3E MONTH END PROCESSING GUIDEtreonlinehelp.elite.com/robohelp/robo/server/3E/projects... · · 2017-11-06Add 'Balancing History Data’ Caption to the Footer of the Following Reports

3E MONTH END PROCESSING GUIDE APPENDIX – A: 2.8.0 CHANGES TO AT-A-GLANCE SUB-LEDGER INTEGRITY

COPYRIGHT INFORMATION

© 2016 Thomson Reuters Elite. All rights reserved. Proprietary and confidential information of Thomson Reuters Elite. Disclosure, use or reproduction without the written authorization of Thomson Reuters Elite is prohibited.

The Thomson Reuters Elite product names used throughout are registered trademarks and belong to Thomson Reuters Elite. All other trademarks and registered trademarks are the property of their respective owners.

i

CONTENTS Appendix A: 3E 2.8.0 Changes Made for At-A-Glance Sub-Ledger Integrity .................................. 1

At-A-Glance Sub-Ledger Integrity Balancing Dashboard - AP panel: ....................................... 1

Create Voucher - Components and Voucher - VchrDetail difference Drilldown Report: .... 1

Create Open Calculated - Open VchrDetail and Open Calculated - Open Voucher Difference Drilldown Report ................................................................................................ 2

Change 'Voucher' labels to 'Voucher Index on Various Reports and Other Minor Label Changes: ............................................................................................................................. 3

Correct the Descriptions on the AP “Differences” in RecSourceList .................................. 6

Add/change Labels to AR and AP Drill Downs ................................................................... 6

Create Sub-Ledger - Open Voucher Difference Drilldown Reports .................................... 7

AP Sub-Ledger Drill Down from Sub-Ledger by Voucher/Invoice to Existing Voucher Detail Table Report ............................................................................................................. 8

At-A-Glance Sub-Ledger Integrity Balancing Dashboard - AR Panel: ...................................... 9

Update Matter Aged AR Metric to Utilize New MetricARByWorkTkprHelper Business and Update Matter AR Metric to utilize new MetricARByWorkTkprHelper business object:9

Matter Aged AR Metric and Matter AR Metric Have Been Re-factored .............................. 9

Drill down to Either the Fees: ARMaster - Detail Differences, Costs: ARMaster - Detail Differences or Charge: ARMaster - Detail Differences report........................................... 11 Deeper Drill to RcptUnallocated from AR Detail Differences Report ................................ 11

Drill Down to Receipt Unallocated .................................................................................... 12

Detail Differences Row Added .......................................................................................... 13

ARMaster - Sub-Ledger Difference Row .......................................................................... 15

ARMaster - Billsum Difference Drilldown Reports ............................................................ 16 ARMaster - InvMaster and ARMaster - InvPayor Difference Drilldown Reports .............. 17

ARMaster – Billsum Difference Drilldown Reports ........................................................... 17 Display TimeBill, CostBill and ChrgBill Information on the ARMaster - Billsum Difference Deeper Drilldown Report ................................................................................. 18

Create Open CkMaster - CkDetail Difference Drilldown Reports ..................................... 19

At-A-Glance Sub-Ledger Integrity Balancing Dashboard - TRUST panel:.............................. 20 Create Trust Balance - Detail Difference Drilldown Reports ............................................. 20

Create Trust Transfer = "From"/"To" Detail Difference Drilldown Reports (Deeper Drills)21

Create Trust Receipt - Receipt Dtl Difference Drilldown Reports (Deeper Drills)............. 22

Create Trust Balance - Sub-Ledger & Subledger - Trust Detail Difference Drilldown Reports (Deeper Drills) ..................................................................................................... 23

Create Sub-Ledger Matter Detail Drill to Trust Transaction Record (Deeper Drills)......... 25 Create Bank Account Level Diff: Trust Receipt - Receipt Dtl Drilldown Reports (Deeper Drills) ................................................................................................................... 26

Add 'Balancing History Data’ Caption to the Footer of the Following Reports ................. 26

ii

Report Changes- Labels, Column Order and Other Minor Details ................................... 27

At-A-Glance Sub-Ledger Integrity Balancing Dashboard - WIP panel: ................................... 27

Create BillSum - WIP Detail CWork (Current Work) for WIP Values Difference Drilldown Reports (Deeper Drills) ..................................................................................................... 27

Create BillSum - WIP Detail CWork (Current Work) for WORK Values Difference Drilldown Reports .............................................................................................................. 29

Create BillSum - WIP Detail CBill (Current Bill) for WIP and WORK Values Difference Drilldown Reports .............................................................................................................. 29

Sub-Ledger Integrity Balancing Metric Run Maintenance, Sort Grid by Metric Type Description ........................................................................................................................ 31

3E MONTH END PROCESSING USER GUIDE – APPENDIX A

1

APPENDIX A: 3E 2.8.0 CHANGES MADE FOR AT-A-GLANCE SUB-LEDGER INTEGRITY The following changes were made to the At-A-Glance Sub-ledger Integrity Balancing process for 3E 2.8 (CRMOD # 492058245680534).

