3 rd QUARTER PERFORMANCE REPORT FOR THE DAC AND ITS PUBLIC ENTITIES

3rd QUARTER PERFORMANCE REPORT FOR THE DAC AND ITS PUBLIC ENTITIES

Presented by: Sibusiso Xaba

Director-General: Arts and Culture

Date: 26/02/2014

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PRESENTATION OUTLINE

Key highlights Summary of total budget vs. expenditure per programme and

economic classification Explanation of expenditure variance per economic classification Performance overview against predetermined objectives Performance against ENE performance indicators Performance against other key APP indicators Explanation of underperformance Review of public entities’ performance and expenditure List of acronyms and abbreviations

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KEY HIGHLIGHTINSTALLED AND UNVEILED NELSON MANDELA STATUE IN

DECEMBER 2013

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KEY HIGHLIGHTS

Job Opportunities Created Since the beginning of the 2013/14 financial year, the Department has created

5531 job opportunities through its services delivery initiatives.

Policy and Legislative Frameworks Approval of the National Policy on the Digitisation of the Heritage Resources by

the Minister on the 27th of October 2013. Approval of the National Heritage Human Resources Development Strategy by

the Minister on the 4th of November 2013. Published two Gazettes on the geographical names on the 2nd of October 2013

and 6th of December 2013. To date, the Department has received 92 name change applications and the Minister has approved 83 of those applications.

Conducted two Archival Outreach Programmes in Eastern Cape from the 28th of October to 01 November 2013 AND the Northern Cape from the 04th to 08th of November 2013. Through this programme, the Department managed to reach 359 people in the Eastern Cape Province and 578 people in the Northern Cape Province.

Approval of the National Archives Digitisation Strategy.

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SOUTH AFRICAN LITERACY AWARDS, NOVEMBER 2013

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KEY HIGHLIGHTS

Infrastructure Development Built 3 new libraries in Perdekop (Mpumalanga), Nkqubela and KwaNonqaba

(Western Cape) Funded 11 infrastructure projects against a planned target of 9 projects within

the allocated budget: • Robben Island: Repair and maintenance of sewer services • Robben Island: Power House - maintenance of the base load generator• Robben Island: Blue Stone quarry and walkway restoration• Afrikaanstaal Museum: Upgrading workers change room• Ncome Museum: Construction of phase 2• Transvaal Museum: Management Plan - appointment of specialist• Iziko Museum of South Africa: Construction of a storage facility in the court

yard• Transvaal Museum: Installation of a second chiller• National Museum: Walk in firearm safe• National English Literary Museum: Construction of the museum• National Library South Africa: Provision of facilities for the disabled

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MINISTER ADDRESSING THE COMMUNITY IN IVORY PARK AS PART OF HIS PUBLIC ENGAGEMENT PROGRAMME, OCTOBER

2013

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MINISTERIAL IMBIZO- JHB IN IVORY PARK, OCTOBER 2013

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KEY HIGHLIGHTS

Human Resource Development Trained 70 officials in Archives & Records Management from the 7th to

the 18th of October 2013 as part of the Post-Conflict Reconstruction and Development Programme efforts with the Democratic Republic of Congo (DRC).

Hosted 10th Annual Oral History Conference in Northern Cape Provincial Archives in Kimberley from the 8th to the 11th of October 2013.

Collaborative arts education projects in partnership with the Department of Basic Education were conducted in Gauteng Province:

• Segarona Schools Art Festival, Clayville Community Hall

• 100 Schools Arts and Theatre Education in Johannesburg, Braamfontein

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KEY HIGHLIGHTS

International Relations

Participated in the International Festival of African Fashion (FIMA) from 18th to the 26th of November 2013 as part of bilateral with Niger. South African designers were nominated for awards (i.e. Mr JJ Schoeman and Mr Slyvester Salata).

Participated in the 10th edition of the Southern Arab Democratic Republic Festival from the 8th to the 13th of October 2013.

Held workshops with Universities and Academia on the Beijing Treaty on Audio-visual Performances in Cape Town on the 7th of October 2013.

