointed by the President. The Committee is required to monitor and supervise the assessment procedures, advise the President, either at his request or on its own initiative, on all matters relating to assessment procedures generally. The Committee is also required to issue guidelines on the duties and responsibilities of members of Assessment Boards and on codes of practice on specific aspects of their responsibilities; and to issue guidelines on the provision of appropriate training facilities for internal members of Assessment Boards. The Committee must report annually in writing to the President and/or the Academic Council and perform such tasks as the President and the Academic Council may from time to time request. Members Professor D. Fegan, elected by Academic Council


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Professor A. Smith, elected by Academic Council Professor P. Treacy, elected by Academic Council Professor Gerry Byrne, nominated by the President Professor J. Pulé, nominated by the President Professor M. Clayton, nominated by the President Professor J.J. Gardiner, to deputise for the President

Course Approvals Committee Established in February 1997, the committee makes recommendations to Academic Council in relation to inter-Faculty degree courses. The committee is chaired by the Registrar and also comprises the Librarian, the Director of Computing Services, a nominee from the Bursar’s Office, and three members elected by the Academic Council. The Committee normally meets monthly and reports to Academic Council as required. The Committee’s terms of reference require it to report to Academic Council on financial, administrative and other implications of proposals (but not academic content); to make recommendations to Academic Council on the procedures to be followed for the approval of new courses (or major changes in existing courses) and to design the Impact Statement accordingly, and to monitor and review the implementation of the procedures and revise the format of the Impact Statement where necessary; to make recommendations to Academic Council in relation to academic procedures and regulation, and to the Finance Committee on resource requirements.

Members Dr Caroline Hussey, Registrar Professor Tom Brazil, Department of Electronic and Electrical Engineering Professor Don McQuillan, Director of Quality Assurance Professor Joseph Mannion, Dean, Faculty of Agriculture Ms Mary Crowe, Director of Computing Services Ms Barbara McHenry, Examinations Officer, Professor Brian McKenna, Vice-President for Faculties (Development and Planning) Professor Mary Lambkin, Dean, Postgraduate and Interdisciplinary Studies Mr Jeff Weinberger, Director of Corporate Planning (Bursar’s nominee) Mr Sean Phillips, Librarian Ms Helen Miller, Bursar’s Office Ms Geraldine O’Connor, Registrar’s Office

Disciplinary Committee The committee investigates breaches of the Student Code and examination regulations. The committee is comprised of a Dean and two other member of the Academic Council; the committee must include one man and one woman. Members of the Disciplinary Committee other than Deans, are drawn from a panel of twenty members of the Academic Council appointed by the Academic Council. The Committee meets when required, and reports to the Registrar, who brings a summary of the proceedings in discipline cases to the Academic Council and the Governing Authority.


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Members Professor Philip Bourke Professor Mary Burke Professor Michael Casey Professor Patrick Clancy Professor Mary Clayton Professor Fergus D’Arcy Professor Mary Daly Professor Vincent Dodd Professor Gerard Doyle Professor Gabriel Kiely Professor Mary Lambkin Professor Joseph Mannion Professor Michael Monaghan Professor Muriris X. Fitzgerald Professor Seosamh Watson Ms Kate Matthews Mr Paul O’Connor Professor Andrew Deegan Dr Michael Dore Professor Attracta Ingram Dr Ann Lavan Professor Kathleen Lynch Professor Aidan Moran Professor Owen Lewis Professor James Phelan Dr Aileen Pierce Professor Richard Sinnott Dr David Timoney Dr Annette Fuchs – co-opted September 2001

Committee on Examinations The committee was first appointed in April 1998 and meets monthly. It advises Academic Council on matters relating to the conduct of examinations and carries out delegated functions in relation to examinations. The Committee monitors arrangements for the conduct of examinations and is required to carry out such functions as the Academic Council may delegate to it from time to time. Membership consists of the Registrar (Chair), the Examinations Officer, four members elected by Academic Council, and four nominated by the President. The Committee’s secretariat is provided by the Examinations Office, and the Committee reports annually to Academic Council.

Members President’s Nominees: Professor Mary Burke, Department of Library and Information Studies Professor Brian McKenna, Vice-President for Faculties (Planning and Development) Professor Stephen Mennell, Department of Sociology Professor Brendan Walsh, Department of Economics


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Academic Council Nominees: Professor Leslie Daly, Department of Public Health Medicine and Epidemiology Professor C.E.J. Caldicott, Department of French Dr Alan Keenan, Department of Pharmacology

Ex-officio Members Dr Caroline Hussey, Registrar Ms Barbara McHenry, Examinations Officer President, Students’ Union Education Officer, Students’ Union

Examinations Appeals Committee The committee, first appointed in April 1998, considers appeals by students in relation to examination results. The membership is appointed by Academic Council. The committee meets as required and submits an annual report to Academic Council.

