3 Ways To Improve Organizational Productivity With Portfolio Management

Principles of Execution

3 Ways to Improve

Organizational

Productivity with

Portfolio

Management

What Kills Productivity?

Lack of Trust - Responsibility With

Authority

Processes Over People

Unnecessary Meetings

No Purpose or Real Vision

Passive Aggressive Behavior

Towards Change

The BCG Surveyed American and

European Companies

Found over a 15 year span:

50 to 350 % increase in

the need for

managements approval

before taking action

40% of managers time is

report writing

30 to 60% of managers

time is spent coordinating

meetinghttp://www.fastcompany.com/1837301/5-ways-process-

killing-your-productivity

Gerald’s Background

Gerald Leonard is currently

the President & CEO of Principles

of Execution, a Strategic Project

Portfolio Management and IT

Governance consulting firm based

in the Metro Washington, DC area.

19 years as an IT Project

Management consultant and

earned the PMP, MCSE, MCTS,

CQIA, ITILv3 and COBIT 4.1

Certifications

Acquired certifications in PM and

BI from the University of California,

Berkeley, as well as an Executive

Leadership Certification from

Cornell University.

Where can you learn more?

Improving Productivity

What is Portfolio Management?

Portfolio Management is a capability

that enables organizations to

analyze, select and manage a

collection of project investments that

are aligned with your company’s

goals and objectives within a data

driven decision making framework.

Portfolio Management also

coordinates the acceptance,

approval, postponement, rejection

or cancelation of a project which will

not realize the proposed benefits or

the corporation’s strategic

outcomes.

The Corpus Callosum of the Organization

What is productivity and how do

you measure it?

Productivity gains are vital to the economy because they

allow us to accomplish more with less.

Investopedia explains Productivity

Cascading Activity

Alignment

Optimized Resource Utilization

Increased Throughput

What is cascading alignment?

Mission • Strategies

Strategies • Objectives

Objectives • Goals

Goals • Actions

Hoshin Kanri

Portfolios, Programs and Projects

Cascading Alignment in Practice

Cascading Activity

Alignment

Optimized Resource Utilization

Increased Throughput

Optimization is like….

Resource Utilization Questions

Are we allocating scarce resources in the most

effective way?

Can we staff current and proposed projects in the

portfolio?

Do we limit the active projects due to resources or

source alternative resources?

Do we have visibility to resource capacity issues

and conflicts before they negatively impact project

execution?

http://deloitte.wsj.com/cfo/files/2013/05/deloitte_Valu

e_From_Project_Portfolio_Management.pdf

Battle of Thermopylae

Resource Management Value

Model TM

Resource Inventory

Resource Fit

Prioritize Resource Allocation

Resource Optimization

• Roles

• Skills

• Capability

• Competence

• Constraints

• Capacity

• Balance

• Recalibration

Cascading Activity

Alignment

Optimized Resource Utilization

Increased Throughput

What is Throughput?

HP/DLA Program (Program

Controller Role)

5 Step TOC Process To Increase

Throughput

1. Identify the process or

resource constraint(s).

2. Decide how to exploit the

constraint(s).

3. Subordinate everything else to

the above decision(s).

4. Elevate the impact of exploiting

the constraint(s).

5. If the constraint has been

broken or has move to another

step in the process or

resource, go back to step 1

Cascading Activity

Alignment

Optimized Resource Utilization

Increased Throughput

Portfolio Management Training

Click here to learn more.

Principles of Execution, LLC

Gerald J. LeonardPMP, MCTS, CQIA, ITIL, COBIT

President/[email protected]

http://www.principlesofexecution.com

Building the foundation for effective execution to increase your organization’s productivity!