4-H Livestock Record - Penn State Extension · “4-H Skills for Life” series with your leader’s permission. 4. Fill out a new 4-H Livestock Record each year. You will use your

4-H Livestock Record

I N T E R M E D I A T E A N D A D V A N C E D P R O J E C T S

College of Agricultural SciencesCooperative Extension

18 U.S.C. 707

2

18 USC 707

4-H Club Motto

“To make the best better” 4-H Club Pledge

I pledge my head to clearer thinking, my heart to greater loyalty, my hands to larger service, and my health to better living, for my club, my community, my country, and my world. 4-H Club Colors

Green and White

Name of member

Age (as of Jan. 1) Date of birth Years in 4-H

Address

County Club

Club leader Project helper

Project (beef, swine, etc.) Project option (market, breeding, etc.)

Date record started Date record closed

4 - H L I V E S T O C K R E C O R D

If you have a photograph of yourself and/or your animals, you may attach it here.

3

1. Use this book for beef, sheep, or swine projects if you are at least 11 years old or have completed at least two years of a livestock project. If you are younger than 11 years old, you should use the “4-H Animal Project Record for Beginning Mem- bers.”

2. Keep a separate record book for each livestock project, such as beef, sheep, or swine. Use separate record books for breeding and market projects.

Instructions

3. Do three “Knowledge and Skills” activities, three “Life Skills” activities, and two “Quality Assurance Skills” activities from the list in your reference guide each year. You may not repeat activities you did in previous years. When you complete an activity, write it in the space provided on page 6. Have your leader sign and date each activity in this record and in your project reference. You may substitute activities from the “4-H Skills for Life” series with your leader’s permission.

4. Fill out a new 4-H Livestock Record each year. You will use your reference guide for more than one year.

5. Before you begin your project each year, fill out a budget and write down your project plans.

6. Write down what you do with your animals in your project record. Include the amount of money you spend and earn. Save receipts to prove what you spent. Add more pages if you need more room to write.

7. Keep records on all of your animals, not just the ones you show.

8. Keep records of what you do with your animals for the whole year, even if your club meets just part of the year. Start and end on the same date each year. Your leader will tell you what dates to use.

9. Turn in your project record for evaluation at the end of each year.

4

Complete this section at the beginning of the project year.

How many and what kinds of animals will you care for? (Examples: 2 crossbred market hogs, 1 Angus heifer)

What will you do to take care of them? (Example: I’ll feed, water, and exercise my steer each day.)

What skills do you want to learn or improve? (Example: I want to learn to trim hooves and improve my judging skills.)

What goals do you want to accomplish? (Examples: I want to wean two lambs from each ewe and put my flock records on the computer.)

What activities do you want to try? (Examples: day camp, presentation night, judging clinic, roundup)

Project Plans

5

Project Budget

Receipts Sell animal(s) Weight x cents per pound = Value Premiums

Other income

Total receipts

Expenses Animal Cost

Feed—grain Pounds needed x cost per pound = Grain cost Feed—forage Pounds needed x cost per pound = Forage cost

Other Veterinary and health care cost Bedding

Supplies

Transportation Marketing costs Entry fees

Interest on borrowed money

Miscellaneous

Total expenses

Total Total Expected Receipts – Expenses = Profit (Loss)

6

Activities Completed

Life Skills Activities (Complete at least 3) Signature Date

1.

2.

3.

4.

5.

Quality Assurance Skills Activities (Complete at least 2) Signature Date

1.

2.

3.

4.

5.

Animal Knowledge and Skills Activities (Complete at least 3) Signature Date

1.

2.

3.

4.

5.

7

Your Animals

Market Animals List the animals you raise for meat or market purposes this year. Include all your market animals, not just the ones you show. Add another page if you need room for more animals.

1 Starting value is what you paid or what the animal would be worth if you bought it.2 Net amount received is the money you received for your animals after commissions and marketing costs were deducted. It is the dollar value of the check you receive.