AT-A-GLANCE SUB-LEDGER INTEGRITY BALANCING DASHBOARD - AP PANEL:

Create Voucher - Components and Voucher - VchrDetail difference Drilldown Report:

1. From the AP Panel, select Differences or Differences by Currency report from the report drop-down.

2. Drill down on either Diff: Voucher - VchrDetail or Diff: Voucher - Components differences row. Both differences use the same report, but filtered by different data (according to what the difference is). Keep drilling down on a row until the following report displays for all the elements of a voucher.

• The first section of the report displays the Difference amount (from where you drilled down).

• The second section displays the Voucher Data - this is the voucher header amount (i.e., the actual amount stored in the database for the Voucher total amount).

• The third section displays the Voucher Detail Data - these are the voucher detail amounts and for each component of the voucher (GL amount, CostCard, Tax and Withholding Tax). There must be at least one detail line for a voucher, but a voucher can potentially contain all 4 components. The sum of the Detail rows should match the Voucher Amount. If they don't, that is why there is a Voucher-VchrDetail difference.

• The fourth section displays the Transaction Detail Data - these transactional detail amounts for each component of the voucher of which there can be potentially 4 components to each voucher (GL amount, CostCard, Tax and Withholding Tax). The sum of the components should match the Voucher Amount (and of course the Voucher Detail Amounts). If they don't, that is why there is a Voucher-Components difference.

• From the Differences section, you can further drill down on the Voucher index number to view the Voucher Detail Table Report for that voucher.


2

Create Open Calculated - Open VchrDetail and Open Calculated - Open Voucher Difference Drilldown Report


2. Drill down on either Diff: Open Voucher - Calculated or Diff: Open VchrDetail - Calculated differences row. Both differences use the same report, but are filtered by different data (according to what the difference is). Keep drilling down on a row until the following report displays for all the elements of a voucher.

• The first section of the report displays the Difference amount (from where you drilled down).

• The second section displays the Voucher Open Amount information - this is the voucher header amount (i.e., the actual open amount stored in the database for the Voucher).

• The third section displays the Voucher Detail Open Amount information - this is the voucher detail amount (i.e., the actual open amount stored in the database for the Voucher Detail rows).


3

• The fourth section displays the Calculated Open Amount (Vchrdetail - CkDetail) - these are the voucher detail amounts and the check detail amounts, followed by the difference between voucher detail and check detail. There must be at least one detail line for a voucher, but a voucher can potentially contain all 4 components. The sum of the Detail rows should match the Voucher Amount. If they don't, that is why there is a Voucher-VchrDetail difference.

• From the Differences section, you can further drill down on the Voucher index number to view the Voucher Detail Table Report for that voucher.

Change 'Voucher' labels to 'Voucher Index on Various Reports and Other Minor Label Changes:

1. From the AP panel, select the Sub-Ledger Report by Vendor from the report drop-down list. Keep drilling down, until you get to the bottom level report which is the AP Sub-Ledger by Voucher/Invoice. The header caption for the voucher index field displays as "Voucher Index" (the label used to be "Voucher").


4

2. Select the Differences or Differences by Currency report from the report drop-down list. Select a Diff: Components - Voucher row, a Diff: Open Voucher - Calculated row and a Diff: Open VchrDetail - Calculated row and a keep drilling down on each one, until you get to the AP Integrity Balancing by Voucher/Payee. The header caption for the voucher index field displays as "Voucher Index" (the label used to be "Voucher").

3. Keep drilling down on the Difference amount to view the bottom level report (the title will reflect the name of the difference (different bottom level report for each type of difference).

• The header for the first section of the report displays as "***** Differences *****"

• The header for the second section of the Diff: Components - Voucher report displays as "Voucher Data"


5

• The header for the second section of the Diff: Open Voucher - Calculated row and a Diff: Open VchrDetail - Calculated reports display as "Voucher Open Amount"

• Voucher Line Type displays on applicable child reports

4. Select the Differences or Differences by Currency report from the report drop-down list. Select a Diff: CkDetail - CkMaster row until you get to the CkDetail = CkMaster in Check Currency Differences report.

• The header caption for the second section of the report displays as Check Master Data

• The header caption for the third section of the report displays as Check Detail Data

• The column header for the voucher index displays as "Voucher Index" (the label used to be "Voucher")

• The column headers for the payee displays as "Payee" (the label used to be "Payee Name")

• The column headers for the check index displays as "CkMaster Index" (the label used to be "Check")

• Footer displays on the report to further explain the calculation.