Hosted 3 workshops on the Convention on Cultural Diversity in East London (1st November 2013); Kimberley (7th November 2013) and Pretoria (2nd of December 2013).

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DEPUTY MINISTER DURING IMBIZO IN LIMPOPO, DECEMBER 2013

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KEY HIGHLIGHTS

International Relations Continued…

Participated in Joint Bilateral Commissions towards developing and servicing bilateral agreements with Rwanda, Iran, Niger, Saudi Arabia and Ghana.

Facilitated a Ministerial visit and signed-off a Programme of Collaboration (PoC) with Angola from the 04th to the 8th of October 2013.

Trained 70 officials in Archives & Records Management from the 7th to the 18th of October 2013 as part of the Post-Conflict Reconstruction and Development Programme efforts with the Democratic Republic of Congo (DRC).

Minister Mashatile participated at the 6th Edition of the Forum d’Avignon International meetings which was held from the 21st to the 23rd November in France.

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LAUNCH OF THE FREEDOM DAY CAMPAIGNS- “FREEDOM FRIDAYS”

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SUMMARY OF TOTAL BUDGET VS EXPENDITURE PER PROGRAMME AND ECONOMIC CLASSIFICATION

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SUMMARY OF TOTAL BUDGET VS EXPENDITURE PER PROGRAMME

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Programme Adjusted Appropriation

2013/14

ExpenditureDecember

2013

Total Available

%Spent

R’000 R’000 R’000

Administration 234,017 204,765 29,252 88%

Performing Arts 629,699 428,301 201,398 68%

National Language Services

123,692 83,077 40,615 67%

Cultural Development 221,896 171,053 50,843 77%

Heritage Promotion 867,379 504,763 362,616 58%

National Archives and Library Services

838,094 615,277 222,817 73%

Grand Total 2,914,777 2,007,236 907,541 69%

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SUMMARY OF TOTAL BUDGET VS EXPENDITURE PER ECONOMIC CLASSIFICATION

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Economic Classification Adjusted Appropriation

2013/14

ExpenditureDecember 2013

Total Available

%Spent

R’000 R’000 R’000

Compensation 196,364 144,442 51,922 74%

Goods & Services (include Payments for Financial Assets)

420,069 299,165 120,904 71%

Provinces & Municipalities Conditional Grant

597,786 469,510 128,276 79%

Departmental Agencies & Accounts (Current)

1,026,394 770,541 255,853 75%

Foreign Government Organ 1,000 750 250 75%

Departmental Agencies & Accounts (Capital Works)

509,512 194,124 315,388 38%

Non Profit Org 13,581 10,183 3,398 75%

Capital Assets 6,979 6,178 801 89%

Grand Total 2,914,777 2,007,236 907,541 69%

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EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

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Economic classification Description of the line item Reason for variance

Compensation of Employees The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc.

• An amount of R144 million (74%) has been spent as at 31 December 2013.

• A total of 41 posts have been advertised since March 2013 (in three phases) and a total of 31 posts have been filled to date. The other posts are in process of being filled.

• Performance incentives (pay progression and performance bonuses) were processed in respect of employees on levels 1 – 12.

• No over/under expenditure is however anticipated based on the projected expenditure by March 2014.

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Economic Classification

Description of the line item Reason for variance

Goods and Services The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets.

• An amount of R299 million (71%) spent as at 31 December 2013.

• MGE funds allocated under Goods and Services. A virement approval of R61,5 million was granted by Treasury to shift funds to Transfer to Households and the movement of funds has been adjusted accordingly.

• Claims are not received in time from DPW to process the municipal services, sate and private owned leases transactions on behalf of DAC’s Public Entities.

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Provinces and Municipalities (Conditional Grant on Community Libraries)

The expenditure relates to the

transfers for the Conditional

grant on Community Libraries

and funds are transferred to

various Provinces quarterly

based on their business plans.

• An amount of R470 million

(79%) has been transferred

as at 31 December 2013

which is based on their

business plans.

