4 Exercises

Exercise

Unit: Purchasing Cycle

Topic: Excise Invoice before Goods receipt (via MB01) (One Step GR)

At the completion of this topic, you should be able to:

Create an excise invoice.

Make Goods Receipt (MB01)

Create Part 2 Entry.

Invoice Verification.

Your Vendor’s Excise Invoice needs to be captured the before a goods receipt is made.

1. Create Purchase Order:

Menu Path : ( SAP standard Menu ) Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known. (ME21N)

Header :Vendor : VEN##Doc. Date : Today’s date.

Item:Material : MATR##PO Qty : 10Delivery Date : Today’s date.Plant : 0001

Item Details: Tax code : V1Jurisdiction Code : IN00Note: Tick GR Based Inv. Verification

Save Your Purchase Order: _________________________.

Chapter 4 – Part1 – Page 1

Exercise

2. Create Excise Invoice:

Menu Path : (User Menu) User Menu for <User Name> Excise Invoice For Purchase Orders Create/Change/Display (J1IA)

Press the ‘Create’ Button on Application Tool Bar.

Initial Screen: Enter DetailsPO Number : Your PO No.Excise Group : 01Vendor’s Exc. Inv. No. : Exc. Inv. Date : Today’s Date

Note : Type of Material must be ‘ ‘.

Press Details Button.

Select Item and Save.Excise Invoice Number: _____________________.

3. Goods Receipt: (MB01)

Transaction Code : MB01.

Initial Screen: Enter DetailsMovement Type : 101Purchase Order : Your PO No.Plant : 0001Storage Location : 0001

Enter Vendor Exc. Inv. : (popup) Your Vendor Exc. Inv. No.

Save Goods Receipt : ______________________.


Exercise

4. Verify Excise Invoice and Post:

Menu Path : (User Menu) User Menu for <User Name> Indirect Taxes Procurement Excise Invoice For Purchase Orders Verify and Post (J1IB)

Initial Screen: Enter DetailsInternal Exc. Inv. No. : Your Exc. Inv. No.Document Year : 2000

Press the ‘Details’ button on Application Tool Bar.

Select the item from the items detail list and press the ‘Post Excise’ button on the Application Tool Bar.

5. Invoice Verification:

Menu Path : (SAP Menu) Logistics Materials Management Invoice Verification Document Entry Enter Invoice (MRHR).

Initial Screen: Enter DetailsDocument Date : Today’s dateCompany Code : 0001Currency : INRPurchase Order : Your PO No.

Vendor Items: Enter Details.Amount (Posting) : As per your PONote: Tick Calculate Tax

Press the ‘Simulate’ button on Application tool Bar.

Post the Document.


Exercise


Topic: Goods receipt (via MB01) after Excise Invoice (One Step GR)






Your Vendor’s Excise Invoice needs to be captured the after a goods receipt is made.








Exercise




Vendor Exc. Inv. : (popup) Do not enter , continue





Initial Screen: Enter DetailsMaterial Doc. No. : Your GR No.Excise Group : 01Vendor’s Exc. Inv. No. : Enter your No.Exc. Inv. Date : Today’s Date





Exercise








Initial Screen: Enter DetailsDocument Date : Today’s dateCompany Code : 0001Currency : INRMaterial Doc. No. : Your GR No.



Post the Document.


Exercise


Topic: One Goods receipt for one excise Invoice (GR-xref = ‘ ‘).



Make Goods Receipt (MB01), Partial Quantity.

Make Goods Receipt (MB01), for the same Excise Invoice for the balance quantity and not down observations.

Create new Excise Invoice for the same PO.

Make Goods Receipt (MB01) for the balance quantity for the new Excise Invoice.

Invoice Verification

Only one Goods Receipt is made against your vendor’s excise invoice and the PART 2 entry posted.

GR-xref settings are to be maintained at the following levels:

Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Plant Settings (J1IT).

GR’s Per EI : ‘ ‘.

Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Groups (J1IT).

GR-xref : ‘ ‘.



Exercise









Initial Screen: Enter DetailsPO Number : Your PO No.Excise Group : 01Vendor’s Exc. Inv. No. : Your Vend. Exc. No.Exc. Inv. Date : Today’s Date






Exercise




Change the quantity to 5.


Check the Excise Invoice (J1IA) for the MODVAT quantity (as per the GR).

Try to create another GR for the same excise Invoice. The system will not allow as per the setting maintained.



Part 2 entries will be made for the MODVAT quantity.




Exercise


For the balance PO quantity a separate excise invoice will have to be created. A Goods Receipt will then have to be done on this new excise invoice for the balance quantity.






The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Purchase Order.

Post the Document


Exercise


Topic: Multiple Goods receipt for one excise Invoice (GR-xref = ‘1’).