6

Correct the Descriptions on the AP “Differences” in RecSourceList

In order to more accurately describe how the AP Differences are calculated, the Record Source Type difference descriptions have been modified as follows:

CODE Current Description Correct Description APSubLedgerDiff Diff: Open Voucher - Sub-Ledger Diff: Sub-Ledger - Open Voucher CkDetCkCurDiff Diff: CkMaster - CkDetail Diff: CkDetail - CkMaster OpenVoucherDiff Diff: Calculated - Open Voucher Diff: Open Voucher - Calculated OpenVchrDetailDiff Diff: Calculated - Open VchrDetail Diff: Open VchrDetail - Calculated VchrCompDiff Diff: Voucher - Components Diff: Components - Voucher VchrDetailDiff Diff: Voucher - VchrDetail Diff: VchrDetail - Voucher

Add/change Labels to AR and AP Drill Downs

The following label modifications were made for AR and AP drill downs:

• AR: From AAG dashboard, from the AR panel, verify that when drilling down to the following reports, the label "Balancing History Data" displays in the footer over to the right-hand side of the footer:

o AR Balancing by Matter/Invoice (accessed from Ending Balance > Detail Difference/ARMaster-ARDetail/ARMaster-Subledger differences)

o AR Balancing by Matter (accessed from Ending Balance > ArMaster -Billsum difference)

o AR Balancing by Invoice


7

• AP: Additional Changes: To Open Voucher - Calculated and Open VchrDetail - Calculated drilldowns.

o Column names display as "Voucher Line Type" and "LineNum" on last child report

o "Voucher Line Type" column header displays on VchrDetail Data child (previously "line type")

o Report title is "Open Voucher - Calculated Differences and/or ...." (new words added to title are in bold)

Create Sub-Ledger - Open Voucher Difference Drilldown Reports


2. Drill down on either Diff: Sub-Ledger - Open Voucher differences row. Keep drilling down on a row until the following report displays for all the elements of a voucher.

• The first section of the report displays the Difference information and amount (from where you drilled down).

o You can drill further on the Voucher Index field to the Voucher Detail Table Report.

• The second section displays the Voucher Data information - this is the voucher header amounts (i.e., the actual amount and open amount stored in the database for the Voucher).

• The third section displays the Calculated Open Balance information - the voucher detail minus check detail amount (i.e., the actual open amount stored in the database for the Voucher Detail rows).

o First grid displays all the voucher detail rows. These are the voucher detail amounts. There must be at least one detail line for a voucher, but a voucher can potentially contain all 4 components.

o Second grid displays all the check detail rows, if any, followed by the difference between voucher detail and check detail.


8

You can drill on the Check Detail amount to view the Check Detail report for that check.

• The sum of the Voucher Detail rows minus the sum of the Check Details rows should match the Voucher Open Amount. If they don't, that is why there is a Sub-Ledger - Open Voucher difference.

AP Sub-Ledger Drill Down from Sub-Ledger by Voucher/Invoice to Existing Voucher Detail Table Report

1. From the AP Panel, select Sub-Ledger Report By Currency or Sub-Ledger Report by Vendor report from the report drop-down.

2. Drill down on a row and then keep drilling until to you get to the AP Sub-Ledger by Voucher/Invoice report.

3. From there you can drill down on the Voucher Index number to view the Voucher Detail Table Report for that matter.


9

AT-A-GLANCE SUB-LEDGER INTEGRITY BALANCING DASHBOARD - AR PANEL:

Update Matter Aged AR Metric to Utilize New MetricARByWorkTkprHelper Business and Update Matter AR Metric to utilize new MetricARByWorkTkprHelper business object:

For the Balancing Automation EPIC, a new business object called "MetricARByWorkTkprHelper" has been created to bring together the working timekeeper AR elements of the Matter Aged AR Metric and the Matter AR Metric for the purpose of calculating the working timekeeper AR Amounts in the same way and thereby avoiding any differences between the sub-ledger metrics.

Matter Aged AR Metric and Matter AR Metric Have Been Re-factored

The Matter Aged AR Metric and Matter AR Metric have been re-factored to use this common business logic to calculate the working timekeeper AR Amounts. There is no change in the user interface and this change is transparent to the user. However, it is important this coding change for firms who have customized their metrics and who may want to re-factor their own metrics to use the new "MetricARByWorkTkprHelper" business object.

As a Controller, when my At-A-Glance Integrity Balancing Process shows an error, I need to understand the following on a proactive basis. What exact index is causing the problem at the time/cost/charge card level, instead of the invoice master or matter level. It would be most helpful to have an alert sent when one of the balancing rules is violated. I also need to understand if my GL has integrity and need it to appear on my at-a-glance dashboard.

