3 oracle apps days mi management prysmian

Copyright © 2012, Oracle and/or its affiliates. All rights reserved. Oracle Application Days 2012 1

Pianificazione e controllo nelle Risorse

Umane: HREVO, Progetto HR Evolution.

Stefano Bigotto, Responsabile IT HR e Organizzazione, Prysmian Corrado Malfa, Responsabile Costo del Lavoro, Prysmian

3

AGENDA

Prysmian Group

HR Evolution System

Project Status

4

Prysmian Group

50 COUNTRIES 97 PLANTS ABOUT

22,000 PEOPLE SOME 8 €B

SALES 17 R&D CENTRES

No1 in cable solutions for the energy and

telecommunication business, with a strong position

in high technology, innovation-driven market

segments

5

PARTNER IN WORLD CLASS TECHNOLOGY-DRIVEN PROJECTS

No fear of heights Taking safety and elevator travelling to new heights, we have installed cables in the tallest man-made structure in the world.

Connecting huge infrastructures Linking two electricity grid stations in Abu Dhabi, we play an important role in developing the Emirate’s power transmission system.

Euro 2012 on Air 200 km of cables in the Ukraine’s Donbass Arena make EURO 2012 available in High Definition and 3D television.

Connecting Australia Through a high speed communication network we are bringing fibre to 93% of Australia’s premises.

A more sustainable business Being involved in major offshore wind farm projects, we make it possible to bring renewable energy to thousand homes.

Strategic Submarine links Hudson, Trans Bay and Neptune Projects, together with Western Link, are lighting the most strategic areas in USA and UK.

In Space Our customized wires and cables are able to show nearly half the planet and provide detailed views of climate change trends.

Expanding in Offshore Oil Supporting Petrobras in the main Brazilian oilfields, we lie at the heart of the Oil&Gas industry major developments.

6 Corporate Presentation | Prysmian Group | 13th July 2011

HR Evolution System

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Starting Point

• Lack of integration of HR and Organization basic information: no global repository for employees’ master data and labour cost/working hours

• Limited and unflexible reporting functionalities prevent easy and quick access to employees’ data, often moving HR focus from management/analysis activities to unstructured/time consuming data gathering and interpretation

• No common process for Headcount, Labour Cost & Worked Hours Reporting

• Limited process’ traceability, reliability; operational risk (reliance on key people)

• Labour Cost monitoring/budgeting effectiveness limited by information availability; no per employee cost prevents in-depth analysis and benchmarking

8

Project Objectives

• To design a common and reliable international database with a defined dataset of information regarding the Headcount and the Labour cost of Prysmian Group (both white and blue collars). In a global view this database will be the source for the future HCM System.

• To manage both MP/forecast and actual data inside the same system in order to have quick and well-framed comparisons. Today the information is mainly managed via mail and based on a poor excel platform.

• Training / sharing with the HR managers the Group basic principles and rules concerning Headcount / Labour cost planning and controlling; to integrate and educate all colleagues to cost control mind-set.

• To generate and give both to central and local HR an automatic Reporting System useful to support the decision-making process.

• To have only one source of information and to avoid double data entry and subsequent reconciliation process (e.g. Controlling for headcount and Operations for hours worked).

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Oracle DB

(O

rac

le)

Pla

nn

ing

&

Re

po

rtin

g

FDQM, ODI

SAP FI

Feed

ing

S

yste

ms

Excel

SAP COPA

Fro

nt

En

d

Financial Reporting

…

HR

PL

AN

NIN

G

Planning

ET

L

Web Analysis Smart View

CO

NS

OL

IDA

TE

D

RE

PO

RT

ING

& F

INA

NC

IAL

CO

NS

OL

IDA

TIO

N

HFM

Essbase

HR Evolution System Architecture

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Actual Consolidation & Reporting Process Overview

4. ADJUSTMENTS

& ACCRUALS

Countries Admin Adjust original data

2. DATAWAREHOUSE

Administrators checks rejects

3. FDQM

DATA IMPORT

DATA VALIDATION

DATA EXPORT

Load Masterdata and Data

1.DATA SOURCE

Payroll\

Time

Hyperion

Finance

Other

• Masterdata

• Labor Cost

• Working Hours

• Allocation BU %

• Functional Area &

Macro Activities

• Costs Center

Hierarchy

• Total Sales

• Total Fixed Cost

• Total Fix Cost ex.