• The detail of spending per

province is as follows:

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PROVINCES AND MUNICIPALITIES:CONDITIONAL GRANT ON COMMUNITY LIBRARIES

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Departmental Agencies & Accounts (Current Transfers)

This expenditure item relates to

subsidies to the Departments’

Public Entities. The Performing

Arts Institutions transfers are

processed quarterly, Libraries

and Heritage Institutions on a

monthly basis.


(75%) has been spent as at

31 December 2013. The

spending is in line with the

projected expenditure.

• No over/under expenditure is

however anticipated by March

2014.

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Departmental Agencies & Accounts (Capital Works)

This expenditure item relates to

maintenance, upgrade and

refurbishment of the Departments’

Playhouses, Museums and

Libraries as well as the

construction of Legacy Projects.

• An expenditure of R194 million

(38%) has been incurred as at

31 December 2013.

• The under spending is due to

DPW submitting claims late.

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Non Profit InstitutionsThis expenditure relates to

subsidies to BASA, Blind SA and

Engelenburg Arts Collection.

• The expenditure of R10,1

million (75%) as at 31

December 2013. The

spending is in line with the

guideline percentage and

projected expenditure.


however anticipated by March

2014.

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HouseholdsThis expenditure item relates to

all the financial assistance

projects that the Department fund

during the financial year.


(79%) has been spent as at 31

December 2013.

• The spending is in line with

the planned project.


anticipated by March 2014.

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Capital AssetsThis budget relates to the

purchasing of machinery and

equipment including the IT

equipment as well as acquisition of

a building and other fixed

structures.

• An expenditure of R6,1 million

(89%) has been spent as at 31

December 2013.

• The expenditure will be

monitored to curb the over

expenditure.

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PERFORMANCE OVERVIEW AGAINST PREDETERMINED OBJECTIVES

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THIRD QUARTER PERFORMANCE OVERVIEW

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COMPARISON OF FIRST, SECOND AND THIRD QUARTERS 2013-14 FY

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PROGRAMME-SPECIFIC PERFORMANCE

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PERFORMANCE AGAINST ENE INDICATORS

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SELECTED ENE INDICATORS

PERFORMANCE INDICATOR

2013/14 TARGET

3RD QUARTER TARGET

PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of arts practitioners placed in schools

160 Interim progressreport and a plan for 2014/15

Interim Progress Report on placement of 160 of 200 Artists/Arts practitioners in schools, has been generated.

We foresee placing an additional 50 Artists in schools by January 2014.

Number of public art programmes supported

9 4 programmes implemented

4 programmes were not implemented. Programmes have been identified and we still finalising the MoAs.

The projects will be implement before end of March 2014.

Number of jobs created through leveraging off partnerships, work streams of public art and touring ventures per year

1150 N/A 621 Other projects from which other jobs will be generated will be rolled out in the fourth quarter.

Number of language practice bursaries awarded per year

280 Monitoring visits to universities

336 bursaries have been awarded to date. Monitoring visits to universities are ongoing

UNISA registered more students as results of low registration fees as compared to other tertiary institutions.

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SELECTED ENE INDICATORS


2013/14 TARGET 3RD QUARTER TARGET


Number of flags and poles installed at schools per year

2500 900 0 The omnibus service providers were appointed at the end of the 3rd quarter.

Number of handheld flags distributed per year

100 000 30 000 215 000 flags distributed during the memorial activities leading up to the state funeral for former President Nelson Mandela

Target exceeded due Memorial activities of leading up to the State Funeral for former President Nelson Mandela

Number of heritage(legacy/monuments)projects supported per year

2 OR Tambo:earth works andsuperstructurecompleted

OR Tambo:earth works andsuperstructure not completed. However permit application forms submitted to SAHRA.