Sale price Net amount Animal’s name Date Cost or per pound received or and/or identification bought starting or per head ending value number Breed Sex or acquired value ($)1 Date sold ($) ($)2 Example: Smith 201 Suffolk x Dorset Wether 3/2 50.00 8/9 .80/lb 95.00

8

Breeding Animals List the breeding animals you work with for your project this year. Include mature breeding stock and young animals raised for breeding. Include all your breeding animals, not just the ones you show. Add another page like this if you need room to list more animals.

Animal’s actual Animal’s name and/or Date added to Date sold or or estimated identification number Breed Sex Date of birth your herd left herd value ($)1

Summary

Add numbers and values of market animals to numbers and values of breeding animals to calculate totals for your flock or herd.

Number Total value

1. Animals you had at the beginning of the year2 3

2. Animals bought or added during the year

3. Animals born during the year

4. Of those born, total number of animals fed or raised

5. Animals sold or given away during the year

6. Animals that died during the year

7. Animals you had at the end of the year {line (1 + 2 + 3) - (5 + 6)} 1 An animal’s value is what it would be worth if you sold it.2 These are the same animals you had left at the end of the last project year.3 This is the “end of the year” value of your animals from last year’s project record.

9

Compare the performance of your animals to industry averages found in your reference guide. For market animals, compare average daily gain and efficiency of feed conversion. If carcass information is available for market animals, include at least one carcass trait such as backfat depth. For breeding projects, include at least one production trait such as number of pigs born or weaned per litter.

Animal Performance and Production Comparisons

Performance trait Performance of your animal(s) Industry average

1. 2.

3.

4.

Explain why you think your animals performed better or worse than average.

10

Market Animal Performance RecordAdd another page if you have more animals.

Fi

rst w

eigh

ing

Seco

nd w

eigh

ing

Third

wei

ghin

g La

st w

eigh

ing

Days

Effic

ienc

y

be

twee

n

Aver

age

of

feed

An

imal

’s

first

and

daily

To

tal

conv

er-

na

me

and/

or

last

gain

fe

ed

sion

(lb

id

entifi

catio

n

w

eigh

- To

tal l

b

(lb p

er

eate

n

feed

per

num

ber

Date

Lb

Da

te

Lb

Date

Lb

Da

te

Lb

ings

ga

ined

da

y)1

(lb)2

lb g

ain)

3

Exam

ple:

201

5/

3 62

6/

10

79

7/15

92

8/

14

110

103

48

0.47

29

8 6.

21

1 D

ivid

e to

tal p

ound

s ga

ined

by

days

bet

wee

n w

eigh

ings

to c

alcu

late

ave

rage

dai

ly g

ain.

(Exa

mpl

e: 4

8 ÷

103

= 0

.47)

2 If

anim

als

are

fed

as a

gro

up, n

ot in

divi

dual

ly, e

nter

the

aver

age

amou

nt o

f fee

d ea

ten

by a

nim

als

in th

e gr

oup.

Cal

cula

te th

is b

y di

vidi

ng th

e to

tal a

mou

nt o

f fee

d th

e gr

oup

has

eate

n by

the

num

ber o

f ani

mal

s in

the

grou

p.3

Divi

de to

tal p

ound

s of

feed

eat

en b

etw

een

first

and

last

wei

ghin

gs b

y to

tal p

ound

s ga

ined

to c

alcu

late

effi

cien

cy o

f fee

d co

nver

sion

. (Ex

ampl

e: 2

98 ÷

48

= 6

.21)

11

Fi

rst w

eigh

ing

Seco

nd w

eigh

ing

Third

wei

ghin

g La

st w

eigh

ing

Days

Effic

ienc

y

be

twee

n

Aver

age

of

feed

An

imal

’s

first

and

daily

To

tal

conv

er-

na

me

and/

or

last

gain

fe

ed

sion

(lb

id

entifi

catio

n

w

eigh

- To

tal l

b

(lb p

er

eate

n

feed

per

num

ber

Date

Lb

Da

te

Lb

Date

Lb

Da

te

Lb

ings

ga

ined

da

y)1

(lb)2

lb g

ain)

3

Exam

ple:

201

5/

3 62

6/

10

79

7/15

92

8/

14

110

103

48

0.47

29

8 6.

21

12

Breeding Animal Production RecordAdd another page if you have more animals.