Members Professor Alex Montwill (Chair) Dr Ann Breslin, Department of Experimental Physics Professor Pat Caffrey, Department of Animal Science and Production Professor Andrew Carpenter, Department of English Professor Bob Clark, School of Law Professor Alan Harrison, Department of Irish Professor Attracta Ingram, Department of Politics Professor Tom Laffey, Department of Mathematics Professor Patricia Lysaght, Department of Irish Folklore Dr Maarten Nieuwenhuis, Department of Crop Science, Horticulture and Forestry Mr Eugene O’Sullivan, University solicitor Professor Barry Raftery, Department of Archaeology Professor Eamonn Walsh, Department of Accountancy

International Committee The International Committee, established in February 1996, consists of the Registrar, a nominee of each Faculty and the International Office Manager. The Committee functions as the ‘Board of Management’ of the International Office and meets monthly and receives a report from the Director of the International Office at each meeting. The Committee presents a report to Academic Council each quarter. The Chair is elected by the Committee, and the International Office provides a secretariat service. The role of the Committee is the formulation of University policy and strategy in its relations with academic and other institutions and agencies abroad in areas of teaching; student exchange; staff mobility and other relevant initiatives and it ensures the dissemination of information relevant to these activities to members of the University.

Members Professor Hugh Gough (Chair), Dean of International Affairs


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Dr Caroline Hussey, Registrar Dr Frank Monahan, Faculty of Agriculture Professor Seán Dineen, Faculty of Arts Professor Pádraig Breatnach, Faculty of Celtic Studies Dr Ann Bourke, Faculty of Commerce Dr Orla Feely, Faculty of Engineering and Architecture Mr Paul O’Connor, Faculty of Law Dr Thérèse Kinsella, Faculty of Medicine Dr Suzanne Quin, Faculty of Philosophy and Sociology Professor Gerry O’Sullivan, Faculty of Science. Professor Stephen Carrington, Faculty of Veterinary Medicine Ms Mary Ruane, Applied Language Centre Ms Susan Hedigan, Office of Funded Research Support Services President, Students’ Union Ms Marie Lawlor, Manager, International Office

Quality Assurance/ Quality Improvement Committee The Committee, established in May 1998, designs, implements and evaluates QA/QI procedures appropriate to the University. Its membership is appointed by Academic Council, on the nomination of the President. Meetings take place monthly, and are chaired by the Registrar. The Committee reports annually to Academic Council.

Members Dr Angela Bourke, Department of Irish Mr Niall Brady, Department of Irish, Early (including Medieval) Irish Language and Literature Ms Blanaid Clarke, Faculty of Law Professor Peter Clarke, Department of Accountancy Professor Paul Engel, Department of Biochemistry Professor Ted Farrell, Environmental Research Management Professor David Fegan, Department of Physics Dr Caroline Hussey, Registrar Professor Brigid Laffan, Department of Politics Professor Don McQuillan, Director of Quality Assurance Dr Derek Mitchell, Department of Botany Professor Michael Monaghan, Dean, Faculty of Veterinary Medicine Professor Eugene O’Brien, Department of Civil Engineering Professor Rodney Thom, Department of Economics Dr Valerie Richardson, Department of Social Policy and Social Work Professor Mary Burke, Department of Library and Information Studies Recognition Committee for Student Societies The Committee advises on the recognition of new student societies. It also acts as disciplinary committee for breaches of the student code by societies or their officers. The membership of the Committee comprises the Registrar (Chair), the Societies Officer, the Chair of the Societies Council, three members elected by the Academic Council and two auditors. The Committee’s secretariat is provided by the Students’ Forum Office. The


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committee meets when required and makes occasional recommendations to Academic Council. Members Dr Caroline Hussey (Chair), Registrar Mr P. O’Flynn, (Vice-chair), Director, Student Forum Professor Terry Dolan, Department of English Professor Helen O’Neill, Development Studies Centre Professor Brian McBreen, Department of Experimental Physics Mr Richard Butler, Societies Officer

Committee on Scholarships and Prizes The committee, established in January 1992, makes recommendations to the Academic Council on some scholarships and prizes. The Committee is chaired by the Registrar or the Dean of Postgraduate and Interdisciplinary Studies. It reports, as required, to Academic Council. It was appointed to review and, where necessary, recommend changes in the current regulations including the number and value of the awards of University scholarships and prizes; to take note of the regulations and, on occasion, to act as an awarding committee in relation to University Trust Fund Awards; to make recommendations on specific queries/anomalies which occasionally arise; and to familiarise itself with the range and approximate value of other funding held by students from bodies, such as local authorities and from other sources, such as the European Union, the European Social Fund and EOLAS.

