~ \) 3D LAREDO INDEPENDENT SCHOOL DISTRICT 904 Juarez Ave. . Laredo, Texas 78040 . Ph. 956795 3300 TaxOffice To: School Board of Trustees Laredo Independent School District 1702 Houston Street Laredo, Texas 78040 Rodolfo Sanchez, RTA, CSTA //l /l/J Director of Tax Collections (/ t ~ From: Date: November 3,2006 Re.: October 2006, Collection Report , Tax collection of local property taxes continues on the upward trend. . The 2005 tax year ended with a fifth year collection rate greater than 96%. The 2006 tax year starts up with a hefty increase as compared to same period last year. This month's collection is $1,729,839.21 or 6.14% compared to $ 988,851.61 or 3.69% for last October. This represents a one month increase of 175% over October, 2005. . . This monthly report starts out the new 2006 tax year. The tax collection cycle begins on October 1, 2006, and ends on September 30, 2007. The official opening levy for tax year 2006 is $28,141,213.39. This year's levy when compared to last year's levy is $1,498,968.43 higher. 2006 LISD COLLECTIONS 2005 LISD COLLECTIONS OPENING LEVY $ 27,671,835.60 $ 26,642,244.96 October October October Supplements Adjustments Ending Levy (adj.) + 451,383.71 + 17.994.08 = $ 28,141,213.39 + 124,700.72 + 457.22 $ 26,767,684.46 Oct. Current Year Collections: YTD Current Year Collections: $ $ 1,729,839.31 1,729,839.31 $ $ 988,851.61 988,851.61 Current Year Collection Rate: 6.14% 3.69% C:rudy/word/newtax/2006dnnpt/Oct06
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3D - Home - Laredo Independent School District · laredo independent school district tax office collection and distribution for monthly; october, 2006 fy 2007 1,464,726.53 0.00 89,931.67
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Tax collection of local property taxes continues on the upward trend.
. The 2005 tax year ended with a fifth year collection rate greater than 96%.The 2006 tax year starts up with a hefty increase as compared to same period last year.This month's collection is $1,729,839.21 or 6.14% compared to $ 988,851.61 or 3.69% for lastOctober. This represents a one month increase of 175% over October, 2005.
.
.
This monthly report starts out the new 2006 tax year. The tax collection cycle begins on October 1, 2006,and ends on September 30, 2007. The official opening levy for tax year 2006 is $28,141,213.39. Thisyear's levy when compared to last year's levy is $1,498,968.43 higher.
2006LISD COLLECTIONS
2005LISD COLLECTIONS
OPENING LEVY $ 27,671,835.60 $ 26,642,244.96
OctoberOctoberOctober
SupplementsAdjustments
Ending Levy (adj.)
+ 451,383.71+ 17.994.08
= $ 28,141,213.39
+ 124,700.72+ 457.22$ 26,767,684.46
Oct. Current Year Collections:YTD Current Year Collections:
$$
1,729,839.311,729,839.31
$$
988,851.61988,851.61
Current Year Collection Rate: 6.14% 3.69%
C:rudy/word/newtax/2006dnnpt/Oct06
Month of October, 2006Data Analysis Sheet for the Tax Office
WHAT? After reviewing the data, what vatterns do you see?
Tax collection of local property taxes continues on the upward trend.
Thismonthis the startof the 2006tax year. After only one month, the collections have been very strong.The strategies implemented last year and in prior years continue to enhance our collection efforts. InOctober, 2005, the dollar amount collected was $988,851.61; when compared to this year at$1,729,839.31 there is a very strong increase at 175%. This month's collection rate is 6.14% compared tolast year at 3.69%. This year's percent of collection against the budgeted amount is 7.84%. Last year thatpercentage was 5.32%. Assuming a stable economy and stable political scene, we can anticipate the trendto continue.
From the data, what are the areas of streneths?
A strong and unified staff makes a big difference in the results achieved. The Tax Office has had a cashiervacancy since May, 2006. The likelihood of filling this vacancy in the short run is dismal. As with manyother departments, the Tax Office has had to redirect its human resources and reassess priorities byfocusing on taxpayer/customer service in order to maintain strong collection rates.
Hopefully, the "hiring freeze" will end soon, and all departments including the Tax Office may return tosome kind of normalcy. In the mean time the focus remains on customer service, while other areas areattended on a "need to do" basis.
Strategies employed this month included:
October of each year is a transitory month. The Tax Office is busy closing out the previous tax year'sreporting and balancing requirements. It then focuses on creating and balancing the new 2006 tax yearappraisals and levy functions. This balancing is tedious and meticulous as well as time consuming.However, in order to have, to the extent possible, a trouble free collection year (previous year andincoming year), this balancing needs to be correct.
A staff development meeting was held. Within this meeting the staff received an overview of the need tobe careful in following policies and procedures. Also included was a review of the in-house securitymeasures and detection of suspicious persons. The security guards were reminded to be on high alert, asthey are the first line of defense. Cashiers were reminded about the policy on handling cash. All werereminded to maintain a high alert for customer service. Taxpayers want and need to be recognize assoon as they enter the Tax Office.
From the data, what are the areas that need improvement or attention?
The prior year delinquent tax roll needs more attention. Unfortunately, with the cashier shortage, this areais getting even less attention. The areas that need attention include: (1) old lawsuits; (2) accounts in whicha "judgment" has been taken; (3) evaluation of the over 65 freeze amounts; (4) delinquent taxes due fromother taxing entities; (5) accounts on the tax roll in which the business entity does not exist anymore; and(6) undivided interest accounts. These are but a few of the areas that need careful evaluation. Once wehave the human resources available, I am confident a thorough analysis would be performed.