Make Goods Receipt (MB01) for the balance quantity for the same Excise Invoice.

Post the Part 2 Entry.


Multiple goods receipts are made against your vendor’s excise invoice and but only one PART 2 entry posted.



GR’s Per EI : ‘1‘.


GR-xref : ‘1‘.


Exercise









Press the Create Button on Application Tool Bar.






Exercise







Repeat the process of Goods Receipt for the balance quantity for the same Excise Invoice.






There will be only one line item, since all the GR’s will be cummulated in one entry.


Exercise







Post the Document.


Exercise


Topic: Multiple Goods receipt for one excise Invoice (GR-xref = ‘2’).





Make Goods Receipt (MB01) for the balance quantity for the same Excise Invoice.



Multiple goods receipts are made against your vendor’s excise invoice and multiple PART 2 entries are posted.





GR-xref : ‘2‘.



Exercise
















Exercise











There will be two line items, since two GR’s were created for the same Excise Invoice.


Exercise







Post the Document.


Exercise


Topic: Goods receipt (via MB01) 2 step process


Make Goods Receipt (MB01) in blocked stock.


Make Gooods Receipt (MB01) in unrestricted stock.



Capture Excise Invoice before the goods receipt is made in the unrestricted Stock.


Exercise







2. Goods Receipt: (MB01) in GR Blocked Stock



Vendor Exc. Inv. : (popup) Do not enter , continue



Exercise




Initial Screen: Enter DetailsMaterial Doc. No. : Your GR No.Excise Group : 01Vendor’s Exc. Inv. No. : Enter your No.Exc. Inv. Date : Today’s Date




4. Goods Receipt: (MB01) in unrestricted stock



Vendor Exc. Inv. : (popup) Enter your Vend. Exc. No.







Exercise




Initial Screen: Enter DetailsDocument Date : Today’s dateCompany Code : 0001Currency : INRMaterial Doc. No. : Your GR No.



Post the Document.


Exercise


Topic: GR Cancellation – Partial Reversal of goods receipt after Excise Invoice Creation




Partial Reversal of Goods Receipt Quantity.

Create Part 2 Entry for receipt of goods.

Create Part 2 reverse credit for reversed quantity.

Goods Receipt is made against your vendor’s excise invoice. After this the GR is partially reversed. PART 2 entry posted for the receipt of goods and is reversed for the reversed GR quantity.







Exercise















Exercise

4. Partial Goods Reversal: (MB01)




Put Quantity of material to be reversed as 5.






There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (status : blank), while the second item will display the reversed material document quantity (status: cancelled).

Select the first item from the items detail list and press the ‘Post Excise’ button on the Application Tool Bar.

Initial Screen: Enter Details AgainInternal Exc. Inv. No. : Your Exc. Inv. No.Document Year : 2000


Exercise


There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (Status: posted), while the second item will display the reversed material document quantity (Status: cancelled).

Select the second item from the items detail list and press the ‘Reverse Credit’ button on the Application Tool Bar.

Check the accounting documents for each of the entry to see the correct postings.


Exercise


Topic: GR Cancellation – Complete Reversal of goods receipt after Excise Invoice Creation


Create an excise invoice. (Part 1 Entry)


Complete Reversal of Goods Receipt Quantity.



Goods Receipt is made against your vendor’s excise invoice. After this the GR is cancelled. PART 2 entry posted for the receipt of goods and is reversed for the cancelled document.







Exercise















Exercise

4. Complete Goods Reversal:

Menu Path: (SAP Menu) Logistics Material Management Inventory Management Material Document Cancel/Reverse (MBST)

Initial Screen: Enter DetailsMaterial Doc. : Your Material Doc.

Save Material Document : ______________________.

Check status of Line items in Excise invoice.


Exercise


Topic: GR Cancellation – Partial Reversal of goods receipt after Excise Invoice Creation by Vendor Returns Delivery


Create an excise invoice. (Part 1 Entry)


Partial Reversal of Goods Receipt Quantity via vendor returns delivery



Goods Receipt is made against your vendor’s excise invoice. After this you find that the goods are defective and need to be rejected and subsequently returned. PART 2 entry posted for the receipt of goods and is reversed for the rejected quantity.







Exercise















Exercise

4. Partial Vendor Delivery Returns : (MB01)

Menu Path: (SAP Menu) Logistics Material Management Inventory Management Material Document Return Delivery (MBRL).

Initial Screen: Enter DetailsMaterial Doc. No. : Your Mat. Doc No.Reason For Movement : 0001


Put Quantity of material to be reversed as 5.

Save Material Document : ______________________.





There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (status : blank), while the second item will display the reversed material document quantity (status: cancelled).