Members Professor Mary Lambkin (Chair), Dean, Postgraduate and Interdisciplinary Studies Professor Brian McKenna, Vice-President for Faculties (Planning and Development) Professor Joseph Mannion, Dean, Faculty of Agriculture Professor Owen J. Lewis, Dean, Faculty of Engineering and Architecture Professor Patrick Clancy, Dean, Faculty of Philosophy and Sociology Professor M.J. Kennedy, Dean, Faculty of Science Professor Michael Monaghan, Dean, Faculty of Veterinary Medicine Dr Joan Tiernan, Associate Dean, Arts Postgraduate Studies Professor Próinséas Ní Chatháin, Department of Irish Dr John Breslin, Faculty of Law Ms Irene Dixon, Senior Administrative Officer, Faculty of Medicine Ms Deirdre Grattan, Manager, Fees and Grants Office

Committee on Distinctions The functions of the Distinctions Committee are to make recommendations on the procedures used for the conferment of the professorial title and on the professorial title used and to oversee and implement procedures. Members Professor Frank Hegarty Professor Séamus Ó Catháin Professor Brigid Laffan


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Professor Vincent Dodd

University Teaching Committee The Committee advises the Teaching Development Officer. It is comprised of a nominee from each Faculty, two nominees of the Registrar, the Students’ Union Education Officer and the Teaching Development Officer. The Chair is appointed by the President. The Committee meets monthly and presents an annual report to Academic Council. A secretariat is provided by the Teaching Development Office. Under its terms of reference, the Committee is required to act as an advisory body to the Academic Council with regard to matters pertaining to the teaching activities of the academic staff of the University; to organise workshops on pedagogical techniques for tutors and to arrange seminars and lectures on novel approaches to teaching; to develop systems to assist academic staff, at their request, in evaluating and improving their teaching techniques; to publish newsletters or otherwise inform the academic staff concerning new developments in educational technology; to advise the Academic Council and other authorities in the University concerning ways in which the teaching mission of the University may be assisted.

Members Nominated by Faculties Professor Aidan Moran (Chair), Department of Psychology Dr Myles Rath, Faculty of Agriculture Dr Philip Johnston, Faculty of Arts Dr Patricia Kelly, Faculty of Celtic Studies Dr Ann Bourke, Faculty of Commerce Professor Dermot O’Connell, Faculty of Engineering and Architecture Ms Suzanne Egan, Faculty of Law Vacant, Faculty of Medicine Ms Hilda Loughran, Faculty of Philosophy and Sociology Dr Patrick Guiry, Faculty of Science Dr Grace Mulcahy, Faculty of Veterinary Medicine

Ex-officio Members Dr Caroline Hussey, Registrar Professor Sheelagh Drudy, Department of Education Ms Helen Guerin, Audio Visual Centre Dr Geraldine O’Neill, Teaching Development Unit Co-opted Members Ms Carmel O’Sullivan, Library Mr John Bennett, Access Officer Education Officer, Students’ Union


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4.4 UNIVERSITY OFFICERS

There are four University Officers: the President, the Registrar, the Bursar and the Librarian.

4.4.1 THE PRESIDENT

President Dr Art Cosgrove Function of the President The President is the Chief Officer and Accounting Officer of the University, appointed by the Governing Authority for a ten-year term, or to age 65. The functions of the President are the executive management and direction of the University in its academic, administrative, disciplinary and financial activities. The President is answerable to the Governing Authority, to which he/she submits an annual report, and is accountable to the Oireachtas for the management and use of public monies by the University. The President presides at meetings of the Governing Authority, Academic Council and Faculties.

Most of the management functions of the President are delegated to the other two University Officers: academic and human resources management to the Registrar and financial and physical resources management to the Bursar. The President is assisted in the discharge of other functions by the Vice-President for Research and the Vice-President for Faculties (Planning and Development).