Depreciation

• EBITDA

• Contribution

Margin

Countries set up data from local systems

Import from Hfm systems

Monthly

If Needed

Integrated

Oracle Platform

Reporting

Country users Data analysis via web form and via reporting

Hyperion HR

11

Actual Consolidation & Reporting Hyperion HR vs Hyperion Finance

Hyperion HR Hyperion Finance

Oracle Platform

Labor Cost Matching

Labor Cost KPI

In the as is scenario, the interaction between

Hyperion Planning and Hyperion FM is managed

through Financial Reporting

12



Oracle Platform

Labor Cost Matching

Labor Cost KPI



through Financial Reporting

13



To Be Labor Costs

Oracle Platform

Labor Cost Matching

Labor Cost KPI



through Hyperion Financial Reporting

In the to be scenario, the labor cost figures will be

sent directly from Planning to HFM through Hyperion

FDQM

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HR Evolution Dimensions of Analysis

Type of Contract

Business Unit

Level

Functional Area

Function

Direct \Indirect

Fix \ Variable

Employee

Account

HC

KPI

Macro Activity

LC & WH

Single version of the truth:

•Employee-level cost / hours / hc allows reporting and

analysis of the same underlying information at

different consolidation level and with multiple views

•Standardized analysis report at both local and group

level

•HR – Finance – Operation certified data integation

Entity

Country

Site

Legal entity

Cost Center

Level

15

Data Validation Phase (1/2)

During the loading process, the system perfoms validation rules to check all input data Users can use end-user reporting to verify the output of the validation process

Import Export

DATA VALIDATION

HR EVOLUTION

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Validation Report provides a summary of the loaded data (FTE, LC, WH).

Data Validation Phase (2/2)

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Check Forms use conditional formatting to represent potential incoherent data. The user can drill down to employee-level detailed information

In Red Blue collars associated to White Collars macro activities

Data Quality Check Forms

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Available Reporting Tools:

– Hyperion Financial Reporting

– Dashboard Excel via Smart View

Reporting

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HR Reporting KPI detail

Scenario

Actual CountryLegal

Entity Site\Plant

Cost

CenterFunction

Macro

Activities

Business

Unit

Contract

Type Level

Head Count X X X X X X X X X

FTE X X X X X X X X X

HC for Working Hours X X X X X X X X X

HC For Labor Cost X X X X X X X X X

From External X X X X X X X X X

From Lab to Staff IN X X X X X X X X X

From Part Time to Full Time IN X X X X X X X X X

From Agency to Temp IN X X X X X X X X X

From Agency to Perm IN X X X X X X X X X

From Temp to Perm IN X X X X X X X X X

From Non Op IN X X X X X X X X X

to External X X X X X X X X X

From Staff to Lab OUT X X X X X X X X X

From Agency to Temp OUT X X X X X X X X X

From Agency to Perm OUT X X X X X X X X X

From Full Time to Part Time OUT X X X X X X X X X

From Temp to Perm OUT X X X X X X X X X

From Non Op OUT X X X X X X X X X

Theoretical Days Worked With Open Factory X X X X X X X X X

Factory Opening Days X X X X X X X X X

Factory Closure Days X X X X X X X X X

Rest Days X X X X X X X X X

Average Hours Worked per Days X X X X X X X X X

Hours Effectively worked X X X X X X X X X

Contractual Hours X X X X X X X X X

Free Vacation X X X X X X X X X

Overtime X X X X X X X X X

Absenteeism X X X X X X X X X

Working Hours

Movement

Headcount

KPI's /SUPPLEMENTARY INFORMATION

KPI's /Supplementary Information

Description

Details

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HR Reporting KPI detail

Scenario

Actual CountryLegal

Entity Site\Plant

Cost

CenterFunction

Macro

Activities

Business

Unit

Contract

Type Level

Total Labor Cost X X X X X X X X X

Total Monthly Pay X X X X X X X X X

Base Salary X X X X X X X X X

Overtime X X X X X X X X X

Incentives and Bonus X X X X X X X X X

Legal Contribution X X X X X X X X X

Allowances X X X X X X X X X

Vacation\Holiday Accrual X X X X X X X X X

EBDA per Headcount X X X

Contribution Margin per Headcount X X X

Sales per Headcount X X X

Labor cost per Contribution Margin X X X

Labor fixed cost Vs Total Fixed costs X X X

Total HC Vs White Collar HC X X X

Manufacturing Blue Collar HC Vs Operation White Collar HC X X X

Per capita hours effectively worked X X X X X X X X X

% Of Overtime X X X X X X X X X

% of Absence for Sickness X X X X X X X X X

% of Absence for Injury X X X X X X X X X

% of Absence for Other X X X X X X X X X

Total Absenteeism X X X X X X X X X

Labor Cost

KPI's /SUPPLEMENTARY INFORMATION

KPI's /Supplementary Information

Description

Details

KPI

21

Reporting

22

Reporting

23

23

Variazione Costo del

Lavoro

24

24

Analisi delle Teste per BU

25

26 Corporate Presentation | Prysmian Group | 13th July 2011

Project Status

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Project Status

March-12 April-12 May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13

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•Verify Procedure

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systems

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VERIFY Data Base Upload ReportingDesign and Validation

Process

Training Training Training Training

Project Time Table Pilot Country IT- UK - NL - TR - FI - HQ

2nd group Nordics - FR - SP - DE - Danubian

3th group Amerca NA - SA

4st group Asean - Cina - Oceania - India

- Kick off March 2012

- Rolled out

- HQ , IT , TR

- Currently in final test phases

- FI, UK

- Next wave

- Danubian area , Nordics , ES, FR , DE

- Completion planned by Q1 2013

3 oracle apps days mi management prysmian

Documents

hr managers

hr focus

labour cost ofprysmian

headcount labour cost

progetto hr evolution

employee cost

hr e organizzazione

employees data