Da

te

Ca

lf,

calv

ed,

La

mb,

Tota

l

Othe

r

lam

bed,

or li

tter

Age

at

wea

ning

info

rma-

Anim

al’s

nam

e an

d/or

Ag

e

Date

Br

ed to

or

Nu

mbe

r nu

m-

Num

ber

Date

w

eani

ng

wei

ght

Woo

l tio

n or

iden

tifica

tion

num

ber

(yrs

) br

ed

(sire

) fa

rrow

ed

born

be

r(s)

w

eane

d w

eane

d (d

ays)

(lb

) (lb

) re

mar

ks

Ex

ampl

e: D

oe 1

01

10

/3

Doe

305

2/27

2

2

4/28

60

11

5 9

13

Da

te

Ca

lf,

calv

ed,

La

mb,

Tota

l

Othe

r

lam

bed,

or li

tter

Age

at

wea

ning

info

rma-

Anim

al’s

nam

e an

d/or

Ag

e

Date

Br

ed to

or

Nu

mbe

r nu

m-

Num

ber

Date

w

eani

ng

wei

ght

Woo

l tio

n or

iden

tifica

tion

num

ber

(yrs

) br

ed

(sire

) fa

rrow

ed

born

be

r(s)

w

eane

d w

eane

d (d

ays)

(lb

) (lb

) re

mar

ks

14

Record the costs or values of the feeds you feed to your animals. The date you record may be the day when you buy the feed or the time period when you feed it. If you share feed with someone else, calculate and record only the value of the feed your own animals eat. Remember to include the values of home-grown pasture, silage, hay, and grain they eat. The value of home-grown feed is the money you could get for selling it if your animals did not eat it. Add another page if you need more space.

Costs or Values of Feed

Number Total Total Cost Date bought or fed Feed type1 units2 Unit wt (lb) weight (lb) Cost/unit ($) cost ($) per lb ($)

3/1 Hay 6 bales 40 240 $2/bale 12.00 0.05 3/10 Starter 5 bags 50 250 $12/bag 60.00 0.24 5/22 Corn 1 ton 2000 2000 $110/ton 110.00 0.055

Subtotal (a) (b)

15

Total weight fed = (a) + (c) =

Total cost or value of feed = (b) + (d) =

1 Complete feed, grain, forage, grower, finisher, etc.2 Bags, bales, etc.

Number Total Total Cost Date bought or fed Feed type1 units2 Unit wt (lb) weight (lb) Cost/unit ($) cost ($) per lb ($)

Subtotal (c) (d)

16

Medication and Treatment RecordLi

st p

ract

ices

use

d to

trea

t or p

rote

ct y

our o

wn

anim

als

from

dis

ease

or i

nter

nal o

r ext

erna

l par

asite

s.

Iden

tify

anim

als

treat

ed. I

f an

indi

vidu

al a

nim

al w

as tr

eate

d, li

st it

s id

entifi

catio

n nu

mbe

r. If

all a

nim

als

wer

e tre

ated

, lis

t “flo

ck”

or “

herd

.” If

par

t of

the

flock

or h

erd

was

trea

ted,

list

the

nam

e of

that

gro

up. F

or e

xam

ple,

writ

e “e

we

lam

bs”

or “

year

ling

heife

rs.”

If de

wor

min

g or

spr

ayin

g w

as d

one,

list

the

mat

eria

l use

d.

Am

ount

Ro

ute

of

Per

son

who

Date

Da

te a

nd

Advi

sing

Anim

al o

r Pr

oduc

t ad

min

i-

adm

ini-

tr

eate

d Pr

esla

ught

er

with

draw

al

trea

tmen

t ve

teri-

Da

te

pen

ID

nam

e st

ered

st

ratio

n an

imal

s w

ithdr

awal

co

mpl

eted

re

sults

na

rian

Cost

17

List costs of supplies, equipment, bedding, hauling, marketing, entry fees, etc. Costs of major purchases, such as blocking chutes or fences, may be divided over several years.

Other Costs

Date Item Cost ($) Example: 7/20 Entry fee 5.00

Total

18

Date Item Amount received ($)

Example: 5/10 50 lb wool 30.00

Total

Other Income

Include prize money and income from sales of animal products, such as wool and manure. Do not include income from sales of animals. Record on page 7 the money received from sales of animals.

