3. Management Aspect - (please follow color code) hehe.docx

8/14/2019 3. Management Aspect - (please follow color code) hehe.docx

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M a n a g e m e n t A s p e c t

1

STEPHEN...

Introduction

Management in all businessand organizational activities is

the act of coordinating the efforts of people through planning,

organizing, staffing, leading or directing, and controlling to

accomplish desired goals and objectivesusing available

resources efficiently and effectively. Management is also

defined as involving the manipulation of the human capital of an

enterprise to contribute to the success of the enterprise.

Management aspect comprises the companys vision and

mission statement, values and objectives, the basic

considerations in forming the business, the form of business

organization undertaken by the company, the people forming the

organization, its officers and key employees, their

qualifications, functions, compensation and other benefits and

the organizational structure showing the flow of authority.

Also, it includes the project schedule, from the preparatory

stage up to the start of operations, and the company policies to

be strictly followed by each and every individual in the

organization.

Management plays a vital role in running a business. It

includes proper use of resources, distinct strategies, rational
https://en.wikipedia.org/wiki/Businesshttps://en.wikipedia.org/wiki/Objective_(goal)https://en.wikipedia.org/wiki/Objective_(goal)https://en.wikipedia.org/wiki/Business


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decisions and operational policies to easily achieve success.

Business Name

The business name is very important in getting the

attention of customers. Thus, it should be something different,

attracting and unique. As a result, the name of the business

will be SANTOOL PARTNERSHIP.

Business Logo

The logo portrays the main source of the product offered

by the business, which is the santol. The gear represents the

company being a catalyst in bringing unique santol products

closer to consumers and let them experience the wonders that

this fruit brings.

The wings at the end of the companys name represent the

companys intention of flying high and aiming for excellence


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through discovering ways to innovate and soon bring them a

variety of santol products essential to everyday living.

The dominant white color of the gear, wings and even the

company name, shows the purity, cleanliness and safety of the

companys products, also to emphasize the main ingredient,

santol.

DYRAH...

VISION

Santool Partnership envisions being the top provider of

an organic treatment for body aches and pain.

MISSION

Santool Partnership is directed to be one of the leading

providers of an all-natural pain reliever and satisfying the

needs of consumers seeking for organic treatments while ensuring

the stakeholders of profitable growth and at the same time

rearing the community where the company operates.

VALUES

Company values are essential to the overall success of the

business. These are the basic principles that will be guiding

our actions and will define standards and acceptable behaviour.


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1.Integrity:Our actions will evidence trust, credibility,uncompromising integrity, and dignity of the individual.

2.Excellence:Santool Partnership is driven by the passion toprovide the best quality and unique santol products that

will surely benefit each and every consumer.

3.Learning:We believe that indulging in a continuouslearning process would improve the business and the

expertise of the people in it.

Company Objectives

An organization was created in the first place to fulfill a

certain objective or attain a particular goal. A business

without such will be just like a wind with no direction. These

objectives will become a concrete manifestation the mission of

the business in existing.

Santool Partnership aims to achieve the following

objectives:

To deliver a healthy, safe, quality and affordable herbalmedicinal oil to customers

To offer satisfactory work environment to employees To provide friendly, approachable, and well-trained

employees who offers quality service

To identify more strategies and techniques to attaincontinuous improvement and quality


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To line up managers objectives with the companys goalsand their involvement for its achievements

To gain and hold the respect and loyalty of the customers To empower employees to attain betterment To strive for employee and customer satisfaction To maintain our commitment to innovation To give back by fulfilling Corporate Social

Responsibilities

REX...

Form of Business Organization

Santool Partnership will adapt a general partnership form

of business. A partnership is an organization where two or more

persons bind themselves to contribute money, property or

industry to a common fund with the intention of dividing the

profits among themselves.

General partnership is composed of general partners or a

combination of general and industrial partners. They are

personally liable for the partnerships debt after exhaustion of

its assets. They assume unlimited liability.