Those reporting directly to the President are the Vice-President for Research and the Vice-President for Faculties (Planning and Development), the Registrar, the Bursar and the Librarian. The President has line management responsibility for planning. The Director of Planning reports to the Vice-President for Faculties (Planning and Development). The Directors of Alumni Development and of Public Affairs report to the President. The President also has direct responsibility for examination appeals: the chairman of the Appeals Committee and the Appeals Officer report to the President. The management line of the Internal Auditor is also to the President. The President’s Office provides secretarial services to the Governing Authority.

Vice-President for Faculties (Planning and Development) Professor Brian McKenna Function of the Vice-President for Faculties (Planning and Development) The responsibilities of the Vice-President for Faculties (Planning and Development) include developing and implementing a comprehensive framework and guidelines for Faculty strategic planning and review, and representing the development needs of Faculties at senior management level.

Vice-President for Research Professor Frank Hegarty


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Function of the Vice-President for Research The responsibilities of the Vice-President for Research include developing strategies for facilitating and promoting research, managing the Office for Funded Research Support Services, co-ordinating inter-disciplinary and inter-institutional applications for research and funding, and integrating research policies into the University's strategic development plan. University College Dublin Press The Executive Editor of University College Dublin Press, Ms Barbara Mennell, reports to Professor Hegarty. The function of UCD Press is to publish academic books for authors within the University and external to it. An editorial committee chooses suitable works for publication, which include many titles by Irish authors and of Irish interest, but its interests are not confined solely to Ireland. Information available Website Catalogues Records held Correspondence and documentation relating to all aspects of publications. Contact details University College Dublin Press, Editorial Office, Newman House, 86 St. Stephen’s Green, Dublin 2. Tel: +353-1-716 7397 Fax: +353-1-716 7211 E-mail: [email protected] and [email protected] Website: http://www.ucdpress.ie


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4.4.2 THE REGISTRAR

Registrar Dr Caroline Hussey Function of the Registrar Subject to the overall authority of the President, the Registrar is the senior academic officer of the University. The Registrar holds the offices of Deputy President and Vice-President for Academic Affairs and is Secretary to the Academic Council. The Registrar is appointed by the Governing Authority from among the professors and lecturers of the University. As Secretary of the Academic Council, the Registrar has overall responsibility for the academic management of the University and for implementing the policies and decisions of the Academic Council in relation to academic programmes, rules and regulations, quality assurance, teaching and learning, the admission and registration of students, administration of examinations and student welfare and discipline. The Registrar is also responsible for Human Resources and Personnel policy. The Head of Personnel reports to the Registrar.

4.4.3 THE BURSAR Bursar Mr Eamonn Ceannt Function of the Bursar The Bursar is the Chief Financial Officer of the University. The Bursar is the principal adviser to the President and to the Governing Authority on the financial management of the University. The Bursar is responsible for the management of both the physical and financial resources of the University; for treasury and asset management; for resource allocation, financial planning and budgeting; for the management of the pension and other trust funds; for keeping proper records of the financial affairs of the University; for monitoring and supervision of subsidiary and associate companies of the University; and for the conduct of all financial, commercial and contractual negotiations on behalf of the University.

4.4.4 THE LIBRARIAN Librarian Mr Sean Phillips Function of the Librarian The Librarian is responsible for the management of all operational matters related to the Library and, with the advice of the Library Committee, develops policy in relation to the Library.


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4.5 THE FACULTIES There are ten Faculties: Agriculture, Arts, Celtic Studies, Commerce, Engineering and Architecture, Law, Medicine, Philosophy and Sociology, Science and Veterinary Medicine. All tenured members of staff are members of the appropriate Faculty. Originally, Faculties were responsible only for academic matters, such as new course and programme development, admission of postgraduate students and the maintenance of academic standards. More recently, as responsibility for resource management has been devolved, Faculties have also increasingly been concerned with financial, physical and human resource issues.

Function of the Faculties The function of the Faculties is to direct and manage the courses, programmes and other academic activities of the University. Each Faculty makes recommendations to the Academic Council on the academic content of the courses and programmes leading to the degrees and other awards of the Faculty. They also make recommendations to the Academic Council on the academic content of courses and programmes of another Faculty when requested to do so by the Academic Council. They make recommendations on Marks and Standards for the examination and assessment of students registered for the courses and programmes of the Faculty. They make recommendation to the Academic Council on the admission of students to the undergraduate and postgraduate programmes of the Faculty. They make recommendations to the Academic Council and the Governing Authority on the appointment of professors, associate professors and senior lecturers. They encourage research and scholarly activity by members of the Faculty and promote the implementation of such policies on research and scholarship as the Academic Council may, from time to time, determine. They preserve and promote within the Faculty an environment conducive to teaching and learning.