19

Financial Summary

Compare your actual receipts and expenses with your budgeted receipts and expenses on page 5.

Did your budgeted income and expenses come close to your actual income and expenses? Why or why not?

Income Budgeted1 Actual

Income from animals sold (page 8, line 5) (a)

Other income (prizes, etc.) (page 18) (b)

Total income (a + b = c) (c)

1 If you budgeted for one animal and raised more than one, remember to multiply your budgeted numbers by the number of animals you actually raised for accurate comparision.

Expenses Budgeted Actual

Cost of animals bought (page 8, line 2) (d)

Cost or value of feed (page 15) (e)

Cost of veterinary, medications, and health care (page 16) (f)

Other costs (page 17, add all “other” costs from your budget) (g)

Total costs (d + e + f + g = h) (h)

Estimated value of animals you had on date year ended (page 8, line 7) (j)

Estimated value of animals you had on date year began (page 8, line 1) (may be more or less than value at end of year) (k)

Change in livestock inventory (j - k = m) (m)

Plus total income from project during year (c)

Total income including inventory change (m + c = n) (n)

Minus total costs (h)

Project return or loss (n - h = o) (o)

20

What did you do to feed and care for your animals?

What skills did you learn or improve (page 4)?

What goals did you meet (page 4)?

In what ways did you help or teach others?

Accomplishments

21

Write a story about what you did and learned for your project this year. Tell your reasons for choosing this project and the things you enjoyed the most and the least about it. Include the responsibilities you assumed, challenges you faced, and decisions you made. Tell about your animals, activities in which you participated with them, and special awards you received. Also tell how you taught, led, or helped other people. You may add another page if you need more room.

Project Story

22

Photographs

23

Project Evaluation

Highest Score from Score score your leader yourself

Care and management of animals

Are facilities and equipment safe and appropriate? 5

Are animals, facilities and equipment clean and well-kept? 5

Are animals fed recommended kinds and amounts of feed and water? 5

Do animals show proper growth and condition? 5

Are appropriate procedures being followed to trim hooves, control parasites, and maintain health? 5

Is member able to handle animals safely and properly? 5

Did the member do most of the work to care for own animals or actively participate in caring for boarded or leased animals? 5

Subtotal for care of animals 35

Project record

Are plans clearly stated? 5

Is information complete and correct? 10

Are project experiences and accomplishments described adequately? 10

Subtotal for project record book 25

Achievement program

Did member complete at least three life skill activities? (page 6) 7

Did member complete at least three animal skill activities? (page 6) 7

Did member complete at least two quality assurance activities? (page 6) 6

Subtotal for achievement program 20

Participation and accomplishments of member

Did member participate in meetings and other 4-H events? 5

Did member show evidence of improved skillls and knowledge? 5

Did member meet planned goals? 5

Does member show evidence of personal growth ? 5

Subtotal for participation and accomplishments 20 (specify)

Total points for project

Project scored by Date

This report will help you keep a better record of your club activities. Fill it in as you complete each assignment. Refer to this record when you are entering county, state, and national programs. Ask your local leader to explain these programs to you.

Projects taken

Offices held

❑ Club

❑ County

❑ Committees

“Show-and-tells” given to:

❑ Local club

❑ County

❑ Region

❑ State

❑ Others

News articles

Radio or TV

Displays or exhibits

Things done to improve your health

Community service or citizenship work done

❑ By yourself

❑ With club

Number of meetings your club(s) held this year

Number you attended

Number of persons you encouraged to join 4-H

Number of 4-H’ers you helped with projects

In what way?

4-H Activities Report

Check those attended and tell how you helped

❑ 3- or 4-day camp

❑ 1-day camp

❑ Club or county tours

❑ Club or county picnic

❑ County fair

❑ Achievement programs

❑ Roundup

❑ State 4-H Capital Days

❑ Leadership training

❑ Penn State 4-H Achievement Days

❑ Pennsylvania Farm Show

❑ National 4-H Week

❑ State Ambassador Conference

❑ Quiz bowls or judging

❑ Others

Prepared by Robert E. Mikesell, senior extension associate in dairy and animal science.

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