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Profits and losses sharing must be divided to all the

partners in accordance with the proportion of their

contribution. Commitment and cooperation from every partner is

necessary for the success of operation of the business. More

works done by a partner is compensated upon agreement by the

partners such as an addition to the Monthly Salary in the

profits. The partners may neither withdraw cash nor other assets

from the business without the express written permission of the

other partners, also, no partner is allowed to use the funds or

property of the partnership on his or her own benefit.

Advantages of partnership as an organization:

1.Easy formation- mere agreement or mutual understanding bythe partners may organize a partnership.

2.Joint resources- a partnership provides an opportunity topool the abilities, experiences, and resources of two or

more persons.

3.Less government supervision- generally, partnershipsreceive less government regulation than corporations do.

4.Utilization of strengths of individuals- as compared to asole proprietorship, a partnership has more individuals

contributing to the operations.

5.Great borrowing capacity- each partner may avail individualcredit than that of a sole proprietorship


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6.Easy to manage- all the partners skills and decisions canbe combined.

Capital Contribution

Indicated below are the names of the partners and their

respective capital contributions.

NAME Amount Contributed

AB-AB, GRIZLE JETH Php 1,750,000

BRISTOL, PRUDYLYN Php 1,750,000

CALAYAAN, CLAIRE ANNE Php 1,750,000

CUBANGBANG, KRISTINE JOY Php 1,750,000

DULAY, KAREN MAE Php 1,750,000

PAJARILLO, PRINCESS Php 1,750,000

SISON, REYMINO Php 1,750,000

Total Php 12,250,000

Registration and Licenses

The following protocols must be accomplished for the business

to legally operate:

Register the business name at the Department of Trade andIndustry (DTI). The brand name is Santoil and the

business name is Santool Partnership.

Registration of the partnership at the Securities andExchange Commission (SEC)


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- File the complete documents including Articles ofPartnership with the SEC, upon payment of the

requisite filing fees.

Registration at the Mayors OfficeRequired:

1.Location or the Vicinity Map of the businessestablishment

2.Barangay Clearance3.Articles of Partnership4.Community tax Certificate5.Initial Subsequent list of employees

Sanitary permit is also required to make sure that the siteof the business is safe and clean

Registration at the Bureau of Internal Revenue (BIR)Required:

1.Photocopy of SEC Registration2.Mayors Permit

Registration at Social Security System (SSS)Required:

1.Photocopy of Articles of Partnership2.Employees Data

Registration at Philippine Health Insurance Corp.(PhilHealth)


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Figure 3.1 Organizational Chart

Key Personnel

1.General ManagerThe company would be giving this responsibility to one

of the partners and a salary in addition to the partners

share in profits. The general manager would keep an eye on

the activities and the entire operations of the business,

and would make very important decisions that will maximize

the value of the business. The general manager would also

devise strategies for the business to lay a very good

foundation in this industry, and policies for congruency

within the organization.

Qualifications:


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One of the original partners appointed by the majority ofthe partners

With a wide knowledge in different aspects of management One who possesses good communication skills and knows how

to handle pressure

Compensation:

Monthly salary will be P8, 360 and will also be receivinga 13thmonth pay based on the monthly salary.

2.Factory ManagerThe factory manager will be the person in charge with

the over-all operation in the factory. He should be

responsible for the purchase of raw materials and ensures

that all sales orders and deliveries have been done.

Qualifications:



to handle pressure

Compensation:


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3.Store ManagerThe store manager will be the one responsible in the

operations of the company in its retail store. He will be

the one in charge of ordering products from the factory and

will see to it that enough products are still available in

the store.

Qualifications:



to handle pressure

Compensation:


4.BookkeeperThe bookkeeper checks and analyzes the transactions of

the business as well as the financial status and accuracy

the financial statements.


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Qualifications:

Male or female Must be an Accounting graduate Knows how to use Microsoft Office applications,

especially Excel

Have at least a year of working experience.Compensation:


5.Machine OperatorsThe machine operators are responsible for operating

the machines assigned to them and transporting the products

to another room or area for the next process. They should

also ensure that the machines under their care are always

in good condition, and are maintained according to proper

sanitation standards. They have to see to it that the

products have undergone the correct process and are

properly treated. Lastly, always maintains cleanliness in

their respective working areas.