A Faculty may invite other members of the University, or staff of the University’s teaching hospitals to attend meetings of the Faculty. Each Faculty has an executive committee whose functions are to advise the Faculty on the development of policies and procedures and to assist the Dean to manage the resources of the Faculty and to implement such policies as the Faculty may determine. A Faculty can make such regulations as it considers necessary for the conduct of its business. It may establish other committees if necessary and may delegate any of its functions to such a committee.

4.6 DEANS Subject to approval by the Academic Council, each Faculty may establish, by regulation, procedures for election or selection of the Dean. The Dean acts as secretary/executive officer to the Faculty and has responsibility for the management of the Faculty's financial and other resources as well as for the implementation of the Faculty's academic policy. The Dean serves for a three year, renewable term.


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Function of the Dean The Dean manages the business of the Faculty and has such delegated powers and authority as the President deems necessary for the performance of this function, including acting as secretary to the Faculty, chairing meetings of the Faculty’s executive committee, allocating the financial and other resources made available by the Governing Authority, ensuring appropriate use of finances, providing such information as is required to prepare reports on the finances and other resources of the Faculty when required by the President or the Governing Authority, ensuring that all academic and other activities of the Faculty are carried out in accordance with the statutes and regulations of the University and the policies and procedures determined by the Governing Authority and the Academic Council and the regulations and other written procedures of the Faculty and the University.

Faculty Executive Committee To support the Dean in his/her management role, all Faculties have a Faculty Executive Committee, usually consisting of some or all of the Heads of Department and a number of elected members. Most Faculties also have Associate Deans, members of Faculty appointed by the Dean to assist in particular areas; most Faculties have at least two Associate Deans, one with responsibility for Research and another for Student Affairs. A senior administrator supports the Dean, and the larger Faculties also have secretarial support. There is also a Dean of Postgraduate and Interdisciplinary Studies, a senior academic appointed by the President to develop postgraduate studies and oversee the Postgraduate Studies Office. The Dean of Postgraduate and Interdisciplinary Studies also co-ordinates inter-Faculty postgraduate programmes, interdisciplinary academic centres and the Adult Education Centre.

Council of Deans The Council of Deans, which meets about once a month, consists of the ten Faculty Deans, the Dean of Postgraduate and Interdisciplinary Studies, the Dean for International Affairs, the Registrar and the President. Matters discussed usually emphasise operational and policy issues relating to academic affairs.

Council of Deans and University Officers The Council of Deans and University Officers meets once each term. In addition to the Council of Deans and the University Officers, the Vice-Presidents, the Directors of Computing Services, Planning, Development, Public Affairs, the University Industry Programme and the Conway Institute, the Dean for International Affairs, the Buildings Officer and the Head of Personnel are also members. The Council discusses operational and policy issues, particularly in relation to academic planning and resource allocation.


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4.7 ACADEMIC DEPARTMENTS AND ACADEMIC CENTRES The Department or academic centre is the basic academic unit to which each staff member with academic duties is assigned. Each Department is affiliated to a Faculty and some Departments with a very wide reaching remit are affiliated to more than one Faculty. Departments range in size from three staff members to over twenty; the average is about ten staff per Department. The academic centres are responsible for interdisciplinary programmes and are managed by an academic director.

4.8 HEADS OF DEPARTMENT Each Department is managed by a Head of Department appointed by the Governing Authority on the recommendation of the President and with the approval of the Academic Council. A newly appointed professor normally serves two three-year terms as Head of Department, after which the President appoints another member of the Department to the Headship. The function of the Head of Department is to manage the academic activities of the Department and to be responsible for resource management. Heads of Departments may be entitled to membership of more than one Faculty for the duration of their term of office.

Departmental Committees Each Department has a Departmental committee, which includes all professors and lecturers with tenure who are members of the Department. The function of the Departmental committee is to advise the Head of Department on academic, financial and other matters relating to the management of the Department.

4.9 UNIVERSITY ORGANISATION CHART

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_Freedom of Information Act, 1997

Section 15 Reference Manual

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4 UNIVERSITY COLLEGE DUBLIN GOVERNANCE …Freedom of Information Act, 1997 Section 15 Reference Manual 16 PART 2 4 UNIVERSITY COLLEGE DUBLIN GOVERNANCE AND MANAGEMENT 4.1 DESCRIPTION,

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