• The At-A-Glance Sub-Ledger Integrity Balancing Metric has been enhanced to provide deeper drill-downs to get to or get closer to the specific index causing the integrity out-of-balance problem.

o AR dashboard part:

From any of the Ending Balances or Differences reports, you can now drill down on:

ARMaster - ARDetail Differences row to view the following report:

Drill down to ARMaster - ARDetail Differences report to see Currency, Invoice Number, Matter and the associated ARMaster and ARDetail indexes causing the difference:

The Difference for each bucket (7 sisters) will display and be drillable. To see the underlying TimeBill, TimeRcpt, CostBill,CostRcpt, ChrgBill, ChrgRcpt indexes, click on the appropriate column.

For Unallocated Receipts, there is a further drilldown to RcptUnallocated to display the detail of the unallocated payment (these are reflected only in ARDetail --no invoice records).


10

Sample of report:


11

Drill down to Either the Fees: ARMaster - Detail Differences, Costs: ARMaster - Detail Differences or Charge: ARMaster - Detail Differences report

Drill down to either the Fees: ARMaster - Detail Differences, Costs: ARMaster - Detail Differences or Charge: ARMaster - Detail Differences report to see the details for the ARMaster, ARDetail records and any associated TimeBill, TimeRcpt, CostBill, CostRcpt, ChrgBill, ChrgRcpt records for the differences.

• No further drilldowns from here.

• Samples of the Fees: ARMaster - Detail Differences report:

o The Index numbers and GL Dates are displayed to give you the exact records that are causing the differences.

• No further drilldowns from here.

Deeper Drill to RcptUnallocated from AR Detail Differences Report

Provides a further drilldown into the Unallocated column from AR Detail Differences report so that the user can see the details of the Unallocated differences.

• From Detail Differences row, user can drill down from AR Balancing by Matter/Invoice report into the RcptMaster column for an Unallocated Receipt difference.


12

• When drilling into the RcptMaster index above, the Unallocated RcptMaster report displays as shown below.

Drill Down to Receipt Unallocated

Drill down to Receipt Unallocated report to see the details for the ARMaster, ARDetail records and any associated RcptUnallocated records for the differences

• Sample of Receipt Unallocated report

• Displays the ARMaster Data

• Displays the ARDetail Data

• Displays the RcptUnallocated Data

o The "Received" columns display the Currency and Amount of the Unallocated Receipt record (RcptUnallocated)

o The "Accounts Receivable" and "Received" columns display the Currency and Amount of the ARMaster record


13

Detail Differences Row Added

Detail Differences row for view the following report:

• Drill down to ARMaster - Detail Differences report to see Currency, Invoice Number, Matter and the associated ARMaster and ARDetail indexes causing the difference:

o The Difference for each bucket (7 sisters) will displays and be drillable. To see the underlying TimeBill, TimeRcpt, CostBill,CostRcpt, ChrgBill, ChrgRcpt indexes, click on the appropriate column.

o For Unallocated Receipts, there is a further drilldown to RcptUnallocated to display the detail of the unallocated payment (these are reflected only in ARDetail --no invoice records).


14

Sample of report:

• Drill down to either the Fees: ARMaster - Detail Differences, Costs: ARMaster - Detail Differences or Charge: ARMaster - Detail Differences report to see the details for the ARMaster, ARDetail records and any associated TimeBill, TimeRcpt, CostBill, CostRcpt, ChrgBill, ChrgRcpt records for the differences

o No further drilldowns from here

o Samples of the Fees: ARMaster - Detail Differences report

o The Index numbers and GL Dates are displayed to give you the exact records that are causing the differences


15

ARMaster - Sub-Ledger Difference Row

ARMaster - Sub-Ledger difference row to view the following report:

• Drill down through AR Integrity Balancing by Currency to AR Balancing by Matter/ Invoice to get to the ARMaster - Sub-Ledger Differences report.

o ARMaster - Sub-Ledger report displays Currency, Invoice Number, Matter and the associated ARMaster and ARDetail indexes causing the difference

o The Difference for each bucket (7 sisters) displays. No further drilldowns are available from this report.

Sample of report:


16

ARMaster - Billsum Difference Drilldown Reports

• Drill down through AR Integrity Balancing by Currency to AR Balancing by Matter/ Invoice to get to the ARMaster - Billsum reports for the following Record Types only:

o Current Bills

o Current Collections

o Current WriteOffs

• From Sub-Ledger Integrity Balancing Dashboard > select the At-A-Glance Sub-Ledger Integrity Balancing dashboard part and choose a period for which the balancing metrics have already been run. Click Submit.

o From the AR dashboard part, select Differences or Differences by Currency report.

o From the ARMaster - BillSum row, drill down to the next level of detail. You can continue drilling from the following Record Types only:

Current Bills to view current billed differences report

Current Collections to view current collected differences

Current WriteOffs to view current write-off differences


17

Note: In the event that there are no records in ARMaster or BillSum table, you will see a Header only for that section and no grid. This is an indication that is the cause of the difference. That is, there may be ARMaster records, for an ARMaster index or invoice, but no BillSum records for that same index, hence the difference as shown on the Current Bill differences report above.