Qualifications:

Male/ Female Of good moral character


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At least high school graduate Willing to undergo trainings Hardworking and flexible

Compensation:

Monthly salary will be P6, 600 and they will also bereceiving a 13thmonth pay based on their monthly

salary.

6.Manual LaborersFor those assigned in the slicing and separating process:

They are responsible for slicing the santol and

separating the seed from the inner peal. They should

demonstrate a high standard of personal hygiene and

maintains cleanliness in their working area.

For those assigned in the packaging area:

They would pack the finished products and store them

neatly at the storage area, carry the products to the

transporting vehicle for delivery at the retail store and

perform other tasks that may be assigned to them.

Qualifications:


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With pleasing personality and has good communicationskills.

Honest and trustworthy. Has experience working as a cashier and can do multi-

tasking.

Compensation:


salary.

8.Sales clerkThe sales clerk is responsible for the inventory of

products in the retail store, displays the products

properly, and ensures that products received from the

factory are all without damage. He also assists the

customers and maintains the cleanliness in the area.

Qualifications:

Male/ Female At least high school graduate. Hardworking and flexible. Of good moral character


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Have good communication skills.Compensation:


salary.

REYNALD....

Company Policies and Procedures

Company policies outline acceptable behaviors and employee

expectations, while procedures describe and define process flows

and company objectives. Well written policies & procedures allow

employees to understand their roles and responsibilities within

predefined limits. Basically, policies & procedures allow

management to guide operations without constant management

intervention.

Management Policies

Organizational Management and Governance

The management should be responsible in setting

organizational policies and procedures, monitoring compliance

with organizational policies according to established


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applicants that will undergo training will be posted after the

final assessment.

Uniforms

The Company maintains a business casual working

environment. All employees should wear their uniforms provided

by the company which includes a white t-shirt with the

companys logo and slacks. That will make them comfortable and

clean.

Training and Orientation

The reason in giving training to employees is to assist

in improving their work as well as heightening the morale of

the personnel and minimizing supervision required. Newly hired

personnel will be oriented regarding their respective function

in the company as they start their designated work.

Working Conditions

To improve the work environment, work schedule and

delegation of tasks, each worker must address his or her

concerns. Work is never enjoyable especially if it is against

ones will. The manager can be easily approached and is

available for any concern.

Attendance


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Employees are expected to report to work as scheduled and

on time. If it is impossible to report for work as scheduled,

employees must call the manager before their starting time. If

the absence is to continue beyond the first day, the employee

must notify the manager on a daily basis unless otherwise

arranged. Calling in is the responsibility of every employee

who is absent. Absence for three consecutive work days without

notifying the manager is considered a voluntary termination.

Leave of Absence

The request for leave will be reviewed based on the reason

for the request, previous attendance record, previous leave

requests and the impact the absence will have on the Company.

Compensation

Employees are paid on the 15thand 30thday of each month

based on the specific ranges designated for particular types

and levels of jobs.

Thirteenth month pay

All employees are granted 1/12 of their total wages

within a calendar year before December 24.

Sick leave

All employees are allowed to have an eight-day sick leave

in a year as provided in the Labor Code of the Philippines.

Overtime Work


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Overtime Work is work rendered beyond 8 hours. Every

hour worked in excess of 8 hours earns an additional pay

of P25%. The rate is 30%if done on a rest day or holiday.

Right to holiday pay

Holiday Pay refers to pay received by an employee on the

occasion of a regular holiday or special day. In the case

of regular holiday, the employee is paid even if she did not

work. She receives double her pay if she works on a regular

holiday. In the case of a special day (see below), the

employee is entitled to 130% of her usual pay.