Contractor to be appointed as soon as there is a decision on the revised budget. SAHRA contacted to expedite the process

Centenary: appointment of all service providers

Drakensburg promotion was appointed to manage the centenary

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SELECTED ENE INDICATORSPERFORMANCE

INDICATOR2013/14 TARGET

3rd QUARTER TARGET

PROGRESS VARIANCE/COMMENTS OR PROGRESS DESCRIPTION

Number of bursaries in heritage studies awarded per year

106 Selectioninterviews for new bursary recipients

Selection completed and provisional letters of award were sent to all recipients

Number of jobs created in the Heritage sector per year

9382 2 082 1450 jobs created during the celebration of the 2013 Day of Reconciliation.

Number of communitylibraries upgraded per year

40 10 3 Libraries were upgraded as follow;

2 Northern Cape (Kuruman, Lukhanyisweni), 1 KwaZulu-Natal ( Nquthu)

Eastern Cape has deferred all its upgrade projects to 2014/ 2015 due to budget shortcomings.- Limpopo has completed the assessment of libraries to be upgraded and concluded not to continue with the 8 identified projects because the estimates exceed the actual budget

Number of new community libraries built per year

16 2 3 new libraries were built in Perdekop (Mpumalanga), Nkqubela and KwaNonqaba (Western Cape)

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SELECTED ENE INDICATORSPERFORMANCE

INDICATOR2013/14 TARGET 3rd QUARTER

TARGETPROGRESS VARIANCE/COMMENTS

or PROGRESS DESCRIPTION

Number of jobs created through support to arts,culture and heritage events per year

9832 N/A 2103 jobs were created during the reporting period

Number of touring venture projects supported per year

5 Reports onsupported touringprojects

The budget submission approved for the implementation of Touring Venture programme through selected performing arts institutions as well as other financial support to other independent touring productions

Number of cultural events supported per year

39 13 13 cultural events were undertaken in the third quarter i.e Launch of the Older Persons Week, Amahlubi Celebration etc

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PERFORMANCE AGAINST OTHER KEY APP INDICATORS

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PROGRAMME 1: ADMINISTRATION

OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability


3rd QUARTER TARGET


% of service providers paid within 30 days

100% 100% of service providers paid within 30 days.

Number of training opportunities provided

150 A total of 198 training interventions were rolled out during the 3rd quarter

Some of the training interventions that were targeted for the 2nd quarter were only rolled out in the 3rd quarter

% of people with disabilities

1.80% 1.8% people with disabilities

Ensuring that at least two more PWD are appointed before the end of the current financial year.

% of reported service delivery complaints internally resolved within the set parameters

100% 100% cases as per Presidential Hotline were resolved.

% spent against approved budget

70 An expenditure of R2, 007 billion (69%) cumulatively has been incurred versus the adjusted appropriation

The Capital Works expenditure will improve as the Project Support Team is addressing projects still in progress. (ii) DAC to engage DPW to submit claims on time for processing.

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PROGRAMME 1: ADMINISTRATION

OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability


3rd QUARTER TARGET


% Vacancy Rate (relative to approved structure)

12% 7.8% vacancy rate. Most of the posts that were advertised since April 2013 were filled in the 3rd quarter

% of capital works budget spent

75% Overall capital works expenditure is at 43%

Under spent funds from poor performing projects will be redirected to new projects by end of February 2014

Number of media liaison initiatives implemented

3 More than 3 Media liaison initiatives were implemented ;

•Briefing on Mandela Gun Film, •Dr Beyers Naude Memorial Unveiling, •Chief Albert Luthuli Memorial Lecture, •Rahim Moosa Memorial Unveiling, •Oral History Conference, Reconciliation

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PROGRAMME 2: PERFORMING ARTS

OBJECTIVE: To promote arts & culture in SA and mainstream its role in social developmentPERFORMANCE INDICATOR

3rd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of targeted groups enrichment programmes supported

4 programmes supported 2 Youth Programme was held in 2 provinces, in partnership with youth empowerment projects of Guff-Guff Youth Development (KZN) and Winterveldt Arts & Culture Forum (Gauteng).

2 Target Groups programmes were held: i). Older Person's Week hosted on the 3rd of October 2013 at Freedom Park Museum. ii) Zwakala Awards 2013 hosted on the 25th October 2013 at the University of Johannesburg.

