28671284 MIS Structure Amp Detail

8/4/2019 28671284 MIS Structure Amp Detail

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Prof. Ruchi Khandelwal

MIS


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MIS ConceptRight information to the right person

at the right place

at the right time

in the right form

at the right cost.


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Definition Of MISMIS is an integrated user/machine system for providing

information to support the operations, management anddecision making functions in an organization.- G.B Davis

For this system utilizes Hardware and Software , ManualProcedures , Management Decision Model and Database .

'MIS' is a planned system of the collecting, processing,

storing and disseminating data in the form of informationneeded to carry out the functions of management


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he MIS structure he MIS structure s a pyramid s a pyramidManagement Information System


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Management Information SystemStructure

MIS structure support for decision makingMIS structure based on management ActivityMIS structure based on organizational function


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MIS structure support for decision making

StructuredUnstructuredSemi Structure


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MIS structure based on management Activity

Strategic planningAcquisition of companyAddition of new product lineEntry into new marketNew organization of company

Management Control and Tactical PlanningAcquisition and organization of resourcesStructuring of work and formulate new decision rulesMeasure performanceFormulation of budget

Operational Planning & controlInventory reorder decisionSelection of vendorsHiring of new supervisor


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L o w e

r L e v e l

M a n a

g e m e

n t

a n d

C l e r i

c a l

H i g h

e r

L e v e

l

M a n a

g e m e

n t

U n s t r u c t u r e

d

S t r u c t u r e d D e c i s

i o n

&

A c t i

o n

M o n i t o

r i n g

D e c i s i o n

S u p p o r t

MIS Pyramid Stru


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ConceptsThe concept of MIS in todays world is a system which handles

the databases, provides computing facilities to the end user andgives a variety of decision making tools to the user of thesystem.

The concept of MIS gives high regard to the individual and hisability to use the information.

An MIS gives information through data analysis. Whileanalyzing the data, it relies on many academic disciplines.

These include the theories, principle and concept from theManagement Science, Management Accounting, Operations

Research, Organizational Behavior, Engineering, ComputerScience, Psychology and Human Behavior, making the MISmore effective and useful.

These academic disciplines are used in designing the MIS.MIS uses the concept of management control in its design


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Characteristics of ManagementInformation system


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Characteristics of ManagementInformation system


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Requirements of MISDatabasesQualified System and management staff Top management supportActive participation of operating managementControl and maintenance of MISEvaluation of MIS

Take the feedback from the users

Evaluate whether flexibility exists in the system


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Components of MIS


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Architecture of an MIS


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Outputs of aManagement Information System

Scheduled reportsProduced periodically, or on a schedule (daily, weekly,

monthly)

Key-indicator reportSummarizes the previous days critical activitiesTypically available at the beginning of each day

Demand reportGives certain information at a managers request

Exception reportAutomatically produced when a situation is unusual or

requires management action


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Scheduled Report Example

Daily Sales Detail ReportPrepared: 08/10/xx

Order # Customer ID Sales RepID ShipDate Quantity Item # Amount

P12453 C89321 CAR 08/12/96 144 P1234 $3,214

P12453 C89321 CAR 08/12/96 288 P3214 $5,660

P12453 C03214 GWA 08/13/96 12 P4902 $1,224

P12455 C52313 SAK 08/12/96 24 P4012 $2,448

P12456 C34123 JMW 08J/13/96 144 P3214 $720


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Key Indicator Report Example

Daily Sales Key Indicator Report

ThisMonth LastMonth LastYear Total Orders Month to Date $1,808 $1,694 $1,014

Forecasted Sales for the Month $2,406 $2,224 $2,608


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Demand Report Example

Daily Sales by Sales Rep Summary ReportPrepared: 08/10/xxSales Rep ID Amount

CAR $42,345

GWA $38,950

SAK $22,100

JWN $12,350


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Exception Report Example

Daily Sales Exception Report ORDERS OVER $10,000Prepared: 08/10/xx

Order # Customer ID Sales RepID ShipDate Quantity Item # Amount

P12453 C89321 CAR 08/12/96 144 P1234 $13,214

P12453 C89321 CAR 08/12/96 288 P3214 $15,660

P12453 C03214 GWA 08/13/96 12 P4902 $11,224


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Outputs of a ManagementInformation System

Earnings by Quarter (Millions)

Actual Forecast Variance

2ND Qtr 1999 $12.6 $11.8 6.8%

1st Qtr 1999 $10.8 $10.7 0.9%

4th Qtr 1998 $14.3 $14.5 -1.4%

3rd Qtr 1998 $12.8 $13.3 -3.0%

. .Etc See Figure 9 2

ri l l DownReports

Provide detailed data about a

.situation


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Management Information Systems

for Competitive AdvantageProvides support to managers as they work to achieve

corporate goals

Enables managers to compare results to establishedcompany goals and identify problem areas andopportunities for improvement


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An organizations MISMIS is an integrated collection of functional

information systems, each supporting particularfunctional areas.

Schematic


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An Organization sMIS

FinancialMIS

MarketingMIS

Manufacturi ng MIS

.Etc

AccountingMIS Drill down reports

Exception reports

Demand reports

-Key indicator reports

Scheduled reports

Databasesof

externaldata

Databasesof

validtransaction

s

Transaction

processingsystems

Businesstransactions

Businesstransactions

.Etc

HumanResources

MIS

Other MIS

Organization's MIS


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Information Systems Today: Managing in the Digital World 25

Business Processes Supported by FunctionalArea Information Systems


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Organizational Functions and RepresentativeInformation Systems


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Benefits of MISIt provide timely, accurate, scientific, reliableinformation.

It avoids duplication of efforts

Coordinated the whole organization.

It provides information in form and formats arequired by the information seekers.

It helps in making better and scientificdecision by the management.

Speed of processing and fast retrieval of data


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Limitations of MISThe quality of input process.Not substitute for effective management.It may not have requisite flexibility to quickly update

itself with the changing needs of time, especially in fast

changing and complex environment.It cannot consider the qualitative factors like moral andattitude of managers.

It is less useful in non-programmed decision.

It also affected in case of change in top management,organizational structure and operational team.It is less effective in organizations where information is

not being shared with others.


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28671284 MIS Structure Amp Detail

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