Holidays and special non working days:

January 1 - New Year's Day March 28 - Maundy Thursday March 29 - Good Friday April 9 - Araw ng Kagitingan May 1 - Labor Day June 12 - Independence Day August 26 - National Heroes Day November 30 - Bonifacio Day December 25 - Christmas Day December 30 - Rizal Day March 30 - Holy Saturday August 8 Eidl Fitr


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Table 3.1: Premium Payment Schedule

WORKED PERFORMED ON

BASIS ON THE

RATE OF PAY ON

DAILY RATE

PREMIUM FOR WORK IN

EXCESS OF 8 HOURS

Regular working days 100% 125%

Rest days 130% 169%

Special days 130% 169%

Rest day which is also a

special day

150% 195%

Regular holiday 200% 260%

Regular holiday which is

also a rest day

260% 338%

Retirement Benefits

An employee upon reaching the age of sixty or more but

not beyond 65 who served the company for at least 10 years are

entitled retirement benefits.

Termination Policy

Here are the following grounds before the final

termination of an employee.

1.Reprimand for first offense2.Suspension of a month for 2ndoffense3.Dismissal for 3rdoffense

Grounds for Termination

1.Carelessness of duties and responsibilities.


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2.Complaints of customers regarding misconduct ofemployees.

3.Stopping work before time or quitting time without priornotice.

Safety

The Company is sincerely interested in the safety and

well-being of the employees. If, in spite of all the efforts

to ensure safe working conditions, an employee has an accident

or becomes ill on the job, it should be reported to the

manager immediately. Prompt medical attention should be made

available.

Sanitation

Cleanliness, orderliness and maintenance must be strictly

sustained regarding the workplace. It is firmly advised that

all employees are in charge of maintaining the sanitation of

all area and machineries and equipments.

Property, Plant and Equipment Policies

The cost of property, plant and equipment is generally

the purchase cost together with any incidental acquisition

expenses. Property, plant and equipment is reviewed for

impairment whenever events or changes in circumstances

indicate that the carrying amount may not be recoverable.


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Depreciation is calculated on a straight-line basis over the

expected useful economic lives of the assets concerned.

GANTT GHART

It shows the activities to be done, with their respective

time span, are properly planned for the completion and actual

implementation of the project. It is a simple but important

device that the management can use to figure out things yet to

be completed. It will serve as a guide in monitoring the

implementation of every step for project completion.

It should be fully completed and published in a period of

seven months as shown below based on the gathered information by

the proponents.

2014

JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY

Conduct

Feasibility

Study

Partnership

Formation

Securing of

Permits

Land

Acquisition

Building

Construction

Purchasing of

equipments and

machineriesRecruitment,

Selection,

Hiring and

Training of

Personnel

Installation

and test runs

of machineries

Start of

Operations

ACTIVITY

2013


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Figure 2.8 GANTT CHART

DESCRIPTION OF ACTIVITIES

1)Conduct FeasibilityThis is with regards to the general project planning

to come up with a feasible and realistic project. This will

cover a period of two (2) months to complete from June to

July 2013.

2)Partnership FormationIt will cover a period of one (1) month to be able to

form a partnership and accumulate funds needed in the

production.

3)Securing of PermitsActivities included here are the registration at the

SEC, registration of the business location at the DTI,

Mayors office to acquire permit or license to engage into

a business, and BIR to get TIN number for tax purposes. It

also includes the registration at the Social Security

System for the benefits of the employees and registration

at the Philippine Health Insurance Corporation. All of

these are for the legalization of the business as the law

states, for a period of one (1) month.


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4)Land AcquisitionIt will cover the whole month of August 2013 for this

transaction. Any necessary transactions such as Transfer of

title are also included in this part of the business

activity.

5)Building ConstructionThree months are allotted in this activity the months

of September to November will be the duration of the

construction according to the flow of operation.

Construction will be 24/7 to complete the construction

within three months.

6)Purchasing of equipments and machineries

Ordering all needed equipments from the supplier until

the arrival to the factory including the installation of

all the equipment. Payments of price, taxes and other fees

necessary are also involved. Other equipment needed shall

also be purchased. It will cover the month of November.

7)RecruitmentActivities included are enlisting, hiring and training

of personnel needed in the production and operation of the


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business. And will take the month of December before the

start of the operation.

8)Installation and test runs of machines and equipmentsTo ensure that the machineries and equipments bought

are in perfect condition, test runs will be done a month

before the start of operations.

9)Normal OperationThe start of the operations of the business will be on

January 2014.

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