Select the first item from the items detail list and press the ‘Post Excise’ button on the Application Tool Bar.

Initial Screen: Enter Details AgainInternal Exc. Inv. No. : Your Exc. Inv. No.Document Year : 2000


Exercise


There will be two items in the list i.e. first item will display the actual goods receipt as per the first material document (Status: posted), while the second item will display the reversed material document quantity (Status: cancelled).

Select the second item from the items detail list and press the ‘Reverse Credit’ button on the Application Tool Bar.

Check the accounting documents for each of the entry to see the correct postings.


Exercise


Topic: Purchasing Cycle using Scheduling Agreements


Create an excise invoice. (Part 1 Entry for the scheduling agreement.

Make Goods Receipt (MB01), Partial Quantity as per the first delivery schedule.

Make Goods Receipt (MB01), for the same Excise Invoice for the next delivery quantity and so on till entire quantity has been delivered.



You have to create a scheduling agreement in your vendor’s name. After this the excise invoice sent by your vendor needs to be captured against the scheduling agreement. For this, multiple goods receipts are created and multiple entries for PART 2 are passed (corresponding to the number of GR’s).





GR-xref : ‘2‘.


Exercise

Create a scheduling agreement for material PA01, quantity 10, with a delivery schedule spread over two different days with delivery quantity of 5 per delivery. Save the Agreement.




Initial Screen: Enter DetailsScheduling Agreement No. : Your agreement No.Excise Group : 01Vendor’s Exc. Inv. No. : Your Vend. Exc. No.Exc. Inv. Date : Today’s Date






Initial Screen: Enter DetailsMovement Type : 101Scheduling Agreement No. : Your agreement No.Plant : 0001Storage Location : 0001





Exercise







There will be two line items, since two GR’s were created for the same Excise Invoice.






Exercise


The excise invoice will contain two line items corresponding to the two separate Excise Invoices and Material Documents for the same Scheduling Agreement.

Post the Document.


Exercise


Topic: Purchasing – Imports (CVD)


Identify the customization settings required for availing CVD for an Import Vendor.

Create PO for the import material.

Capture the CVD amount as Vendor Delivery Cost in Invoice.

Create an excise invoice. (Part 1 )

Make Goods Receipt (MB01).



Your vendor is a foreign one. Therefore you need to avail the CVD credit for import material.

The following settings are to be maintained for availing the CVD credit:

Purchasing Data:

Menu Path: (SAP Menu) SAP Standard Menu Logistics Material Management Purchasing Master Data Vendor Central Change (XK02).

For the vendor, company code, purchasing organization maintain the purchasing data (Checkbox). Change the order currency to ‘USD’; and change the Schema Group, vendor as ‘03’.

Company Settings for CIN:

Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Company Settings (J1IT).

Maintian the CVD account for the company code.


Exercise

CVD Condition Type:

Menu Path: (User Menu) User Menu for <User Name> Customizing India Localization India Localization Menu Global Settings Excise Defaults (J1IT).

Maintain the CVD condition type for the tax procedure.



Header :Vendor : IMP##Doc. Date : Today’s date.



Maintain the % for the condition type JCV1 in the item conditions.


2. Create Delivery Cost Invoice for the Vendor for the CVD amount.


Initial Screen: Enter DetailsDocument Date : Today’s dateCompany Code : 0001


Exercise

Currency : INRVendor : The vendor against whom the CVD is booked as a

delivery cost

Vendor Items: Enter Details.Amount (Posting) : As per the CVD amount on the Bill of Entry (CVD

amount of the Purchase Order)Note: Tick Calculate Tax

Press the ‘Adjustment On/Off’ button on Application tool Bar.

Follow the Menu path : Edit Delivery Costs Planned For Purchase Order Enter the Purchase order number and the line item number Enter the value (amount), the quantity and click on the ‘Copy’ button


Adjust the amounts.

Save the document




Initial Screen: Enter DetailsPurchase Order No. : Your PO No.Excise Group : 01Vendor’s Exc. Inv. No. : Your Vend. Exc. No.Exc. Inv. Date : Today’s Date

Note : Type of Material must be ‘ ‘ and Check the CVD Indicator.


Enter the invoice number and year in the pop-up that captures the CVD invoice created in Step 2.



Exercise



Initial Screen: Enter DetailsMovement Type : 101Purchase order No. : Your PO No.Plant : 0001Storage Location : 0001










Initial Screen: Enter DetailsDocument Date : Today’s dateCompany Code : 0001


Exercise

Currency : INRPurchase Order : Your PO No.



The excise invoice will contain the line items corresponding to the Purchase order.

Post the Document.


4 Exercises

Documents

application

purchase orders

purchase orders

separate excise

v1 jurisdiction

make goods

actual goods

reverse credit