Number of trendsetters placed in province

Quarter reports received The activation of the programme is on hold until contracts and payments are done to the Service Provider. The programme will be rolled-out before end of March 2014

Women, people with disabilities and senior citizens/elderly economic empowerment workshops

2 Women, people with disabilities and senior citizens/elderly economic empowerment workshops

Women Empowerment Workshop held at Badplaas, Mpumalanga on the 17th October 2013.

Women Empowerment Workshop held at Thohoyandou, Limpopo on the 5th October 2013

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PROGRAMME 3: NATIONAL LANGUAGE SERVICE

OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.


3rd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of terminologies developed per domain

ARTS AND CULTURE INT. PHASE 872 terminologies developed

ARTS AND CULTURE INT. PHASE 872 terminologies developed as expected.

Target Achieved

HSEMS INT. PHASE 2898 terminologies developed

HSEMS INT. PHASE 2898 terminologies developed as expected.

Target Achieved

LIFE ORIENTATION INT. PHASE 1491 terminologies developed

LIFE ORIENTATION INT. PHASE 1491 terminologies developed as expected.

Target Achieved

ELECTION 700 terminologies developed

ELECTION 7000 terminologies verified. Final consultative meetings for Elections held in 10 official languages.

Target Achieved

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PROGRAMME 3: NATIONAL LANGUAGE SERVICE

OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.


3rd QUARTER TARGET


Number of terminologies developed per domain

MATHS SNR. PHASE 925 terminologies developed as expected.

MATHS SNR. PHASE 925 terminologies developed as expected

Target Achieved

Number of official documents translated into and edited in all official languages

284 documents 100 documents translated/edited as per clients' specifications

Fewer request for translation of documents were received from the clients than expected

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PROGRAMME 4: CULTURAL DEVELOPMENT

OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sectorPERFORMANCE INDICATOR

3rd QUARTER TARGET


National Art Bank (NAB) established

Start processof registeringlegal entity

Proposals for the research of establishing the entity were evaluated by the BEC.

Submission drafted regarding alternative proposal for Art Bank

NaCISA established Secure strategic partnerships and submit report on NaCISA activities by 30 December 2013

Conceptual framework under development and strategic partnership underway with University of the Witwatersrand

Number of continental events participated in

1 Participated in the International Festival of African Fashion (FIMA) from 18 - 26 November 2013 as part of initiating a bilateral relations with Niger

DAC Framework on ODA developed and approved

Consultations ODA Workshop held on the 17-19 November with National Treasury & provinces for an update on new international funding trends & modalities in order to assist SA as a middle-income country to respond to ODA that will be received henceforth.

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PROGRAMME 5: HERITAGE PROMOTION

OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity


3RD QUARTER TARGET


Number of policies/ legislative instruments developed and/or reviewed to achieve the objective

Costing of National Museums Policy completed by 31December 2013

Costing of National Museums Policy not completed however, budget submission and Terms of Reference submitted for approval

Alignment of the White Paper and the Museums Policy. Service provider to be appointed by end February 2014 to complete costing exercise.

Presentationof National Living Heritage Policy torelevant portfoliocommittees by 31December 2013

Presentation of policy torelevant portfolio committees by 31 December 2013 was not done however Policy and Cabinet Memorandum approved by Minister.

Minister to be requested to approve and sign a letter requesting inclusion of presentation on the Agenda of relevant Portfolio Committee.

Presentation of Underwater Cultural Policy torelevant portfolio committees by 31 December 2013

Presentation of policy to relevant portfolio committees by 31 December 2013 was don’t done however Policy and Cabinet Memorandum was submitted to Minister

Minister to be requested to approve and sign a letter requesting inclusion of presentation on the Agenda of relevant Portfolio Committee.