ARMaster - InvMaster and ARMaster - InvPayor Difference Drilldown Reports

On Differences or Differences by Currency reports drill down on ARMaster - InvMaster and ARMaster - InvPayor difference row reports for the "Current Balance" Record Type only:

• From the ARMaster - InvMaster row, drill down to the next level of detail.

• From the ARMaster - InvPayor row, drill down to the next level of detail.

o From those drilldowns, you can continue drilling to the lowest levels (same reports used for both types of differences).

ARMaster – Billsum Difference Drilldown Reports

ARMaster - Billsum difference Drilldown reports now provide further drilldown to matter and timekeeper effective dated records:

• Drill down through AR Integrity Balancing by Currency to AR Balancing by Matter/ Invoice

o From Sub-Ledger Integrity Balancing Dashboard > select the At-A-Glance Sub-Ledger Integrity Balancing dashboard part and choose a period for which the balancing metrics have already been run. Click Submit.

o From the AR dashboard part, select Differences or Differences by Currency report.

o From the Current Bills, Current Collections, Current Write-Offs record types:

Drill down on the ARMaster - BillSum row to the next level of detail.

Below is an example of the Current Bills drilldown. This report is similar for Current Collections and Current Writeoffs.

• Drill down on the BillSum Data Record values displays the Effective Dates Drilldown Report for Current Billed:

o Below is an example of the Current Bills drilldown. The report is similar for Current Collections and Current Writeoffs.

o If the Matter or Timekeeper Effective Start Date is the sql server default date of 1/1/1753, the caption "Inception" prints instead of the date.


18

o If the Matter or Timekeeper Effective End Date is the sql server default date of 12/31/9999, the caption "No End Date" prints instead of the date.

Display TimeBill, CostBill and ChrgBill Information on the ARMaster - Billsum Difference Deeper Drilldown Report

From the ARMaster - BillSum row, drill down to the next level of detail. You can continue drilling from the following Record Types only:

• Current Bills: To view current Billed differences report

o Verify that when you drill down to the "Current Bills: ARMaster - BillSum Differences Detail" report you see the Transaction Data section listing all the TimeBill, CostBill and ChrgBill information that makes up the difference. The Transaction Data is grouped by card type and seven sisters (Fees, Hard Cost, Soft Cost, Tax, etc), then by Timekeeper.

• Current Collections: To view current Receipt(payments) differences report

o Verify that when you drill down to the "Current Collections: ARMaster - BillSum Differences Detail" report you see the Transaction Data section listing all the TimeRcpt, CostRcptand ChrgRcpt information that makes up the difference. The Transaction Data is grouped by card type and seven sisters (Fees, Hard Cost, Soft Cost, Tax, etc), then by Timekeeper.

• Current Writeoffs: To view current Writeoff differences report

o Verify that when you drill down to the "Current Writeoffs: ARMaster - BillSum Differences Detail" report you see the Transaction Data section listing all the TimeRcpt, CostRcpt and ChrgRcpt information that makes up the difference. The Transaction Data is grouped by card type and seven sisters (Fees, Hard Cost, Soft Cost, Tax, etc), then by Timekeeper.


19

Create Open CkMaster - CkDetail Difference Drilldown Reports

Drill down to CkDetail - CkMaster Differences report to see three child reports:

• The **Differences** header is comprised of the calculated difference which displays the Currency, Check, Payee Name and total Difference.

o The difference is calculated by subtracting the total of Check Master minus Check Detail.

o To see more granular information about the Check detail, there is a further drill down from the Check column to the Check Detail report.

• Check Master Data is comprised of the Currency, Check, Payee Name and Amount of the Check Master data.

• Check Detail Data is comprised of Currency, Voucher, Detail Type, Active, GL Date and Amount of the Check Detail data.

o The Difference for each check detail type from APTranDetailList (e.g. Purchases, Tax, Client Cost, etc...) will display.

o To see more granular information about the Voucher detail, there is a further drill down from the Voucher column to the Voucher Detail Table Report.