A
WHY? Whatarethepossiblecasual factors for areas in need of improvement or attention?
There are two primary concerns. On the one hand is the cashier vacancy that has lingered for severalmonths. Still pending is the additional FTE that is budgeted/funded for 06-07 but as of now can not befilled due to the hiring freeze.
HOW? How do you explain the casual factors?
As Director of Tax Collections, it is my responsibility to ensure that all work is done correctly from the"get go". It is preferable to be slightly behind schedule and have the work done to high expectations;rather than to be "on time" and turn in less then expected results. It is more costly in terms of time,money and ill-will whenever performance is not of the highest quality. An emphasis is placed on "qualityof work" with a "strong" return in "quantity of work".
IN CONCLUSION? What do you conclude from your analysis?
Tax collections may continue to increase, however, we need to be mindful of the additional workloadplaced on remaining staff due to staffing shortages. If the work environment continues at a "high stress"level, we may begin to see negative incidents of employee health. The success of any taxing entity lies onits ability to acknowledge, accept and redirect it energies towards increased tax collections.
WHAT'S NEXT? Identify improvement strategies for areas of need?
The Tax Office is committed to these challenges mentioned above and anticipates another strong taxcollection year. Once the vacant cashier position is filled, the stress level should dissipate. If allowed to hirethe new FTE position, then our delinquent tax roll account status will steadily improve.
B
LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE
COLLECTION AND DISTRIBUTIONFOR MONTHLY; OCTOBER, 2006 FY 2007
1,464,726.53
0.00
89,931.6750.00
160.00
29,811.90
0.00
(3,448.25)
18,272.71
(48,405.72)
1,551,098.84
N
MAINTENANCE FUND
*1221.00 Taxes Receivable $
ARB ADJUSTMENTS $
2311.00 Deferred Revenue $
SINKING FUND
**1221.00 Taxes Receivable $
ARB ADJUSTMENTS $
2311.00 Deferred Revenue $
**"*Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04
I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnlyswear that the above statement of collections made by me, and distributed thereof for MONTHLY; OCTOBER, 2006, A.D.,is true and Cillrec -
Rodolfo Sanche
Director of Tax kollections and Special Projects
COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUNDCurrent Year $ 1,729,839.31 * 5711.00 Current Year Taxes $
Delinquent Years $ 136,877.96 5716.00 P & I Current Year $
Sub-Total: All Years $ 1,866,717.27 * 5712.00 Delinquent Levy $
Returned Ck Fees $ 50.00 5749.12 Returned Ck Fees $
COLLECTION AND DISTRIBUTIONFOR V-T-0; OCT '06 TO OCT '06 FY 2007
1,464,726.53
0.00
89,931.6750.00
160.00
29,811.90
0.00
(3,448.25)
18,272.71
(48,405.72)
1,551,098.84
0.001,551,098.84
265,112.780.00
11,836.37
5,298.02
0.00
282,247.17
1,833,346.01
I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnlyswear that the above statement of collections made by me, and distributed thereof for YEAR-TO-DATE; OCT '06 toOCTOBER '06, A.DffiAe and correct.
Rodolfo Sanchez
Director of Tax C'lIections and Special Projects
COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND
Current Year $ 1,729,839.31 . 5711.00 Current Year Taxes $
Delinquent Years $ 136,877.96 5716.00 P & I Current Year $
Sub-Total: All Years $ 1,866,717.27 .5712.00 Delinquent Levy $
Returned Ck Fees $ 50.00 5749.12 Returned Ck Fees $
. ,z,J1'?o'/" Ta'.f°llectioes aed Special PrOjects for Laredo fedepeedeef School Districf, do solemely swear fhaf the above stafemeet of collectioes made by me, aed distributed thereof for moeth of October, 2006 ADIrec
*****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04
Total Distribution $ 1,660.78
I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District,do solemnly swear that the above statement of collections made by me, and distributed thereof for MONTHLY;OCTOBER,2006,A.Q., is true and correct.
Rodolfo Sanche
Director of Tax Collections and Special Projects
COLLECTIONSCurrent Year $
Delinquent Years $
Refunds (1111.00) $
Sub-Total: $
Attorney Fees (1111.10: $
Total Collections
to
Taxes Receivable $
ARB ADJUSTMENTS $
Deferred Revenue $
L.I.S.D. SUCCESSOR-IN-INTERESTFOR DELINQUENTTAXES
FOR Y-T-D; OCT '06 TO OCT '06
0.00
1,592.22
0.00
1,592.22
68.56
$ 1,660.78
FY 2007
DISTRIBUTIONS: MAINTENANCE FUND5761.01 Current Year Taxes $
5761.01 P & I Current Year $
5761.01 Delinquent Levy $
5761.01 P&I Delinquent $
$
2111.02 Refunds $
2111.10 Attorney Fees $
Total Maintenance Fund $
0.00
0.00
698.03
894.19
0.00
0.00
68.56
1,660.78
$698.03
$0.00
$698.03
*****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on 06-17-04Total Distribution $ 1,660.78
I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District,do solemnly swear that the above statement of collections made by me, and distributed thereof for YEAR-TO-DATE;OCTOBER '06 TO ..ecWBER '06, is true and correct.
Rodolfo SancheDirector of Tax Collections and Special Projects