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PROGRAMME 5: HERITAGE PROMOTION

OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identityPERFORMANCE INDICATOR

3RD QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of national days hosted

Day of Reconciliationcelebrated 16 December 2013

The 2013 Day of Reconciliation was hosted on the 16th December 2013 at the Union Buildings, Pretoria

Number of Government Gazettes published on geographical names

One GovernmentGazette published

Published two Gazettes on the geographical names on the 2nd of October 2013 and 6th of December 2013. To date, the Department has received 92 applications and the Minister approved 83 applications.

Number of legacy projects developed

Union Buildings: Mandela Statue − casting intobronze

Casting completed and statue unveiled at the Union Buildings on 16 December 2013.

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PROGRAMME 6: ARCHIVES AND LIBRARY SERVICE

OBJECTIVE: Archives and record managementPERFORMANCE INDICATOR

3RD QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION

Number of new libraries built

2 3 new libraries were built in Perdekop (Mpumalanga), Nkqubela and KwaNonqaba (Western Cape)

Number of Oral History Conferences workshops/seminars organised

1 Oral History Conferences workshops/seminars organised

Hosted 10th Annual Oral History Conference in Northern Cape Provincial Archives in Kimberley on the 8th -11th of October 2013

Number of audio-visual formats inventoried

100 150 Sound Recordings inventoried; 813 Videos Inventoried; 204 Films Inventoried. TOTAL 1167

Appointment of new archivists (additional capacity) in the units

Number of Archival outreach programmes presented

1Archival Outreach programme presented

2 Archival Outreach programmes undertaken in the Eastern Cape and the Northern Cape -(informing learners about archival services, functions & professions and available career options)

Number of Library materials purchased by provinces

90000 93 947 library materials were purchased

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EXPLANATIONS OF UNDERPERFORMANCE

During the period under review, the Department encountered a number of impediments that hindered the attainment of the planned targets; namely:The Department is awaiting an invitation from the Select Committee on Arts and Education to present the Charter for African Cultural Renaissance. This resulted to the underperformance on the ratification and approval of the Charter for African Cultural Renaissance.Two public entities functioning without councils (i.e. PANSALB and WINDYBROW) hindered attainment of 100% councils fully constituted at all public entities.Reluctance of provinces and other departments to commit to Social Cohesion initiatives hindered convening of the National Social Cohesion Feedback Summit Steering Committee to implement action plan.Slow procurement processesBudget cuts in the MGE programme and reprioritisation of fundsDependencies on other implementing agencies like DPW and provinces

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REVIEW OF PUBLIC ENTITIES PERFORMANCE AND

EXPENDITURE

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PERFORMING ARTS INSTITUTIONS

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HERITAGE INSTITUTIONS

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FUNDING BODIES

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LIBRARIES AND OTHER HERITAGE INSTITUTIONS

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PERFORMANCE PER SECTOR

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BUDGET ALLOCATION PER SECTOR

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TOTAL REVENUE AND EXPENDITURE TRENDS

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PERCENTAGE EXPENDITURE VERSUS REVENUE ACCRUED UP TO 30 SEPTEMBER 2013

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PROJECTED EXPENDITURE VERSUS REVENUE31 MARCH 2014

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THANK YOU

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LIST OF ACRONYMS AND ABBREVIATIONS

List of Acronyms and Abbreviations

ITEM DESCRIPTION

BASA Business Arts South Africa

BEC Bid Evaluation Committee

DAC Department of Arts and Culture

DPW Department of Public Works

DRC Democratic Republic of Congo

EC Eastern Cape

FIMA International Festival of African Fashion

HSEMS Human, Social, Economic, and Management Sciences

KZN Kwa-Zulu Natal

MGE Mzansi Golden Economy

MoA Memorandum of Agreement

NC Northern Cape

ODA Overseas Development Assistance

PANSALB Pan South African Language Board

POC Programme of Collaboration

PWD People Living with Disability

SAHRA South African Heritage Resource Agency

UNISA University of South Africa

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3 rd QUARTER PERFORMANCE REPORT FOR THE DAC AND ITS PUBLIC ENTITIES

Documents

roomncome museum

chillernational museum

public entities performance

northern cape province

key highlightinstalled

court yardtransvaal

eastern cape province

quarter performance