Sample of report:


20

AT-A-GLANCE SUB-LEDGER INTEGRITY BALANCING DASHBOARD - TRUST PANEL:

Create Trust Balance - Detail Difference Drilldown Reports

Drill down to Diff: Trust Balance - Detail Differences report to see child reports:

• The **Differences** header is comprised of the calculated difference which displays the Currency, Trust Balance Index, Trust ReceiptDetail, Trust Disbursement, Trust TransferDetail, Trust Adjustment Indexes and total Difference.

o The difference is calculated by subtracting the total of Trust Balance minus Trust Detail (Receipts, Disbursements, Transfers and Adjustments are calculated and grouped separately by Trust Account then by Matter).

o To see more granular information for the following:

Trust ReceiptDetail Index has a further drilldown to a Trust Receipt report.

Trust Disbursement Index has a further drilldown to a Trust Disbursement report.

Trust TransferDetail Index has a further drilldown to a Trust Transfer report.

Trust Adjustment Index has a further drilldown to a Trust Adjustment report.

• Trust Balance Data is comprised of data from the Trust Balance record and is grouped by Matter.

• Transaction Detail Data reports are comprised of Trust Receipt, Trust Disbursement, Trust Transfer or Trust Adjustment data and is grouped by Matter.

o The Difference amount by each Data Source will display and will have its own Trust Balance and **Difference** parent reports.

o Report Notes:

The footer of the Trust Disbursement report contains a note: "Trust Disbursement and Trust Balance amounts should offset each other, and net to zero. The amounts should be the same... and have the opposite sign." This is due to the fact that the TrustBalance holds the Trust Disbursement as a negative and the TrustDisbursement holds the value as a positive.

The footer of the Trust Transfer report contains a note: "*The "FROM" TrustTransferDetail amount should equal the TrustBalance amount… and should have the opposite sign. The "TO" TrustTransferDetail amount should equal the TrustBalance amount… and should have the same sign.” This is due the fact that TrustBalance holds the Trust Transfer From as a negative, the Trust Transfer To as a positive, while TrustTransferDetail holds both as positive values distinguished as either FROM or TO.

The footer of the Trust Adjustment report contains a note: "* The "Adjustment Deposit" = TRUE TrustAdjustment amount should equal the TrustBalance amount… and should have the same sign. The "Adjustment Deposit" = FALSE TrustAdjustment amount should equal the TrustBalance amount… and should have the opposite sign." This is due to the fact that TrustBalance holds the Trust Adjustment as a positive for a "Deposit" and a negative for a


21

"Withdrawal" while the Trust Adjustment holds both as positive values distinguished by IsDeposit as either True or False.

Sample of report:

Create Trust Transfer = "From"/"To" Detail Difference Drilldown Reports (Deeper Drills)

Drill down to Diff: Trust Transfer - "From" Detail or Diff: Trust Transfer - "To" Detail report to see child reports:

• The **Differences** header is comprised of the calculated difference which displays the Currency, Trust Transfer Index and total Difference.

o The difference is calculated by subtracting the total of Trust Transfer minus Trust Transfer Detail (FROM).

o The difference is calculated by subtracting the total of Trust Transfer minus Trust Transfer Detail (TO).


Trust Transfer Index has a further drilldown to a Trust Transfer report.

• Trust Balance Data is comprised of data from the Trust Transfer record.

• Transaction Transfer Detail Data reports is comprised of Currency, Trust Transfer Index, Transfer, Trust TransferDetail Index, Amount, Trust Account and Matter.

o The Difference amount will display and will have its own Trust Transfer and **Difference** parent reports.

o This report is sorted by Currency, Transfer and then Index. The Trust Transfer deeper drilldown sorts by Trust Account and Matter, so the presentation of data will be a little different.

o Report Notes:

The footer of the Trust Transfer report contains a note: "* The sum of the FROM records should equal the Trust Transfer amount... and should have the same sign. The sum of the TO records should equal the Trust Transfer amount... and should have the same sign" This is due the fact that TrustTransfer holds the balance as a positive while TrustTransferDetail holds FROM and TO as positive values distinguished as either FROM or TO.


22

Sample of Report:

Create Trust Receipt - Receipt Dtl Difference Drilldown Reports (Deeper Drills)

1. From the Differences or Differences by Currency report, drill down on Diff: Trust Receipt - Receipt Dtl row report to see view Trust Integrity Balancing by Trust Account/Receipt report

2. Drill down on a Bank Account row to view Differences report:


23

• The **Differences** header section is comprised of the calculated difference which displays the Currency, Trust Receipt Index and total Difference.

o The difference is calculated by subtracting the total of Trust Receipt minus Trust Receipt Detail.


Trust Receipt Index has a further drilldown to a Trust Receipt report.

• Trust Receipt Data section is comprised of data from the Trust Receipt record.

• Trust Receipt Detail Data section is comprised of Currency, Trust Receipt Index, Transfer, Trust Receipt Detail Index, Amount and Matter.

Create Trust Balance - Sub-Ledger & Subledger - Trust Detail Difference Drilldown Reports (Deeper Drills)

Drill down on Diff: Sub-Ledger - Trust Detail or Diff: Trust Balance - Sub-Ledger report to see child reports:

• The **Differences** header is comprised of the calculated difference which displays Trust Account, Mater Number, Currency, Difference and Record Source. It is grouped by Matter and sorted by Matter Number.

o The Diff: Sub-Ledger - Trust Detail is the difference of the calculated Sub-Ledger total minus the Trust Detail.


24

o The Diff: Trust Balance - Sub-Ledger is the difference of the Trust Balance minus the calculated Sub-Ledger total.

o The **Differences** report displays the total difference of all Record Sources regardless of a difference existing or not.

• Trust Balance Data is comprised of data from the Trust Balance table; it is grouped by Currency and sorted by Trust Balance Index.

• Transaction Detail Data reports are comprised of Trust Receipt, Trust Disbursement, Trust Transfer or Trust Adjustment data and are grouped by Currency and sorted by their respective transaction index.

o All activity will display in the Transaction Detail Data.

o Report Notes:

The footer of the Trust Disbursement report contains a note: "Trust Disbursement and Trust Balance amounts should offset each other, and net to zero. The amounts should be the same... and have the opposite sign." This is due to the fact that the TrustBalance holds the Trust Disbursement as a negative and the TrustDisbursement holds the value as a positive.

The footer of the Trust Transfer report contains a note: "*The "FROM" TrustTransferDetail amount should equal the TrustBalance amount… and should have the opposite sign. The "TO" TrustTransferDetail amount should equal the TrustBalance amount… and should have the same sign.” This is due the fact that TrustBalance holds the Trust Transfer From as a negative, the Trust Transfer To as a positive, while TrustTransferDetail holds both as positive values distinguished as either FROM or TO.

The footer of the Trust Adjustment report contains a note: "* The "Adjustment Deposit" = TRUE TrustAdjustment amount should equal the TrustBalance amount… and should have the same sign. The "Adjustment Deposit" = FALSE TrustAdjustment amount should equal the TrustBalance amount… and should have the opposite sign." This is due to the fact that TrustBalance holds the Trust Adjustment as a positive for a "Deposit" and a negative for a "Withdrawal" while the Trust Adjustment holds both as positive values distinguished by IsDeposit as either True or False.


25

Sample Report:

Create Sub-Ledger Matter Detail Drill to Trust Transaction Record (Deeper Drills)

This enhancement will allow the user to drill further down from the Trust Sub-Ledger Detail report which can be accessed through either the Sub-Ledger Report by Bank or Sub-Ledger Report by Currency views; the deeper drills will be available from the Trust Balance Index column. This drilldown will display existing Transaction Detail reports.

Sample report:


26

Create Bank Account Level Diff: Trust Receipt - Receipt Dtl Drilldown Reports (Deeper Drills)

Drill down on Diff: Trust Receipt - Receipt Detail Record Source to see child report - Trust Integrity Balancing by Trust Account. This enhancement is adding the Trust Integrity Balancing by Trust Account report:

• The report is a drilldown report under the differences view.

• The report displays each trust account with a difference on its own line; this is a summary total.

• The report displays trust accounts that are of the same currency selected from the Trust Integrity Balancing by Currency report.

• The report is sorted by Trust Account.

• The Difference column drills down into the Trust Account showing each receipt consisting of the difference.

Sample Report:

Add 'Balancing History Data’ Caption to the Footer of the Following Reports

• "Trust Integrity Balancing by Trust Account / Matter" - accessible when drilling down on a Diff: Trust Balance -Detail row.

• "Trust Integrity Balancing by Trust Account" and "Trust Integrity Balancing by Trust Account / Receipt" - accessible when drilling down on a Diff: Trust Receipt - Receipt Dtl row.

• "Trust Integrity Balancing by Trust Transfer Index" - accessible when drilling down on a Diff: Trust Transfer- "From" Detail row.

• "AP Integrity Balancing by Check Master / Payee" - accessible when drilling down on a Diff: CkDetail - CkMaster row.


27

• "AP Integrity Balancing by Voucher / Payee" - accessible when drilling down on a Diff: VchrDetail - Voucher row.

Report Changes- Labels, Column Order and Other Minor Details

• Update the 'Billed on Account' caption to 'On Account' where appropriate on AR and WIP drilldown reports

• Move the "Other" column to the right of the "On Account" column where appropriate on AR and WIP drilldown reports

• Remove Time PTA Group, Cost PTA Group and Charge PTA Group where appropriate on AR and WIP drilldown reports

• Change Timekeeper Display Name to Timekeeper Number where appropriate on AR and WIP drilldown reports

AT-A-GLANCE SUB-LEDGER INTEGRITY BALANCING DASHBOARD - WIP PANEL:

Create BillSum - WIP Detail CWork (Current Work) for WIP Values Difference Drilldown Reports (Deeper Drills)

• From the Differences View drill down from Reporting Values: WIP => Current Worked => Record Source: Dif: BillSum - WIP Detail => on Total by Matter to see child reports:

o Current Period Worked Cards, WIP Amounts: BillSum - WIP Detail Differences; grouped by Period/Matter and sorted by Period/Matter.

o The **Differences** header is comprised of the calculated difference of the billing buckets.

The reports displays data from the BalHistWIPBalancing table

o Bill Sum Data is comprised of data from the BillSum table; sorted by Currency.

o Transaction Summary is comprised of data from an archetype view: Detail_CWorkWIPAmtView; sorted by currency.

Sample report:

• From the Current Period Worked Cards, WIP Amounts: BillSum - WIP Detail Differences drill down on Bill Sum Data: Total to see child reports.


28

o Current Period Worked Cards, WIP Amounts: BillSum - WIP Detail Differences Detail; grouped by PeriodMatterCurrency.

Bill Sum Data; sorted by Timekeeper

Matter Effective Dated Data; sorted by Matter, EffStart, NxStartDesc

Timekeeper Effective Dated Data; sorted by Timekeeper, EffStart, NxStartDesc

Transaction (Time, Cost, Charge) Timekeeper Summary; sorted by Timekeeper

Sample report:

• From the Current Period Worked Cards, WIP Amounts: BillSum - WIP Detail Differences Detail drill down on: Fees, Hard Costs, Soft Costs, Tax, Interest, On Account, Other to see child reports.

o Current Period TimeCard Listing; grouped by Currency then Matter

Sample report:

o Current Period CostCard Listing; grouped by Currency then Matter

Sample report:

o Current Period ChrgCard Listing; grouped by Currency then Matter


29

Sample report:

Create BillSum - WIP Detail CWork (Current Work) for WORK Values Difference Drilldown Reports

From the Differences View drill down from Reporting Values: WORK=> Current Bills => Record Source: Dif: BillSum - WIP Detail => on Total by Matter to see the same child reports as described above, except that these report on the Work Values of the Current Worked cards.

Create BillSum - WIP Detail CBill (Current Bill) for WIP and WORK Values Difference Drilldown Reports

1. From the Differences View drill down from Reporting Values: WIP => Current Bills=> Record Source: Dif: BillSum - WIP Detail => on Total by Matter to see child reports:

• Current Period Billed Cards, WIP Amounts: BillSum - WIP Detail Differences; the Report is grouped by Period/Matter and sorted by Period/Matter.

o The **Differences** header is comprised of the calculated difference of the billing buckets.

The reports displays data from the BalHistWIPBalancing table

o Bill Sum Data is comprised of data from the BillSum table; it is sorted by Currency.

Drilldown is available to drill down to the next level as described in 2. below.

o Transaction Summary is comprised of data from an archetype view: DetailCBillWIPAmtView; it is sorted by currency.

Sample report:

2. From the Current Period Billed Cards, WIP Amounts: BillSum - WIP Detail Differences drill down on Bill Sum Data: Total to see child reports.

• Current Period Billed Cards, WIP Amounts: BillSum - WIP Detail Differences Detail; the report is grouped by Period/Matter/Currency.


30

• Bill Sum Data; sorted by Timekeeper

• Matter Effective Dated Data; sorted by Matter, EffStart, NxStartDesc

• Timekeeper Effective Dated Data; sorted by Timekeeper, EffStart, NxStartDesc

• Transaction (Time, Cost, Charge) Timekeeper Summary; sorted by Timekeeper

Sample report:

3. From the Current Period Billed Cards, WIP Amounts: BillSum - WIP Detail Differences Detail drill down on Fees, Hard Costs, Soft Costs, Tax, Interest, On Account, Other from the Transaction (Time, Cost, Charge) Timekeeper Summary child report:

• Current Period TimeCard Listing

• Current Period CostCard Listing - similar to Current Period TimeCard Listing

• Current Period ChrgCard Listing - similar to Current Period TimeCard Listing

4. From the Differences View drill down from Reporting Values: WIP => Current Bills => Record Source: Dif: BillSum - WIP Detail => on Total by Matter to see the same child reports as described above, except that these report on the Work Values of the Current Billed cards.


31

Sub-Ledger Integrity Balancing Metric Run Maintenance, Sort Grid by Metric Type Description

To improve the user experience with the Sub-Ledger Integrity Balancing Metric Run Maintenance process, the Balancing Metric Run list is now sorted alphabetically by the description of the Metric Type.

3E MONTH END PROCESSING GUIDEtreonlinehelp.elite.com/robohelp/robo/server/3E/projects... · · 2017-11-06Add 'Balancing History Data’ Caption to the Footer of the Following Reports

Documents